• TABLE OF CONTENTS
HIDE
 Front Cover
 Table of Contents
 Introduction
 Program overview
 Annual program schedule
 Financial overview
 Capacity development requireme...
 Project priority ranking syste...
 Project priority list
 Project planning
 "Call for projects" letter
 Virgin Islands capital improvement...
 Grant eligibility
 Report on public hearings






Group Title: Fiscal year ... intended use plan, priority system, and project priority list. Territorial Drinking Water Capital Improvements Grants Program.
Title: Fiscal year 2000 intended use plan, priority system, and project priority list. Territorial Drinking Water Capital Improvements Grants Program.
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 Material Information
Title: Fiscal year 2000 intended use plan, priority system, and project priority list. Territorial Drinking Water Capital Improvements Grants Program.
Series Title: Fiscal year ... intended use plan, priority system, and project priority list. Territorial Drinking Water Capital Improvements Grants Program.
Physical Description: Serial
Language: English
Creator: Virgin Islands of the United States. Department of Planning and Natural Resources. Division of Environmental Protection. Territorial Drinking Water Capital Improvements Grants Program.
Publication Date: 2001
 Subjects
Subject: Caribbean   ( lcsh )
Spatial Coverage: North America -- United States Virgin Islands
Caribbean
 Record Information
Bibliographic ID: CA01300675
Volume ID: VID00002
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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Table of Contents
    Front Cover
        Front Cover
    Table of Contents
        Table of Contents
    Introduction
        Page 1 (MULTIPLE)
    Program overview
        Page 2
        Page 3
    Annual program schedule
        Page 4
    Financial overview
        Page 5
        Page 6
    Capacity development requirements
        Page 7
    Project priority ranking system
        Page 8
        Page 9
    Project priority list
        Page 10
        Page 11
        Page 12
        Page 13
        Page 14
    Project planning
        Page 15 (MULTIPLE)
        Page 16
        Page 17
    "Call for projects" letter
        Page 18
        Page 19
    Virgin Islands capital improvement grant pre-application form
        Page 20
        Page 21
        Page 22
        Page 23
        Page 24
        Page 25
        Page 26
    Grant eligibility
        Page 27
        Page 28
    Report on public hearings
        Page 29
Full Text




March 30, 2000
Revised July 2001


TERRITORY OF THE VIRGIN ISLANDS

DEPARTMENT OF PLANNING & NATURAL RESOURCES
DIVISION OF ENVIRONMENTAL PROTECTION


TERRITORIAL DRINKING WATER CAPITAL IMPROVEMENTS
GRANTS PROGRAM








FISCAL YEAR 2000
INTENDED USE PLAN,
PRIORITY SYSTEM,
AND
PROJECT PRIORITY LIST












March 2000
Revised July 2001







Table of Contents

I. INTRO DUCTIO N ...................................... .......................... Page 1

II. PROGRAM GOALS .................................. ...... .......... Page 1

III. PROGRAM OVERVIEW ...................................... .................... Page 2
A. ADMINISTRATIVE PROCEDURES .......... ................................. Page 2
B. PUBLIC REVIEW AND COMMENT .............. .. ................ .. ........... Page3
C. Project Bypass .......... ................................. Pag 3
D. EMERGENCY PROJECTS ...................................................... Page 4

IV. ANNUAL PROGRAM SCHEDULE ................................................. Page 4

V. FINANCIAL OVERVIEW ........................................................ Page 5
A. PROJECT FUNDS AVAILABLE ................................................... Page 5
B. FUNDING ALLOCATION FOR SMALL, MEDIUM, AND LARGE SYSTEMS' PROJECTS .............. Page 5
C. PLANNING AND ENGINEERING DESIGN ALLOWANCES ............................... Page 6

VI. CAPACITY DEVELOPMENT REQUIREMENTS ................ ............. Page 6
A. TECHNICAL CAPACITY ....................................................... Page 7
B. FINANCIAL CAPACITY ............... ....................................... Page 7
C M ANAGERIAL CAPACITY ...................................................... Page 8

VII. PROJECT PRIORITY RANKING SYSTEM ............ ............. ............. Page 8
A. SYSTEMS INELIGIBLE FOR FUNDING .................................. ........... Page 8
B. PRIORITY RANKING CRITERIA ................................ .............. Page 9
C TIE BREAKER ............................................................. Page 10

VIII. PROJECT PRIORITY LIST ........... ............. ..................... Page 10
A. SMALL AND MEDIUM SYSTEMS PROJECT PRIORITY LIST ............................ Page 11
B. LARGE SYSTEMS PROJECT PRIORITY LIST ......... . ......... ... .. Page 12

IX PROJECT PLANNING .......................................................... Page 13
A. DESIGN AND ADMINISTRATIVE CONSIDERATIONS ................................... Page 13
B. TECHNICAL REVIEW .................................. ......... ..... .. Page 13
C. ADDENDA AND REVISED PLANS .......... ................................ Page 13

X. CONSTRUCTION OVERSIGHT .................... .............................. Page 13
A. INCREASES AND DECREASES IN COSTS DUE TO BIDS ................................ Page 14
B. CHANGE ORDERS ...................................... ................... Page 14
C. CONSTRUCTION M ONITORING ................................................. Page 14
D. OPERATION AND MAINTENANCE MANUAL ......................................... Page 15

APPENDIX 1: "Call for Projects" Letter .................................................... Page 16

APPENDIX 2: Virgin Islands Capital Improvement Grant Pre-Application Form ............... Page 18

APPENDIX 3: Grant Eligibility ................ .................... ............... Page 25

APPENDIX 4: Report on Public Hearings ............... ........................ Page 27







Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

I. INTRODUCTION

Many public water systems are in need of infrastructure improvements to protect public health and
maintain compliance with the Safe Drinking Water Act (SDWA). The Safe Drinking Water Act
(SDWA) Amendments of 1996 authorized a Drinking Water State Revolving Fund (DWSRF) to
assist publicly-owned and privately-owned community water systems and nonprofit non-community
water systems finance the costs of capital improvements needed to achieve and maintain
compliance with SDWA requirements and to further the public health protection objectives of the
SDWA. Through the DWSRF, grants are available to eligible public water systems in the Territories
of the United States. These grants will be administered by the Virgin Islands Department of
Planning and Natural Resources Division of Environmental Protection (DPNR/DEP) through the
Drinking Water Capital Improvement Grants (VIDWCIG) program.

The DPNR/DEP, acting on behalf of the Government of the Virgin Islands as the authorized grant
administrator, hereby submits to the U.S. Environmental Protection Agency (EPA) this Intended Use
Plan (IUP). This IUP describes the use of FY-97, FY-98, FY-99, and FY-00 grant moneys in the
Virgin Islands' DWCIG program (VIDWCIG) to meet the objectives of the SDWA and further the
goal of protecting public health. Specifically, the IUP includes the annual schedule, financial
overview, priority ranking system, Project Priority List, project planning procedures, construction
oversight, and other program requirements.

Through annual grants provided by the DWSRF program, a total of $6,780,900 will be available to
the VIDWCIG program from fiscal years 1997, 1998, 1999, and 2000. Eligible public water systems
will receive grants directly from DPNR/DEP. DPNR/DEP is authorized and intends to use 4% for
administration of the program and 2% for technical assistance to small public water systems. A
complete breakdown of the available funds is shown in Section V. Financial Overview.


II. PROGRAM GOALS

The VIDWCIG program will help ensure that drinking water supplies in Virgin Islands remain safe
and affordable and that drinking water systems which receive funding will be properly operated and
maintained. The goals of the VICIG program include the following:

1. To implement and maintain the DWCIG program for the Territory of the Virgin
Islands.

2. To provide financial assistance to eligible public water systems for eligible projects
associated with the capital improvements of water treatment, storage and distribution
facilities.

3. To help public water systems achieve and maintain compliance with the Virgin Islands
and National Primary Drinking Water Regulations.

4. To provide assistance which will enable public water systems to further the health
protection objectives of the SDWA.

5. To improve technical, financial, and managerial capacity of funded public water
systems in the Virgin Islands so that they can provide safe drinking water over the
long term.


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

6. To make funds available to improve small public water systems (population served
less than 3,300) of the Virgin Islands.


III. PROGRAM OVERVIEW

Each year, DPNR/DEP will issue a "call for projects" letter and a pre-application form to each public
water system. The "call for projects" letter will specify the due date for the submittal of the pre-
applications. The pre-applications will be used to rank and prioritize the new projects for inclusion
on the Priority Projects List. All projects will be ranked using the priority system described in Section
VII. Project Priority Ranking System. Projects are identified for funding based on the following:

1. Project priority list rank.

2. Amount of funds available.

3. Compliance with the VIDWCIG program's requirements and deadlines for completion
of planning and design and final application submittal.

DPNR/DEP will also prepare an annual Intended Use Plan. The IUP will describe how the Territory
proposes to use the available VIDWCIG grants for each fiscal year. The IUP will include a Project
Priority List (PPL) with a funding line. The projects listed above the funding line will be eligible for
VIDWCIG grants for the current funding period. Projects listed below the funding line will remain on
the list and will be eligible for funding in future years. Projects already listed on the PPL but are not
funded in the present funding period DO NOT need to resubmit pre-applications unless the project
scope or other project information changes.

The DPNR/DEP using the DWCIG grant money for both project expenditures and administrative/
technical assistance expenditures. The non- project expenditures provide for activities that are not
construction related and include costs associated with the administration of the VIDWCIG program
and technical assistance to small systems. Project expenditures involve the costs associated with
the planning, design, materials, equipment, and construction of public water systems' capital
improvement projects.

A. ADMINISTRATIVE PROCEDURES

DPNR will use the following procedures in administering the project priority system.

1. DPNR/DEP will prepare an annual Project Priority List for possible funding during the
grant funding period. The PPL will identify and rank each project.

2. DPNR/DEP will give public notice of the PPL and hold public hearings (one in each
district) to receive comments. DPNR/DEP will provide information on the calculation
of the priority score of a project upon request.

3. DPNR/DEP may amend the PPL and the IUP to include a project requested by a
public water system, as need to protect public health, or to meet emergency needs.

4. A project must be listed in the IUP, prepared by DPNR/DEP and approved by EPA, to
receive the Grant.


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

5. If available monies are not used by the projects identified in the IUP, those funds will
be made available to the next highest ranked projects ready to proceed. This ability
to bypass projects is necessary to assure available funds are obligated on a timely
basis.

B. PUBLIC REVIEW AND COMMENT

In accordance with the requirements of 40 CFR Part 25 (Public Participation for certain EPA
programs) and 40 CFR Part 6 (NEPA), the DPNR will ensure proper public participation during the
development of the Project Priority List, the Intended Use Plan, and environmental review
procedures.

All public water systems in the Virgin Islands will be notified through written communication and the
general public will be notified via printed media that copies of the proposed IUP will be available for
review and comment. Once the IUP is issued, there will be a 45-day comment period. After the
comment period has closed, DPNR will prepare and distribute a response to comments and a final
IUP which addresses the public comments.

C. PROJECT BYPASS

Any project that is not ready to proceed may be bypassed. Other projects can be funded ahead of
the bypassed project in the order indicated on the Project Priority List. If there is a decision to
bypass a project, DPNR/DEP will notify, in writing, the public water system whose project is being
bypassed and indicate the reason for the bypass, unless it is known that the bypassed project has
been withdrawn from the VICIG program. The notified PWS shall have 15 calendar days to
respond in writing with any objections they may have to the funding of a lower ranked project. If any
objections are received by DPNR/DEP within the specified time period, DPNR/DEP will address the
objections.

Any of the following circumstances will be used to bypass a project on the PPL.

1. The project is for a system that is identified as a Significant Non-Compiler (SNC)
under the Safe Drinking Water Act and the project will not ensure compliance.

2. The project has had a change in scope.

2. The grant application, project feasibility report, environmental planning
documentation, and other applicable planning and construction documentation has
not been submitted to DPNR/DEP in a timely manner.

3. The project is unable to proceed in a timely manner.

4. The project cost exceeds the anticipated budgeted amount.

5. The project is withdrawn by the applicant.

In such cases where a project is bypassed, the next project on the PPL that is ready to proceed will
be funded within the funds available. If a funded project comes in under cost, the remaining funds
may be used to fund the next project on the PPL provided that the cost does not exceed the
available funds.


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

A bypassed project will remain on the PPL and will be eligible for funding during the next, and future,
fiscal years. DPNR/DEP will work with the public water systems) whose projects) have been
bypassed to ensure that the projects) will be eligible in the following fiscal year. New or amended
projects may receive higher priority in the next fiscal year than the bypassed projects.

D. EMERGENCY PROJECTS

Consistent with Federal Guidelines, DPNR/DEP may bypass projects listed on the PPL to fund an
emergency project. Emergency projects may include those where some type of unanticipated failure
has occurred and requires immediate attention in order to protect public health. In such cases,
DPNR/DEP has the authority to fund the emergency project ahead of other selected projects.
DPNR/DEP will inform the public water systems) whose projects) were bypassed of the decision
and rational behind that decision. The projects that were bypassed will receive the highest priority
for the next available funding.


IV ANNUAL PROGRAM SCHEDULE

For Fiscal Year (FY) 2000, a complete grant application is due by Aug. 1, 2000 for projects identified
for the current funding period (i.e., above the funding line).

The following is the anticipated schedule for the FY-2001 annual VICIG program.

March 30, 2000 ----------DPNR/DEP will send out a "call for projects."

June 15, 2000 ----------Deadline for submittal of pre-applications.

September 15, 2000 ---------- Proposed Intended Use Plan issued with a 45-day comment period.

October 30, 2000 ---------Comment period on proposed IUP closes.

February 28, 2001 ---------- Deadline for submitting a complete grant application and a capacity
development demonstration summary for current year funding (i.e.,
projects above the funding line).


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

V. FINANCIAL OVERVIEW

A. Project Funds Available


Fiscal Year VI Allotment 4% Administrative 2% Small System Project Funds
Tech Assist Available

FY 1997 $2,438,200 $97,528 $48,764 $2,291,908

FY 1998 $1,382,500 $55,300 $27,650 $1,299,550

FY 1999 $1,449,000 $57,960 $28,980 $1,362,060

FY 2000 $1,511,200 $60,448 $30,224 $1,420,528

Total $6,780,900 $271,236 $135,618 $6,374,046

DPNR/DEP anticipates receiving additional annual DWCIG allotments of approximately $1,500,000
each fiscal year, subject to annual Congressional appropriations.

B. FUNDING ALLOCATION FOR SMALL, MEDIUM, AND LARGE SYSTEMS' PROJECTS

In keeping with 1442(e) of the SDWA, DPNR/DEP will provide technical and financial assistance to
small and medium size public water systems through the DWCIG. In order to ensure that small and
medium size public water systems are able to participate in the VICIG program, DPNR/DEP will
reserve 35% of the project funds available for grants for small and medium size water system
(population served is less than 10,000) grants. 65% of the project funds will be used for grants for
large size water systems (population served is more than 10,000).

After all the small and medium size public water system projects have been funded during a
specified funding period, any remaining funds from the 35% allocated for small and medium systems
will be used to fund capital improvement projects for large systems. Conversely, after all large size
projects have been funded during a specified funding period, any remaining funds from the 65%
allocated for large systems will be used to fund additional capital improvement projects for small and
medium size systems.


Drinking Water Capital Improvements Grant Allocations

Grants Available FY-97 FY-98 FY-99 FY-00 Total

PROJECT FUNDS AVAILABLE $2,291,908 $1,299,550 $1,362,060 $1,420,528 $6,374,046
Large Projects (65% of $1,489,740 $844,708 $885,339 $923,343 $4,143,130
Project Funds)
Small and Medium Projects $802,168 $454,842 $476,721 $497,185 $2,230,916
(35% of Project Funds)


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

C. PLANNING AND ENGINEERING DESIGN ALLOWANCES

While the purpose of the DWCIG is to provide funding for capital improvements in public water
systems, DPNR/DEP recognizes that preliminary work (planning, design, and engineering) is
necessary before the construction of a project can take place. DPNR/DEP will allow a portion of the
grant money to defray the cost of the planning, design, and engineering of the capital improvement
projects. The allowance for planning, design, and engineering will be a percentage of the cost of the
construction and materials to complete the capital improvement project and will be allowed in
addition to the construction and materials costs. This means that if the planning and design costs
exceed the allowed percentage of construction costs, the public water system must pay the
difference out of their own funds. The following table provides the percentage of the construction
costs which will be allowed to be used for planning, design, and engineering purposes.


Project Cost Allowance for Planning and Design as a
Percentage of Construction Cost
Up to $5,000 14% or up to $650
$5,001 to $20, 000 13% or up to $2,400
$20,001 to $35,000 12% or up to $3,850
$35,001 to $50,000 11%or up to $5,125
$50,001 to $75,000 10.25% or up to $7,313
$75,001 to $100,000 9.75% or up to $9,250
$100,001 to $150,000 9.25% or up to $13,200
$150,001 to $200,000 8.8% or up to $16,800
$200,001 to $300,000 8.4% or up to $24,450
$300,001 to $400,000 8.15% or up to $31,200
$400,001 to $500,000 7.8%or up to $37,500
$500,001 to $750,000 7.5%or up to $54,375
$750,001 to $1,000,000 7.25% or up to $70,000
Over $1,000,000 7%


NOTE: The allowance does not reimburse for costs incurred. Accordingly, the allowance table
should not be used to determine the compensation for planning or design services. The
compensation for planning or design services should be based upon the nature, scope and
complexity of services required by the system.


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000


VI. CAPACITY DEVELOPMENT REQUIREMENTS

Before a drinking water capital improvement grant can be awarded, a public water system must
have adequate technical, financial, and managerial capacity (TFM). Each applicant must submit a
capacity assessment (described below) along with the complete grant application. Public water
systems that do not have adequate TFM are not eligible to be funded unless the public water system
agrees to make appropriate changes in operation (management, rate structure, maintenance,
consolidation, alternative supplies, etc.) that will ensure the long term capability of the system.

Water system capacity is the ability to plan for, achieve, and maintain compliance with applicable
drinking water regulations and to provide safe drinking water to the public. Below is an excerpt from
an EPA guidance document that defines TFM and identifies questions that lead toward an
assessment/ demonstration of adequate capacity.

A. TECHNICAL CAPACITY

Technical capacity is the physical and operational ability of a water system to deliver safe drinking
water and to meet SDWA requirements. Technical capacity refers to the physical infrastructure of
the water system, including the adequacy of source water and the adequacy of treatment, storage
and distribution infrastructure. It also refers to the ability of system personnel to adequately operate
and maintain the system and to otherwise implement requisite technical knowledge.

A water system's technical capacity can be determined by examining key issues and questions,
including the following:

1. Source water adequacy. Does the system have a reliable source of drinking water?
Is the source of water generally good quality and adequately protected?

2. Infrastructure adequacy. Can the system provide water that meets SDWA
standards? What is the condition of its infrastructure, including wells(s) or sources of
water intakes, treatment, storage, and distribution? What is the infrastructure's life
expectancy? Does the system have a capital improvement plan?

3. Technical knowledge and implementation. Is the system's operators) certified?
Does the operators) have sufficient knowledge of applicable standards? Can the
operators) effectively implement this technical knowledge? Does the system have
an effective operation and maintenance program?

B. FINANCIAL CAPACITY

Financial capacity is a water system's ability to acquire and manage sufficient financial resources to
allow the system to achieve and maintain compliance with the SDWA requirements.

Financial capacity can be determined by examining key issues and questions, including the
following:

1. Revenue sufficiency. Do revenues cover costs to operate and maintain the
system in compliance with SDWA standards? Are water rates and charges
adequate to cover the cost of water?


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

2. Credit worthiness. Is the system financially healthy? Does it have access to
capital through public or private sources?

3. Fiscal management and controls. Are adequate books and records
maintained? Are appropriate budgeting, accounting, and financial planning
methods used? Does the system manage its revenues effectively?

C. MANAGERIAL CAPACITY

Managerial capacity is the ability of a water system to conduct its affairs in a manner enabling the
system to achieve and maintain compliance with the SDWA requirements. Managerial capacity
refers to the system's institutional and administrative capabilities.

A water system's managerial capacity can be determined by examining key issues and questions,
including the following:

2. Ownership accountability. Are the system owners clearly identified? Can they be
held accountable for the system?

3. Staffing and organization. Is the system operators) and managers) clearly
identified? Is the system properly organized and staffed? Do personnel understand
the management aspects of regulatory requirements and system operations? Do
personnel have adequate expertise to manage water system operations? Do
personnel have the necessary licenses and certifications?

VII. PROJECT PRIORITY RANKING SYSTEM

The following priority ranking system is to establish a list of eligible projects to be funded in a
manner that the most serious risks to public health are given the highest priority. The DPNR
proposes that the highest priority be given to acute public health risks, particularly those related to
microbiological organisms.


A. SYSTEMS INELIGIBLE FOR FUNDING

Some water systems may not be eligible for grant funding. If DPNR/DEP finds that a system may
not be capable of maintaining capital improvement projects or has a history of showing a lack of
interest and good faith efforts in maintaining SDWA water quality standards, DPNR/DEP may find
the system ineligible for funding.

1. Lack of technical, managerial and financial capability. The DWCIG program will not provide
any type of assistance to a system that lacks the technical, managerial or financial capability
to maintain SDWA compliance, unless the owner or operator of the system agrees to
undertake feasible and appropriate changes in operation practices or if the use of the
financial assistance from the DWCIG will ensure compliance over the long term.

2. Significant noncompliance. The DWCIG program cannot provide assistance to any system
that is in significant noncompliance with any national drinking water regulation or variance
unless DPNR determines that the project will enable the system to return to compliance and
the system will maintain an adequate level of technical, managerial and financial capability to
maintain compliance.


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000


B. Priority Ranking Criteria

The ranking criteria will be divided into the following four categories: 1) Public Health Risk/
Compliance; 2) Public Health Protection Objectives; 3) Recommended Infrastructure Standards for
Public Water Systems; 4) Population Served. Eligible projects can receive points from any of the
categories. The project's rank will be determined from the sum of all points received in each
category. Each category is briefly described below.

1. Public Health Risks/ Compliance:
The greatest emphasis will be placed on addressing public health issues. Such public health
issues relate to the systems compliance with SDWA maximum contaminant levels. The
ranking scheme is as follows:

Project that will bring into compliance a public water system that is not currently in
compliance with existing acute drinking water standards (fecal coliform, E. coli, nitrate).


Project that will bring into compliance a public water system that is not currently in
compliance with existing non-acute drinking water standards (all non-acute MCLs including
heavy metals, SOCs, VOCs).

Project that will ensure compliance (prevent non-compliance) with existing acute drinking
water standards.

Project that will ensure compliance (prevent non-compliance) with existing non-acute drinking
water standards.


2. Public Health Protection Objectives:
Capital improvement projects which improves water quality for consumers is a goal of the
DWCIG program. A systems ability to consistently produce and distribute water of adequate
drinking quality is considered in the priority system. The ranking scheme is as follows:

SNew public water systems or distribution line extensions to serve consumers which presently
have chronic water quality problems.

Project which will consolidate water systems or provide an interconnection with another water
system for capacity development.

Rehabilitate or develop an alternative water source to replace a contaminated water source.

Cross-contamination prevention/ backflow prevention projects.

3. Recommended Infrastructure Standards for Public Water Systems:
Projects aimed at rehabilitating infrastructure deficiencies that may affect water quality or the
system's ability to comply with the SDWA.

Existing treatment facilities or equipment that need to be rehabilitated, repaired, or replaced
to ensure compliance with the SDWA.


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

Rehabilitate storage system which, is in poor condition, has failed, or subject to
contamination, not related to inadequate maintenance of the facilities.

Existing transmission or distribution mains with appurtenances that need to be rehabilitated,
repaired, replaced, or looped to improve water pressure to maintain safe levels or to ensure
compliance with the SDWA.

Add, upgrade, replace or rehabilitate water system components necessary to meet standards
specified in Recommended Standards for Water Works.

4. Population Served: Projects that serve a larger number of people will receive more ranking
points because they will benefit more people and further the health protection objectives
more.

C. TIE BREAKER

It is possible that two or more projects may receive the same total number of points in the project
ranking process. In the event of a tie, the project that is more cost effective will be ranked higher.
Cost effectiveness will be evaluated by determining which project will benefit the most people at the
least cost. Please note, that if two or more projects are tied, it will be assumed that the public health
and compliance benefits are the same. If anyone disagrees with DPNR/DEP's final tie breaking
decision, they may present to DPNR/DEP an argument for why they feel one project should out rank
another project based on public health protection or regulatory compliance merits.



VIII. PROJECT PRIORITY LIST

The VIDWCIG Project Priority List, based on the priority ranking system, lists the capital
improvement projects eligible for funding in the order to be funded during the current funding period.
All projects on the list were thoroughly reviewed by DPNR/DEP and have been through the public
review process.

A project will be determined "ready to proceed," if the system will begin construction within nine
months after the approval of the Virgin Islands' Drinking Water Capital Improvement Grant
application. All required engineering, plans, and environmental reviews for projects must be
prepared and submitted as part of the complete grant application. In the event that projects
identified for funding in the eligible project list are unable to proceed, these delayed projects will be
bypassed.

A line will be drawn dividing the PPL at the point where available program funds end. Applicants
above the line are not guaranteed funding, but may then submit a final application when they are
ready to move forward and DPNR/DEP will fund the project if the application is complete and meets
program requirements. The line may be adjusted downward if projects above the line are removed
from the list.

After one year has passed, if all funds have not been obligated to projects above the line, then the
line will be moved down the list and drawn at the point where the remaining unobligated funds end.
New projects now above the line may submit a final grant application and capacity assessment when
they are ready to move forward and DPNR/DEP will fund the project if the application is complete
and meets program rules.


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000





































C. Small and Medium Systems Project Priority List


Page 11


Rank Points System Name Location Project Description Project Cost Population
No. Served
1 1040 Mahogany Run St. Thomas Change out high pressure pumps $225,450.00 4,000

2 700 VI WAPA: St. John St. John Install backflow prevention devises on $8,000.00 1,500
all service lines that are lacking them

3 620 Sapphire Village St. Thomas Repair/replace cisterns $240,000.00 500
Condominiums
Cruz Bay Rehabilitate 500,000 gallon storage
4 520 VI WAPA: St. John C Bay tank, install disinfection system and $301,000.00 1,500
Storage backup generator
5 520 Questa Verde St. Croix Replace copper water lines $142,000.00 250

6 470 St. Croix Christian St. Croix Replace water supply line; install filters $11,375.00 300
Academy and ultraviolet system

7 420 Virgln Islands St. Croix Install ultraviolet system $21,000.00 400
National Guard
8 420 Mahogany Run St. Thomas Reconstruct distribution pumping station $15,000.00 4,000
Install charcoal filters and ultraviolet
9 320 Questa Verde St. Croix st $20,000.00 250
system








Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000


School of Good
10 295 Schol of Gd St. Croix Replace water supply line $14,500.00 200
Shepherd

11 265 Sapphire Village St. Thomas Install filters and ultraviolet system $40,000.00 500
Condominiums
Mill Harbor
12 265 Condominius St. Croix Install filters and ultraviolet system $15,974.00 175
Condominiums
13 120 Mahogany Run St. Thomas Increase storage capacity $37,500.00 4,000
14 95 Mahogany Run St. Thomas Install filters $3,320.00 4,000
15 90 Cowpet Bay West St. Thomas Repair Cisterns $60,000.00 200
16 85 Cowpet Bay West St. Thomas Replace supply lines $205,000.00 200
17 85 Cowpet Bay West St. Thomas Install filters and ultraviolet system $30,000.00 200
Total Cost for Small and Medium Systems $1,390,119.00


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Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000


D. Large Systems Project Priority List


Rank Population
Rank Points System Name Location Project Description Project Cost Population
No. Served

1 950 VI WAPA: St. Croix St. Croix Install sampling boxes in all water quality $4,500.00 Over 10,000
sampling locations
Contentment Construct pumping station ,upgrade
2 875 VI WAPA: St. Croixontntnt disinfection system, and install backup $98,250.00 Over 10,000
Pump Station
generator
3 825 VI WAPA: St. Thomas Government Hill/ Replace aging infrastructure in $190,000.00 Over 10,000
Blackbeard's Hill distribution system
Done Storage Rehabilitate 5.0 MG storage tank and
4 800 VI WAPA: St. Thomas Tank install disinfection system and backup $550,000.00 Over 10,000
generator
Install backflow prevention devises on
5 750 VI WAPA: St. Croix St. Croix $25,000.00 Over10,000
all service lines that are lacking them $25,000.00 Overl0,000

6 750 VI WAPA St. Thomas St. Thomas Install backflow prevention devises on $20,000.00 Over 10,000
all service lines that are lacking them
7 705 VI WAPA: St. Croix St. Croix by the Locate, document, and replace aging $44,000.00 Over 10,000
Sea infrastructure in distribution system
8 650 VI WAPA: St. Thomas #3 Storage Tank Rehabilitate 10.5 MG storage tank $695,000.00 Over 10,000
9 650 VI WAPA: St. Croix Anna's Hope Replace aging infrastructure in $215,000.00 Over 10,000
distribution system

10 50 VIWAPA:St. Thomas Sara Hill Storage Rehabilitate 1.0 MG storage tank $350,000.00 Over 10,000
Tank
11 550 VI WAPA: St. Thomas Contant (Midtown) Replace aging infrastructure in $750,000.00 Over 10,000
distribution system

12 500 VI WAPA: St. Croix Mon Bijou Rehabilitate 2.0 MG storage tank $240,000.00 Over 10,000
Storage Tank

13 500 VI WAPA: St. Thomas Palm Strade Replace aging infrastructure in $190,000.00 Over 10,000
distribution system

14 475 VI WAPA/HPR: St. Altona Replace aging infrastructure in $386,500.00 Over 10,000
Thomas distribution system
15 475 VI WAPA: St Croix Barren Spot well Rehabilitate #5 well field, flush well and $45,600.00 Over 10,000
field test for contaminants.
Vester Gade
16 450 VI WAPA: St. Thomas Pup Station Rehabilitate booster pump station $45,000.00 Over 10,000
Pump Station
17 400 VI WAPA: St. Croix Estate Whim Replace aging infrastructure in $138,000.00 Over 10,000
distribution system

18 400 VI WAPA: St. Croix Estate Profit Replace aging infrastructure in $230,000.00 Over 10,000
Clifton Hill distribution system

19 400 VI WAPA: St. Croix Frederiksted Replace aging infrastructure in $825,000.00 Over 10,000
distribution system
Total Cost for Large Systems Funding Line $5,041,850.00
20 375 VI WAPA: St. Thomas Charlotte Amalie Replace aging infrastructure in $550,000.00 Over 10,000
distribution system
21 350 VI WAPA: St. Thomas Hospital Ground Replace aging infrastructure in $860,000.00 Over 10,000
distribution system
22 325 VI WAPA: St. Thomas Lindberg Bay Replace aging infrastructure in $860,000.00 Over 10,000
distribution system
23 300 VI WAPA: St. Thomas East End Replace aging infrastructure in $750,000.00 Over 10,000
distribution system

24 300 VI WAPA: St. Thomas East End East End Corrosion Control: Replace $60,000.00 Over 10,000
infrastructure in distribution system I


Page 13








Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000


Page 14







Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

IX PROJECT PLANNING

The design phase of the project turns the conceptual project proposed in the pre-application into
concrete plans and specifications. The activities undertaken during the design phase can have a
substantial impact on cost of the project when bids are taken.

A. DESIGN AND ADMINISTRATIVE CONSIDERATIONS

Each public water system that has a proposed capital improvement project on the Project Priority
List must submit a Grant Application Package to DPNR/DEP before the funding of any project can
proceed. The technical and engineering plans, specifications, and cost estimates must be included
in the Grant Application Package for approval by DPNR/DEP. The preparation of the plans,
specifications, and cost estimates included in the Engineering Report must be well organized and
complete in order to obtain the lowest, realistic bid possible.

B. TECHNICAL REVIEW

The Engineering Report is the document that will demonstrate the need for a proposed project. The
information contained in this document provide the basis for the design and construction of the
capital improvement project. The Engineering report must be prepared by a licenced plumber or a
professional engineer, depending on the scope of the project. Project review will be based heavily on
this document. All technical and engineering plans, drawings, and specifications, and cost lists must
be detailed and specific.

The Engineering Report must include the following:
Description of the project;
Objective of the project or the problem which the project will solve;
Design plans and engineering drawings;
Equipment and materials specifications;
Environmental Review as necessary to evaluate short and long term impacts of capital
improvement projects and related construction;
Construction schedule with a chronologic list of construction tasks and deadlines;
Materials lists with costs;
Cost schedule, including design costs, construction costs, labor costs, and equipment costs.

C. ADDENDA AND REVISED PLANS

Changes are often made to design plans and specifications between the time they are approved and
the construction is complete. Minor changes which occur and are few in number are usually
incorporated through the issuance of addenda. If a major change occurs, the revised documents
must be submitted to DPNR/DEP prior to the advertisement for bids.


X. CONSTRUCTION OVERSIGHT

The construction phase of the project is very important from a managerial standpoint. The ability of
a project to achieve its design performance for the estimated design life is dependant upon proper
construction techniques. Costs can be increased during construction due to change orders.
Without proper inspection and construction management, the public water system may face
increased capital costs and increased operation and maintenance costs during the facilities useful


Page 15







Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

life. Adequate construction oversight of the capital improvement project must be planned for and
maintained.

A. INCREASES AND DECREASES IN COSTS DUE TO BIDS

Bids that are significantly lower or higher than estimated must be carefully analyzed. The plans and
specifications should be reviewed to ensure that all work in the pre-bid cost estimate is included.
The experience of the contractor should also be assessed to ensure that the scope of work is clearly
understood.

B. CHANGE ORDERS

A change order is a written authorization by the grantee, approved by DPNR/DEP, to the
construction contractor for an addition, deletion, or revision in the scope of work of the project after
execution of the construction contract. The grantee is responsible for determining whether a
proposed change is appropriate. Documentation of the proposed change in scope of work and
reasons for the change must be submitted to DPNR/DEP prior to the approval of any change orders.
The grantee must carefully consider any change order for time extensions to ensure that the
construction schedule is not compromised and to ensure that any enforcement action against the
grantee will still be met.

C. CONSTRUCTION MONITORING

Inspections will be conducted by DPNR/DEP throughout the construction of the project to ensure
that the construction is in accordance with the contract. These inspections will check for compliance
with the plans and specifications, as well as with the contract schedule. Payment of grant funds to
the grantee by DPNR/DEP will be contingent upon compliance with the project contract. If it is found
through these inspection that modifications have been made to the agreed upon plans and
specifications without prior approval of DPNR/DEP, these modifications will not be funded by the
Capital Improvements Grant. Upon completion of the construction, a final inspection will be
conducted. Any deficiencies noted during the final inspection must be resolved prior to release of
the final grant award.

The following construction oversight process must be adhered to for any CIG project to receive
grant awards.
1. A copy of the Construction Contract with the bid documents will be submitted to
DPNR/DEP.
2. DPNR/DEP will attend all contract negotiation meetings.
3. No contract shall be awarded without the approval of DPNR/DEP.
4. Once a bid is awarded, a pre-construction meeting is to take place before any
construction is started. The grantee, DPNR/DEP and the construction contractor are
to be present at this meeting.
5. Inspections must be performed by DPNR/DEP prior to any grant disbursements.
Inspections for the purpose of making grant payments must be scheduled by the
grantee. Documentation of materials procurement may be required at these
inspections.
6. Periodic inspections, in or out of schedule, may take place at the discretion of
DPNR/DEP.
7. DPNR/DEP will attend all or any construction progress meetings, at their discretion.
The grantee must keep DPNR/DEP apprized of when construction progress meetings
are scheduled.


Page 16







Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

8. DPNR/DEP will review, evaluate and recommend the approval of all change orders
for capital improvement projects.
9. DPNR/DEP will review all documents related to the contract close-out. The Operation
and Maintenance (O & M) Manual is considered a close-out document and no project
will be given final payment without the submittal of an O & M Manual.
10. DPNR /DEP will perform a final project construction inspection in conjunction with the
grantee to ensure compliance with the design plans and specifications. Evaluation for
start-up for the facility will take place at the final inspection.


D. OPERATION AND MAINTENANCE MANUAL

Proper operation and maintenance of a drinking water facility is essential to ensure a continuing
supply of safe drinking water. In order to achieve the maximum design life of the drinking water
system and its equipment, adequate maintenance and correct operation of the system are also
necessary. Therefore, an Operation and Maintenance (O & M) Manual is required for all Capital
Improvement Grants. Any project that does not have an O & M Manual will not be considered
complete and will therefore not receive final payment for the project. The O & M Manual may be
submitted to DPNR/DEP for review at any time before completion of the construction phase of the
Capital Improvement Project.


Page 17







Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000


APPENDIX 1: "CALL FOR PROJECTS" LETTER






Dear Public Water System:

The Federal Safe Drinking Water Act (SDWA) Amendments of 1996 established a funding program
called the Drinking Water State Revolving Fund (DWSRF). The SRF allows the USEPA to award
Federal grants to States and Territories to fund drinking water capital improvement projects which
will facilitate compliance with the National Primary Drinking Water Standards or further the health
protection objectives of the SDWA.

The SDWA Amendments of 1996 provides authorization for the Territories to award grants directly
to public water systems for the construction of drinking water capital improvement projects. The
Public Water System Supervision program (PWSS), under the Department of Planning & Natural
Resources' Division of Environmental Protection, will be awarding these grants to eligible public
water systems. Eligible public water systems and projects are described below.

I am issuing a "call for projects" to owner, managers, and operators of public water systems who are
interested in participating in the Drinking Water State Revolving Fund/ Capital Improvement Grants
(CIG) program. The attached pre-application must be submitted to PWSS by June 15, 2000 for
consideration for inclusion in the 2001 Intended Use Plan (IUP). The pre-application must be
submitted to Drinking Water Capital Improvement Grants Program, Division of Environmental
Protection, Water Gut Homes 1118, Christiansted, St. Croix 00820. All information requested in the
pre-application must be filled out or the application will be considered invalid and will not be
considered for inclusion in the IUP. PWSS will be strictly adhering to the June 15, 2000 deadline,
NO LATE PRE-APPLICATIONS WILL BE CONSIDERED for inclusion in the 2001 IUP.

The following information will assist you with the requirements for eligibility for receiving a drinking
water capital improvement grant.

Eligible Public Water Systems
S You must be a public water system (PWS) as defined under Virgin Islands Code, Title 19,
Chapter51., 1302;
S All community PWSs as defined under V.I. R.& R. 1303-12;
S Only non-profit noncommunity, transient and noncommunity, nontransient PWSs as defined
under V.I. R.& R. 1303-12.

All systems which are not community systems will be required to show proof of their nonprofit status
per documentation from the Virgin Islands Bureau of Internal Revenue.

Ineligible Public Water Systems
S For-profit noncommunity PWSs are not eligible to receive Capital Improvement Grants;
S Federally owned PWSs are not eligible to receive Capital Improvement Grants;
S PWSs in significant noncompliance are not eligible to receive Capital Improvement Grants
unless the project will ensure full compliance with the SDWA.


Page 18







Virgin Islands Capital Improvement Grant Program
Intended Use Plan FY 2000

Systems that do not have technical, managerial, or financial capabilities are not eligible to
receive Capital Improvement Grants.

Eligible Capital Improvement Projects and Grant Expenditures
Only projects which will facilitate compliance with the National Primary Drinking Water Standards or
further health protection objectives of the SDWA are eligible for grant funding through the Drinking
Water Capital Improvements Grants (CIG) program. Projects to address existing Drinking Water
Regulations that have been exceeded or to prevent future violations of Drinking Water Regulations
are eligible types of projects for funding. Examples of eligible projects include:
S Replace aging infrastructure;
S Rehabilitate or develop drinking water sources to replace contaminated sources;
S Rehabilitate storage facilities to prevent microbial contamination from entering the water
system;
S Install or upgrade transmission or distribution lines to prevent contamination caused by leaks
and breaks in pipes or to improve water pressure to safe levels;
S Consolidate existing water systems or connect homes currently on a private water source to
an existing PWS only if the current water source is contaminated or otherwise experiencing a
public health problem;
S Planning, and engineering costs associated with the design of a capital improvement project.

Ineligible Capital Improvement Projects and Grant Expenditures
S Routine operating and maintenance expenses (Operating and maintenance activities that are
expected to be performed on a regular basis such as cistern cleaning, pump repairs and
maintenance, filter changes, etc. are not eligible for funding.);
S Projects for future growth of the system;
S Water quality monitoring;
S Fire protection projects.

If you are unsure as to your system's eligibility status or if you are unsure about whether a project
you would like to submit for funding is eligible, you may contact Christine Lottes at 773-0565 for
technical assistance. Additional information about the Drinking Water Capital Improvements Grants
program is available through the PWSS program located at 1118 Water Gut Homes.

Sincerely,



Dean C. Plaskett, Esq.
Commissioner


Page 19





Virgin Islands Department of Planning and Natural Resources
Division of Environmental Protection


Drinking Water Capital Improvements Grant
Pre-Application


Public Water System Su cervision Proc ram February 2000


APPENDIX 2: VIRGIN ISLANDS CAPITAL IMPROVEMENT GRANT PRE-APPLICATION FORM


For DPNR Use Only
Project Name
PWS ID #
E timatPd folct


Project Tracking No.

TvJ I.D. # __
Pnniulatinn Servedl


Pre-Application for

Drinking Water Capital Improvements Grant (DWCIG)
e considered for a drinormaking warequeste il y p-appcaons na ar no ea competelyements gant.
be considered for a drinking water capital improvements grant.


CONTACT INFORMATION


Date Prepared:


___ /___ / ___


Name of Public Water System


Public Water System I.D. Number


Owner/ Manager's Name


Telephone Number and Fax Number


Physical Address


Mailing Address


Island and Zip Code


Organization's Tax I.D. Number


Project Contact Person (If different than manager)


Telephone Number and Fax Number


Name of Consulting Engineering Co.


Physical Address


Name Mailing Address


Island and Zip Code


Design Engineer's


Telephone Number and Fax Number


Company's Tax I.D. Number


AUACKGROUNDTI IN RIVIA I ION
Type of Public Water System: (a) Community (b) Non-Community
Tax Status of System: (a) For Profit (b) Not-for-Profit
Governmental Status: (a) V.I. Government (b) Federal Government
Age of Public Water System
Population served by Public Water System


A:\VIDWCIP7.WPD


Estimated Cost Po ulation Served


Page 20





Virgin Islands Department of Planning and Natural Resources Drinking Water Capital Improvements Grant
Division of Environmental Protection Pre-Application
Public Water System Supervision Program February 2000




CAPACITY DEVELOPMENT ASSESSMENT

Water system capacity is the ability to plan for, achieve, and maintain compliance with applicable drinking
water regulations and to provide safe drinking water to the public. Before a drinking water capital
improvements grant can be awarded to a public water system, the system must demonstrate that it has adequate
technical, financial, and managerial capabilities (TFM). Public water systems that do not have adequate TFM
are not eligible to be funded unless the public water system agrees to make appropriate changes in operation
(management, rate structure, maintenance, consolidation, alternative supplies, etc.) that will ensure the long
term capacity of the system. Your answers to the following questions will serve to demonstrate your system's
capacity for determining eligibility for receiving a Drinking Water Capital Improvements Grant.




TECHNICAL CAPACITY

Technical capacity is the physical and operational ability of a water system to deliver safe drinking water and to meet
SDWA requirements. Technical capacity refers to the physical infrastructure of the water system, including the adequacy
of source water and the adequacy of treatment, storage, and distribution infrastructure. It also refers to the ability of
system personnel to adequately operate and maintain the system and to otherwise implement requisite technical knowledge.

What is the source of water for the public water system?


Is the source of water reliable, generally good quality and adequately protected?


Can the system provide water that meets SDWA standards? Yes No

What is the condition of the system's infrastructure, including the following:
Wells(s) or sources of water intakes ?
Treatment unit(s) ?
Storage facility(ies)?
Distribution system ?

What is the infrastructure's life expectancy?

Does the system have a capital improvement plan? Yes No

If yes, please explain it or attach a copy of it to this form. -





Does the system have an effective operation and maintenance program? Please describe it.


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Virgin Islands Department of Planning and Natural Resources
Division of Environmental Protection
Public Water System Supervision Program


Drinking Water Capital Improvements Grant
Pre-Application
February 2000


Does the system's operators) have documented training and knowledge of drinking water treatment technology
and the operation of drinking water systems? Please describe training.




Does the operators) have sufficient knowledge of applicable drinking water standards? Please describe
education and experience.


Can the operators) effectively implement this technical knowledge?


Yes No


FINANCIAL CAPACITY

Financial capacity is a water system's ability to acquire and manage sufficient financial resources to allow the system to
achieve and maintain compliance with the SDWA requirements.

Do revenues cover the cost of water and costs to operate and maintain the system in compliance with SDWA
standards?


How does the system manage its revenues effectively? Please explain.


Is the system financially healthy? Does it have access to capital through public or private sources?




Are adequate books and records maintained? Are appropriate budgeting, accounting, and financial planning
methods used? What methods are used?


Are capital improvements to the system included in the financial planning? Please describe.


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Page 22





Virgin Islands Department of Planning and Natural Resources
Division of Environmental Protection
Public Water System Supervision Program


Drinking Water Capital Improvements Grant
Pre-Application
February 2000


MANAGERIAL CAPACITY

Managerial capacity is the ability of a water system to conduct its affairs in a manner enabling the system to achieve and
maintain compliance with the SDWA requirements. Managerial capacity refers to the system's institutional and
administrative capabilities.

Are the system owners clearly identified? Can they be held accountable for the system? Please list them.


Is the system operators) and managers) clearly identified? Please list them.


Is the system properly organized and staffed? Please describe organization and staffing positions.


Do personnel understand the management aspects of regulatory requirements and system operations?


Do personnel have adequate expertise or training to manage water system operations? Describe expertise and
training below.


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Virgin Islands Department of Planning and Natural Resources
Division of Environmental Protection
Public Water System Supervision Program


PROJECT INFORMATION
Name of Public Water System
Physical Location of Project


Drinking Water Capital Improvements Grant
Pre-Application
February 2000


Island


Description of Proj ect (Please provide a detailed description of each project. For example, if you plan to "upgrade" a
storage tank include what the capacity of the storage tank is, and exactly what work will be involved; if you plan to
"replace aging infrastructure" include a description of the existing infrastructure, what you plan to replace it with, and the
quantities of the replacement materials, i.e. length of pipe needed, diameter of pipes, number and type of valves, etc. List
each project individually on a separate form. Different types of projects, such as water treatment, water storage, and water
distribution should be listed on separate forms. If you need additional space, continue project description on a new page
and attach it to this sheet).







How does this project ensure compliance with National Drinking Water Standards? Which regulation or
contaminant does this project address? (This question, and/or the next question, must be answered in order for your
project to be considered for a drinking water capital improvements grant. If it is not answered adequately, your project
will not be funded.)


How does this project further the public health protection objectives of the Safe Drinking Water Act?
(This question, and/or the previous question, must be answered in order for your project to be considered for a drinking
water capital improvements grant. If it is not answered adequately, your project will not be funded.)


Population served by project:


Are there any other sources of funding for this project? Yes


ESTIMATED PROJECT SCHEDULE
Time Required for Preparation of Final Engineering Report (with detailed specifications, materials list,
drawing, and schematics, as necessary)

Anticipated Duration of Construction Phase of Project (in weeks)


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Virgin Islands Department of Planning and Natural Resources
Division of Environmental Protection
Public Water System Supervision Program


Drinking Water Capital Improvements Grant
Pre-Application
February 2000


ESTIMATED PROJECT COSTS
(Please provide as detailed cost information as possible for each, individually listed project. One Estimated Costs form per
project. If you need additional space, continue project costs on a new page and attach it to this sheet.)


Materials: (Please list costs for individual materials, by unit price, when possible. At a minimum, list costs for large
costly items such as ultraviolet units, filters, pumps, piping, etc. In addition to listing the material and cost, please include
quantities and other detailed information. Examples: pipe: [number of feet, diameter of pipe, and material (i.e. PVC
schedule 80)], pumps: [number, horsepower, type, and make], filters: [number, type or filter material, size, and capacity],
cement: [cubic feet, include sand and gravel mix], valves: [number, type, size or diameter, and make, etc.]












Equipment: (Examples: bulldozer, backhoe, pressure washer, or other specialized tools, etc.)









Construction: (Examples: dig trench for water supply lines, install piping, build pump mounts, build cistern lid, plumb
distribution station/pumps, patch cistern/storage tank wall, install filters, construction management, etc)





$



Project Planning and Design: DPNR/DEP recognizes that preliminary work (planning, design, and engineering) is
necessary before the construction of a project can take place. DPNR/DEP will allow a percentage of the construction
costs for the planning, design, and engineering of the capital improvement project. The allowance does not reimburse for
costs incurred prior to confirmation of the grant award. Any costs incurred by a public water system to fill out this pre-
application must be paid by the public water system. The table on the next page provides the maximum design allowance
percentages for planning, design, and engineering purposes.
~~~~~~~_____~~~~~________________ $ _______


Total Costs


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Page 25





Virgin Islands Department of Planning and Natural Resources
Division of Environmental Protection
Public Water System Supervision Program


Drinking Water Capital Improvements Grant
Pre-Application
February 2000


Maximum Design Allowance


Project Cost Allowance for Planning and Design as a
Percentage of Construction Cost
Up to $5,000 14% or up to $650

$5,001 to $20, 000 13% or up to $2,400

$20,001 to $35,000 12% or up to $3,850

$35,001 to $50,000 1 l%or up to $5,125

$50,001 to $75,000 10.25% or up to $7,313

$75,001 to $100,000 9.75% or up to $9,250

$100,001 to $150,000 9.25% or up to $13,200

$150,001 to $200,000 8.8% or up to $16,800

$200,001 to $300,000 8.4% or up to $24,450

$300,001 to $400,000 8.15% or up to $31,200

$400,001 to $500,000 7.8%%or up to $37,500

$500,001 to $750,000 7.5%or up to $54,375

$750,001 to $1,000,000 7.25% or up to $70,000

Over $1,000,000 7%


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Virgin Islands Department of Planning and Natural Resources Drinking Water Capital Improvements Grant
Division of Environmental Protection Pre-Application
Public Water System Supervision Program February 2000

APPENDIX 3: GRANT ELIGIBILITY

Eligible Systems and Type of Projects to be Funded

A. Eligible Systems

Drinking water systems that are eligible for project funding are community water systems (CWS),
both privately and publicly-owned; and non-profit non-community water systems (NCWS). Federally-
owned systems are not eligible to receive VICIG assistance.

B. Eligible Projects

Drinking water capital improvement project or water supply project means the planning, design,
construction, improvement, or acquisition of facilities, equipment, or buildings for the supply, control,
treatment, distribution, and transport of drinking water and the testing and monitoring to ensure the
integrity and quality of such water supply project intended to improve drinking water facilities
including achievement of compliance with the Federal SDWA and Territory drinking water quality
goals and standards.

Projects eligible for DWCIG financing include design and construction to upgrade or replace
infrastructure, address exceedances of Federal or Territory health standards, prevent future
violations of drinking water standards, and provide the public with safe drinking water. Examples of
such projects include:

rehabilitation or development of drinking water sources (excluding reservoirs, dams,
dam rehabilitation and water rights) to replace contaminated water sources;

installation or upgrading of treatment facilities if the project will improve the quality of
drinking water to comply with primary or secondary drinking water standards;

installation or upgrading of storage facilities, including finished water reservoirs, to
prevent microbiological contaminants from entering the water system

installation or replacement of transmission and distribution pipes to prevent
contamination caused by leaks or breaks; and

replacement of aging infrastructure if the replacement is needed to maintain
compliance or further the health protection goals of the SDWA

The DWCIG program will provide assistance to an eligible public water system to consolidate with
other public water systems) only if the consolidation will ensure that the system returns to and
maintains compliance with SDWA requirements, and the owner or operator of the water system
agrees to undertake feasible and appropriate changes in operations necessary to ensure the system
has the technical, managerial and financial capability to comply with the SDWA requirements.


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Page 27





Virgin Islands Department of Planning and Natural Resources Drinking Water Capital Improvements Grant
Division of Environmental Protection Pre-Application
Public Water System Supervision Program February 2000











C. Projects not Eligible for Funding

The DWCIG cannot provide funding assistance for the following projects and activities:

Dams, or rehabilitation of dams;

Water rights, except if the water rights are owned by a system that is being purchased
through consolidation as part of a capacity development strategy;

Reservoirs, except for finished water reservoirs and those reservoirs that are part of
the treatment process and are located on the property where the treatment facility is
located;

Laboratory fees for monitoring;

Operation and maintenance expenses;

Projects needed mainly for fire protection;

Projects for systems that lack adequate technical, managerial and financial capability,
unless funding will ensure TFM;

Projects for systems in significant noncompliance, unless funding will ensure
compliance;

Projects primarily intended to serve future growth.


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Page 28





Virgin Islands Department of Planning and Natural Resources Drinking Water Capital Improvements Grant
Division of Environmental Protection Pre-Application
Public Water System Supervision Program February 2000





Appendix 4

Report on Public Hearings

Public hearings, in accordance with requirements of this Intended Use Plan (IUP) of the V.I.
Drinking Water Capital Improvement Grant program, were held in both St. Thomas and St.
Croix as follows:

(1) April 25, 2000 at 7:00 pm
The Choir Room in the music building
University of the Virgin Islands, St. Thomas, V.I.

(2) April 26, 2000 at 7:00 pm
Room 133 in the R.E.C.
University of the Virgin Islands, St. Croix, V.I.

All public water systems in the Virgin Islands were notified through written communication,
while the general public was notified through printed media in the local newspapers. Copies
of the IUP were made available for public review and comment.

Following are questions asked and responses given.

Question: Will grant monies be made available before the commencement of the project?

Answer: No. Work will be inspected at intervals by DPNR. Invoices for % of work completed
must be submitted by the sub-grantee. Reimbursement for the portion of work completed
will be made after review and approval of invoices by DPNR.

Question: Can programs be re-prioritized if a specific project is not yet ready?

Answer: Yes. Refer to the IUP under "Project Bypass". A project that is not ready to
proceed may be bypassed.

Question: When will monies be available?

Answer: After the sub-grantees submit a complete grant application package for review and
approval by DPNR.

Attendees were told to contact the DPNR office in St. Croix if they had any other questions.


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Page 29




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