Group Title: President's report to the UVI Board of Trustees
Title: President's report to the UVI Board of Trustees. 2006 - 2007.
ALL VOLUMES CITATION PDF VIEWER THUMBNAILS PAGE IMAGE ZOOMABLE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/CA01300597/00001
 Material Information
Title: President's report to the UVI Board of Trustees. 2006 - 2007.
Series Title: President's report to the UVI Board of Trustees
Physical Description: Serial
Language: English
Creator: University of the Virgin Islands. Office of the President
Affiliation: University of the Virgin Islands -- Office of the President
Publisher: University of the Virgin Islands
Publication Date: 2007
 Subjects
Subject: Caribbean   ( lcsh )
Spatial Coverage: North America -- United States Virgin Islands
Caribbean
 Record Information
Bibliographic ID: CA01300597
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Downloads

This item has the following downloads:

pres_rpt_01 ( PDF )


Full Text








PRESIDENT'S REPORT TO THE UVI BOARD OF TRUSTEES
OCTOBER 1 2006 TO JANUARY 31, 2007



The President's report for this period provides summary documentation of the

University's continued progress in the implementation of VISION 2012. To that end, the

report is organized around the four (4) strategic focus areas of VISION 2012, namely,

educational excellence, institutional improvement, financial sustainability, and

community engagement. In presenting the University's accomplishments for the

reporting period, highlights are provided of the accomplishments of various divisions

and component areas, within the framework of the four (4) strategic focus areas. The

specific objective of the strategic plan that is being addressed is noted in parenthesizes

at the end of the stated accomplishment for your reference.



This accomplishments captured in this report were achieved during a period

characterized by planning and implementation of activities that recognized the 35th

anniversary of UVI being designated a land grant institution; the 45th anniversary of the

founding of the institution; and preparation for Middle States' site visit scheduled for

April 2007, to reaffirm our accreditation status. To close out the President's Report, I

have provided a summary statement of the University's efforts relative to upcoming

Constitutional Convention and a summary statement on the issue of shared governance

and how the University is moving forward with addressing it.






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 2

Strategic Focus Area 1: Educational Excellence

Strategic focus area one (1) Educational Excellence, has as its goal, "Create a

learner-centered experience that fosters excellence and student success through

innovative, effective teaching strategies and high quality academic and student support

programs." This strategic goal supports the desire for high quality educational

programs, activities and processes linked to UVI's mission components.

+ On December 7, 2006, faculty endorsed the plan for Curriculum and Technology

support that has been developed to provide a technology support system for

faculty and students to enhance teaching and learning. (1.A.2)

+ On January 29, 2007, migration to the new library database was initiated in an

effort to foster an academic learning environment that promotes student success.

(1.A.5)

During FY 2005-2006 a comprehensive review and an evaluation of Enrollment

Management Policies and Procedures with action recommendations were

completed. This action recommendation was completed ahead of schedule

(originally scheduled for completion in 2007). The Office of Access and

Enrollment Services was realigned based on the review and evaluation to ensure

delivery of effective operations process. The new organizational structure,

headed by the position of Vice Provost for Access and Enrollment Services, was

implemented October 1, 2006. (1.C.1)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 3

Strategic Focus Area 1: Educational Excellence (Continued)

To date, approximately 350 students have registered for the spring 2007 deferred

payment plan representing approximately $506,673 in deferred payments. Of

that number, approximately 142 students are on the St. Croix Campus and the

remaining 208 on the St. Thomas Campus. Fifty-three percent of enrollees (187)

applied online compared to 25% (87) who applied online in fall 2006. Of the

$506,673 in deferred tuition, the University has received $181,290 in payments.

(1.C.2)

Beginning spring 2007, grade rosters are no longer being printed and

disseminated to faculty. Faculty will use the online process to access roster

information and submit changes on-line. Also, beginning spring 2007, grade

reports will not be mailed to students. Students have been informed of this new

procedure. Students will be able to request individual grade reports should they

require a printed copy. Several other procedures are under review and enhanced

procedures will be implemented by fall 2007. Dissemination of information will be

critical as the move to the Administration and Conference Center is planned and

the "One Stop Shop" approach to service delivery is initiated. (1.C.3)

+ New Student Orientation programs for spring 2007 were held on both campuses.

Fifty six (56) new students participated on the St. Thomas campus and 47 new

students, along with parents, participated on the St. Croix Campus through a

parent-student program. Student Orientation Leaders were added and provided

new students with assistance and early connections with UVI. The Alumni

Pinning Ceremony, which started in fall 2006, continued in the spring to further

promote connecting with the University. (1.C.5)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 4

Strategic Focus Area 1: Educational Excellence (Continued)

The Athletic Department started a varsity swimming program on the St. Croix

campus to compete in the Liga Atl6tica Interuniversitaria (LAI). The swimming

team, which is expected to grow to sixteen swimmers over the next three years,

currently has a roster of seven (7) members. One of the goals of this program is

to attract as students many of the competitive Dolphin swim team members who

now leave for colleges on the mainland for the opportunity to swim competitively.

(1.E.2)

Strategic Focus Area 2: Institutional Improvement

Strategic focus area two (2), Institutional Improvement, has as its goal, "Insure

that the strategic goals and objectives are met by enhancing the University's capacity to

achieve results." This strategic goal supports the desired future state for high levels of

instructional performance and effectiveness linked to UVI's mission components.

+ The University Compensation Committee (UCC) is reviewing a proposal to

address a performance incentive award program for FY 2007 and beyond for the

University community. The UCC has been meeting weekly and is preparing to

distribute the proposal for feedback from the University community. The

University Budget Committee (UBC) has also targeted approximately $200,000

to cover the program, which is projected to be presented to the Board of Trustees

for review and approval in June 2007. (2.A)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 5

Strategic Focus Area 2: Institutional Improvement (Continued)

The University has engaged the services of the Hay Group, Inc. to conduct a

Position Classification Study. The University is presently collecting data from the

University community in an effort to present it to the consultants for

consideration. The report is projected to be completed by May 2007 and

presented as part of the Comprehensive Compensation Plan for Board approval

in June 2007. (2.A)

+ On the St. Croix Campus, in an effort to promote cross-functional teams and

better communication across the Component, the Operations area met with staff

from the Student Affairs Division. The topics discussed included security and

maintenance, particularly for the residence halls, the student security patrol,

utilities and energy conservation. The groups have agreed to coordinate these

meetings on a regular basis with the purpose of overall improvement to campus

life. Additionally, on November 21, 2006, the St. Croix Campus Executive

Administrator (CEA) held a Campus Affairs Forum where all managers, directors

and division heads came to share information as well as receive updates about

campus initiatives. These sessions will be held each semester. The next

Campus Affairs Forum is scheduled for April 19, 2007. (2.A)

+ The Acceptable Use Policy for Information Technology Resources has been

updated and approved by the Cabinet following a period of review and input from

the University community. The purpose of the Policy is to articulate the rights

and responsibilities that users share when using the electronic resources made

available to them by the University. (2.B.2)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 6

Strategic Focus Area 2: Institutional Improvement (Continued)

Equipment providing wireless access across the St. Croix Campus has been

installed and this accomplishment was announced to the campus in January.

The wireless access is generally available outside of buildings and is available

across approximately 70% of the campus. (2.B.2)

+ Network upgrade equipment has been received and installation of upgrade

equipment began February 2007. (2.B.2)

+ Information Technology and Learning Resources developed and implemented a

plan to test and maintain uninterrupted power source (UPS) systems on both

campuses. (2.B.2)


+ Pursuant to VISION 2012, the Purchasing Office instituted a procurement card

program during the period. The University selected JP Morgan Chase as the

card provider for this activity. The procurement card program is a useful tool in

streamlining the university's acquisition processes and providing departments

flexibility to make small and routine purchases. The University has defined small

value items as those items that cost less than $999. The use of a procurement

card in higher education is considered a 'Best Practice' standard. The

procurement card program, which will be piloted for one year, has 26

participants. (2.B)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 7

Strategic Focus Area 2: Institutional Improvement (Continued)


To ensure compliance with federal, state, local and institutional regulations and

requirements for programs and services, the University has commenced

Environmental Protection Agency (EPA) training on both campuses and has

developed cross-functional teams to address concerns with the Federal Student

Aid (FSA) and Occupational Safety and Health Administration (OSHA) programs.

(2.B)

The Office of Institutional Research & Planning (OIRP), under a Title III grant,

conducted a training session for the UVI campus on linking VISION 2012 to the

Budget. (2.B)


+ The Office of Information Technology has developed a list of business practices

and processes that can address the needs of Access and Enrollment Services

(ACES). With the assistance of a consultant, several areas of attention are being

developed to alleviate student and faculty concerns relative to class scheduling

and the registration process. One major development that was instituted during

the month of February was the training of the administrative assistants of each

division to input their respective schedules in Banner. A "dynamic" version of the

class schedule has also been installed on the non-secure Banweb site. The

consultant is also assisting in determining priorities for financial aid processing

via Banner. (2.B.3)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 8

Strategic Focus Area 2: Institutional Improvement (Continued)


To align with the security structure on the St. Thomas Campus, the St. Croix

Campus has hired two students to serve as the Student Security Patrol. These

students are provided special uniforms and receive training from the security

supervisor. They are meant to provide the security force with additional support,

particularly in areas and at times with large student gatherings. (2.B.4)


+ The Business process and analysis for Finance and Human Resources has been

completed and the final report will be presented to the Cabinet in March. (2.B.5)

+ EPA Compliance: On or about December 8, 2006, the Consent Agreement and

Final Order (CAFO) document was signed by EPA. As a condition of the

Supplemental Environmental Projects (SEP) agreed upon, UVI is obligated to

pay a penalty of $20,000 by January 22, 2007 and file a Letter of Certification

regarding its compliance with EPA's Resource Conservation and Recovery Act

(RCRA) regulations. In addition, UVI is also obligated to expend approximately

$100,000 in the support and performance of the SEP program over the next

three years. The first phase of the SEP program will commence with a training

program for UVI employees working with hazardous materials by the middle of

the 2007 spring semester. (2.B.6a.)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 9

Strategic Focus Area 2: Institutional Improvement (Continued)


The Northwest Wing construction which began in the fall of 2005 is now

complete. Classes are being held in the facility's three new classrooms and the

six double faculty offices are occupied. The completion of this construction has

allowed for 20 office relocations which provided the basis for the CSS and the

creation of three (3) more single offices for faculty. The number of single offices

for faculty has increased from nine (9) to 12. (2.B.7)


+ Construction on a facility to house office space and classrooms for CELL

commenced in September and is progressing on schedule. Completion is

scheduled for mid-March 2007. The facility will add three classrooms and two

offices on St. Croix. (2.B.7)


+ The Public Relations Office (PRO) was tasked with a redesign of the UVI website

to enhance internal and external communication needs by 9/30/07. In

November, the PRO created and advertised a Request for Proposals, seeking a

vendor to redesign the UVI website to reflect the high standards the University

strives to maintain in all its public images. The website redesign was intended to

increase effective admissions prospecting to meet recruitment goals while

maintaining a strong UVI brand identity. It was also intended to improve site

navigation and provide an admissions microsite capable of processing online

applications. Five companies responded to the RFP. However, none was

selected to complete the project. The University is seeking alternate options to

address the goals within budget. (See Table 1, p. 15.) (2.C)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 10

Strategic Focus Area 2: Institutional Improvement (Continued)


All UVI users have migrated to Outlook/Exchange, thereby simplifying the

technical operation of scheduling, e-mailing and document sharing. To date,

45% of staff has been trained in the use of Outlook/Exchange. (2.C.1)


+ The University's Public Relations Office has a goal of achieving national

recognition for at least one publicity event per year. The PRO was able to

generate interest in UVI's being selected by Black Entertainment Television

(BET) as the site for the BET network's top-rated television reality show, "College

Hill." Eight students living off-campus on St. Thomas were continuously filmed

during the Fall Semester 2006, for the fourth season of the weekly half-hour

series, which premieres nationally on March 6. Some of the national, BET-

targeted media that will receive publicity on the upcoming airing of the series

include USA Today, the New York Times, the Los Angeles Times, Washington

Post, Chicago Tribune, Houston Chronicle, Philadelphia Inquirer as well as

magazines such as Ebony, People, TV Guide, US Weekly and electronic media

such as Entertainment Tonight and Access Hollywood. In addition, "College Hill"

has been pitched by BET to nationally syndicated television talk programs

including "Good Morning America," the "Today Show," "Good Day LA," "The

View" and "Regis and Kelly." (2.E)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 11

Strategic Focus Area 2: Institutional Improvement (Continued)


In an effort to continue to strengthen relationships with alumni and alumni

association chapters, several alumni chapters were visited during the first

quarter, specifically, the South Atlantic Chapter; the St. Croix Chapter and the St.

Thomas-St. John Chapter. Additionally, there was an alumni chapter retreat on

St. Maarten and we had alumni participating in the St. Croix Festival UVI Festival

Troupe. (2.F.1)


+ Efforts to increase the number of alumni contributions continued through our

Phonaton, during which volunteers contacted over 2,000 alumni, raising over

$24,000 in pledges. (2.F.2)

Strategic Focus Area 3: Financial Sustainability

Strategic focus area three (3), Financial Sustainability, has as its goal, "Enhance

and diversity the University's financial base through the development of new revenue

streams and realization of cost savings. This strategic goal supports the desired future

state for a strong, diverse financial base in support of high quality educational programs

and institutional change and success.

+ The Office of Sponsored Programs (OSP) staff attended the NCURA

"Fundamentals of Sponsored Programs Administration" course in Orlando in

January. This three-day program is the national standard training course for

grants administrators in U.S. universities. OSP staff also attended a two-day

workshop sponsored by the Virgin Islands RC&D Council and the UVI

Cooperative Extension Service entitled "Project Design and Evaluation" in

January. (3.A)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 12

Strategic Focus Area 3: Financial Sustainability (Continued)

CELL gross revenues for the period October 1 through December 31, 2006

totaled $84,739, which represents 30% of its gross revenue target for FY 2007.

Of the $84,730, $29,609 was received from training courses and $55,136 from

corporate training and professional services. Other pending revenues for FY

2007 include contracts for professional services with the Department of

Education in the amount of $39,000 and with the Department of Planning and

Natural Resources in the amount of $34,000. Additionally, CELL anticipates

receiving a $100,000 legislative appropriation, under Act No. 6886. The Office of

Homeland Security has requested additional intensive training for a specialized

unit and will be adding $100,000 to the current Memorandum of Understanding.

CELL also received a $100,000 subsidy from UVI. Notwithstanding this subsidy,

CELL fully expects to meet its revenue target for FY 2007 with a stretch

objective of $250,000. (3.A.3)

+ On November 11, 2006 the University Board of Trustees approved the

University's operating budget for Fiscal Year 2006-2007 with revenues totaling

$45,087,218 and expenditures totaling $43,415,340. The University will present

a spending plan for the difference of $1,671,878 upon the completion of the

Position Classification Study. (3.B)

+ The University received an appropriation of $400,000 from the 26th Legislature of

the Virgin Islands for the Federal Grants Match for the Virgin Islands

Experimental Program to Stimulate Competitive Research (VI-EPSCoR)

program. This appropriation enables the University to meet its federally required

match and provides funds to assist in the sustainability of this program. (3.B)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 13

Strategic Focus Area 3: Financial Sustainability (Continued)

The University's Family Life Center received an appropriation of $150,000 from

the 26th Legislature for the continuation of its program in FY 2007. This program

provides assistance to disadvantaged elementary school students and their

families to improve their educational outcomes. The program director has been

tasked with seeking additional funding needed to ensure the viability of this

program. (3.B)

+ Under Act No. 6890 the University of the Virgin Islands was awarded $100,000

by the Government of the Virgin Islands to organize and implement an Annual

Medical Conference. The conference is coordinated through the UVI Caribbean

Export Center, the Schneider Regional Hospital and Medical Center and the

Cleveland Clinic of Florida. The funds were received January 2007. (3.B)

+ On January 23, 2007 the President's Cabinet approved a two-year budget

calendar for Fiscal Years 2008 and 2009 to improve the development and

management of the University's resources. (3.B)

+ Since spring 2005, the University has been aggressively engaged in the

recruitment of an internal auditor. To date, three (3) searches have been

conducted. One candidate was offered the position and declined same. Other

candidates were not deemed appropriate either by the Search Committee, the

President or the Chair of the Finance Committee. Currently, the University is

reviewing two Internal Auditor candidates and hopes to fill the Internal Auditor

position before the end of the spring semester. (3.B)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 14

Strategic Focus Area 3: Financial Sustainability (Continued)

During the first quarter, the Annual Giving Fund secured 233 gifts totaling

$223,927.06. Unrestricted giving for this period was $13,680.00, with restricted

giving totaling $208,439.50. Certified gifts in-kind totaled $1,807.56. (3.C.2)

+ Alumni contributions generated 148 gifts from 141 donors for a total of

$20,644.00 for this period. This total is a 6% percent decrease from the FY 2006

figure ($21,873.00) from the first quarter. This reduction was due to the drop in

the number of payments received from FirstBank through the Affinity Card

Program ($2,618.86 compared to $9,252.41). (3.C)

+ Gifts in support of the Reichhold Center bought in $16,490 from 58 gifts. The

total is a 107% increase from the FY 2006 figure ($7,952.50) from the first

quarter. (3.C.4)

+ Additionally the major gifts department is actively analyzing potential prospect

and current donors located throughout the Virgin Islands. Donor and prospect

database is being formulated and updated. Coordination between major gifts

and annual giving departments in order to identify current annual giving donors to

progress into major gifts status is also an ongoing task. (3.C)

+ In coordination with NY consulting firm, major gifts department is diligently

assisting the promotion, development and successful marketing of annual golf

tournament. (3.C)






President's Report to the Board of Trustees
LaVerne E. Ragster, Ph.D., President


Report Period: October 1 February 28, 2007
15


*: Strategic Focus Area 3: Financial Sustainability


(Continued)


+ During the reporting period, of the University issued six (6) Requests for

Proposals (RFPs). Of these, contractors were selected for four (4) of the six

projects. A brief summary of the RFPs appear below:

Table 1.
RFP No. RFP TITLE SUMMARY DESCRIPTION OF PROJECT
RFP Employment The University requested proposals from consultants who
2006-03 Classification specialize in conducting employment classification studies in
Study higher education. Based on the review, the evaluation
committee recommended that the University enter into a
contract with the Hay Group.
RFP Music Building The University requested proposals from qualified contractors
2006-07 Roof Project to provide labor and equipment for the installation of an
elastomeric polyurethane roof coating system for the Music
Building on the St. Thomas campus. Upon completion of the
review process, the evaluation committee recommended that
the University enter into a contract with Roy's Construction.
RFP Upper Academic The University requested proposals from qualified contractors
2006-08 Campus to provide labor and equipment for the installation of an
Building Roof elastomeric polyurethane roof coating system for the four
Project Academic Buildings on the St. Thomas campus. Upon
completion of the review process, the evaluation committee
recommended that the University enter into a contract with
Roy's Construction.
RFP Administrative The University requested proposals from qualified contractors
2006-12 and Conference to provide labor and equipment for the installation of a data
Center network via single-mode fiber, and internal voice and data
Communications copper and fiber cabling within the Administration &
Cabling Conference Center. Upon completion of the review process,
the evaluation committee recommended that the University
enter into a contract with Caribbean DataComm.
RFP Marketing The University requested proposals seeking to retain the
2007-01 Services services of a marketing specialist/advertising agency to support
Constitutional the University's mandate to initiate a public education
Convention campaign in support of the Constitutional Convention. The
evaluation committee is in the process of reviewing the
proposals received.
RFP Web Site Design The University requested proposals seeking to retain the
2007-03 Project services of a consultant/ web designer to support a redesign of
the University's web site. After a review of the proposals
received, the evaluation committee recommended that all
proposals be rejected since bidders were deemed unqualified
to complete the project.






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 16

Strategic Focus Area 3: Financial Sustainability (Continued)

The Center for Marine and Environmental Studies (CMES) received $10,000

from The Ocean Conservancy in December 2006 for the extension of the

Juvenile Grouper Habitat Project. (3.D.1)

+ During the first quarter of the fiscal year (October December), UVI received

seven (7) awards totaling $2,081,603. The FY2007 Title III grant from the U.S.

Department of Education for $1,618,500 was the predominant grant (77.75% of

the overall amount) received during this period. Other grants include an

Assistive Technology grant from the U.S. Department of Education in the amount

of $114,548; a grant to support work on coral reefs and other tropical resources

in the VI National Park and VI Coral Reef National Monument from the U.S.

Geological Survey in the amount of $105,000; a subcontract to promote

prevention of substance abuse and HIV/AIDS from McFarland & Associates for

$85,000; a USDA subcontract from the University of Florida to study the benefits

of crop diversification and beneficial pests and other organisms in the amount of

$83,400; a grant from HOPE, Inc. to conduct a community assessment regarding

HIV risks in St. Thomas and St. John for $30,000; and a contract from the VI

Office of Highway Safety for a study of seat belt usage for $45,155. (3.D.1)

+ The St. Croix Health Services Center has received its certification as a licensed

service provider. This certification means that the Center can now accept

insurance and provide a broader range of services for fees that are competitive

with the local market such as vaccinations, general physical exams, and routine

check ups. The CEAs are now exploring how the certification might be extended

to the St. Thomas campus. (3.D.4)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 17

Strategic Focus Area 4: Community Engagement

Strategic focus area four (4), Community Engagement, has as its goal, "Become

a leader and partner with the community to address social, economic, environmental,

political, educational and cultural issues impacting the U.S. Virgin Islands through a

range of higher education initiatives." This strategic goal supports the desired future

state to enhance the lives of the people of the U.S. Virgin Islands and the wider

Caribbean through educational initiatives.

+ The Small Business Development Center (SBDC) St. Croix office received

notification from the SBA District Office of final approval of the 504 Loan for the

business, St. Croix Business Machines. The total loan of $350,000 will allow St.

Croix Business Machines to construct its own business site and expand its

services on the island of St. Croix. (4.B)

+ The first of an annual V.I. Woodworkers Expo was held on December 8 and 9,

2006 at the U.V.I. Sports and Fitness Center. Twenty-two wood workers from all

four Virgin Islands and Hassell Island gave demonstrations on various styles and

types of woodworking. The Cooperative Extension Service (CES) secured a

$10,000.00 grant from the VI Council on the Arts, along with sponsorships from

the West Indian Company Limited, the V.I. Resource and Conservation District

and the V.I. Department of Agriculture to help support this event. Of the 3000

persons who attended the two day event, 120 students from the Bertha C.

Boschulte Middle School and the Addelita Cancryn Junior High participated in a

special morning session geared for the students. Many of the workshop

attendees said that they were unaware that there was this level of skill and

craftsmanship in the Territory. (4.B)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 18

Strategic Focus Area 4: Community Engagement (Continued)

The annual St. Thomas Agriculture and Food Fair took place the weekend of

November 18-19, 2006 on the grounds of the Reichhold Center on St. Thomas.

The Fair was sponsored by the Cooperative Extension Service (CES) in

partnership with the V.I. Department of Agriculture, FINTRAC, and the St.

Thomas-St. John Agriculture and Food Fair Committee. Over 5,000 people were

able to sample the wide variety of foods and local drinks, and most importantly to

get an "up-close" look at agriculture in St. Thomas. (4.B)

+ At the Agricultural Fair, the Sustainable Agriculture Research and Education

(SARE) Program of CES presented a poster exhibit. The exhibit was designed to

disseminate information regarding CES' services and programs, particularly, the

SARE program. The presentation's theme focused on research and outreach

initiatives of the program. These include student training initiatives on farm

research, professional development training, and technical support for crop and

livestock producers. The public (farmers, gardeners, and other interested

persons) benefited from an on-site Plant Pest Diagnosis Clinic which was offered

in partnership with FINTRAC, a local agribusiness establishment. This initiative

was intended to assist farmers, home gardeners, and others with the diagnosis of

plant pest problems. Interested persons were asked to bring plant and pest

specimens to the CES exhibit at the Fair for evaluation. More than 300

individuals increased their knowledge of CES and the SARE program as well as

their knowledge of pest identification and the use of non-conventional, organic

products for pest control and agreed to adopt sustainable production and pest






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 19

Strategic Focus Area 4: Community Engagement (Continued)

control practices in their garden and farm operations. Sixty persons received

technical assistance regarding pest control. (4.B)

+ The CES Natural Resources Program made significant progress with its

Watershed Protection and Management and Outdoor Recreation (ecotourism

promotion) program initiatives. CES has partnered with the Conservation Data

Center (CDC) and the Center for Marine and Environmental Studies (CMES) in a

pilot study funded by VI EPSCoR to investigate the effects of watershed land-

based activities on near-shore coral reefs. CES and CDC have produced

Geographic Information System (GIS) maps characterizing three St. Thomas-St.

John watersheds (Perseverance Bay, Magens Bay and Lameshur Bay). This

"Land Sea" study has already detected sources of potential land-based threats

to the coastal impact zones associated with these watersheds. (4.B)

+ CES also conducted environmental assessments of three watersheds on St.

Croix (Ham's Bluff, Blue Mountain, and Spring Bay). This resource data is shared

with CES clients during workshops, presentations and site visits. Through CES-

conducted hikes to natural areas on St. Croix and St. Thomas, over 360 students

and their instructors have learned about how watersheds impact the marine

environment and impair water quality if they are not properly managed. During

post-hike class discussions, teachers reported that 70%-80% of the students

indicated that they would try to implement changes in their lives to protect the

islands' watersheds and natural resources. (4.B)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 20

Strategic Focus Area 4: Community Engagement (Continued)

CES continued its successful efforts to promote conservation and economic

growth through ecotourism development, especially on St. Croix. Teachers

regularly scheduled the popular CES-led field trips to natural areas. Over 250

students learned about St. Croix's potential for ecotourism development during

these field trips. (4.B)

CES further stimulated the ecotourism potential on St. Croix by conceptualizing

and working with others to establish SUCCEED (St. Croix Unified for Community,

Culture, Environment and Economic Development, Inc.), a community-based

coalition of government and non-government agencies, businesses and private

individuals. SUCCEED promotes resource conservation and sustainable

development in St. Croix's mostly undeveloped northwest quadrant. SUCCEED's

vision includes the establishment of the Marine Sanctuary Territorial Park. CES

helped provide a forum for international experts who presented information to 80

attendees about ecotourism development during a two-day symposium on St.

Croix sponsored by SUCCEED. Following the symposium, over 200 persons

attended a town hall meeting at UVI to further discuss ecotourism development

on St. Croix with the visiting consultants. (4.B)

During the period October 1, 2006 February 28, 2007, the Small Business

Development Center (SBDC) offices have assisted clients in preparing loan

packages which have received financing totaling $339,000 through SBA Loans

and the Business Loan Express Community Express Loan (CEL) Program.

(4.B)






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 21

Strategic Focus Area 4: Community Engagement (Continued)

The St. Croix CEA coordinated a campus-wide committee to coordinate a troupe

to participate in the 2007 Crucian Festival. The troupe's theme, "Play Mas -

From Many Cultures, One Virgin Islands," featured an array of characters and

cultures that are representative of the Virgin Islands' rich heritage. With more

than 100 participants, including individuals from various cultural and social

groups, the troupe took second place in its division. (4.B)

Community Engagement and Lifelong Learning (CELL) enrollment for the first

quarter of fiscal year 2007 for traditional and on-line students was 182. In

addition, 80 students were enrolled for the fall session of the Scholastic Aptitude

Test (SAT) prep program for a total of 262 students. If this trend continues, CELL

will exceed its enrollment target. In addition, 104 participants were tested under

the agreement with Performance Assessment Network. (4.D.2)

+ Constitution 2008 Update

On every island of the Territory, Virgin Islanders are speaking about the

upcoming Fifth Constitutional Convention and its potential impact on their lives

and on the lives of generations to come. This dialogue is largely the result of the

public education project mandated by the 26th Legislature of the Virgin Islands

and presently being conducted by the University of the Virgin Islands. As a clear

indication of the interest in the project, the University's website,

www.itsourfuture.vi dedicated to the public education component registered in

excess of 6,000 visitors for the month of January 2007. The website is but one

component of the project.






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 22

Strategic Focus Area 4: Community Engagement (Continued)

The University has sponsored several public forums featuring informative

presentations and a myriad of opportunities for resident participation. The

University has emphasized that the public education project is a collaborative

effort and so has engaged community organizations such as the Rotary clubs,

the Bordeaux Farmers Association, the Educational Complex Parent Teachers

Students Association, the Democratic Party, the American Federation of

Teachers, the American Association of Retired Persons (AARP), the Close Up

Organization and others in this dialogue. Project participants have made

numerous appearances on both radio and television and have so engaged

thousands of Virgin Islands in this essential dialogue about our future. On the

campus of the University, the project has engaged the Board of Trustees and has

met students both in the classroom and in civic functions. A recent forum staged

by the students of the UVI Golden Key Honor International Society clearly

demonstrated the success of the program in helping students to make the

necessary link between academic scholarship and active community

engagement as a responsibility of citizenship.

Project participants are now engaged in a critical marking component of the

project which will feature radio, television and print ads, utilizing all the print and

electronic media and mass mailings of critical information regarding the

convention to each registered voter in the Territory.






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 23

Shared Governance Update

Within the context of the core values and goals of VISION 2012, the reaffirmation

of accreditation with the Middle States Commission on Higher Education, and the

University's own desire to revisit its form of shared governance, a Shared Governance

ad hoc Committee was appointed in early February and an initiative designed to revisit

and update our approach to shared governance at the University of the Virgin Islands

was proposed. It is understood that this initiative embodies a proposal to be used as a

starting point for further discourse relative to shared governance involving faculty, staff,

students and administration. It is anticipated that this process will lead to the

development of a policy and model on shared governance that will subsequently be

presented to the University's Board of Trustees for approval later this year (See

Appendix I.).

Meetings were held with students and staff regarding shared governance and the

importance of their role in the same was highlighted. Previously scheduled

conversations between the Provost and the faculty regarding shared governance will

take place shortly. One proposed model for discussion has been posted on the UVI

Intranett" and the University community is currently engaged in reviewing the document

and actively participating in the conversations regarding shared governance.





President's Report to the Board of Trustees
LaVerne E. Ragster, Ph.D., President


Report Period: October 1 February 28, 2007
24


APPENDIX I
















SHARED GOVERNANCE EXTENDED
DOCUMENT INCLUDING TIMELINES






President's Report to the Board of Trustees
LaVerne E. Ragster, Ph.D., President


Report Period: October 1 February 28, 2007
25


APPENDIX I


SHARED GOVERNANCE

The ad hoc committee on Shared Governance, chaired by Mr. Stevie Henry, is

tasked with leading the process to develop a policy and model on shared governance

for the University. Mr. Henry was elected by the committee members to serve as

Committee Chair. Other members of the committee are:


Faculty Students Staff Administrators
Richard Hall, Rick Grant and Diana Freas-Lutz, Judith Edwin,
Dennis Griffith, Maudiana John- Zaida Castro, Robert Godfrey,
Maxine Nunez, Baptiste Wesley Joyce, Yegan Habtes,
Mary Provost, David David Capriola, Doris Battiste, Rick
Gould, Patricia Verna Rivers, Nemeth, Nereida
Rhymer-Todman, Author Joseph, Washington
Shirley Highfield Barbara Maynard,
Ashley "Ashanti"
George


The process is being guided by the following timeline:

November-December 2006


Unofficial conversations on governance at UVI Cabinet
Creation of UVI faculty, staff, student and administration facilitated conversation
on governance
Commission the creation of a Draft UVI Shared Governance Model

January 2007

Cabinet approves Draft Shared Governance Model
Establish a UVI Shared Governance Ad hoc Committee






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 26


February 2007

President addresses University staff and students regarding Shared Governance
and the importance of formal/organized staff representation (Feb. 1,2)
President launches UVI Shared Governance Initiative and presents charge to the
UVI Shared Governance Ad hoc Committee (Feb. 8)
Distribute the proposed Model to UVI Shared Governance Ad hoc Committee
and University community (Feb 9)
First meeting of the UVI faculty /administration facilitated conversation on
Governance
Initiate the process to establish appropriate Staff organizational structure
Official meetings of the UVI Shared Governance Ad Hoc Committee begin
Components, faculty, staff, students and Cabinet begin separate discussions of
process and the proposed Model for UVI Shared Governance
Feedback and input from all stakeholders on the Model for UVI Shared
Governance to be sent directly to the UVI-SGAC


March 2007

UVI-SGAC provides the revised UVI-SGAC Draft Shared Governance Proposal
to the UVI community
Present revised Draft Shared Governance Proposal to Cabinet
UVI-SGAC Draft Shared Governance Proposal provided to BOT as input only
document. No action required
UVI-SGAC assembles, reviews and provides the Final Draft Shared Governance
Proposal to the entire University
Components, faculty, staff, students and Cabinet begin separate discussion of
Process and the UVI-SGAC Draft Shared Governance Proposal
Feedback and input from all stakeholders on the UVI-SGAC Draft Shared
Governance Proposal sent directly to the UVI-SGAC






President's Report to the Board of Trustees Report Period: October 1 February 28, 2007
LaVerne E. Ragster, Ph.D., President 27


April 2007

UVI-SGAC assembles, reviews and provides the Final Draft Shared Governance
Proposal
Convert Draft Shared Governance Proposal into UVI Shared Governance Policy
Final Draft Shared Governance Policy made available to all stakeholders
UVI-SGAC officially presents the Final Draft Shared Governance Policy to the
President
Cabinet discuss, modify if necessary and adopt document as the UVI Shared
Governance Policy
UVI Shared Governance Policy approved by the Cabinet made available with the
modifications by Cabinet, if any, to the University Community

May 2007

UVI Shared Governance Policy presented through ARSA to the BOT Executive
Committee for Approval
Members of the UVI Senate and Standing Committees elected pending approval
of the UVI Shared Governance Policy

June 2007

ARSA move the UVI Shared Governance Policy to full Board for action
If Approved by the BOT, the UVI Shared Governance Policy becomes effective
and implementation begins

July 2007

UVI-SGAC establishes operational logistics for the UVI Senate

August 2007

UVI-SGAC is disbanded
Official UVI Senate operations commence.




University of Florida Home Page
© 2004 - 2010 University of Florida George A. Smathers Libraries.
All rights reserved.

Acceptable Use, Copyright, and Disclaimer Statement
Last updated October 10, 2010 - - mvs