The Value of Library Mentoring
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 Material Information
Title: The Value of Library Mentoring
Physical Description: Conference Presentation
Creator: Smith, Bonnie
Swanbeck, Janet
 Notes
Abstract: The Value of Library Mentoring - A case study on developing a mentoring program. Presentation Given at the FLA 2011 Annual Conference
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Bonnie Smith.
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Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
Rights Management: All rights reserved by the submitter.
System ID: IR00000436:00001

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The Value of Library Mentoring
A case study on developing a mentoring program
Jan Swanbeck Bonnie Smith
University of Florida University of Florida
George A. Smathers Libraries George A. Smathers Libraries
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Survey Results
� Majority of respondents indicated they did not have a formal mentoring program
� Consensus of those who wrote comments validated importance of mentoring
� Share comments
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Agenda
� The value of library mentoring
� A case study on developing a library mentoring program
� Questions
� Library mentoring resources and models
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


The value of mentoring
AGENDA
A case study
Questions
Resources and models
^ _
rji *

Many traditions emphasize the connection between one who has walked the path, and one who has just begun.
The word 'mentor' originates from the Greek poet Homer, who, in the epic, "The Odyssey/' describes an old friend who guides young Telemachus in search of his lost father, Odysseus. The wise man's name is Mentor.
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Outcomes
AGENDA
A case study
Questions
Resources and models

. � �

Acculturation
Association and involvement in the library profession
Guidance
Professional relationships and expertise sharing across departments
Develops leadership skills for seasoned librarians/mentors
Job satisfaction and retention
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


The value of library mentoring
AGENDA
A case study
Questions
Resources and models

Ijf " . � �

For the mentor
� Sharing knowledge and expertise
� Increased leadership skills
� Establishing contacts with other departments
� Impacting a new professional's career
� Providing service to the profession
� Job satisfaction
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


The value of library mentoring
AGENDA
A case study
Questions
Resources and models

Ijf " . � �

For the mentee
� Integration into the work environment
� Assistance prioritizing professional responsibilities
� Library career guidance
� Professional network and opportunities
� Confidential advice outside supervisory structure
� Job satisfaction
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


The value of library mentoring
AGENDA
� A case study
� Questions
� Resources and models
A win/win proposition when done correctly
A A?l
Libraries

UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


AGENDA
Value of mentoring
Questions
Resources and models
A_ A? J
. � �

University of Florida Libraries Mentoring Program Development
1990s informal mentoring program in group setting
2004 mentoring program required by UF for faculty for first 3 years
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


AGENDA
Value of mentoring
Questions
Resources and models
A_ ATI
. � �

University of Florida Libraries Mentoring Program Development
Only librarians eligible
To support new librarians in navigating the faculty tenure track
3 year duration (mid career review of tenure packet)
Innovative training sessions developed for tenure support
Paperwork free
No mechanism for addressing issues
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


AGENDA
Value of mentoring
Questions
Resources and models
A_ ATI
. � �

University of Florida Libraries Mentoring Program Development
Informal feedback indicated a need for some change
� more/not more structure to the process
� way to change mentors/provide feedback
� extend/don't extend the mentoring relationship beyond 3 years
� improve the way pairing takes place
� include/don't include non librarians
October 2008 survey conducted by Faculty Training & Support Group - 60% response (40 people who had been mentors or mentees)
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


AGENDA
Value of mentoring
Questions
Resources and models
^_
. � �

University of Florida Libraries Mentoring Program Development
Should formal mentoring last more than 3 years?
� 50% YES (70% of mentees)
� 23% NO (mentoring relationships would have developed through other means by then)
How to make mentoring program more effective?
� More structure
� Trainings/workshops
� Process for evaluating mentoring relationship
� Opportunities to socialize/informal gatherings
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Timeline
AGENDA
Value of mentoring
Questions
Resources and models

Libraries

Oct 2008 Survey
Dec 2008 - Discussion groups
Tenure Support Group researched other library mentoring programs
Jan 2009 - 1st draft UF Libraries mentoring program document circulated
March 2009 - Presentation to Library Faculty Assembly
2nd draft circulated with Mentoring Agreement
Sept 2009 - Presentation to Dean and Faculty Career Development Committee Chair
Jan 2010 Documents finalized
March 2010 - Implementation
Training in planning stages
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Changes implemented
AGENDA
Value of mentoring
Questions
Resources and models
A_
. � �

Formalized goals
Formalized mentor selection process
Added signed Mentoring Agreement
Formalized the feedback
Extended eligibility to staff pursuing or holding a degree in librarianship
Changed duration of relationship -usually 6 years - until end of tenure process
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Formal Goals
AGENDA
Value of mentoring
Questions
Resources and models
A_
. � �

Navigate tenure and promotion process
Understand culture of the libraries
Support staff members pursuing or holding a degree in librarianship in understanding the requirements necessary to secure a librarian position
Venue for seasoned faculty to share their knowledge and expertise
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Mentor Selection Process
AGENDA
Value of mentoring
Questions
Resources and models
^_
. � �

Recommendations sought Employee consulted Potential mentor contacted Formal correspondence Mentor sets up first meeting
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Mentoring Agreement
AGENDA
Value of mentoring
Questions
Resources and models
^_
. � �

Includes the following questions:
� Desired outcomes by both parties
� Best way to provide feedback (to the point, couched, privately..)
� How often to meet, where, when
� Handling confidentiality
� Other
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Formal Feedback Mechanism
AGENDA
Value of mentoring
Questions
Resources and models
^_
. � �

Annual faculty evaluation
New pairing process
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Staff Mentor Request
AGENDA
Value of mentoring
Questions
Resources and models
^_
. � �

Staff pursuing or holding a degree in librarianship
� Preferred area of mentor expertise
� Employee work experience
� Desired outcomes
� Attach resume - submit to HR Office
� Standard mentor selection process followed
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


AGENDA
Value of mentoring
Questions
Resources and models
^_
. � �

Key elements of a library mentoring program
Eligibility to be a mentor Eligibility to be a mentee Mentor selection process Duration of mentoring relationship Formal feedback mechanism Formal mentoring agreement Training
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


AGENDA
Value of mentoring
A case study
Questions
Resources and models
Questions?
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Resources and Models
AGENDA
Value of mentoring
A case study
Questions
Resources and models
^_
. � �

Resources and models available for library mentoring programs
� 21st Century Librarian Mentoring -Nebraska Library Commission
� Educause Mentoring Kit
� University of Maryland - University Libraries Mentoring Program
� Rutgers University - Staff Resources (section on mentoring)
� Southeast Library Association
� Sunshine State Library Leadership Institute
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Resources and Models
AGENDA
Value of mentoring
A case study
Questions
Resources and models
^_
. � �

Mentoring Programs at ALA
� Library Leadership and Management Association (LLAMA)
� Association of College & Research Libraries (ACRL)
� New Member Round Table (NMRT) Mentoring Program (conference mentoring or career mentoring)
� Young Adults Library Services Association (YALSA) Mentoring Program
� Many others at ALA-Wide Mentoring and Recruitment Efforts
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Resources and Models
AGENDA
Value of mentoring
A case study
Questions
Resources and models

^_
Libraries

Mentoring Programs - ALA's ethnic associations, affiliates and caucuses:
� Black Caucus - BCALA
� Spanish speaking and Latinos -REFORMA (National Association)
� Chinese American Librarians Association -CALA
� Asian Pacific American Librarians Association (APALA)
� American Indian Library Association (AILA)
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


AGENDA
� Value of mentoring
� A case study
� Questions
� Resources and models
~M3
Thank you
The Value of Library Mentoring
A case study on developing a mentoring program at the University of Florida Libraries
Presented at the Florida Library Association (FLA) Annual meeting
By Bonnie Smith and Jan Swanbeck
Orlando, Florida, May 4, 2011
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


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