<%BANNER%>

Introduction to Electronic Finding Guides (EADs)

University of Florida Institutional Repository
Permanent Link: http://ufdc.ufl.edu/IR00003456/00001

Material Information

Title: Introduction to Electronic Finding Guides (EADs)
Physical Description: Internal Presentation ( Presentation Slides )
Language: English
Creator: Sullivan, Mark V.
Publisher: University of Florida Libraries
Place of Publication: Gainesville, FL
Publication Date: 2013

Notes

Abstract: Introduction to the basic history, encoding, tags, and example implementations for electronic finding guides (EADs), including best practices.
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Mark Sullivan.
Publication Status: Published
General Note: Used internally on 8/9/2013 during the beginning of the work to add more complex EAD support to the SobekCM digital repository.

Record Information

Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution.
Resource Identifier:
System ID: IR00003456:00001

Related Items

Preceded by: Nemmers, Introduction to EAD Workshop Materials (2008)

Permanent Link: http://ufdc.ufl.edu/IR00003456/00001

Material Information

Title: Introduction to Electronic Finding Guides (EADs)
Physical Description: Internal Presentation ( Presentation Slides )
Language: English
Creator: Sullivan, Mark V.
Publisher: University of Florida Libraries
Place of Publication: Gainesville, FL
Publication Date: 2013

Notes

Abstract: Introduction to the basic history, encoding, tags, and example implementations for electronic finding guides (EADs), including best practices.
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Mark Sullivan.
Publication Status: Published
General Note: Used internally on 8/9/2013 during the beginning of the work to add more complex EAD support to the SobekCM digital repository.

Record Information

Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution.
Resource Identifier:
System ID: IR00003456:00001

Related Items

Preceded by: Nemmers, Introduction to EAD Workshop Materials (2008)


This item is only available as the following downloads:


Full Text

PAGE 1

Mark Sullivan University of Florida Libraries Digital Library of the Caribbean

PAGE 2

Electronic Finding Guides (EADs) Brief History Encoding Related Standards EAD Tags (precursory look) Examples Tools Example Implementations 2 Finding Guides (EADs) Mark Sullivan

PAGE 3

Finding Guides (EADs) Mark Sullivan 3

PAGE 4

Libraries v. Archives 4 Finding Guides (EADs) Mark Sullivan Source: Archives DACS and EAD Presentation Category Library Archives Nature Published, discrete items, independent significance Unpublished, groups of related items, unique Method of Creation Separate, independent action Organic normal course of business Method of Receipt Selected as single items Appraised in aggregation Arrangement Predetermined subject classification Provenance and original order Description Level Individual items Aggregate Descriptive Media Built into original item (title page, etc..) Must be prepared by the archivist

PAGE 5

Accession List / Registers 5 Finding Guides (EADs) Mark Sullivan Source: Horniman Museum and Gardens

PAGE 6

Finding Guides / Finding Aids 6 Finding Guides (EADs) Mark Sullivan Source: University of Southern California (USC) Library Libwire

PAGE 7

Finding Aids 7 Inventories registers, indexes or guides to collections held by archives and manuscript repositories, libraries, and museums. Provide detailed descriptions of collections, their intellectual organization and, at varying levels of analysis, of individual items in the collections. Finding Guides (EADs) Mark Sullivan Source: Encoding Standard for Electronic Finding Aids: EAD History, UC Berkeley

PAGE 8

Encoded Archival Description (EADs) 8 Finding Guides (EADs) Mark Sullivan Originated at UC Berkeley starting in 1993 Society of American Archivists and Library of Congress become involved 1995 Alpha version released in 1996 Version 1.0 released in 1998 Version 2.0 released in 2002

PAGE 9

Finding Guides (EADs) Mark Sullivan 9

PAGE 10

Encoded Archival Description (EADs) 10 Finding Guides (EADs) Mark Sullivan Version 1.0 published as a SGML standard with DTD Version 2.0 published as a XML standard with DTD or XSD

PAGE 11

Say WHAT? 11 Finding Guides (EADs) Mark Sullivan Version 1.0 published as a SGML standard with DTD Version 2.0 published as a XML standard with DTD or XSD

PAGE 12

SGML and XML 12 Finding Guides (EADs) Mark Sullivan SGML Standard Generalized Markup Language Developed around 1986 Allows tags to be placed within the text, not to structure and other attributes Examples HTML XML TEI (originally)

PAGE 13

SGML and XML 13 Finding Guides (EADs) Mark Sullivan XML eXtensible Markup Language XML 1.0 published 1998 Subset of SGML Adds restrictions on SGML documents Nesting of tags allowed, but starting tags and ending tags

PAGE 14

Text, SGML, and XML 14 Finding Guides (EADs) Mark Sullivan Do not throw out the baby with the bathwater. Do not throw out the baby with the bathwater. Idea from: Wikipedia

PAGE 15

Usual XML 15 Finding Guides (EADs) Mark Sullivan Mark Sullivan Gainesville Florida

PAGE 16

Unusual XML 16 Finding Guides (EADs) Mark Sullivan Do not throw out the baby with the bathwater. Do not throw out the baby with the bathwater

PAGE 17

DTD and XSD 17 Finding Guides (EADs) Mark Sullivan Both define a valid document DTD applies to SGML and XML XSD applies to XML only and is a valid XML document in its own right XSD is far more powerful (and easier to read) Both referenced at the top of the document

PAGE 18

XSL / XSLT 18 Finding Guides (EADs) Mark Sullivan Extensible Stylesheet Language [Transformations] Language for transforming a XML document into another XML format, or other format, such as HTML or text Source: Wikipedia

PAGE 19

Finding Guides (EADs) Mark Sullivan 19

PAGE 20

General International Standard Archival Description Defines: list of elements rules for description for archival descriptions Does NOT define: Structure of the resultant document Encoding of the resultant document 20 ISAD(G) Finding Guides (EADs) Mark Sullivan

PAGE 21

Describing Archives: A Content Standard U.S. implementation of ISAD(G) Expands on AACR2 Crosswalk between DACS, EAD, and MARC 21 DACS Finding Guides (EADs) Mark Sullivan

PAGE 22

22 DACS Crosswalk Finding Guides (EADs) Mark Sullivan Source: Archives DACS and EAD Presentation

PAGE 23

23 DACS Crosswalk Finding Guides (EADs) Mark Sullivan Source: Archives DACS and EAD Presentation

PAGE 24

24 DACS Crosswalk Finding Guides (EADs) Mark Sullivan Source: Archives DACS and EAD Presentation

PAGE 25

Finding Guides (EADs) Mark Sullivan 25 Source: Nemmers Best Practice Guidelines for the Implementation of EAD Version 2002 in Florida Institutions (2006 )

PAGE 26

Main EAD Tags < ead ead > Main wrapper tag around everything else 26 Finding Guides (EADs) Mark Sullivan

PAGE 27

Main EAD Tags < eadheader Includes encoding information < eadid eadid > Unique identifier for the EAD finding aid < filedesc filedesc > includes bibliographic information about the content of the encoded finding aid, not the archival unit being described Title, author, date, address, etc.. < profiledesc profiledesc > Information about the finding aid Creation method, language, description rules (DACS) 27 Finding Guides (EADs) Mark Sullivan

PAGE 28

Main EAD Tags < archdesc Contains all information describing content, context, and extent of archival materials Collection level descriptive identification < bioghist /> Biographical/historical info about collection creator(s) < scopecontent /> Scope and content note < controlaccess /> Subject terms and access points < dsc /> Description of subordinate components (the container list) Archdesc also contains record administrative information about the archival unit (e.g., use restrictions, access restrictions, preferred citations, etc.) Described on subsequent pages 28 Finding Guides (EADs) Mark Sullivan

PAGE 29

Main EAD Tags : Descriptive Identification < head /> < unittitle /> Title of the archival unit ( i.e., the collection title) < unitdate /> Date (inclusive and/or bulk dates) < unitid /> Accession number or similar collection identifier < physdesc /> Quantity/extent 29 Finding Guides (EADs) Mark Sullivan

PAGE 30

Main EAD Tags : Description of Subordinate Components < dsc > Heading for the section: Nested hierarchy of containers Described on subsequent page 30 Finding Guides (EADs) Mark Sullivan

PAGE 31

Main EAD Tags : Single container < did > < unittitle /> < unitdate /> < container type < physdesc >< extent> < dao href ="" title < userestrict /> < accessrestrict /> < scopecontent /> Containers subordinate to this container 31 Finding Guides (EADs) Mark Sullivan

PAGE 32

Finding Guides (EADs) Mark Sullivan 32

PAGE 33

Finding Guides (EADs) Mark Sullivan 33

PAGE 34

Tools Enhanced text editors Notepad++ Notetab Archon Archivists Toolkit ArchivesSpace List of other EAD tools 34 Finding Guides (EADs) Mark Sullivan

PAGE 35

Finding Guides (EADs) Mark Sullivan 35

PAGE 36

Example Implementations UF Special Collections (XSLT HTML ) http:// uflib.ufl.edu/spec/sascfas.htm http:// web.uflib.ufl.edu/spec/archome/MS38.htm http:// web.uflib.ufl.edu/spec/manuscript/guides/Harn.htm http:// web.uflib.ufl.edu/spec/pkyonge/Bryant.htm Archives Florida ( DigiTool ) http://palmm.fcla.edu/afl / FIU Archives (Archon) http://fiuarchon.fcla.edu / http://fiuarchon.fcla.edu/index.php?p=collections/controlcard&id=1 JFK Presidential Library (XSL) http :// www.jfklibrary.org/Research/Search Our Collections.aspx http://www.jfklibrary.org/Asset Viewer/Archives/WLBPP.aspx 36 Finding Guides (EADs) Mark Sullivan

PAGE 37

Example Implementations ECU Joyner http://digital.lib.ecu.edu/special/ead/ http://digital.lib.ecu.edu/special/ead/findingaids/0035/ NC State University http://www.lib.ncsu.edu/findingaids/ http://www.lib.ncsu.edu/findingaids/mc00002 http://www.lib.ncsu.edu/findingaids/mc00035 Yale http://drs.library.yale.edu:8083/fedoragsearch/rest Guide to the Benjamin Lincoln Collection Princeton http:// findingaids.princeton.edu/collections/t17 http:// findingaids.princeton.edu/collections/C0022 37 Finding Guides (EADs) Mark Sullivan

PAGE 38

Example Implementations Smithsonian http:// www.aaa.si.edu/collections/lorenzo james hatch and hatch family papers 10222/more 38 Finding Guides (EADs) Mark Sullivan

PAGE 39

Electronic Finding Guides (EADs) Brief History Encoding Related Standards EAD Tags (precursory look) Examples Tools Example Implementations 39 Finding Guides (EADs) Mark Sullivan

PAGE 40

Finding Guides (EADs) Mark Sullivan 40

PAGE 41

Links Encoded Archival Description Version 2002 Official Site ( http :// www.loc.gov/ead/index.html ) Nemmers Best Practice Guidelines for the Implementation of EAD Version 2002 in Florida Institutions (2006) ( http :// ufdc.ufl.edu/UF00091724/00004/pdf ) Society of American Archivists, Describing Archives: A Content Standard (DACS) ( http:// www.archivists.org/governance/standards/dacs. asp ) 41 Finding Guides (EADs) Mark Sullivan

PAGE 42

Finding Guides (EADs) Mark Sullivan 42