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UF Smathers Libraries Publishing Services
Isabel Silver and Laurie Taylor
IMLS Library Publishing Services Workshop May 5, 2011
||H UNIVERSITY of
UF FLORIDA


Main Points
� Intro to UF and UF Libraries
� Intro to UF Digital Collections
- The IR@UF
� Policies and Procedures
� Open Access Publishing @ Smathers Libraries
� Path to OA Journal Publishing
� The UF Open Access Publishing Fund
� Questions/Discussion
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The University of Florida
http: //www, uf I. ed u/
� Major, public land-grant, research university
� Member of AAU
� One of the largest, with over 50,000 students
� 2,000 acre campus, 900 buildings
� Historic District on the National Register of Historic Places
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UF Smathers Libraries
http://www.uflib.ufl.edu/
� Member of ARL, CRL, Research Libraries Group, and LYRASIS
� Staff: over 400 FTE staff
� LPS organizational structure: distributed model
- Digital Library Center:
� UF Digital Collections
� IR@UF
- Academic and Scholarly Outreach Office
� Organization: http://www.uflib.ufl.edu/orqchart.pdf
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UF Digital Collections (2006)
� Created for preservation (early 1990s.)
� Portal to all digitized material
� Optimized for access via search engines
� Designed to leverage technology to support current and future needs
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UF Digital Collections (2)
� Digital collections: 400+
�Digital Library of the Caribbean �Caribbean Newspaper Digital Library �Florida Digital Newspaper Library
� Pages: 6.5 million +
� Partners: 90+
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The IR@UF
The Institutional Repository of the University of Florida
Sharing � Scholarship � Online
Share your research openly with scholars around the world
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Go to www.uflib.ufl.edu/ufir Login with your Gatorlink Click the PUBLISH button
UF
George A. Smathers Libraries
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Current OA Publishing
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ACCESS
Publishing Directly to IR@UF
Research
Conference proceedings Electronic theses & dissertations (ETD) Research data Online exhibits Student association archives Video
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Current OA Publishing (2)
� UFDC is the online publisher for the following print works:
� Florida/Caribbean Architect
� Florida Anthropologist
� Backlist titles from the University Press of Florida (67 titles, full-text)
� Back issues of journals
� Chemical Engineering Education Journal
UF
George A. Smathers Libraries
UNIVERSITY of FLORIDA


Policies and Procedures
� Digitization & digital curation follow standards for preservation and access
� Metadata primary standard is METS/MODS
- Darwin Core extension, PREMIS/DAITSS, EAD, EAC
-Auto-translated to Dublin Core, MARCXML, optimized HTML for search engines, and JSON-available for extension
� Digital collections follow web standards for interoperability, access, and usability
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Policies and Procedures (2)
� Deposit: self-submittal with full support
� Quality control for preservation and optimal accessibility
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UF I FLORIDA


Policies and Procedures (3)
� Subject specialists are the primary liaisons for faculty and researchers.
� Subject specialist coordinate collaboration across multiple units in the Libraries to support
all processes. Support includes:
� Intellectual Property review
� Copyright evaluation
� Permissions requests and tracking
� Permissions-based model: authors retain all rights
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Policies and Procedures (4)
� Support for cultural heritage rights
� Mindful, open, and flexible approach to materials and projects
� Permissions-based model
� Technology in service of policy
� Support for moral rights
� Attribution
� Integrity (of the whole work)
� Recognition/anonymity (author's preference)
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Policies and Procedures (5)
� Support for privacy rights
�Defined by law
�Additional policies defined by the institution
�Additional policies applied as appropriate (IRB approval, informed consent methods, and documentation required for oral histories)
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Policies and Procedures (6)
� Assessment
� New Services: -OJS
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Move to OA Journal Publishing
�Why?
-Respond to a demand
- Meet a need
- Motivated to become an active player
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Journal Publishing with OJS
� Choice and decision: why OJS?
- Free
- Freedom; local control and self-determination
- Infrastructure:
� Local UF DC infrastructure
� Technical background
� Florida Library Center for Automation: http://fclaweb.fcla.edu/
� Long-term considerations and drive to create results
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Journal Publishing w/ OJS (2)
� Added Value through features:
- Structure: greater flexibility -> interoperability
- Larger user community -> greater service opportunities
-Availability of adding plug-ins
� (e.g., automating and integrating book review process)
- Future opportunities
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Next Steps
� Staffing
� Funding: grants and identifying endowments
� Develop MOU templates
� Outreach to faculty and graduate students
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The UF Open Acces Publishing Fund
supports making UF research findings immediately, freely and globally available through Open Access publishing.
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For more information, contact:
Isabel Silver
Director, Academic and Scholarly Outreach isilver@ufl.edu 352-273-2524
Laurie Taylor
Interim Head, Digital Library Center laurien(a)ufl.edu 352-273-2902
Visit our website: http ://www.uflib.ufI.edu/
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