Scholarly Communications Working Group Meeting Agendas
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Permanent Link: http://ufdc.ufl.edu/IR00001209/00015
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Title: Scholarly Communications Working Group Meeting Agendas
Physical Description: Meeting Agendas
Creator: Fruin, Christine
Publisher: George A. Smathers Libraries
Place of Publication: Gainesville, FL
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Christine Fruin.
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Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
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System ID: IR00001209:00015


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April 2011 Meeting Agenda ( PDF )

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1 SCHOLARLY COMMUNICATIONS WORKING GROUP MEETING: AGENDA FOR APRIL 11, 2011 Revised 04 08 11 IS Minutes: this meeting – Rae 1. Approve Minutes/Revise agenda? 2. Scholarly Communications Librarian Christine Ross to begin on May 9th: lunch and orientation 3. Conferences: identify and report possible presentations opportunities for OA and inform the SCWG (e.g., UF presentation to 2011 FLA to be added to SCWG LibGuide) 4. Reports from Strategic Subgroups: a. Promotion of the IR@UF: i. Banner is live ii. Next steps: 1. Focus on use of content and users of content 2. Theses and dissertations: how does this work? Are graduate students required to deposit? 3. Approach depts. For senior projects 4. “Do it for me” service model for faculty, or maybe at least retiring faculty 5. Identifying retiring faculty: go directly to depts. Role for Library liaisons? 6. Identifying sources of content: iii. Publicity efforts: Provost has a new Faculty Update newsletter, submission guidelines: http://www.aa.ufl.edu/faculty update/guidelines.html b. Acquisitions and Cataloging: Tara i. To ask selectors if they have added any OA journals or books, and if they have a systematic way to do so. ii. Will selectors examine the DOAJ by subject and add journals to the Library catalog? iii. Isabel or Christine will forward all UFOAP supported journal titles to Acquisitions iv. Hybrid journals: 1. Need catalog display (no subscription but some articles are OA) 2. Tara examined the spreadsheet of funded titles and identified hybrid titles to check subscriptions 3. Isabel followed up with a report for SPARC on hybrid UFOAP support (see attached) v. New item: information/instruction on use of open access materials for reference and research c. Copyright presentations (to await new SC librarian) d. Impact factors: i. Rae to do: March 30: instructions or short tutorials on finding impact Factors, Eigenfactors and H Index or Scimago Journal Ranking ii. Let’s consider how to present this to library liaisons: Tara and Rae to work on a how to/presentation/tutorial e. OA Policy/Mandate: [create draft document for SCWG LibGuide] i. Identify faculty champions ii. Identify messages that resonate with particular groups: 1. Faculty as creators of work: visibility of research, stable location of work


2 2. Faculty as consumers of research also! a. Emphasize wide distribution and ready availability of their work. b. Emphasize access and preservation, not just of their work but for other research as well, and do NOT emphasize serials crisis or even a public good c. Appeal to senior faculty to incentivize change d. Institutional commitment to ensure that work in the IR is made as accessible as possible through search engines like Google and Google Scholar 3. Administration: institutional reputation iii. Avoid top down mandate: from President and Faculty Senate (U. of MD case study); 1. Mobilize the committed faculty, possibly through 2. ULC: University Libraries Committee and/or new faculty governance sub committee iv. Strategies 1. Greater participation in the IR@UF 2. Make compliance as easy as possible: deposit 3. Greater faculty awareness of control of commercial publishers over their work and academic freedom (i.e., all copyrights, creating derivatives and rebundling, removal of peer reviewed research from public access) 4. Awareness that copyright begins with UF but has been informally granted back to faculty by a long standing academic tradition; to reclaim copyright for the faculty AND the institution. 5. Legal protection of faculty by General Counsel’s Office (MIT) 6. Shift the Article Processing Fees first to funding agency (grant) and also to academic institution (UFOAP) 7. Encourage faculty to use OA materials, and then to give back in the same way 8. Note that if faculty increase OA publishing, the journals will increase in prestige 9. Show off the existing policies at Harvard, MIT, Stanford’s School of Education, Boston U., U. of Kansas, Duke U., etc. and use for discussion groups 10. Be willing to accept an “opt out” policy to grant faculty freedom to publish where they choose (better than an “opt in” policy!) v. Elements of policy/mandate: (Peer Review in Academic Promotion and Publishing, 2011, pp. 92 93)) 1. Focus on author deposit of final manuscript in IR@UF 2. Requirement that faculty pursue non exclusive licensing agreements with publishers 3. Institutional commitment to use the non exclusive license to negotiate directly with publishers on behalf of authors 4. Opt out waiver process 5. Institutional representative responsible for interpreting policy and resolving disputes vi. Resources 1. Sophia’s report: PP. 77 97: Peer Review in Academic Promotion and Publishing: Its Meaning, Locus, and Future. 2. ARL/ACRL Environmental Scan: http://www.arl.org/bm~doc/opp.pdf f. Collaboration with state and/or regional libraries: 9 potential participants i. Next steps: 1. Identify a few other select universities:


3 a. Add: University of Central Florida, Florida A&M University, and University of Miami b. Colleges: St. Petersburg College, Indian River State College, and Broward (?) 2. Letter of invitation: from whom, to whom, to what? 3. Set up collaborative space: wiki?, FCLA? 4. Provide Margeaux and Dina with something to announce at FLA g. OA Journal Publishing Platform: update i. Laurie issued a report to Judy and recommended OJS through FCLS, and Judy approved ii. May need a subcommittee to promote this on campus iii. From Judy: We will need an MOU with each department, setting service expectations/individual responsibilities. Probably need to identify current minimal costs as well as potential for future costs. h. OA Week 2011: Beth and Isabel. i. College visits: Isabel still to forward select college information to Judy to obtain invitations to fall meetings ii. Faculty Senate: Isabel and Judy to attend Faculty Senate Steering Committee to obtain place on Oct agenda iii. Central Program 1. Select venue 2. Pinpoint date and time 3. Identify telecom/video tech support 4. Identify faculty OA journal editors and UFOAP recipients 5. New business: Next meeting: second Monday of every month, 10:30 a.m., LW 429, May 9; minutes: Elizabeth