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2013 2014 Smathers Libraries Mini Grant NewspaperCat 2.0 A. Project Description NewspaperCat, the Catalog of Digital Historical Newspapers, was originally created in 2009 2010 with mini grant funding from the George A Smathers Libraries. The online catalog searchable portal at: http://ufdc.ufl.edu/hnccoll serves as a finding aid linking researchers to over 2000 digital historical newspaper titles from North America and the Caribbean. All of these titles are now searchable in OneSearch and the Library Catalog (Mango) further improving local access to these important primary resources. C urrently, the catalog provides the ability to search by newspaper title and by geographic keywo rd (city, county or state). T his mini grant application requests funding for the implementation of an interactive map feature as well as geo /temporal search functionalit ies ( now in development). In addition to i mproving access, funds are requested to impr ove the breadth of the catalog by completing a project to add all Google Newspaper Project titles, other large newspaper portal content and an initial test harvest of Chronicling America newspapers project. Newspapers are a rich source of local a nd regional primary information and the ability to locate these materials online is still an on going problem for the researcher, historian and genealogist. long term goal is to make NewspaperCat the one stop catalog to locate freely available digital historical newspaper content. O ver 130 Library Guides nationwide and over 50 websites and blogs including t he Library of Congress and the National Library of Australia link to NewspaperCat In addition, the resource rec ently won an American Library Association (RUSA/MARS) Emerging Technologies in Reference, Best Free Reference Websites award. B. Project Importance NewspaperCat is an online resource that addresses the needs of both local students and researchers as we ll a global need for improved online access to historic al newspaper content. Given the exponentia l rate at which d igital c ollection s have been surfacing increasingly researchers face the problem of accessing data acros s m ultiple disparat e web portals o f resources that remain institutiona l l y isolated and e ssential ly hidden from popular search engines such as Google. M any researchers of newspaper content often lack a corresponding publication title and a typical search may be limi t ed t o geographic regions, states and town names where newspapers may have been published For these researche r s, t he addition of search functionality related to geographical places with a mapping feature and date searching feature will greatly improve access to relevant n ewspaper content A clickable interactive map of North America also will improve access for the novice researcher Each "state/territory" will be clickable relating those outlined areas to alread y existing search results, ( e.g. Alabama= http://ufdc.ufl.edu/hnccoll/results/?t=alabama,,,&f=ZZ,+TI,+AU,+TO ) In the months following its initial launch, NewspaperCat usage has grown from 145 unique visits (2010) to 49,083 a year later in 2011 leading up to 90,000 total visits by 2013. On campu s, Professor Steven Nolls who has used NewspaperCat in the context of his classes states that the resource gives students a jump start on locating vital primary resources: give s them opportunities for research in primary sources in ways they could preciously only do by traveling [...] It is especially useful for teaching in the history practicum class, which deals with how to access and use primary sources ( Please see Appendix A) Sh elley Arlen, American and British History Selector and former Chair of Library West has been a strong supporter of the resource and its use to help students better access and understand primary resources: As you know, there is increasing use of newspape rs as primary sources in research and education assignments as well Please see Appendix A). Although the resource has grown and garnered success, the number of digital newspaper titles available from various newspaper digitization project portals also has continued to grow, requiring new strategies for project sustainability. Funding f rom this mini grant will support the completion of further integrating new portal content. One such project, the Google Newspaper A rchive ceased ongoing support in 2011 The NewspaperCat Project Team was able to initiate a project to integrate this abandoned source of newspaper content which when comple te will add approximately 1,300 newspaper titles. Other activities to sustain the project during the mini grant period will include an initial test har vest of Chronicling America s digital newspapers project.
C. Similar Projects The Project T eam and its graduate interns have scour ed various newspaper sites on the Web and NewspaperCat appears to be the only freely available searchable finding aid of its kind This database of databases concept differs from other newspaper digitization projects and improve access to all freely available digital historical newspaper content The database uses already existing metadata to catalog and direct users to digital content, openly accessible on the web. The project involves no digitization and does not store full text content. Chronicling America is a website that provides access to an online directory of historic, national newspapers and their holdings (mostly microfilm) as well as select digitized newspaper runs for those projects National Digital Newspaper Project Many of Chronicling are accessibl e through NewspaperCat which also is a suggested site of the Library Congress as well as other online newspaper resources and libguides Another similar online resource, NewsBank /Access World News is a commercial database service, providing online newspaper access. This resource provides a spatial temporal search feature allowing researche rs to narrow results through a mapping tool. The Project Team identified t his commercial innovation as a usef ul enhancement for implementation during this mini grant project. Other online projects similar to NewspaperCat but dealing with other genre s union catalog of visual resources (VIA); the Catalogue of Digitized Medieval Manuscripts; Europeana; a nd of Art Museum Images Online (CAMIO) D. Resources N eeded : Personnel: W. Young, Cataloging and Metadata Department will assist with the creation of .dat files from batch loads downloaded from OCLC Connexion A Project Team member will assist with .dat file uploads to SobekCM S tudent intern (s) will be hired to complete the full integration of the Google newspaper project titles and other large newspaper projects This uploaded record metadata and integrate geographical coordinates, links to full text facsimiles and tit le publication dates. Supplementary record maintenance and data grooming also will be part of this process. M. Sullivan IT Department, will implement existing geo/temporal search functionalities and initiate the test harvest of the Chronicling America digital newspapers project. This will include: reporting on the OAI PMH pulls, testing the pulled data, and training on the new geo/temporal interface. A local Web Design specialist will be hired to create an interactive map as the new landing page A Statement of Work is attached in Appendix B. Co PI, M. Loving will supervise the student intern (s) and both the PI and Co PI will oversee the grant activities and publicize and promote through professional organizat ions listservs, announcements and further publication and pres entation at ALA/ academic conferences /etc. In addition, the PI and Co PI will conduct a user survey to identify types of user s, purpose for using the finding aid and overall user satisfaction. Equipment, Supplies, etc. : No equipment, supplies, travel, space, or training will be needed. There will be no direct impact on other library departments.
E. Project Timeline Date Activity Responsible Party July December Completion of Google Newspaper Archive integration project. Creation of .dat files from batch loads downloaded from OCLC Connexion and upload .dat files to SobekCM Student Intern, Hank Young Project Team member July December with an interactive map feature. Local Web Design er July June Oversee grant activities Pu blicize and promote new services through professional organizations announcements and through presentation at ALA and other professional organizations and through publications. Conduct survey to measure user satisfaction. Colleen Seale Matt Loving January June Implement geo/temporal search functionalities (now in development). Con duct an initial test harvest of Chronicling digital newspapers project. This will include: reporting on the OAI PMH pulls, testing the pulled data, and training on the new geo/temporal interface. Mark Sullivan F. Collection Specific Projects : N/A G. M easuring Project S uccess : An electronic survey will following th e completion of the stated objectives and activities. This survey will measure user satisfaction incorporating open ended questions to determine the success of the implementation of geographical search fea tures and improved bread th of content. An additional indicator of success will be the increased use of NewspaperCat demonstrated through a 5 10% increase in user visits measured by internal usage statistics a nd other administrative measures H. Project Team Dissemination : The PI and Co PI will p ublicize and promote tservs, press releases, etc. The PI and Co PI also hope to expa nd usage through presentation at conferences and professional meetings and through publications. I. Long term F inancial I mplications : Over the long term, the Libraries will continue to host the database. With the implementation of the proposed activities staff time devoted to updating and maintenance will be greatly minimized. J P lan for Equipment/Supplies Purchased : N/A
BUDGET NARRATIVE K. Calculation of expenses: S tudent intern (s) will be hired to complete the full integration of the Google newspaper project titles and other large newspaper projects geographical coordinates, links to full text facsimiles and title publication dates. Supplementary record maintenance and data grooming also will be part of this process. Estimations of their work efforts and hours are based on a strong Consultant, A. Kirby, will create a clickable interactive map of No rth America. Each state/territory will be clickable, serving end users with search results for each state/territory. This work also will include a redesign of the landing page with a new header/banner and new website skin/theme which will be compatible wi th most widely used browsers In addition, Mr. Kirby will assist with the development of a survey instrument. Mr. Kirby met with the project team and L. Justification of expenses: The integration of the Google Newspaper Project was started with Library West Departmental funding approx imately two years ago. Mini grant funding will allow this effort to be completed with the assistance of the student intern(s) Other newspaper digitization projects also have come online and it is planned to add as many of those newspapers as possible. Although we have many skilled web designers on staff, both t he time and skill set needed to create an interactive map and rede signed landing page can only be acquired through an outside consultant. A statement of work was requested to establish a budget estimate and is attached with this application. The budget estimate was calculated at $1,350.00. An extra $150.00 was added to t Please see Appendix B. M. C. Seale, Principal Investigator, will oversee the management of the activities listed in the timeline and ensure the object ives of the grant will be met. The PI also will assist with the promotion and advertising of NewspaperCat 2.0 through a series of announcements distr ibuted broadly through Facebook Wikipedia and listservs N. E xplanation of the contrib uted cost share: M. Loving, Co PI will super vise the student intern, help oversee grant activities and publicize and promote new services through professional organizat ions, listservs, announcements and further publication and pres entation at AL A/academic conferences/etc. He also will assist with the NewspaperCat survey to identify types of users, purpose for using the website and user satisfaction. M. Sullivan, IT Department, will implement existing geo/temporal search functionalities and initiate a test harvest of the Chronicling America digital newspapers project. This will include: reporting on the OAI PMH pulls, testing the pulled da ta, and training on the new geo/temporal interface. His contribution is estimated at 20 hours and is detailed in the project budget. W. Young, Cataloging and Metadata Department will assist with the creation of .dat files from batch loads downloaded from OCLC Connexion His contribution is estimated at 10 hours or less and is not detailed in the project budget. A Project Team member will assist with .dat file uploads to SobekCM The contribution is estimated at 10 hours or less and is not detailed in the projec t budget.
Appendix A From: Chaney,Willie L Sent: Friday, May 17, 2013 5:51 PM To: Seale,Colleen W; Sullivan, Mark V Cc: Loving,Matthew W Subject: RE: It Assistance Colleen I am out of town attending a funeral. Please use this enslaved as my approval for Marks time on the grant. We will workout the training issue next week, I'll be back Tuesday. Will Connected by DROID on Verizon Wireless
Seale,Colleen W From: Sent: To: Subject: Arlen,Shelley Friday, April 26, 2013 10:59 AM Seale,Colleen W minigrant application April25, 2013 To the Smathers Libraries Grant Committee: I am writing in strong support for the mini grant application of Colleen Seale and Matthew Loving to continue the integration of additional digitized newspapers into their acclaimed database NewspaperCaU the grant would also fund improvements and updates that will increase access and enhance user experience. I was Chair of Library West when Colleen and Matthew were brainstorming ideas to create an online guide to fulltext newspaper websites ignored by the major database vendors. When they applied for a mini grant to create NewspaperCat, I signed off on their application, understanding the need for increased access to digital newspaper archives. Since the creation of NewspaperCat, libraries nationwide have identified it as a major resource for their clientele. In addition, the American Library Association (RUSA/MARS)has recognized the importance and significance of the database in bestowing an award to NewspaperCat as a Best Free Reference Website. As you know, there is increasing use of newspapers as primary sources in research and educational assignments as well as in the exploding field of genealogy pursued by ordinary citizens. Creating such a database and extending access to hundreds of online national newspapers is one of the finest ways librarians can make a difference in meeting the information needs of all people. NewspaperCat is a major resource in the lifelong learning so important to an informed citizenry and to people worldwide. I sincerely hope that NewspaperCat will be granted additional library support for its continued maintenance and growth. Sincerely, Shelley Shelley Arlen Associate Librarian U.S. and British History Librarian Humanities & SocialSciences Library West BoxtL7O22 University of Florida Ga inesvi lle, FL 325L1-7 O22 352-273-2633 fax: 352-392-8118 shelarl @uflib.ufl.edu