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PAGE 1

How to be Successful When Searching for Academic Library Positions An Insider's Perspective ALA Placement Center 2011 Annual Conference

PAGE 2

Brian W. Keith Assistant Dean George A. Smathers Libraries University of Florida

PAGE 3

http://www.uflib.ufl.edu/pers/careers.htm

PAGE 4

What will we cover? 1. Overall Advice and Background Info 2. Where to Find Job Postings 3. Search Committees and Hiring Authorities 4. The Job Posting 5. Your Application 6. Preparation for the Interview 7. The Interview 8. Post Interview 9. References 10. Closing Thoughts on Improving Your Odds

PAGE 5

Disclaimers 1. Too much to thoroughly cover everything in the time permitted links throughout 2. information and technique will improve your odds

PAGE 6

Overall Advice This market means more deliberate recruiting Which positions to post Selecting a candidate to hire Distinguishing between minimally, well, very well, ideally and overly qualified

PAGE 7

Overall Advice Determine your salary requirements, and apply accordingly Trailing partner considerations? Refer to the ARL Salary Survey or others The fewer the better The better the better

PAGE 8

Overall Advice Develop your message How your qualifications (uniquely) match the job Why the job makes sense for you Deliver your message Application materials, interview, reference selection, etc. Do not rely on the search committee to determine the above on their own and

PAGE 9

Overall Advice Take advantage of the unique opportunity afforded by your cover letter

PAGE 10

Overall Advice Engagement Enthusiasm, and Leadership

PAGE 11

Overall Advice Consider your employment alternatives Possible references: www.simmons.edu/gslis/careers/lis.php www.ala.org/ala/educationcareers/careers/librarycareerssite/home.cfm

PAGE 12

Overall Advice General reference: ALCTS e Forum: Job Hunting: A Conversation About How To Do It Well (5/4 5/5/11) Led by Tiffany Eatman Allen, and Erica Findley Archive: http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/e forum/0504job.cfm

PAGE 13

Overall Advice General reference: In the Library with the Lead Pipe What Not to Do When Applying for Library Jobs (Group post) http://www.inthelibrarywiththeleadpipe.org/2009/what not to do when applying for library jobs/ Quintessential Careers Career Resources Toolkit for Job Seekers http://www.quintcareers.com/career_resources.html

PAGE 14

Overall Advice General reference: ALA JobLIST Career Development Resources http://joblist.ala.org/modules/jobseeker/controller.cfm San Jos State University School of Library & Information Science http://slisweb.sjsu.edu/resources/career_development/

PAGE 15

Posting Sites Regional/Consortia Professional Associations Specific Employers List serves

PAGE 16

Posting Sites ALA Joblist http ://joblist.ala.org / The Chronicle http ://chronicle.com/jobCategory/Library information sciences/58 / LibGig http :// libgig.com LISJobs.com http ://www.lisjobs.com /

PAGE 17

Posting Sites Lists of posting sites available at: http:// slisweb.sjsu.edu/resources/career_development/jobsearch_resources.htm http://www.libraryjobpostings.org /

PAGE 18

Posting Sites Tools for m anaging your search: Aggregators www.indeed.com RSS Feeds www.LibWorm.com

PAGE 19

What you need to know about search committees Selection is weeding out Assessing qualifications takes 2 forms 1. Measurement Years of experience Educational credentials 2. Judgment or inference Good colleague? Inventive?

PAGE 20

What you need to know about search committees They have limited means to learn about you and use those to learn different things Documents CV or Resume Cover Letter References Interview Sessions Presentation (Do not underestimate the importance of this!) Your interactions with staff

PAGE 21

What you need to know about search committees Members: They are conscientious They are likely to be intelligent They likely have a stake in the position and, therefore, the search

PAGE 22

The Job Posting Read it and assume it was written deliberately by intelligent people with a real stake in finding the right person for this position Assess your fit Interesting? Responsibilities Qualifications Required v. Preferred Salary and location Deadline

PAGE 23

The Job Posting Submit all of the required information in the requested format

PAGE 24

The Job Posting Sample Position Vacancy Announcement Caribbean Basin Librarian

PAGE 25

The Job Posting Make sure you have the full advertisement short ad v. full ad

PAGE 26

Your Applicant Submission These documents are your representative to the screening committee Tailor these documents to information in the posting job

PAGE 27

Your Applicant Submission How is your submission used and how are you assessed by the Search Committee or Hiring Authority? Sample Criteria Chart

PAGE 28

Your Applicant Submission Grammar, punctuation and decorum in all documents and communication are critical Enthusiasm preferred

PAGE 29

Your Applicant Submission Cover Letter Use correct address information Refer to the correct position, including requisition number, in the subject line

PAGE 30

Your Applicant Submission Cover Letter Use the opportunity This is your narrative Can be up to 1 or 1.5 pages

PAGE 31

Your Applicant Submission Cover Letter Explain your interest why this position is a good move for you Connect your qualifications to the unique job (why you are a good bet for them)

PAGE 32

Your Applicant Submission Cover Letter Explain your career or personal path Address Significant changes in job types or institution types Breaks in employment Frequent or numerous job changes

PAGE 33

Your Applicant Submission Cover Letter How have your experiences improved your suitability for this position: A different Industry A different Professional Level While in School Through your Professional Service

PAGE 34

Cover Letter Links Making Your Cover Letter Work For You http://liscareer.com/allenmurray_coverletters.htm Cover Letters, Resumes, and Interviews, Oh My! http://mrlibrarydude.wordpress.com/2011/04/20/cover letters resumes and interviews oh my/ Avoid These 7 Killer Cover Letter Mistakes http://career advice.monster.com/resumes cover letters/cover letter tips/Avoid 7 Killer Cover Letter Mistakes/article.aspx Your Applicant Submission

PAGE 35

Your Applicant Submission Curriculum Vitae Resume Primary Audience Academic or professional Business Covers Complete and detailed list of employment, education, trainings, presentations, publications, professional memberships, g rants and fellowships, awards, and honors Education, employment, awards, and accomplishments

PAGE 36

Your Applicant Submission Curriculum Vitae Resume Length Unlimited 1 2 pages Format List of Lists A list of accomplishments including facts, figures, measurements, etc.

PAGE 37

CV and Resume Links http://www.careerrocketeer.com/category/resumes Crafting a Winning Resume http://liscareer.com/allen_resumes.htm How to Write a Resume http://career advice.monster.com/resumes cover letters/resume writing tips/how to write a resume/article.aspx Writing the Curriculum Vitae http://owl.english.purdue.edu/owl/resource/641/1/ http://jobsearch.about.com/od/cvsamples/Sample_Curriculum_Vitae.htm

PAGE 38

Communication Email Send messages from a suitable address Treat this as professional correspondence Voicemail Message Is it suitable for potential employers? Telephone Interviews Prepare, plan and take advantage of this medium

PAGE 39

Online Presence and Branding Social networking Do you control access? Google and Google Alerts ( http://www.google.com/alerts ) Slideshare Scribd List serves

PAGE 40

Online Presence and Branding See: Social networking with a brain: a critical review of academic sites, Kim Leeder http://www.inthelibrarywiththeleadpipe.org/2008/social networking with a brain a critical review of academic sites/ You: The Online Version, Michael Porter http://www.libraryman.com/blog/2009/10/02/you the online version/

PAGE 41

Preparation for Interview Practice Role play with someone Practice touting your strengths get over being embarrassed Practice discussing (and addressing) your weaknesses

PAGE 42

Preparation for Interview Practice Prepare for common interview questions (the internet abounds with lists) Assess and work on your interview weaknesses Learn as you go on interviews through self assessment

PAGE 43

Preparation for Interview Prepare for the 6 things interviewers want to know 1. Do you have the necessary skills, knowledge and abilities? 2. Do you have the untrainable attributes? Attitude Aptitude Motivation 3. Will you fit in? (Personality)

PAGE 44

Preparation for Interview Prepare for the 6 things interviewers want to know 4. Do you understand the job and its purpose? 5. How do you compare to other applicants? 6. Do you want the job and will you stay?

PAGE 45

Preparation for Interview Learn about the organization Key people Services and products Patron/Student population Size Structure University/Parent Organization Peer organizations Latest news

PAGE 46

Preparation for Interview Learn about the position What it does How it fits into the organization Status Faculty Tenure What do those mean? Additional expectations for the position Scholarship (Publishing) Service

PAGE 47

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Why is this position available? Expectations for the position? from various stakeholders, including supervisor Are there opportunities for advancement?

PAGE 48

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews What are they looking for as far as candidate attributes? Expectations for the position? from various stakeholders, including supervisor

PAGE 49

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Questions for interviewers or others might include: What do you like best about the institution? What do you like most about your position here? What was your background or career path? Where did you go to school? What are you professional affiliations?

PAGE 50

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews up?

PAGE 51

Preparation for Interview Do not ask about salary or benefits, first.

PAGE 52

Preparation for Interview How will you get around campus, from the airport, etc.? Ask if not discussed Stake out the location and parking before the day of the interview Communicate any special needs

PAGE 53

Preparation for Interview Learn who you will be meeting with Review the itinerary if not offered, inquire Make some assumptions as to why individuals or groups are on the schedule and plan for what they may want to know and what you might learn from them

PAGE 54

Preparation for Interview Sample Interview Itinerary

PAGE 55

Preparation for Interview If there is a presentation, solicit reasonable information about: Audience affiliation expertise level Topic Media

PAGE 56

The Interview Appearance Fresh and rested Alert Relax Your talent got you here Listen Do not smoke or smell like smoke Dress for the position, lean towards conservative

PAGE 57

The Interview Conduct Indicate where your previous training or experience applies Attitude and demeanor are as important as responses to questions

PAGE 58

The Interview Conduct Be polite to everyone Interested and show it with body language and feedback to interviewer Lean forward Maintain eye contact Nod your head

PAGE 59

The Interview Conduct Effective answers to questions Be positive about your qualifications Describe how your qualifications relate specifically to this job Mitigate weaknesses with your strengths Avoid judgmental or negative remarks about previous employers

PAGE 60

The Interview Conduct Effective answers to questions Be brief but thorough in your communications Use specific examples from your experience to illustrate your points whenever possible Be sincere and direct

PAGE 61

The Interview Conduct Be honest Be on guard Ask great questions

PAGE 62

The Interview Conduct Enjoy yourself, people are going to be really nice to you

PAGE 63

The Interview Honestly address issues in your employment history: Gaps Demotions Terminations

PAGE 64

The Interview For all phases and sessions Get across your message Do not count on the interviewer to do a great job

PAGE 65

The Interview In Summary Strive to express these sought after qualities: Communications and Interpersonal Skills Intelligence and Aptitude Enthusiasm and Energy Flexibility Leadership Maturity

PAGE 66

The Interview Links Sample Interview Questions http ://www.crc.ufl.edu/uploadedFiles/Students/Interviewing_Tips/In terviewQuestions.pdf 25 Weirdest Interview Questions of 2010 http ://finance.yahoo.com/career work/article/111757/the 25 weirdest interview questions of 2010

PAGE 67

The Interview Links First Impressions, Lasting Impressions: Tips for Job Interviews http://www.ala.org/cfapps/archive.cfm?path=nmrt/footnotes/interview.html Interview Checklist http://www.careeronestop.org/ResumesInterviews/Interviews/Checklist.aspx Interview Advice http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/resreview/interview. cfm

PAGE 68

After the interview In anticipation of an offer, consider Do you want the job? How much would you need to be paid? How will you negotiate your salary? Partner considerations?

PAGE 69

After the interview In anticipation of an offer, consider When could you report for work if offered? Notice to current employer Completion of school Move and other personal arrangements What other information do you need: Benefits Relocation assistance, if relevant Trailing partner assistance

PAGE 70

References Select according to what the search committee is looking for Cultivate them Work School Professional Service Coach them Provide a current resume for their reference Share your cover letter and job posting Tell them why you picked them what they speak to

PAGE 71

References Current Employers It is fine to request that your current employer not be contacted unless you are a serious candidate and/or with advanced notice to you Most employers are going to understand and support advancement

PAGE 72

Credential yourself now Seek: Training Leadership and professional service opportunities In order to: Build competencies Prepare for the next job Keep yourself relevant Demonstrate interest Demonstrate aptitude and ability Network

PAGE 73

Credential yourself now Examples: 1. Lead a student group 2. Convert papers or blogs into scholarship 3. Attend professional meetings or discussion groups 4. Attend state, regional or national conferences 5. Join a professional association like LLAMA

PAGE 74

Credential yourself now Incorporate these experiences and accomplishments into your application materials and interviews Use these to distinguish yourself

PAGE 75

LLAMA Information http://www.ala.org/ala/mgrps/divs/llama/ab out/index.cfm Student membership is only $15 ( http://www.ala.org/ala/mgrps/divs/llama/abo ut/join.cfm )

PAGE 76

Helpful Links First Time on the Market? (The Chronicle of Higher Education) http://chronicle.com/section/First Time on the Market /146/

PAGE 77

Helpful Links One last piece of advice for interviewing: get sleep eat lunch drink coffee

PAGE 78

Thank You and Best of Luck! Brian W. Keith Check out the UF Library Employment website: http://www.uflib.ufl.edu/pers/careers.htm



PAGE 1

How to be Successful When Searching for Academic Library Positions An Insider's Perspective ALA Placement Center 2011 Annual Conference

PAGE 2

Brian W. Keith Assistant Dean George A. Smathers Libraries University of Florida

PAGE 3

http://www.uflib.ufl.edu/pers/careers.htm

PAGE 4

What will we cover? 1. Overall Advice and Background Info 2. Where to Find Job Postings 3. Search Committees and Hiring Authorities 4. The Job Posting 5. Your Application 6. Preparation for the Interview 7. The Interview 8. Post Interview 9. References 10. Closing Thoughts on Improving Your Odds

PAGE 5

Disclaimers 1. Too much to thoroughly cover everything in the time permitted links throughout 2. information and technique will improve your odds

PAGE 6

Overall Advice This market means more deliberate recruiting Which positions to post Selecting a candidate to hire Distinguishing between minimally, well, very well, ideally and overly qualified

PAGE 7

Overall Advice Determine your salary requirements, and apply accordingly Trailing partner considerations? Refer to the ARL Salary Survey or others The fewer the better The better the better

PAGE 8

Overall Advice Develop your message How your qualifications (uniquely) match the job Why the job makes sense for you Deliver your message Application materials, interview, reference selection, etc. Do not rely on the search committee to determine the above on their own and

PAGE 9

Overall Advice Take advantage of the unique opportunity afforded by your cover letter

PAGE 10

Overall Advice Engagement Enthusiasm, and Leadership

PAGE 11

Overall Advice Consider your employment alternatives Possible references: www.simmons.edu/gslis/careers/lis.php www.ala.org/ala/educationcareers/careers/librarycareerssite/home.cfm

PAGE 12

Overall Advice General reference: ALCTS e Forum: Job Hunting: A Conversation About How To Do It Well (5/4 5/5/11) Led by Tiffany Eatman Allen, and Erica Findley Archive: http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/e forum/0504job.cfm

PAGE 13

Overall Advice General reference: In the Library with the Lead Pipe What Not to Do When Applying for Library Jobs (Group post) http://www.inthelibrarywiththeleadpipe.org/2009/what not to do when applying for library jobs/ Quintessential Careers Career Resources Toolkit for Job Seekers http://www.quintcareers.com/career_resources.html

PAGE 14

Overall Advice General reference: ALA JobLIST Career Development Resources http://joblist.ala.org/modules/jobseeker/controller.cfm San Jos State University School of Library & Information Science http://slisweb.sjsu.edu/resources/career_development/

PAGE 15

Posting Sites Regional/Consortia Professional Associations Specific Employers List serves

PAGE 16

Posting Sites ALA Joblist http ://joblist.ala.org / The Chronicle http ://chronicle.com/jobCategory/Library information sciences/58 / LibGig http :// libgig.com LISJobs.com http ://www.lisjobs.com /

PAGE 17

Posting Sites Lists of posting sites available at: http:// slisweb.sjsu.edu/resources/career_development/jobsearch_resources.htm http://www.libraryjobpostings.org /

PAGE 18

Posting Sites Tools for m anaging your search: Aggregators www.indeed.com RSS Feeds www.LibWorm.com

PAGE 19

What you need to know about search committees Selection is weeding out Assessing qualifications takes 2 forms 1. Measurement Years of experience Educational credentials 2. Judgment or inference Good colleague? Inventive?

PAGE 20

What you need to know about search committees They have limited means to learn about you and use those to learn different things Documents CV or Resume Cover Letter References Interview Sessions Presentation (Do not underestimate the importance of this!) Your interactions with staff

PAGE 21

What you need to know about search committees Members: They are conscientious They are likely to be intelligent They likely have a stake in the position and, therefore, the search

PAGE 22

The Job Posting Read it and assume it was written deliberately by intelligent people with a real stake in finding the right person for this position Assess your fit Interesting? Responsibilities Qualifications Required v. Preferred Salary and location Deadline

PAGE 23

The Job Posting Submit all of the required information in the requested format

PAGE 24

The Job Posting Sample Position Vacancy Announcement Caribbean Basin Librarian

PAGE 25

The Job Posting Make sure you have the full advertisement short ad v. full ad

PAGE 26

Your Applicant Submission These documents are your representative to the screening committee Tailor these documents to information in the posting job

PAGE 27

Your Applicant Submission How is your submission used and how are you assessed by the Search Committee or Hiring Authority? Sample Criteria Chart

PAGE 28

Your Applicant Submission Grammar, punctuation and decorum in all documents and communication are critical Enthusiasm preferred

PAGE 29

Your Applicant Submission Cover Letter Use correct address information Refer to the correct position, including requisition number, in the subject line

PAGE 30

Your Applicant Submission Cover Letter Use the opportunity This is your narrative Can be up to 1 or 1.5 pages

PAGE 31

Your Applicant Submission Cover Letter Explain your interest why this position is a good move for you Connect your qualifications to the unique job (why you are a good bet for them)

PAGE 32

Your Applicant Submission Cover Letter Explain your career or personal path Address Significant changes in job types or institution types Breaks in employment Frequent or numerous job changes

PAGE 33

Your Applicant Submission Cover Letter How have your experiences improved your suitability for this position: A different Industry A different Professional Level While in School Through your Professional Service

PAGE 34

Cover Letter Links Making Your Cover Letter Work For You http://liscareer.com/allenmurray_coverletters.htm Cover Letters, Resumes, and Interviews, Oh My! http://mrlibrarydude.wordpress.com/2011/04/20/cover letters resumes and interviews oh my/ Avoid These 7 Killer Cover Letter Mistakes http://career advice.monster.com/resumes cover letters/cover letter tips/Avoid 7 Killer Cover Letter Mistakes/article.aspx Your Applicant Submission

PAGE 35

Your Applicant Submission Curriculum Vitae Resume Primary Audience Academic or professional Business Covers Complete and detailed list of employment, education, trainings, presentations, publications, professional memberships, g rants and fellowships, awards, and honors Education, employment, awards, and accomplishments

PAGE 36

Your Applicant Submission Curriculum Vitae Resume Length Unlimited 1 2 pages Format List of Lists A list of accomplishments including facts, figures, measurements, etc.

PAGE 37

CV and Resume Links http://www.careerrocketeer.com/category/resumes Crafting a Winning Resume http://liscareer.com/allen_resumes.htm How to Write a Resume http://career advice.monster.com/resumes cover letters/resume writing tips/how to write a resume/article.aspx Writing the Curriculum Vitae http://owl.english.purdue.edu/owl/resource/641/1/ http://jobsearch.about.com/od/cvsamples/Sample_Curriculum_Vitae.htm

PAGE 38

Communication Email Send messages from a suitable address Treat this as professional correspondence Voicemail Message Is it suitable for potential employers? Telephone Interviews Prepare, plan and take advantage of this medium

PAGE 39

Online Presence and Branding Social networking Do you control access? Google and Google Alerts ( http://www.google.com/alerts ) Slideshare Scribd List serves

PAGE 40

Online Presence and Branding See: Social networking with a brain: a critical review of academic sites, Kim Leeder http://www.inthelibrarywiththeleadpipe.org/2008/social networking with a brain a critical review of academic sites/ You: The Online Version, Michael Porter http://www.libraryman.com/blog/2009/10/02/you the online version/

PAGE 41

Preparation for Interview Practice Role play with someone Practice touting your strengths get over being embarrassed Practice discussing (and addressing) your weaknesses

PAGE 42

Preparation for Interview Practice Prepare for common interview questions (the internet abounds with lists) Assess and work on your interview weaknesses Learn as you go on interviews through self assessment

PAGE 43

Preparation for Interview Prepare for the 6 things interviewers want to know 1. Do you have the necessary skills, knowledge and abilities? 2. Do you have the untrainable attributes? Attitude Aptitude Motivation 3. Will you fit in? (Personality)

PAGE 44

Preparation for Interview Prepare for the 6 things interviewers want to know 4. Do you understand the job and its purpose? 5. How do you compare to other applicants? 6. Do you want the job and will you stay?

PAGE 45

Preparation for Interview Learn about the organization Key people Services and products Patron/Student population Size Structure University/Parent Organization Peer organizations Latest news

PAGE 46

Preparation for Interview Learn about the position What it does How it fits into the organization Status Faculty Tenure What do those mean? Additional expectations for the position Scholarship (Publishing) Service

PAGE 47

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Why is this position available? Expectations for the position? from various stakeholders, including supervisor Are there opportunities for advancement?

PAGE 48

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews What are they looking for as far as candidate attributes? Expectations for the position? from various stakeholders, including supervisor

PAGE 49

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Questions for interviewers or others might include: What do you like best about the institution? What do you like most about your position here? What was your background or career path? Where did you go to school? What are you professional affiliations?

PAGE 50

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews up?

PAGE 51

Preparation for Interview Do not ask about salary or benefits, first.

PAGE 52

Preparation for Interview How will you get around campus, from the airport, etc.? Ask if not discussed Stake out the location and parking before the day of the interview Communicate any special needs

PAGE 53

Preparation for Interview Learn who you will be meeting with Review the itinerary if not offered, inquire Make some assumptions as to why individuals or groups are on the schedule and plan for what they may want to know and what you might learn from them

PAGE 54

Preparation for Interview Sample Interview Itinerary

PAGE 55

Preparation for Interview If there is a presentation, solicit reasonable information about: Audience affiliation expertise level Topic Media

PAGE 56

The Interview Appearance Fresh and rested Alert Relax Your talent got you here Listen Do not smoke or smell like smoke Dress for the position, lean towards conservative

PAGE 57

The Interview Conduct Indicate where your previous training or experience applies Attitude and demeanor are as important as responses to questions

PAGE 58

The Interview Conduct Be polite to everyone Interested and show it with body language and feedback to interviewer Lean forward Maintain eye contact Nod your head

PAGE 59

The Interview Conduct Effective answers to questions Be positive about your qualifications Describe how your qualifications relate specifically to this job Mitigate weaknesses with your strengths Avoid judgmental or negative remarks about previous employers

PAGE 60

The Interview Conduct Effective answers to questions Be brief but thorough in your communications Use specific examples from your experience to illustrate your points whenever possible Be sincere and direct

PAGE 61

The Interview Conduct Be honest Be on guard Ask great questions

PAGE 62

The Interview Conduct Enjoy yourself, people are going to be really nice to you

PAGE 63

The Interview Honestly address issues in your employment history: Gaps Demotions Terminations

PAGE 64

The Interview For all phases and sessions Get across your message Do not count on the interviewer to do a great job

PAGE 65

The Interview In Summary Strive to express these sought after qualities: Communications and Interpersonal Skills Intelligence and Aptitude Enthusiasm and Energy Flexibility Leadership Maturity

PAGE 66

The Interview Links Sample Interview Questions http ://www.crc.ufl.edu/uploadedFiles/Students/Interviewing_Tips/In terviewQuestions.pdf 25 Weirdest Interview Questions of 2010 http ://finance.yahoo.com/career work/article/111757/the 25 weirdest interview questions of 2010

PAGE 67

The Interview Links First Impressions, Lasting Impressions: Tips for Job Interviews http://www.ala.org/cfapps/archive.cfm?path=nmrt/footnotes/interview.html Interview Checklist http://www.careeronestop.org/ResumesInterviews/Interviews/Checklist.aspx Interview Advice http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/resreview/interview. cfm

PAGE 68

After the interview In anticipation of an offer, consider Do you want the job? How much would you need to be paid? How will you negotiate your salary? Partner considerations?

PAGE 69

After the interview In anticipation of an offer, consider When could you report for work if offered? Notice to current employer Completion of school Move and other personal arrangements What other information do you need: Benefits Relocation assistance, if relevant Trailing partner assistance

PAGE 70

References Select according to what the search committee is looking for Cultivate them Work School Professional Service Coach them Provide a current resume for their reference Share your cover letter and job posting Tell them why you picked them what they speak to

PAGE 71

References Current Employers It is fine to request that your current employer not be contacted unless you are a serious candidate and/or with advanced notice to you Most employers are going to understand and support advancement

PAGE 72

Credential yourself now Seek: Training Leadership and professional service opportunities In order to: Build competencies Prepare for the next job Keep yourself relevant Demonstrate interest Demonstrate aptitude and ability Network

PAGE 73

Credential yourself now Examples: 1. Lead a student group 2. Convert papers or blogs into scholarship 3. Attend professional meetings or discussion groups 4. Attend state, regional or national conferences 5. Join a professional association like LLAMA

PAGE 74

Credential yourself now Incorporate these experiences and accomplishments into your application materials and interviews Use these to distinguish yourself

PAGE 75

LLAMA Information http://www.ala.org/ala/mgrps/divs/llama/ab out/index.cfm Student membership is only $15 ( http://www.ala.org/ala/mgrps/divs/llama/abo ut/join.cfm )

PAGE 76

Helpful Links First Time on the Market? (The Chronicle of Higher Education) http://chronicle.com/section/First Time on the Market /146/

PAGE 77

Helpful Links One last piece of advice for interviewing: get sleep eat lunch drink coffee

PAGE 78

Thank You and Best of Luck! Brian W. Keith Check out the UF Library Employment website: http://www.uflib.ufl.edu/pers/careers.htm


How to be successful when searching for academic library positions - an insider's perspective
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Permanent Link: http://ufdc.ufl.edu/IR00000460/00001
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Title: How to be successful when searching for academic library positions - an insider's perspective
Physical Description: Archival
Language: English
Creator: Keith, Brian W.
Publisher: ALA Placement Center, 2011 Annual Conference
Publication Date: 2011
 Notes
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Brian Keith.
Publication Status: Published
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Source Institution: University of Florida
Holding Location: University of Florida
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This item is licensed with the Creative Commons Attribution Share Alike License. This license lets others remix, tweak, and build upon this work even for commercial reasons, as long as they credit the author and license their new creations under the identical terms.
System ID: IR00000460:00001

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Full Text

How to be Successful When
Searching for Academic


Library Positions


- An Insider's


Perspective


ALA


201


Placement


I Annual


Center


Conference


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









Brian W. Keith


Assistant Dean
George A. Smathers Libraries


University


of Florida


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA




















http://www.uflib.ufl.edulpers/careers.htm


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA






What will we cover?

1. Overall Advice and Background Info
2. Where to Find Job Postings
3. Search Committees and Hiring Authorities
4. The Job Posting
5. Your Application
6. Preparation for the Interview
7. The Interview
8. Post-Interview
9. References
10. Closing Thoughts on Improving Your Odds


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Disclaimers


Too much to thoroughly cover everything in the
time permitted
-links throughout


There are no "tricks"
-information and technique will improve your odds


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA


2.








Overall Advice


This market means more deliberate
recruiting-


-Which positions to post
-Selecting a candidate to hire
-Distinguishing between minimally, well,
very well, ideally and overly qualified

George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









Overall Advice


-Determine your salary requirements, and apply
accordingly
*Trailing partner considerations?
*Refer to the ARL Salary Survey or others


-The fewer the better


-The better the better


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA










Overall Advice

-Develop your message
*How your qualifications (uniquely) match the job
*Why the job makes sense for you

-Deliver your message
*Application materials, interview, reference selection, etc.

-Do not rely on the search committee to determine the above on
their own
and
-Be able to answer, "Why do you want this job?"




George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA










Overall Advice


-Take advantage of the unique
opportunity afforded by your cover letter


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Overall Advice


-Seek out opportunities that reflect...


*Engagement


*Enthusiasm, and


*Leadership


... in the field of Librarianship


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









Overall Advice


Consider your employment alternatives



Possible references:

www.simmons.edu/gslis/careers/Iis.php
www.ala.orq/ala/educationcareers/careers/Iibrarvcareerssite/home.cfm


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA







Overall Advice


General reference:


ALCTS e-Forum:
Job Hunting: A Conversation About How To Do It Well (5/4-5/5/11)


Led by
Tiffany Eatman Allen, and Erica Findley


Archive:
http://www.ala.orq/ala/mqrps/divs/alcts/confevents/upcominq/e-


forum/0504job.cfm


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA







Overall Advice


General reference:


In the Library with the Lead Pipe
What Not to Do When Applying for Library Jobs (Group post)
http://www.inthelibrarvwiththeleadpipe.orq/2009/what-not-to-do-when-applyinq-
for-library-jobs/


Quintessential Careers
Career Resources Toolkit for Job-Seekers
http://www.auintcareers.com/career resources.html


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA







Overall Advice


General reference:


ALA JobLIST
Career Development Resources
http://ioblist.ala.org/modules/iobseeker/controller.cfm


San Jose State University
School of Library & Information Science
http://slisweb.sisu.edu/resources/career development/


C George A. Smathers
Libraries
UNIVERSITY of FLORIDA







Posting Sites


* Regional/Consortia


* Professional Associations


* Specific Employers


* List serves


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA







Posting Sites


ALA Joblist
http://ioblist.ala.orq/


The Chronicle
http://chronicle.com/iobCateqorv/Librarv-information-sciences/58/


LibGig


httD://libqiq.com


LISJobs.com
httD://www.Iisiobs.com/


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA







Posting Sites


Lists of posting sites available at:


http://slisweb.sisu.edu/resources/career development/iobsearch resources.htm


http://www.librarviobpostinqs.orq/


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA







Posting Sites


Tools for managing your search:


Aggregators
www.indeed.com


RSS Feeds
www.LibWorm.com


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA










What you need to know about search committees


Selection is weeding out


Assessing qualifications takes 2 forms


1. Measurement
Years of experience
Educational credentials

2. Judgment or inference
Good colleague?
Inventive?


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









What you need to know about search committees


They have limited means to learn about you and use those to
learn different things


Documents
CV or Resume
Cover Letter
References
Interview Sessions
Presentation (Do not underestimate the importance of this!)
Your interactions with staff




C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









What you need to know about search committees


Members:


L They are conscientious


L They are likely to be intelligent


L They likely have a stake in the position
and, therefore, the search


L They may not be skilled recruiters...


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









The Job Posting


-Read it and assume it was written deliberately by intelligent
people with a real stake in finding the right person for this
position


-Assess your fit
*Interesting?
*Responsibilities
*Qualifications
-Required v.
*Salary and location
*Deadline


Preferred


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA












The Job Posting


-Submit all of the required information in the
requested format


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









The Job Posting


Sample Position


Vacancy


Announcement


Caribbean Basin Librarian


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA










The Job Posting


Make sure you have the full advertisement

-short ad

V.

-full ad


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA








Your Applicant Submission


*These documents are you
screening committee


r representative to the


*Tailor these documents to information in the
posting
-Explicitly state how you're qualified for this
job


SGeorge A. Smathers
A Libraries
UNIVERSITY of FLORIDA









Your Applicant Submission


How is your submission used and how are
you assessed by the Search Committee or
Hiring Authority?




Sample Criteria Chart


SGeorge A. Smathers
A Libraries
UNIVERSITY of FLORIDA









Your Applicant Submission


*Grammar, punctuation and decorum
in all documents and communication
are critical


*Enthusiasm preferred


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA










Your Applicant Submission


-Cover


Letter


*Use correct address information


*Refer to the correct position, including
requisition number, in the subject line


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA










Your Applicant Submission


-Cover Letter
*Use the opportunity
*This is your narrative
*This is the 'mortar' for your packet
*Can be up to 1 or 1.5 pages


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA











Your Applicant Submission


-Cover Letter


*Explain your interest -why this position is a
good move for you


*Connect your qualifications to the unique job
(why you are a good bet for them)


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Your Applicant Submission


-Cover


Letter


*Explain your career or personal


path


*Address
-Significant changes in job types or
institution types
-Breaks in employment
-Frequent or numerous job changes


U C George A. Smathers
SILibraries
UNIVERSITY of FLORIDA










Your Applicant Submission



-Cover Letter
*How have your experiences improved your
suitability for this position:

-Relevant experience might come from...
A different Industry
A different Professional Level
)While in School
>Through your Professional Service



C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA







Your Applicant Submission


Cover Letter Links


Making Your Cover Letter Work For You
http://liscareer.com/allenmurray coverletters.htm


Cover Letters, Resumes, and Interviews, Oh My!
http://mrlibrarydude.wordpress.com/2011/04/20/cover-letters-resumes-and-interviews-oh-my/

Avoid These 7 Killer Cover Letter Mistakes
http://career-advice.monster.com/resumes-cover-letters/cover-letter-tips/Avoid-7-Killer-Cover-
Letter-Mista kes/a rticle.aspx


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Your Applicant Submission


Curriculum Vitae Resume
Primary Academic or professional Business
Audience
Covers Complete and detailed list Education,
of employment, education, employment, awards,
training, presentations, and accomplishments
publications, professional
memberships, grants and
fellowships, awards, and
honors


George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA










Your Applicant Submission


Curriculum Vitae Resume

Length Unlimited 1-2 pages


Format List of Lists A list of
accomplishments -
including facts, figures,
measurements, etc.




C George A. Smathers
Libraries
UNIVERSITY of FLORIDA






CV and Resume Links


5 Resume Mistakes You're Making and How to Avoid Them
http://www.careerrocketeer.com/cateqorv/resumes

Crafting a Winning Resume
http://liscareer.com/allen resumes.htm

How to Write a Resume
http://career-advice.monster.com/resumes-cover-letters/resume-writi n-tips/how-to-write-a-
resume/article.aspx

Writing the Curriculum Vitae
http://owl.en lish.purdue.edu/owl/resource/641/1/

Sample CV's
http://iobsearch.about.com/od/cvsamples/Sample Curriculum Vitae.htm



C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA










Communication


*Email
-Send messages from a suitable address
-Treat this as professional correspondence

*Voicemail Message
-Is it suitable for potential employers?

*Telephone Interviews
-Prepare, plan and take advantage of this
medium


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA








Online Presence and Branding

Use this to distinguish yourself...


*Social networking
-Do you control access?

*Google and Google Alerts
(http://www.qooqle.com/alerts)


*Slideshare

*Scribd

*List serves


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









Online Presence and Branding



See:


Social networking with a brain: a critical review of academic sites, Kim Leeder
http://www. inthelibrarvwiththeleadpipe.org/2008/social-networking-with-a-brain-a-
critical-review-of-academic-sites/

You: The Online Version, Michael Porter
http://www.librarvman.com/bloq/2009/10/02/vou-the-online-version/


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Preparation for Interview

*Practice
-Role play with someone


-Practice touting your strengths get over
being embarrassed


-Practice discussing (and addressing)
your weaknesses


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Preparation for Interview

*Practice


-Prepare for common interview questions
(the internet abounds with lists)


-Assess and work on your interview
weaknesses


-Learn as you go on interviews through
self-assessment


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA








Preparation for Interview

Prepare for the 6 things interviewers want
to know


1. Do you have the necessary skills,
knowledge and abilities?
2. Do you have the untrainable attributes?
Attitude
Aptitude
Motivation
3. Will you fit in? (Personality)


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA








Preparation for Interview


Prepare for the 6 things interviewers want
to know


4. Do you understand the job and its
purpose?
5. How do you compare to other applicants?
6. Do you want the job and will you stay?


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA








Preparation for Interview

Learn about the organization
Key people
Services and products
Patron/Student population
Size
Structure
University/Parent Organization
Peer organizations
Latest news


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Preparation for Interview

Learn about the position
- What it does
- How it fits into the organization
- Status
Faculty
Tenure
What do those mean?
- Additional expectations for the position
Scholarship (Publishing)
Service



George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









Preparation for Interview


Prepare questions to ask and be ready to
interject them to relevant folks throughout
the interviews


- Why is this position available?

- Expectations for the position?
from various stakeholders, including supervisor

- Are there opportunities for advancement?


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









Preparation for Interview


Prepare questions to ask and be ready to interject
them to relevant folks throughout the interviews

What are they looking for as far as candidate
attributes?

Expectations for the position?
from various stakeholders, including supervisor


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Preparation for Interview

Prepare questions to ask and be ready to interject
them to relevant folks throughout the interviews

Questions for interviewers or others might
include:
What do you like best about the institution?
What do you like most about your position
here?
What was your background or career path?
Where did you go to school?
What are you professional affiliations?




George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









Preparation for Interview

Prepare questions to ask and be ready to interject
them to relevant folks throughout the interviews




Is there a relevant "hot topic" you could bring
up?


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA










Preparation for Interview


- Do not ask about salary or benefits,
first.


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA








Preparation for Interview


* How will you get around campus, from the
airport, etc.?
Ask if not discussed


* Stake out the location and parking before
the day of the interview


* Communicate any special needs


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Preparation for Interview

Learn who you will be meeting with


- Review the itinerary if not offered,
inquire


- Make some assumptions as to why
individuals or groups are on the
schedule and plan for what they may
want to know and what you might learn
from them

C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA










Preparation for Interview


Sample Interview Itinerary


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Preparation for Interview



If there is a presentation, solicit reasonable
information about:

Audience
-affiliation
-expertise level

Topic


Media

C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









The Interview

Appearance

Fresh and rested
Alert
Relax Your talent got you here
Listen
Do not smoke or smell like smoke
Dress for the position, lean towards
conservative





C George A. Smathers
Libraries
UNIVERSITY of FLORIDA









The Interview


Conduct

Learn people's names and positions

Indicate where your previous training or
experience applies

Attitude and demeanor are as important as
responses to questions


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









The Interview


Conduct


Be polite to everyone


Interested and show it with body language
and feedback to interviewer
Lean forward
Maintain eye contact
Nod your head




George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









The Interview

Conduct


Effective answers to questions
Be positive about your qualifications
Describe how your qualifications relate
specifically to this job
Mitigate weaknesses with your strengths
Avoid judgmental or negative remarks
about previous employers




George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









The Interview


Conduct


Effective answers to questions
Be brief but thorough in your
communications


* Use specific examples
experience to illustrate
whenever possible
* Be sincere and direct


from your
your points


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA










The Interview



Conduct


Don't talk over people
Don't be too serious
Don't look at your watch
Be honest
Be on guard
Ask great questions



George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









The Interview


Conduct


Enjoy yourself, people are going
to be really nice to you


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA








The Interview



Honestly address issues in your
employment history:


- Gaps
- Demotions
- Terminations


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA










The Interview


For all phases and sessions




- Get across your message


- Do not count on the interviewer to do a
great job


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









The Interview In Summary



Strive to express these sought after qualities:


- Communications and Interpersonal Skills
- Intelligence and Aptitude
- Enthusiasm and Energy
- Flexibility
- Leadership
- Maturity




George A. Smathers
Libraries
UNIVERSITY of FLORIDA










The Interview- Links


Sample Interview Questions
http://www.crc.ufl.edu/uploadedFiles/Students/Interviewing Tips/In
terviewQuestions.pdf


25 Weirdest Interview Questions of 2010
http://finance.vahoo.com/career-work/article/l 111757/the-25-
weirdest-interview-questions-of-2010


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA










The Interview- Links


First Impressions, Lasting Impressions: Tips for Job Interviews
http://www.ala.orq/cfapps/archive.cfm?path=nmrt/footnotes/interview.html


Interview Checklist
http://www.careeronestop.org/Resumeslnterviews/lnterviews/Checklist.aspx


Interview Advice
http://www.ala.org/ala/mgrps/rts/nmrt/oversightqroups/comm/resreview/interview.
cfm


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









After the interview


In anticipation of an offer, consider


Do you want the job?


How much would you need to be paid?


How will you negotiate your salary?


Partner considerations?


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









After the interview


In anticipation of an offer, consider

When could you report for work if
offered?
Notice to current employer
Completion of school
Move and other personal arrangements

What other information do you need:
Benefits
Relocation assistance, if relevant
Trailing partner assistance



George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









References

* Select according to what the search committee is
looking for

* Cultivate them
Work
School
Professional Service

* Coach them
Provide a current resume for their reference
Share your cover letter and job posting
Tell them why you picked them what they speak to


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









References


Current Employers

* It is fine to request that your current employer not be
contacted unless you are a serious candidate and/or
with advanced notice to you

* Most employers are going to understand and support
advancement


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









Credential yourself now


Seek:
Training
Leadership and professional service
opportunities

In order to:
Build competencies
Prepare for the next job
Keep yourself relevant
Demonstrate interest
Demonstrate aptitude and ability
Network



George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA









Credential yourself now

Examples:


1. Lead a student group
2. Convert papers or blogs into
scholarship
3. Attend professional meetings or
discussion groups
4. Attend state, regional or national
conferences
5. Join a professional association like
LLAMA



George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA








Credential yourself now


Incorporate these experiences and
accomplishments into your
application materials and
interviews


Use these to distinguish yourself


C George A. Smathers
SLibraries
UNIVERSITY of FLORIDA









LLAMA Information


http://www.ala.org/ala/mqrps/divs/llama/ab
out/index.cfm

Student membership is only $15
(http://www.ala.orq/ala/mqrps/divs/llama/abo
ut/ioin.cfm)


S George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA










Helpful Links


First Time on the Market?
(The Chronicle of Higher Education)
http://chronicle.com/section/First-Time-on-the-Market-/146/


C George A. Smathers
Libraries
UNIVERSITY of FLORIDA










Helpful Links


One last piece of advice for interviewing:


get sleep


eat lunch


drink coffee


C George A. Smathers
A FLibraries
UNIVERSITY of FLORIDA










Thank You and Best of Luck!


Brian W. Keith




Check out the UF Library Employment website:
http://www.uflib.ufl.edu/pers/careers.htm


C George A. Smathers
Libraries
UNIVERSITY of FLORIDA