VIVO: A Library-based Tool for Renewing and Enhancing Collaboration and Networking among Researchers
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Title: VIVO: A Library-based Tool for Renewing and Enhancing Collaboration and Networking among Researchers
Physical Description: Conference Papers
Creator: Southern Chapter of the Medical Library Association 2010 Annual Meeting ( Conference )
Norton, Hannah
Tennant, Michele R.
Butson, Linda
Edwards, Mary
Schaefer, Nancy
Ferree, 'Nita
Jesano, Rae
Auten, Beth
Henning, Sara
Conlon, Mike
VIVO Collaboration
Publisher: Southern Chapter of the Medical Library Association
Place of Publication: Southern Chapter of the Medical Library Association 2010 Annual Meeting, St. Petersberg, FL
Publication Date: November 15, 2010
Abstract: Objective: To improve collaboration and research discovery by introducing researchers to the features and benefits of VIVO, a platform enabling national networking of scientists. Methodology: VIVO is a semantic-web tool initially created by the Cornell University Libraries to facilitate collaboration, networking, and discovery for that institution’s researchers and administrators. A $12.2 million grant from the National Institutes of Health has allowed the University of Florida and six partner institutions to further develop the VIVO model at both the institutional and national levels. Library staff have taken on leadership roles in VIVO’s development and implementation, harnessing the library’s role as a neutral and trustworthy entity and librarians’ ability to interact with researchers from across disciplines and foster collaboration. In addition to the necessary development and implementation efforts involved in bringing this project to fruition, outreach to the research community is vital to fully actualize VIVO’s networking capabilities. Although much of the data in VIVO is ingested from institutional information sources and publishers, the utility of the network is improved as additional researchers begin to actively participate. To this end, national level outreach and marketing is supplemented by each institution’s efforts to inform and educate their faculty. Results: VIVO team members at the University of Florida’s Health Science Center Libraries and Marston Science Library leveraged existing relationships with liaison departments in order to educate faculty about VIVO’s features and benefits. As a result of librarian presentations to faculty in their assigned academic units, faculty became aware of VIVO and provided important feedback via librarians for improvements and desired enhancements. Additional results are expected in the second year of the grant, as word of mouth spreads awareness of VIVO and its capabilities. Conclusion: VIVO offers benefits in the collaboration, networking, and discovery vital to research, and libraries are ideally situated to aid in its implementation and adoption.
Acquisition: Collected for University of Florida's Institutional Repository by the UFIR Self-Submittal tool. Submitted by Hannah Norton.
Publication Status: Published
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Source Institution: University of Florida Institutional Repository
Holding Location: University of Florida
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This item is licensed with the Creative Commons Attribution License. This license lets others distribute, remix, tweak, and build upon this work, even commercially, as long as they credit the author for the original creation.
System ID: IR00000369:00001


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VIVO: A library-based tool

for renewing and enhancing

collaboration and networking

among researchers

Hannah Norton
Reference and Liaison Librarian
Health Science Center Library, University of Florida
Co-Authors: Michele R. Tennant, Linda Butson, Mary Edwards, Nancy
Schaefer, Rae Jesano, Beth Auten, Sara Henning, Mike Conlon, VIVO
UF George A. Smathers
U ILibraries


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ViVO is a resource of the uni.ersitv of
Florida thaT pro,.des informalon on
people departments facilities courses
grants ana publcaLbons ,n the sciences

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An open-source semantic web

application that enables the

discovery of research and scholarship

across disciplines in an institution...

...populated with detailed profiles of

faculty and researchers; displaying

items such as publications, teaching,

service, and professional affiliations;

a powerful search functionality for

locating people and information

within or across institutions.

UF George A. Smathers
U Libraries

What is VIVO?^^^^

UHij George A S^^mathers Libraries E^^^^^H

* Originated at Cornell University

* Being expanded for national

use through a $12.2 million

NIH grant

* Seven founding members of

VIVO Collaboration - Cornell

University, University of Florida, Weill

Cornell Medical College, Indiana

University, Washington University in

St. Louis School of Medicine, The

Scripps Research Institute, Ponce

School of Medicine

> People
Faculty Librarians

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. Show only results of th type people organizations
Land Use and Envronmenl Change Institute : '

Geological Sciences

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School of Theb a gAAnr


Interested inearano more
Firs! Annual VIVO National
VIVO Conference: Updates
Release 1 v 1.1 Announcement
wIvOo SoOroeForoenet: First
Step to Comnmunitr Deveomnent
Mwefrat IhgVTO b- O

Pages 1

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UF George A. Smathers
U Libraries

History of VIVO^^^

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* Research is becoming highly interdisciplinary
* How can researchers find collaborators, track competitors, and stay abreast
of current research inside large institutions, at other institutions, and

* Research institutions can be extremely large
* How can administrators showcase and monitor research activity, track
competitors, and stay abreast of current research inside large institutions, at
other institutions, and globally?

* Researchers increasingly use online resources and rarely visit the physical
* How can librarians stay aware of their institution's current trends and
research in order to build collects and design new services?

UF George A. Smathers
U Libraries

Challenges VIVO Addreasses^^

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Dr Conlon is Associate Director and Chief Operating Officer of the Universe of Florida Clinical and
Translational Science institute (CTSI), interim Director of Biomedical Informatics in me UF College
of Medicine, and Principal Investigator for VIVO Enabling National Networking of Scientists His
responsibilities include development of CTSI programs and services, development of academic
biomedical Informatics, expansion and integration of research and clinical information resources
as wel as creation of research networking tools and a national network of scientists Previously
Dr Conlon served as Chief Information Officer of the University of Florida Health Science Center
where he directed network and video services, desktop support, media and graphics, application
development, teaching support strategic planning and distance learning He earned his Ph D
degree in Stastics from the Universty of Florida, undergraduate degrees in Mathematics and
Economics from Bucknell University and is the author of over 150 scholarlypublications and
presentations His current interests include enterprise change and organizational issues in the
adoption of information technology, large scale data systems integration and enterprise

prefe..ed title
Associate Director and Chief Operahing Officer, University of Florida Clinical and Translational
Science Instiute

II by research area,

authorship, and collaborations.

. credentials, expertise,

skills, and professional achievements.

I, r 1 within research areas and

geographic expertise.

S reporting tasks.

'I the URL or link the profile to

other applications.

UF George A. Smathers

A VIVO profile ill llo reearher to

* Find collaborators

* Keep abreast of new work
* Track competitors
* Rely on customized profiles
maintained via automatic updates

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* Discover current funded projects
* Search for specialized expertise
*Visualize research activity within
an institution

* Showcase college, program, * Locat
departmental activities collar
* Identify areas of institutional * Locat
strength prog
* Manage data in one place * Show

...and many more!

* Identify research data to gather/
*Track research to prioritize
collection budgeting
* Customize library collections and

e mentors, advisors, or
e events, seminars, courses,
rams, facilities
/case own research

UF George A. Smathers
U Libraries

Who can use VIVO?^^

External data sources:
* Publication warehouses e.g. PubMed,
Web of Science, Scopus
* Grant databases: e.g. NSF/ NIH
* National Organizations: AAAS, AMA

Internal data sources:
* Human Resources
* Sponsored Research Faculty and unit
* Institutional Repositories , administrators can
" .Regstrr Sste then add additional
* Registrar System / 1
" Data stored as RDF triples information to their
SFaculty Activity Systems using standard ontology profile.
* Events and Seminars

VIVO data is available for reuse by web pages, applications,
and other consumers both within and outside the institution.

IGeorge A. Smathers
U E Libraries

* Neutral, trusted entities
* Tradition of service and support for all missions of
institution: Administration, Teaching and learning,
Research, Fund-raising
* Technology centers


* Know their organization/institution
* Establish and maintain close relationships with clients
* Understand the value of collaboration and can often
bring people together
* Understand user groups' ethos, environment, needs
* Have some data expertise - organization,
manipulation, storage and retrieval, usability

FaIE George A Smalhers
U Librarie-


Why invove libraies andlibrarians?

* Identification of desirable data
* Negotiation for use/access of that
* Selection of content types and the
controlled vocabulary/ontology

* Development of instruction manuals,
* Presentations, videos, and demo
* Help-desk support, web site FAQs

* Conference presentations to recruit
potential collaborators
* Feedback from presentations to help
technical team refine the interface
* Construction/maintenance of website
* User forums to create community of

* Demonstrations/exhibits,
conferences, workshops, website
* Distribution of PR materials

UF George A. Smathers

Librarias as facilitator UF mode

Outreach Team:
* Liaison librarians from Health Science Center Libraries
* Subject specialists from Marston Science Library

Year One:
* Tested relationships between colleges, departments, and
individuals and manually added overview information
* Collected and entered CVs from showcase departments

Year Two
* Outreach to liaison departments and colleges - speaking at
department meetings, etc.
* Training for other librarians in outreach and data entry
* Support for faculty as they edit their own profiles
* Campus-wide event
UF George A. Smathers
U ILibraries

* What is VIVO?

* Why would I

use VIVO?

* What future features will VIVO have?

* Features currently available in UF VIVO
* Navigating and searching

* Editing your own profile
* Mapping a CV to fields in VIVO

UF George A. Smathers
UF Libraries

Three Pongsof UF OutreachL

* Fall 2010: Health & Basic

Sciences, Engineering

* Spring 2011: Engineering,

Liberal Arts, Agriculture, Fine

Arts, Education

* Summer 2011: Law, Business,

Journalism, Construction

E ConlonMichael

General Statistics
S 5 pubIcatton(s) from 1991 to 2010 (SV oi
VA 12 co-aulhr(s) from 200102010 SV Fie
Co-Author Network (Qh.gbi
31 co-author k(s)

VIVitoile a I rthoiuor etwork
12 Co-asthoP(is)

UF George A. Smathers
U Libraries

^UF Otrac pesn t and future^

Naioa Outreach -

* 426,105 visits to
* 285 Facebook fans
* 50+ conference
presentations on VIVO by
team members
* 35+ full-length
demonstrations to
* 1 national conference

* 400 - 500 visits a day (on
weekdays) to

* 17,780 profiles available in from
* 16 Colleges
* 176 Departments

* 34+ department visits on
VIVO by UF team members

UF George A. Smathers
U Libraries

VIVO Oureach b the number^^

UF Outreach

to request a demo,

receive more

information on the project, upcoming releases,
project downloads.

* Become a fan. Join us on Facebook at:


* Submit any questions or feedback to:

* Attend the second annual VIVO conference!

UF George A. Smathers
U Libraries

* Visit

How caBn youbecome nvoBlved?^^^


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