BulletinJuly 2018U.S. Army Engineering and Support Center, HuntsvilleHuntsville Center Vol. 39 Issue 3
2 BUILDING STRONG JULY 2018 Table of Contents Employeee Spotlight: Cordelle-Meikle inspires STEM students............................................4 Commentary: Too much information, too many documents..................................................5 ERCIP partners meet, revamp validation process...................................................................6 Resource managers network, learn at workshop.....................................................................7 2018 Engineer Day team award winners..................................................................................8 2018 Engineer Day individual award winners..........................................................................9 range...........10 Task order awarded for ESPC project.....................................................................................12 Emergency exercises important for employees......................................................................14 First stage of new safety program complete..........................................................................15 Ethics Corner: Government provides virtual currency guidance...........................................16 Hail and farewell *Editors note: Cover illustration by Michael May.Hail: Resource Management Installation Support and Programs Management Directorate Center Contracting Engineering Directorate ; PAO ISPM.
Team, The Engineer Day awards ceremony and organization day at Point Mallard June 29 was a wonderful event. Congratulations to the award winners and a big thank you to the Activities Association and employee volunteers who helped make the day a great success. We are still encountering many challenges with the building renovation for our facility at 4820 University Square. Senior leadership at Headquarters, U.S. Army Corps of Engineers is aware of the situation and USACE Real Estate is helping us move forward with remediation and renovation. I know there is concern from the workforce, and rest assured we are doing all we can to make this project move forward. In my last column, I asked you to be is elevated, and as all parties sort out the issues, we will soon have this project underway. The 2018 Federal Employee Viewpoint Survey ran through June 19 and more than 65 percent of you responded. The FEVS measures your satisfaction with respect to the processes and policies and other areas. Your survey responses let me and the other leaders in the Center know By understanding what is most where we have opportunities to improve, we can focus our efforts and resources. Speaking of leadership, we have a new interim deputy commander taking over for the current deputy commander, Gina Elliott, in August. position. Many of you already know Juan and recognize his professionalism and dedication as a Soldier. He has in his ability to lead. I also want to thank Gina for serving as the deputy commander. She is yet another dedicated member of the Center family and has been outstanding in her support of the organization. She has been hard at work taking care of our people, our facilities and our mission. She will be missed. the Stage 1 Corps of Engineers Safety and Occupational Health Management System. implementing the new Armywide system that enables the Corps of modernizing safety and occupational health programs. Safety is a top priority for the Army and the Corps of Engineers and we will strive to meet these requirements. write procedures and regulations, but it cannot effectively implement employee involvement. I urge you to get Speaking of safety, we are one month into the 101 Critical Days of Summer. The summer months are statistically the time of year accidents involving automobiles, motorcycles and personal watercraft pose the greatest risk; and we must all remain vigilant for ourselves and each other. I want to take this opportunity to encourage each of you to be safety conscious in all your activities. Always maintain situational awareness and manage your risks. approaching and I know many of you are already deep in preparation. However, before the busiest time of year arrives, take some time to recharge and families. Taking time for yourself is important for your body and mind, and it can make a difference in how healthy you are in general. Taking good care of yourself may Col. John S. Hurley Vacant William S. Farrow publication authorized under the provisions of AR 360-1. Opinions expressed are not necessarily those of the U.S. Army. Inquiries can be addressed to at www.hnc.usace.army.mil. The Huntsville Center Facebook page is located at www.facebook.com/HuntsvilleCenter Follow Huntsville Center news and announcements on Twitter using hashtag #CEHNC. .BULLETINCommander ................................................. .................................... Editor ............................................................ 30 percent post-consumer JULY 2018 HUNTSVILLE CENTER BULLETIN 3 Commanders thoughts
The Employee Spotlight Employee Spotlight : 4 BUILDING STRONG JULY 2018 Lori Cordell-Meikle, chief of Internal Review, spent the morning of May 11 at the University of Alabama in Hunstville with visiting high school students as System Project for the Increased Recruitment of Emerging STEM Students, or InSPIRESS. InSPIRESS, which the university hosts twice a year, connects its engineering undergraduates with high school students who have interest in and an aptitude for the subjects of science, technology, engineering and mathematics, or STEM. Each semester, student teams collaborate on a project mission to a different body in the solar moon. Though the program is designed for the winning team from Sparkman High School is slated to visit NASA Headquarters in Washington this July to present their project to NASA nationwide pool of teams. This semester, more than 270 students from 15 high schools in South Carolina participated and have been working on their projects since January. The students presented their projects in two settings: a 25-minute formal oral presentation to a board of judges and a less formal open house setting where judges could see the Cordell-Meikle served as an openhouse judge for Division B, which included students from Sparkman and Scottsboro high schools in Alabama, as well as two schools from El Paso, School for Science and The Arts. We are looking at their ability to communicate and to show collaboration with their team, CordellMeikle said about the open house portion. They should be able to pictorially have their demonstration or their by looking at it what their science objective was but then they have to verbally. Each student has a distinct role on the team, such as design engineer, project manager and community engagement activity leader, which Cordell-Meikle likened to Huntsville or PDTs. I think that if the individuals would come into the Corps to do internships, they would be very comfortable with here, she said. Cordell-Meikle, who has a background in engineering and she learns something every time she participates in the program and hopes more of her colleagues participate in InSPIRESS events. I would like to see more of our Corps of Engineers personnel get involved, because the focus of this is engineering and physics, Cordell-Meikle said. So, I think a lot of folks at our command would have quite a lot of valuable input and feedback to give to the children, and I think it would also serve for opportunities for the students to do summer internships.
JULY 2018 HUNTSVILLE CENTER BULLETIN 5 CommentaryI understand. This can certainly cause confusion and oversight. every level of an organization and every person can create is a centuries old problem and there are solutions. ability to publish the written word faster than ever before compounded the problem of data management. In 1876, Melvil Dewey, an American librarian working at the Amherst College library in Amherst, Massachusetts, developed the idea of organizing the volumes of books in what became known as the Dewey Decimal System, a system based on an alpha-numeric system that allows humans, and computers, to best organize data. In recent history, a little startup company named Google recognized the value in being able to retrieve data and now dominates the Internet search market. However, Google cannot search internal Department of Defense or other federal government systems. This in turn illustrates even a higher need to adopt a My recommended course of action is that organizations With this system, there is a return on investment and value 2018-04-30 Command Policy Memo. considering the collaborative nature in which we work. The recommended solution parallels the Dewey Decimal system in that a sequential number is added. 29.1 Command Policy Memo. Then edits are made on the same day and it now becomes 2018-04-29.2 Command Policy 04-30 Command Policy Memo. was created. If you would like a copy of a draft policy memo email at Russell.L.Dunford.Civ@Mail.Mil.
Investment Program validation team members met with their ERCIP partners from throughout the Army for a workshop at Idaho National Laboratory June 12-14 to The purpose of ERCIP is to enable stakeholders to secure funding for military construction designed to increase energy energy costs, and increase energy resilience and security. landholding commands: Installation Management Command, Army Materiel Command, the Army National Guard, the Army Reserve and the U.S. Army Corps of Engineers. Also Chief of Staff for Installation Management, or OACSIM. the Secretary of Defense to compete for funding, it is the technical support and planning guidance by validating the project. Dominic Ragucci, who serves as the ERCIP program manager and workshop lead, said he wanted to use the guidance for ERCIP and to revamp the process. He said reconstructing the ERCIP process has become for installations to become more energy-resilient and energysecure. critical mission capabilities are protected from disruption or degradation. This includes each installation developing the capability of providing its own energy and water needs for at least 14 days. We were trying to make the ERCIP within the Army a whole lot better, and to meet those changes that have occurred, Ragucci said. from the installation level and upward planning and programming the ERCIP projects, validating the ERCIP Because Army Directive 2017-07 necessitates backup power systems that may not save an installation money in the same way as an always-connected, continuously running power system, Ragucci said another major change in the ERCIP process was revising lifecycle-cost analysis. Before, we had to meet a certain minimum savings-toinvestment ratio, but because of the focus of energy of savings, Ragucci said. Essentially, he added, energy resiliency and security means installations are backing up back-up systems, and trying to choice as the site of the workshop because INL is a key emerging energy technologies. Three Department of Energy representatives at INL hosted and participated in the workshop. Sarah Mandes, the Army program manager for ERCIP with OACSIM, provided guidance to energy managers in attendance and to gather information to improve the program with these changes in mind. They all support the ERCIP program as a lead for the Army, trying to improve the program and improve the process for how we plan, program and validate the projects 6 BUILDING STRONG JULY 2018
JULY 2018 HUNTSVILLE CENTER BULLETIN 7 M managers converged at Redstone Arsenal, Alabama, Workshop June 19-20. Workshop facilitators provided program updates, and encouraged attendees to engage in intensive discussion on how to save their Workshop topics focused on thirdand energy audit programs, cost engineering, energy security, sustainability and measurement and We want the REMs to gain a better understanding of the wide variety of tools available to assist them in achieving their goals, said John Trudell, Huntsville Center REM program manager and host of the event. There was a lot accomplished in a very short period of time. practices to reduce energy and water costs through a contracted subject energy projects to secure resources for sustainability and renewable energy assets. One of the event coordinators, Teresa Whalen, Huntsville Center REM project manager, said she felt the REMs in attendance gained something from the workshop to take back and implement. Division programs that can help them conserve resources. Attendees also other sources available within the Army Corps of Engineers, Department of Defense and the Department of Energy that can help their installations achieve federal energy reduction mandates, she said. Representatives from each of the briefed on how they could assist REMs. and Electronic Technology Division briefed REMs on ways they can assist and reach-back capabilities that they offer too. Dave Hampton, a REM employed by Redhorse Corp., serving U.S. Army Corps of Engineers Omaha District said the event was a great opportunity to network and learn from other attendees. He said the workshop allowed the REMs to make new contacts and share information and lessons learned. Just knowing you have a support system of other REMs to call is scopes so that we have less volatility in the program, and better collaboration among the Corps of Engineers and with command-level engagement, Mandes added. the course of weeks, months and years. It went very well, Mandes said of the workshop. It was very constructive. We got a lot of good input and a lot of good collaboration. Everyone is now more accountable for their particular starting point to meet the new focus of ERCIP, Ragucci said. everything we did during the workshop. workshops and bring everyone together, Ragucci added. doing business.
8 BUILDING STRONG JULY 2018 Innovator of the Year Award: Virtual Industry Days Project Development Team Teamwork Award: Aqueous Film Forming Foam Project Development Team
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10 BUILDING STRONG JULY 2018 U Division is giving kudos to Huntsville Center for their range on Cranberry Mountain. USAG West Point manages the services, operations and infrastructure not only for the historic U.S. Military Academy, but for the entire installation footprint that includes a training functions for the corps of cadets and the FBI, such time this summer, cadets are slated to undergo a combined aerial gunnery with Army AH-64 Apache helicopters and Air event. To set them up for success, Lazore and other members of replace the demilitarized M48 Patton tanks that 50 years of mortar and artillery strikes have turned into battered, fragmented hulks. The plan was to replace these old targets with retired, demilitarized equipment consisting of four 13-ton selfpropelled M106 mortar carriers and four 54-ton M60A3 main battle tanks. Before any work could be done, Huntsville Center needed to develop a plan to transport the vehicles over mountainous grade and there is a mountain or some type of backstop Sustainable Range Program. But this was an artillery range, and it was a big valley. So, trying to install the new targets at 35 percent grade was a challenge. The presence of snow, rain, ice and mud only conditions inspired the Training Support Division to dub the project, Operation Frozen Armor. identifying and clearing any ordnance that might pose an
towing and associated construction with target emplacement. Ken Hewitt, project manager and environmental engineer with OE Design Center, led the project delivery support from the Huntsville Center Engineering Directorate used a risk risk as related to the likely locations of old ordnance. The team overlaid that map onto a second map that showed where the work was planned to avoid a high-risk ordnance area and a multimillion-dollar clearance. Hewitt said completing this review maintenance budget while ensuring safety. The approved plan was to clear the road leading to and from the West Point impact area and provide a safe method of towing the targets, while clearing enough ground for safe target emplacement. In this case we cleared the ordnance out of the way of the vehicle tow ahead of time, Hewitt said. We cleared for safety issues. Movement of all four M106 mortar carriers up the mountain and into the target area is now complete, but moving the heavier M60A3s proved to be more challenging. Initially, the two on-site bulldozers were not able to safely overcome the steep bedrock outcrop to transport them to their intended locations, and if mountain, there was a possibility these demilitarized vehicles would need to be scrapped. We said, Well, what if we tried Hewitt suggested new positions in mountain, and the project delivery team the scope of the contract. They were happy that we were able to secure the funds for them, and to have that relationship with G3 to do that, Hewitt said. It was a win-win. The four tank targets are not yet emplaced, but Lazore has already to Huntsville Center and their contractor, USA Environmental. This will certainly improve West and other training units for years to come, Lazore wrote, and added that the contractor, as part of their scope for placement of the targets, cleared included below-freezing temperatures and heavy winds. without this target placement, Lazore said, referring to the upcoming Anything we can do for the cadets JULY 2018 HUNTSVILLE CENTER BULLETIN 11
T latest Energy Savings Performance Contracting task order award, Fort Huachuca, Arizona, is on track to receive a series of multimillion-dollar energy-savings without the burden of upfront capital costs. awarded a task order to Schneider Electric for $23.8 million worth of infrastructure upgrades through the The task order and associated capital investment will not only help modernize and replace aging infrastructure, but they are projected to reduce energy costs for the Fort Huachuca garrison by 23 percent, according to Jack Porter, chief of the Business Operations and Integration Division for the Fort Huachuca Directorate of Public Works. Planned upgrades include programmable thermostats, lighting conversions for fans and pumps, demand-control ventilation, and 4-megawatt combined heat and power system. ESPC task orders are distinct in that to fund energy-conservation measures. Because Army installations typically do not have funds budgeted Bray, ESPC program manager with As part of the ESPC process, Huntsville Center maintains a list of energy-service companies, or ESCOs. The ESCO that secures the contract in this case, Schneider Electric is responsible for producing the upfront the savings generated by the energyconservation measures the ESCO produces for the installation. In the project development stage, Schneider Electric with the help of Fort Huachuca and Huntsville Center conducted a detailed feasibility study during which they established a baseline determined the post spends about $12 million annually on energy. Based on the planned improvements, Schneider calculated a projected savings of about $2 million. The contracting vehicle is set up so that the energy savings attained by the energy conservation measures are turned around and used to pay for the agreed-upon contract value for each year, Porter said. This leads to a selfensure the savings are realized. Furthermore, because it is a performance-based contract, the task order stipulates that ESCOs guarantee those savings. If an ESCO is unable to generate the guaranteed savings, and it is determined to be within their responsibility, then they do not get paid the shortfall, Bray said. If your typical utility bill was going to be about $1 million before implementation of this equipment, the ESCO may come back and say, reduce your utility bill by 20 percent they have to guarantee for every year of that contract term. For Fort Huachuca, this all translates to generating energy-conservation measures that help them meet the energy directives. 12 BUILDING STRONG JULY 2018
JULY 2018 HUNTSVILLE CENTER BULLETIN 13 which focuses on energy and water security. The directive outlines the requirements for energy and water security at Army installations, with a focus on ensuring critical mission capabilities are protected from disruption or degradation. This includes directing each installation to develop the capability of providing its own energy and water needs for at least 14 days. For Fort Huachuca, this means setting up a microgrid to microgrid could operate independently in a contingency. Porter said before developing the microgrid, Fort Huachuca needed to secure access to a reliable generating asset that could restore power without help from the main power network. This process, known as a black start, typically relies on diesel generators, but Fort Huachuca opted for a secure natural gas pipeline nearby. to supplement the heating and cooling of their main central plants. on the task order and will be the primary component in developing the microgrid and ensuring energy security for Fort Huachuca. But maybe most important to the overall project, Porter said, is simple teamwork. one simple initiative, said Porter. To gain full energy security for mission-critical assets relationships. This involves our privatization system owner, through Schneider Electric, through the electric utility and through the natural gas utility. In essence, Porter added, being collaborative brings Fort Huachuca to its goal in securing the critical missions on give us energy security; it all has to work together.
emergency management team conducted a tornado use of the Occupant Emergency Plan. for severe weather and emergencies. Tornadoes are one of several weather-related dangers hurricanes, tropical storms and their remnants can unleash as they move inland, and residents of north Alabama have been affected by these weather patterns before. Jeffery Davis, Huntsville Center emergency management authorized networked crisis communication system designed for sending mass emergency messages to alert and protect personnel in a short period of time. employees must respond to the messages, helping verify accountability and status. However, Davis said employees are highly encouraged to also register their mobile devices and home phones to away from their work areas, leadership can still account for personnel and acknowledge their status. receive emergency messages, but also for the accountability process, Davis said. We want to know if our people and their families are safe. Davis said after a series of more than 90 tornadoes ripped a path across Alabama in 2011, one of the greatest issues was accountability of Huntsville Center personnel. management team. Davis said the team discovered many issues involving He said unclear instructions may have culminated into a lack of employee participation. Operations is taking measures to improve on these issues He said warnings will also be announced over the public address system and radios have been purchased to facilitate better communication during emergencies, with particular focus on communication from the main building to the outlying suites. Davis said there are plans for implementing different types of drills to keep the Center proactive, including planning an active shooter drill sometime in the near future. Col. John Hurley, Huntsville Center commander, encourages all Center employees to take these drills seriously. Knowing where to go and what to do during an emergency is critical to safety. People need to understand these drills are done for the purpose of potentially saving lives, Hurley said. prepared for worst-case scenarios. Employee Quick Links tab. 14 BUILDING STRONG JULY 2018
A team of safety professionals recently assessed the U.S. Army Engineering and Support program. milestone in the implementation of a new management system for safety. The Armywide system enables the U.S. Army Corps of Engineers to meet and occupational health programs. There are four stages of CESOHMS implementation with several metrics to meet along the way to CE-SOHMS maturation, said Kellie Williams, Huntsville Center chief of safety and occupational health. We are at the foundation where the effort put forth will allow us to be future, she said. safety programs and processes. The assessment team evaluates over 50 elements assessing them as red gap green procedures in place. According to Williams, the Stage 1 assessment to be in reasonably good shape with 79 percent of the plans in place and 21 percent plans in progress. No gaps Williams said during the outbrief, for improvement: contractor oversight and the tracking of safety training. While the assessors recognized Huntsville Center integrates safety into many aspects of contractor oversight audits, the assessment team felt the oversight was not being performed safety training is not being effectively tracked across the Center. To address the contractor oversight and provide a consistent approach across Huntsville Center, has established a diverse project delivery team with representation from all programs and disciplines to develop a plan to correct shortcomings. CE-SOHMS process, Stage II, requires the participation of all Huntsville the rubber meets the road, she said. green in Stage 1 but fail Stage II without employee participation. that 100 percent of Center employees receive CE-SOHMS training, Williams said. developed a short presentation which we have begun to present at branch and division meetings. The entire training only takes about 15 minutes and is designed to provide awareness to employees and supervisors. Col. John Hurley, Huntsville Center commander, said employee participation is vital to the success of safety and health program across the Center and is procedures and regulations, the safety program effectively without the involvement of every employee. Safety is a top priority for the Army and the Corps of Engineers and we will strive to meet our requirements, Hurley said. For employees, receiving the brief does meet a metric, but employee participation is also required, and Williams said employees can help the safety by staying engaged. Be involved and participate, Williams said. The safety know what it so if you see a hazard, report the hazard. reporting system, placing a hazard icon on the homepage of the Huntsville Center intranet site. Click on it to report a hazard, hazard it will send a message to the logistics management work request system. If it is not related to the building, it sends a message to the safety Williams also said volunteerism helps the safety program and urged or a member of the safety committee. JULY 2018 HUNTSVILLE CENTER BULLETIN 15
Ethics Corner 16 BUILDING STRONG JULY 2018 on a network. It comes in many forms and types such as Bitcoin, Ethereum, Dash, Ripple, Litecoin and relies on a decentralized peer-to-peer network and distributed ledger or blockchain technology to facilitate transactions. Virtual currency has been a booming software and investment market, particularly in recent years. On June 18, February, please take note of the changes below as this will In 2014, the IRS described virtual currency as a digital representation of value that functions as a medium of for investment or the production of income for purposes of Ethics in Government Act and must be disclosed. disclosure reports, subject to applicable reporting thresholds for property held for investment or the production of at the end of the reporting period, or if the income produced reporting period. Filers are required to identify the name This guidance also applies to other digital assets, such as coins or tokens received in connection with initial coin offerings or issued or distributed using distributed ledger or blockchain technology. While OGE has made it clear that virtual currencies are interests in property held for investment or the production of income, it is not clear whether particular virtual currencies may or may not also qualify as one of the investment terms The term securities appears in the EIGA, but it is not particular virtual currency or digital asset is a security the U.S. Supreme Court has interpreted that assets are investment contracts, and therefore they would meet the of money in a common enterprise with a reasonable managerial efforts of others. Additionally, digital tokens or coin in connection with an initial coin offering have been determined to be a security and would require reporting. In circumstances where an employee is uncertain whether a particular virtual currency holding is a security, OGE recommends employees report transactions of that asset on periodic transaction reports if the value of the Interestingly, in the case of Bitcoin, the U.S. Commodity Futures Trading Commission has determined it to be a commodity, and as such it is not subject to the transactional reporting requirements but would still be reported above as an investment. This is a new an evolving area. As you consider what of Counsel for assistance.