VIVO: Lessons Learned; Administrative and Policy Issues and Solutions; Complete your Plan
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Permanent Link: http://ufdc.ufl.edu/IR00000466/00001
 Material Information
Title: VIVO: Lessons Learned; Administrative and Policy Issues and Solutions; Complete your Plan
Physical Description: Presentation
Creator: Davis, Valrie
Conlon, Mike
McIntosh, Leslie
Publisher: VIVO Collaboration
 Notes
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Valrie Davis.
 Record Information
Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution.
System ID: IR00000466:00001

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Lessons Learned;
Administrative and Policy
Issues and Solutions;
Complete your Plan


Mike Conlon, UF
Valrie Davis, UF
Leslie McIntosh, WUSM

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Lessons Learned


VIVO


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Plan Early and Stick to the Plan!


Is this your
lo-q-term plan
for success?


VIVO


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Define achievable milestones


Name
Milestone: Week 1
Project Start Meeting
Project Planning Session
Schedule Gotomeeting for 5/20 9AM
Project Planning Meeting (GotoMeeting)
Attend AgNIC Conference
Acquire Data
User Support: FAQ complete
DSR Ingest: Milestone Build Complete
Milestone: Week 2
Present Master Project Plan to UF Local Imp
UF Orgs: Functional Spec. Milestone Delivered to Barnes
Implementation Fest: Initial curriculum development
Implementation Fest: Contact facilitators


User Support: Develop Implementation Guide
Development: Develop Open Source workshop curriculum
Development Develop Harvester workshop curriculum
Implementation: attend NIH Implementation Session
User Support: Finalize FAQ with Mike
Ontology: Identify pages for SF migration

DSR Ingest: Dev Implementation Complete
Milestone: Week 3


Start Date
5111/2011
5/11/2011
5/13/2011
5/16/2011
5/20/2011
5/16/2011
5/20/2011
5/16/2011
5/11/2011
5/23/2011
5/25/2011
5/23/2011
5/23/2011
5/23/2011


5/23/2011
5/23/2011
5/23/2011
5/23/2011
5/23/2011
5/23/2011

5/23/2011
5/31/2011


End Date
5/20/2011
5/11/2011
5/13/2011
5/16/2011
5/20/2011
5/20/2011
5/20/2011
5/20/2011
5/20/2011
5/2712011
5/25/2011
5/27/2011
5/27/2011
5/27/2011


5/27/2011
5/27/2011
5/27/2011
5/27/2011
5/27/2011
5/27/2011

5/27/2011
6/3/2011


% Complete
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Est. Hours


6
0.25
1
40




1
4
5
6


100%


Priority Owner


Raum. Davis, I
Raum. Davis, I
Raum
Davis. Bames
Davis
Conlon
Blackburn
Pence, Raum,

Davis
Case
Davis. Conlon,
Davis
Davis, Holmes
Cramer, Case,
Rejack
Williams, Rauw
Skaggs, West
Skaggs
Blackburn
Rejack
Raum. Conlon
Barnes, Rocky

Davis, Holmes









Visible interim results


Week of May 15,2011 Week of May 22, 2011 Week of May 29,2011
Mon Tue ed Thr Fri Sat Sun Mon Tue Wed Thr Fri Sat Sun Mon Tue Wed Thr Fri Sat Sun
Milestone Week 1


ion
fggg Schedule Gotomeeting for 5/20 9AM

aggggp


Project Planning Meeting (GotoMeeting)
Attend AgNIC Conference
Acquire Data
User Support FAQ complete
DSR Ingest: 'Milesione Build Complete


Milestone Week 2
e Present Master Project Plan to UF Local Imp
UF Orgs Functional Spec Milestone Delivered to Barnes
Implementation Fest: Initial curriculum development
Implementation Fest Contact facilitators
User Support Develop Implementation Guide
Development: Develop Open Source workshop curriculum
Development: Develop Harvester workshop curriculum
mplementalion attend NIH Implementation Session
User Support Finalize FAQ with Mike
Ontology Identify pages for SF migration
DSR Ingest: Dev Implementation Complete


Milestone: Week 3


User Support Develop Implementation Guide


VIVO


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Breaking through Roadblocks


VIVO


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Team Dynamics

* Utilize expertise in the right roles
* Encourage communication and create


ways for


easier communication (listservs,


meeting minutes, explain jargon, etc.)
* Address goals and tasks weekly


* Identify problem-solving


* Notice good work


VIVO


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processes


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Careful changing the ontology


6+ -- --.MB
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Last lessons to share

* Take time to get data in right the first time


* Identify key stakeholders


early


* Be realistic and don't go it alone


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Engagement

* Engage senior leadership


- VIVO


is an


enterprise service/system/project


* Engage data "owners"/stewards
It's their data
Engage faculty
Be clear about why and when



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Policy Questions

* Who will edit data in VIVO?
* What data will be public?
* How will software updates be handled? Who decides?
* How will emergency privacy issues be handled?
* How will "unexpected" policy questions be addressed?
* Who makes policy decisions for VIVO?


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Complete your plan


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What you need to determine:


Scope/Tasks


Team/Resources


Time/Schedule


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Primary Tasks

1. Planning
2. Installation and Understanding
3. Making Data Available
Gaining access to data
Data ingest
Permission
4. Transition to Operations
Communicate throughout!

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What data will be in VIVO


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Team Composition


1. Project Manager
2. System Administrator
3. Data Scientist
4. Outreach Liaison


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Time

1 .Estimate the time you think it will take for
each task
2.Double it
3. Phases/Releases

...and manage expectations.


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Completing Your Plan


* Your One Pager
* Your scope
* Your Time line, task list, Gantt chart
* Your resource plan
* Your environmental assessment
* Your governance plan
* Your communication/outreach plan

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