Permanent Link: http://ufdc.ufl.edu/IR00003166/00001
 Material Information
Title: Interdisciplinary and Inter-institutional Collaborations: Opportunities and Challenges
Physical Description: Conference Papers
Creator: Lyon, Jennifer
Edwards, Mary
Tennant, Michele R
Butson, Linda
White, Casey
Norton, Hannah
Garcia-Milian, Rolando
Conference: Medical Library Association
Abstract: Objectives Medical librarians are forming more complex and interdependent partnerships with interdisciplinary colleagues by embedding into professional teams within and across institutions. Librarians at the University of Florida’s Health Science Center Libraries (HSCL) have participated in several such collaborations. The focus of this paper is to reflectively examine the challenges, lessons learned, and opportunities experienced in these professional partnerships. Methods Members of several teams with embedded HSCL librarians reflected upon inter-professional and cross-institutional projects that have been completed or are ongoing. Themes for reflection included how the opportunities arose, problems encountered, resolutions found, and project results, as well as the purposes of the collaborations and the various disciplines of team members. Examples include collaborating with medical educators on a systematic literature review manuscript and a textbook chapter, studying educational practices for undergraduate genetics students, working with health literacy and medical specialists to provide patient education services in internal medicine clinics, collaborating with data center experts to coordinate and develop services, and working with academic and clinical colleagues on gender/sex difference research awareness. Results Opportunities to participate in inter-professional and/or cross-institutional teams developed out of existing liaison relationships or other interactions that provided positive evidence of librarians’ skills and expertise. Such projects were most successful when undertaken following careful planning, although librarians should be ready to seize unexpected opportunities. Nonetheless, clear statements of purpose, level of involvement, time and work effort required are best established at the outset. Important considerations include methods of group contact, scheduling meetings and deadlines, sharing of data and project materials, choices of software, keeping careful records, and clearly articulating responsibilities and expectations. These are even more vital for cross-institutional collaborations in which distance and differences in access to electronic resources make collaboration more difficult. Conference calls, telecommunication, and virtual meeting software, combined with web-based document sharing sites, can facilitate the projects; decisions on which systems to use should be made up-front and remain consistent. Flexibility is vital, but deadlines should be established and enforced by the team leader whenever feasible. Regular group meetings, in person or via technology, provide continuity and motivation. Conclusion Collaboration on projects like these allow us to take advantage of specific expertise and learn how that expertise enhances professional projects and research investigations. There is enormous potential for these partnerships to add depth and breadth to the projects they undertake. Understanding team goals, formation, leadership, and expectations is vital to achieving desired outcomes.
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Jennifer Lyon.
General Note: Presented by Jennifer A. Lyon
 Record Information
Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
Rights Management:
This item is licensed with the Creative Commons Attribution Non-Commercial No Derivative License. This license allows others to download this work and share them with others as long as they mention the author and link back to the author, but they can’t change them in any way or use them commercially.
System ID: IR00003166:00001

This item is only available as the following downloads:

MLA2013_InterCollab_JL_Rev ( PDF )

Full Text


Interdisciplinary and Inter-institutional Collaborations: Opportunities and ChallengesJennifer A. Lyon, MS, MLIS, AHIP Health Science Center Libraries University of Florida jalyon@ufl.edu


Collaborate, Collaborate, Collaborate! Transla onal Science ini a ves Researcher networking tools Interprofessionaleducation in medical & health science colleges Speed of communication in the electronic age Emphasis on evaluating research impact Compe on for limited grant funding Volume of informa on evidence-based synthesis of research data Emphasis on community outreach & consumer health educationLibrarians are perfectly positioned to become central to the function of interdisciplinary and collaborative research, education, and practice!


Examples of Recent Projects UF Health Science Center Libraries• Medical Education Systematic Review • Medical Education Book Chapter • IMMS Clinic Project • Genetics Student Education • Women’s Health Outreach Project • Data Collaboration


Project 1: Medical Education Systematic ReviewCollaboration on an invited systematic review article: Hammoud MM, Morgan HK, Edwards ME, Lyon JA, White C. Is video review of patient encounters an effective tool for medical student learning? A review of the literature. Advances in Medical Education and Practice 2012 Mar; 3: 19-30. • Open Access Publication • 2,569 views as of 4/24/2013


Project 1: Medical Education Systematic Review MH -Medical Educator/MD (1stauthor) UM HM -Medical Educator/MD (2ndauthor) UM ME -HSC Librarian (3rdauthor) UF JL -HSC Librarian (4thauthor) UF CW -Medical Educator/PhD (senior author) UF/UVA Invited collaboration X Invited HM & CW X Invited ME & JL Study/manuscript lead X (primary) X (secondary) Weekly phone conference X (lead) xxxx Criteria for literature search xxxxx Literature search xx Review literature found xxxxx Determine inclusion in study x x Draft introduction X (secondary) x (primary) Draft Methods xx Draft Results X (secondary) X (primary) x (secondary) Draft Discussion x x Combine sections for full draft X (primary) x (secondary) Review/edit draft xxxxX Finalize manuscript x x


Project 1: Med Ed Sys ReviewOpportunities• Development of professional relationships • Demonstrate librarian expertise • Participate in all phases of the systematic review including authorship • Led to involvement in another projectChallenges• Planning and coordination; scheduling lengthy conference calls • Sharing access to full-text articles between five people at two institutions • Melding writing styles and perspectives • Tracking drafts and revisions • Managing citations


“My experience working with librarians on an educational research project was phenomenal. They have superb skills in important areas like applying specific and relevant criteria to literature searching and assessing, and describing the comprehensive yet detailed methods they apply to educational research projects. I was so impressed with their work that once our review/research manuscript was done, I invited them to collaborate on a book chapter. They are a wonderful resource in health sciences education.”Dr. Casey White, Ph.D. Associate Dean for Medical Education, Research and Instruction University of Virginia School of Medicine


Project 2: Med Ed Book ChapterCollaborative writing of an invited book chapter: White C, Cooper LA, Edwards ME, Lyon JA. Assessing Learning Needs (Chpt39) in The Oxford Textbook of Medical Education.Oxford University Press. ( in press, April, 2013 )


Project 2: Med Ed Book ChapterOpportunities• Librarians invited due to previous success • Positive recognition of librarians’ knowledge in medical education • Acquisition of more knowledge by librarians • Potential for future collaborative projects • Importance of maintaining positive professional relationshipsChallenges• First author moved from UF to UVA during start of project • Coordinating responsibilities • Utilizing multiple communication methods • Melding writing styles • Tracking drafts and revisions • Managing citations


Project 3: IMMS Clinic Project“Influencing Patient-Provider Communication And Promoting Patient Self Advocacy” Collaborating with an Internal Medicine faculty physician, a medical librarian attended university outpatient clinics in internal medicine and medical specialties (IMMS) to assist patients in finding health information and clarifying questions to ask their doctors. • Support from clinic administration, staff and nurses is vital • Two grants– NN/LM SEA outreach award-funded project – Gatorade Foundation via UF Department of MedicineSee Linda Butson’spresentation tomorrow in the 10:30am paper session here at MLA!


Project 3: IMMS Clinic ProjectOpportunities• The collaborating physician has promoted the project and library collaboration in multiple venues – Inviting librarians to meetings and presentations – Involving the librarian in a student mentoring project – Involving the librarian in teaching a Medical School class • Library received salary support funds & mobile technology equipment • Future grant opportunities • Valuable experience & contactsChallenges• Patients recruitment in clinic waiting room • IRB approval can be long and intense process. • It always takes more time than initially expected


“Librarians contribute expertise and a unique perspective as members of the interdisciplinary team… Her role was critical in this work being presented in several venues and being submitted for publication. Thank you!”Dr. Rebecca Pauly, MD, FACEP Associate Vice President for Health Affairs, Equity and Diversity Health Science Center University of Florida


Project 4: Genetics Student EducationA librarian collaborated with an academic faculty member from the Department of Biology to enhance an undergraduate genetics class and term project. • Librarian participates in teaching and grading • Librarian and Professor co-develop a final term project – Students collaborate in small groups – Students create and defend a poster on a genetic disease – Poster session held publicly in library• A second librarian with knowledge in educational theory included during publication stage


Project 4: Genetics Student EducationOpportunities• Successful embedding of a librarian in the academic classroom • Open to bringing in missing expertise • Changes evaluated with flexible attitudes • Collaboration emphasized as necessary to teaching and learning • Increased visibility for the library through hosting poster sessionChallenges• Flexibility; recognizing need to change traditional practice • Changing practice without compromising students’ learning • Willingness to address lack of knowledge in specialized area • University-level instructional requirements may slow change


Project 5: Women’s Health OutreachFunded by the National Library of Medicine/Office of Research on Women’s Health, this project’s goals are to increase research in sex and gender differences in health and basic sciences and to facilitate the growth of a well-trained, diverse, and vigorous women’s health research workforce. Five librarians working with multiple partners:The Department of Biology; The Graduate Program in Genetics & Genomics; The College of Medicine PhD Program; The Cen ter for Women’s and Gender Studies; The Clinical and Translational Science Institute; Medical StudentsProject Components:• Relevant expansion of the HSCL’s collection • Numerous educational activities • Demoing an online Women’s Health Research Portal • Sponsoring CoLABs(‘speed-dating for researchers’) • Women’s Health-designated Open Access Publishing Funds


Project 5: Women’s Health OutreachOpportunities• Develop long-term and strong professional relationships with collaborators throughout the university • Foster the recognition of librarians as partners rather than as service providers • Demonstrate librarians’ ability to bring researchers and clinicians from a variety of disciplines together • Show value of librarians as partners in high-profile, successfully grantfunded collaborative projectsChallenges• Short turnaround time to find collaborators and write grant proposal • Coordination of multiple activities and widely-varied collaborators • Identifying and communicating roles to all participants


Project 6: Data CollaborationA meeting with UF’s Director of Research Computing led to multiple opportunities. • HSCL Librarians serving on Data Life Cycle Subcommittee of the Research Computing Advisory Committee • Library-wide Data Management/CurationTask Force created including– HSCL Librarian (co-chair) – Digital Humanities Librarian (co-chair) – Director of Research Computing• Invited presentations by Librarians on Research Computing DaySee Hannah Norton’s presentation tomorrow in the 3:00pm paper session here at MLA!


Project 6: Data CollaborationOpportunities• Incidental encounters or meetings can lead to true partnerships when shared interests are discovered. • Participating on other disciplines’ committees can help librarians learn more about their specialized terminology and how they think about shared problems. • Bringing non-library-based faculty into a team of librarians may bring a wealth of new knowledge and creative ideas.Challenges• As collaborative projects grow, it may be challenging to know who will contribute most by being added to the team. • As the group increases the number of its members, it may become slower in terms of decision making


“The librarian is the one of the most resourceful consultants that an academician can use when constructing research. In order to provide my peers and the scientific community with robust material, I often use our librarian to ensure that I deliver robust and contemporary material.”Dr. Marie-CarmelleElie, MD, RDMS FACEP Department of Emergency Medicine University of Florida


Things We’ve Learned• Treasure your professional relationships • Seize any chance to be “at the table” • Librarians meet lots of people play ‘matchmaker’ • Don’t be limited by traditional librarian roles • Communicate effectively and often • Know your priorities choose wisely • Be organized • Consult and involve library colleagues • Don’t worry if some projects fall through the cracks • Don’t be afraid to try something new • Other professionals are excited to be asked to co-author library profession-focused presentations and papers!!


During A Project• Plan at the start; define expectations, goals, roles • Make and keep deadlines; likely YOU will facilitate • Have regular meetings/calls • Don’t rely on email alone, use phone and meetings, but… • Take advantage of new technologies for sharing documents and communicating over distances • Involve others, seek their expertise and express appreciation, but… • Don’t make the group too big; vary levels of involvement • Expect it to take more time than predicted


Thank You!The IMMS Clinic project has been funde d in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Servic es, under Contract No. HHS-N276-2011-00004-C with the University of Maryland Balt imore and Continued with Gatorade Research Funds through the Department of Medicine at the University of Florida College of Medicine. The Women’s Health/Sex and Gender Differences Outreach Project has been funded in part with Federal funds from the National Library of Medicine, National In stitutes of Health, under Contract # HHSN-316-2012-00028W. Lyon JA1, Edwards, ME1, Tennant MR1,2, Butson, L1, White C3, Norton HF1, Garcia-MilianR1 1UF Health Science Center Libraries, 2University of Florida Genetics Institute, 3University of Virginia School of Medicine