The College of The Bahamas
Virtual Library Committee Meeting
February 5, 2008
Boardroom Research, Graduate Programs & International Relations
Willamae Johnson Co-Chair
Catharine Archer Recording Secretary
Dr. Pandora Johnson
Call To Order
The meeting was called to order at 2:40 and V. Williams led the opening prayer.
Approval of Agenda
C. Archer added Replacement, Director ofArchives under A.O.B. The approval of
the amended agenda was moved by T. Lundstrom and seconded by V. Williams.
Review of Minutes
The committee reviewed the minutes of the meeting held on January 22, 2008.
The spelling of Wellesley College was corrected on pg. 2. The approval of the amended
minutes was moved by V. Williams and seconded by T. Lundstrom.
Matter Arising from Minutes
There has not been much progress on the investigation into consortia at this point.
Due to the requirement by the Ministry of Education that all institutions providing
tertiary education provide library collections and services, W. Johnson has been
approached by some institutions about possibly accessing to COB library resources. This
may lead to the creation of a local consortium. In the mean time W. Johnson will contact
the Association of Caribbean University and Research Institution Libraries (ACURIL)
and the Southeastern Library Network (SOLINET) in order to explore consortia
1) Contact Legal Counsel Rubie Nottage regarding all necessary contracting.
2) Identify specific budget items including but not limited to;
a. Consultants for all phases of the project
3) Identify specific consultants
4) Continue to refine definition of the digital library
a. This can be broken up for consideration on many levels beginning with
COB and extending to include the Nassau community and the Family
Replacement, Director of Archives
W. Johnson informed the committee that the illness of Elaine Toote, Director of
Archives, has become more serious. As a result she will not be able to serve on the
committee. The committee suggested contacting the Department of Archives to see if
anyone else at the department could serve on the committee. C. Archer suggested
contacting the Director of the National Art Gallery of The Bahamas, Erika James. W.
Johnson also considered Barry Baker from the University of South Florida. She also
suggested contacting persons who had served on the previous LIMS digitization
committee. W. Johnson welcomes the suggestion of anyone who could add value to the
The meeting was adjourned at 3:30pm.