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Essential Skills for Biomedical Librarians Engaging In Cross-Disciplinary, Multi-Institutional Team Projects: Experience...
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Permanent Link: http://ufdc.ufl.edu/IR00000956/00001
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Title: Essential Skills for Biomedical Librarians Engaging In Cross-Disciplinary, Multi-Institutional Team Projects: Experiences from the VIVO Collaboration
Physical Description: slide show presentation
Creator: Garcia-Milian, Rolando
Norton, Hanna F
Auten, Beth
Davis, Valrie
Holmes, Kristi L
Johnson, Margeaux
Tennant, Michele R
Publication Date: 2012
 Notes
Abstract: Objectives: Cross-disciplinary, team-based collaboration is essential for successfully addressing today’s complex biomedical research questions. This collaborative approach is especially critical when translating current knowledge into effective research and educational programs. While librarians frequently work on teams of colleagues, our experience working on large-scale, cross-disciplinary teams may be limited. This study identifies challenges and skills needed as librarians integrate into crossdisciplinary teams Methods: Data were collected through semi-structured interviews of eight librarians and one bioinformatician who participated in the development and implementation of the multiinstitution, multidisciplinary research discovery and collaboration platform, VIVO (www.vivoweb.org). The interviews were based on three main topics: challenges, skills, and the lessons learned from working on the National Institutes of Health (NIH)-funded VIVO project. The resulting data were analyzed in the light of the science of team science literature. This presentation will discuss the results of this study, addressing the skills biomedical librarians need to be part of cross-disciplinary teams and highlighting the unique skills we bring from the library to these teams. The presentation will also discuss the benefits of such team collaborations in the context of clinical and translational science and campus e-science initiatives. Results: In order to determine the skills needed for successful teamwork, a set of positive and negative factors affecting the dynamics of the team interaction and performance were first identified. Perceived negative influences on team dynamics included distant and cross-disciplinary communication issues, changing roles of team members, lack of leadership training for team leaders, and insufficient integration of the project into existing campus structures. Perceived positive influences on team dynamics included getting feedback from others, enthusiasm toward the project from the outside community, unity against common challenges, and potential for future collaboration. Given these influences on team dynamics, skills and talents in communication, perseverance, creativity, flexibility, and optimism, among others, were found to be essential. Conclusions: This presentation contributes to an understanding of the dynamics of library teams in large, cross-disciplinary projects like VIVO. The knowledge gained from this unique learning experience will likely be relevant to other library teams seeking to engage in similar projects.
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Rolando Milian.
General Note: Contributed oral presentation Medical Library Association Annual Conference, Seattle, WA, May 21, 2012
 Record Information
Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
Rights Management: All rights reserved by the submitter.
System ID: IR00000956:00001

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Essential Skills for Biomedical Librarians Engaging in Cross Disciplinary, Multi Institutional Team Projects: Experiences from the VIVO Collaboration Rolando Garcia Milian, Hannah F. Norton, Beth Auten, Valrie Davis, Kristi Holmes, Margeaux Johnson, Michele R. Tennant University of Florida Image credit: http://www.flickr.com/photos/blprnt/3642742876/in/photostream / This project funded by the National Institutes of Health, U24 RR029822,

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Background Global challenges and complex questions require complex teams for research and implementation. Librarians, accustomed to working on teams within the library, are branching out to serve on interdisciplinary teams. Serving on interdisciplinary teams is part of being embedded with our patrons.

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Definitions Team: I nterdependent collaborative group of two or more individuals that interact and share clearly articulated roles and responsibilities in order to complete a task Cross disciplinary Collaboration: Any type of interaction between team members from different disciplines Multidisciplinary Collaboration: Team members from different disciplines work independently and coordinate, rather than integrate, efforts (Fiore 2008, Stokols et al. 2006)

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Definitions Interdisciplinary Collaboration: Joint work among cross disciplinary team members allows them to interact, integrating their strengths Transdisciplinary Collaboration: Team members from different disciplines work together over extended periods of time and develop shared understandings that transcend disciplines Science of Team Science: A combination of conceptual and methodological strategies aimed at understanding and enhancing the outcomes of large scale collaborative research and training programs (Fiore 2008, Stokols et al. 2006, Stokols et al. 2008)

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Case Study: VIVO Collaboration VIVO is an open source s emantic web application that enables the discovery of research and scholarship across disciplines in an institution. VIVO contains detailed profiles of researchers that display items such as publications, teaching, and grants. These profiles are linked to each other and to additional departmental information. VIVO supports faceted searching for quick retrieval of data. This is a powerful search functionality for locating people and information within or across institutions.

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Some history: VIVO originated at Cornell University in 2003 as an open source product. Through a $12.2 million grant from the National Institutes of Health, 7 partner institutions, led by the University of Florida, are expanding VIVO for national use. The Goal : Improve all of science by providing the means for sharing and using current, accurate, and precise information regarding What is VIVO?

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Role of librarians Developing core and local ontologies Locating and selecting subject vocabularies Developing user centered interface design Engaging potential users Providing local support and training on the system Performing usability studies and focus groups Engaging with local and external data providers Providing project management and leadership

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Goals and methods Goals: Analyze the challenges librarians have encountered during VIVO implementation and outreach Investigate the impact of the VIVO project on sets Methods: 9 librarians interviewed for 1 1 hours each Open questions: challenges, skills gained, lessons learned

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Factors Impacting VIVO Collaborative Effectiveness VIVO Collaboration Intrapersonal attitudes toward collaboration and the project Interpersonal Team unity against common challenges Perceived potential for future collaboration Organizational Diversity of team backgrounds Lack of leadership training for team leaders Changing nature of the project Technological technological readiness Societal/Political Decentralized institutional organizations Physical Environment Spatial distribution of team members

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Interpersonal Factors Required Skills: Communication Perseverance in overcoming obstacles Lessons Learned/Skills Developed: Talk openly as a team Use every possible communication channel (from phone calls to teleconferencing) Empathy is important when navigating multidisciplinary conversations Factors impacting team effectiveness: Team unity against common challenges Perceived potential for future collaboration

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Organizational Factors Required Skills: Willingness and ability to adapt Leadership Communication Lessons Learned/Skills Developed : Team leaders have learned to hire individuals with the right skill sets for each position More efficient decision making process More task driven orientation, centered around an action plan Factors impacting team effectiveness: Lack of leadership training for team leaders Changing nature of the project

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Technological Factors Required Skills: High tolerance for change Willingness and ability to adapt Lessons Learned/Skills D eveloped : Increased knowledge about technical aspects of the project and terminology Learned to interpret the progress of the project and translate for end users Factor impacting team effectiveness: readiness

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Physical/Environmental Factors Required Skills: Communication Lessons Learned/Skills Developed : Talk openly as a team Use every possible communication channel (from phone calls to teleconferencing ) Factor impacting team effectiveness: Spatial distribution of team members

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Intrapersonal Factors Required Skills: Inclusive thinking Lessons Learned/Skills Developed : Increased level of comfort in talking to people across the scholarly spectrum Factor impacting team effectiveness: project as influenced by Perceived enthusiasm toward the project from the outside community Individual professional development Opportunities to engage in the wider campus community

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Summary: Required Skills Strong communication and interpersonal skills Willingness and ability to adapt/High tolerance for change Perseverance in overcoming obstacles Leadership Inclusive thinking

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Moving Forward disciplinary collaborations: Research data assessment and data management training with high performance computing experts Textbook chapter authorship with medical educators Providing patient education services in internal medicine clinics with health literacy and medical specialists

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References Cummings, J.N., and Kiesler S. 2008. Who collaborates successfully? Prior experience reduces collaboration barriers in distributed interdisciplinary research. Proceedings of the ACM 2008 Conference on Computer Supported Cooperative Work, San Diego, CA, 437 446 Retrieved May 7, 2012, from http://www.cs.cmu.edu/~ kiesler/publications/2008pdfs/2008Cummings Kiesler.pdf Fiore, Stephen M. 2008. Interdisciplinarity as teamwork how the science of teams can inform team science. Small Group Research 39 (3): 251 277. Retrieved May 2, 2012, from http:// sgr.sagepub.com/content/39/3/251.full.pdf Glenn E, and Rolland B. 2010. Librarians in biomedical research: new roles and opportunities. Information Outlook 14 (7): 26 29 Retrieve May 6, 2012, from http://students.washington.edu/brolland/Research/SLA%20Outlook%20Final%20Article.pdf Lynch RP. 2011. Collaborative innovation: essential foundation of scientific discovery. In: Collaborative Computational Technologies for Biomedical Research. Ekins MAZ, Hupcey A, and Williams AJ (Ed.), John Wiley & Sons, Inc. Stokols D, Taylor B, Hall K, and Moser R. (2006, October). The science of team science: An overview of the field. Paper presented at the National Cancer Institute conference on the Science of Team Evaluation, Bethesda, MD. Presentation slides retrieved May 2, 2012, from http://dccps.nci.nih.gov/BRP/scienceteam/Team_Science_Overview_Stokols_etal.pdf Stokols D., Hall, K.L., Taylor, B.D. and Moser, R.P. 2008. The science of team science overview of the field and introduction to the supplement. American Journal of Preventive Medicine 35 (2S ): S77 S89. Retrieved May 2, 2012, from http:// ac.els cdn.com/S074937970800408X/1 s2.0 S074937970800408X main.pdf ?_tid=b674aac9ee64e90bb2016668d657253d&acdnat=1335981002_db77c2868ca1534a2e667 2b8a4ed550f