STATE PLANT BOARD
UNITED STATES DEPARTM1W OF AGRICUL
Bureau of Entomology and Plant Quarantine
B.E.P.Q.-- (Su erseds B.E.P.Q.-40)
INFOROMION CONCERNING THE ENTRY OF PLANT MATERIAL UNDER
QUARANTINE NO. 37, THE NURSERY STOCK, PLANT, AND SEED QUARANTINE
This circular has been prepared for the purposes of (1) fa-
cilitating the answering of inquiries pertaining to the impor-
tation of plant propagating material under the provisions of
Quarantine No. 37, and (2) giving inforamtion which will be of
assistance in making iqportations of such propagating material
with the least delay. Section I of this circular presents a
brief outline of the successive steps to be taken in this pro-
ceure. Section II is both explanatory of these steps and
informative on related topics. Of necessity the circular Is
lengthy but moat importers will not be concerned with every
subject covered. The checked item are either in reply to
your inquiry or give Information which it is pertinent for you
to have in connection with your proposed importation.
SECTION 1. OUTLINE OF PROCEDURE FOR MAKING IMPORTATIONS
A. Ascertain from Section II, paragraph A, of this circular
whether the material is enterable into the United States.
If enterable under Quar. 37, note whether it falls under
regulation 2, 3, 14, or 15.
B. Apply for the necessary permit as directed in Section II,
paragraph B, of this circular.
C. When the permit has been received, send your order for
the plant material to the shipper with your instructions
as enmArized in Section II, paragraph C.
D. Except for importations by mail valued at less than $100*,
before the arrival of the shipment arrange for a customs
broker or agent at the port of arrival to attend to all
entry details if this cannot be done personally. See
Section II, paragraph D, of this circular for further de-
SECTION II. MPLANATION OF PROCEDURE FOR MAKING IMPORTATIONS
OF PLANT MATERIAL UNDER QUARANTINE NO. 37
A. MATERIAL EIrERABLE.-Plant material that is prohibited en-
try by special quarantine action may not be Imported under
Quar. 57. Appendix A, Quar. 37, summarizes the special
quarantinesi If special restrictions apply to the entry of
any item listed on an application for permit the applicant
will be appropriately informed. If in doubt about any
kind of plant, write to this Bureau and information will
be furnished as to the restrictions.
I. Regulation 2.-This regulation allows the entry without
permit or other restriction of field, vegetable, and
flower seeds and of plant products imported for food, me-
dieinal, or manufacturing purposes.
11 Regulation 3.-From countries maintaining recoenized in-
spection service entry may be made under permit valid un-
til revoked, in unlimited quantity without restriction as
to use, of seeds of trees, ornamental shrubs, and hardy
perennial plants, and nuts Including palm seeds, when
free from pulp; bulbs of the following genera: Lilium,
Convallaria, H;yainthus Tulipa, Crocus, Chionodoxa, Oa-
lanthuas, Scilla, Fritillaria, Muscari, Ixia and eranthis;
cuttings, scions, and buds of fruit and nut trees except
from the Orient (including Australia and New Zealand);
rose stocks; fruits and vegetables for planting purposes
if enterable under Quarantine 56. From countries not
maintaining recognized inspection service the products
mentioned above, except seeds, may be entered under indi-
vidual permits issued for each importation; seeds may en-
ter in unlimited quantities under the continuing permit.
A list of the countries maintaining recognized inspection
erries appears at the end of this circular.
11. Regulation 14.-This regulation makes provision for the
entry under special permit of limited quantities of plant
material not enterable under regulations 2, 3, and 15,
for the purposes stated in the regulation.
IV. Regulation 15.--This regulation provides for the entry
frm Canda of plant material that may be regarded as na-
tive to or a standard product of the Dominion. There are
a few exemptions which, if encountered on an application
for permit, will be explained promptly to the applicant.
B. APPLICATION FOR PERMIT.-In preparing the application (Form
207 or 687), It is important to state whether the shipment
is to cone by mail, in baggage, or by freight or express.
If by mail, state the estimated number of packages.
I. Regulation 2.-If the material falls under regulation 2,
no application for permit need be made, because no permit
October 19, 1935.
II. Regulations 3 and 15.-For material enterable under reg-
ulation 3 or 15 apply on Form 687. One application is
sufficient to cover importations to be made under regula-
tion 3 from countries maintaining recognized inspection
service and tree seeds from any country. Separate appli-
cations should be submitted covering each shipment under
regulation 3 from countries not maintaining recognized
inspection service and for each shipment under regulation
15 from Canada.
III. Regulation 14.-Apply on Form 207. A separate applica-
tion is to be submitted for the importation from each
shipper, but the importation from each shipper may be
made in more than one shipment within the time limit of
C. IMORTER'S INSTRUCTIONS TO SHIPPER. -When the permit has
been received, the permit number is to be transmitted to
the shipper with the order for the plant material, togeth-
er with any special instructions received with the permit.
In his interest the importer should instruct the shipper
as follows, to-
I. Send plants that are clean and healthy, free from any
kind of insect pest or plant disease.
II. Attach to the invoice the original inspection certifi-
cate of the authorized official of country of origin
and a copy certificate to each container in the ship-
III. Ship the plants free from soil.
IV. Label the material by botanical names or identifying
V. Send the plants within the age-size limit, if such is
designated in the permit.
VI. Use approved packing material. (See reg. 7, or oircu-
VII. Ship in strong containers. This is particularly Impor-
tant when shipping by mail, as fragile boxes often ar-
rive badly damaged.
VIII. Make no substitution of material for that authorized by
the permit and no addition to the quantity authorized
if the permit specifies a definite quantity.
IX. Send two true copies of the invoice with the shipment;
place these inside the parcel when shipping by mail.
X. Mark the shipment as follows:
1. For shipment by freight or express--
(a) If under regulation 3 or 15. show (1) permit
number; (2) nature and quantity of contents; (3)
district and locality of country where grown;
(4) name and address of importer; (5) name and
address of shipper.
(b) If under regulation 14, show. (i) permit number;
(2) name of importer but not his address; (3)
address of this Bureau at the inspection port
named in the permit.
For all mail shipments --Address the parcels only
with the special mail tags and place no forwarding
address on the outer wrappers. The permit number
on the tags will identify the shipment on arrival.
The special yellow end geen tags are to be transmit-
ted to the shipper with the directions accompany-
ing them. Caution the shipper to use the tags sent
him for the particular shipment and against confus-
ing them with tags for other shipments.
NOTE: For baggage shipments the importer should follow the
instructions for freight or express shipments as though
he were the shipper.
D. ARA NGEKES FOR HANDLING THE SHIPNT OF ARRIVAL.-
I. For mail shipments valued at less than *10.-After send-
ing instructions to the shipper, the Importer need do
nothing until the shipment arrives at the post office of
destination, whereupon the customs duty is to be paid to
the postmaster or customs official at that place.
II. For mail shipments valued at more than elOO.-Same as for
freight or express shipments, discussed under the suc-
ceediAg heading, except that the notice of arrival and
notice of shipment need not be submitted by the importer.
III. For freight or express shipmnts.-In order to provide
for proper attention to the details of handling such
shipments the importer should arrange in advance of ar-
rival for a broker or agent to attend to them when the
shipments are received. These details may include any
or all of the following:
1. Clearance through customs, which includes making oe-
tons entry, for which am Invoice is necessary.
2. Submeission of notices of arrival and notices of ship-
ment on forms provided for the purpose, aw required
by regulations 10 and 11.
3. Reconditioning the shipment.
4. Opening a repacking cases incident to Inspections.
5. Furnishing and substituting fresh packing material
for Improper or prohibited packing.
6. Arrangements to met charges for handling, tras-porta-
tion, storage, drayage, or for disinfection or other
7. Arrangements for the disposal of infested material, if
this is required.
IV. For importations brought in as baggage.
1. Material covered by regulation 3.-The importer should
be prepared in person or through an agent to attend to
the details of entry enumerated in Section 11, pare-
graph D, III, above.
2. Material covered by regulation 14.-If the port of ar-
rival is other than Washington, D.C., San tranoisco,
Calif., Seattle, Wash., San Juan, P.R., or Honolulu,
T.H., the importer should be prepared to ship the in-
portation in bond at his expense to the port desig-
nated in the permit and he should arrange for entry
details at the port of inspection, as outlined in
Section II, paragraph D, III.
3. Material covered by regulation 15.-aterial from Can-
ada under permit, which has been certified both as to
origin and inspection, will be allowed to Vass at any
point on the Canadian frontier at which an inspector
of the Bureau of Customs is located, unless the pelit
limits entry to a specified port.
1. PROCEDURE FOR MITff BY MAIL.-Material falling under regu-
lation 2 may be imported by mail without permit. Authori-
sation for importation by mail of other material enterable
will be given on request and tags for such mail shipments
will be furnished. These tags will bear the number of the
permit authorizing the importation, which identifies the
permittee, and will direct the material to this Bureau at
one of the following points for inspection: Washington, D.
C., San Francisco, Calif., Seattle, Wash., San Juan, P.R.,
or Honolulu, T.H. When attached to the package the tag
will indicate to the foreign postmaster that he may accept
the package for mailing to this country in accordance with
the postal regulations. By special arrange ents with the
U.S. Post Office Department, such mail ship cents will be
forwarded after inspection to the importer without the pay-
ment of additional postage. The customs requirements are
somewhat simplified; by special arrangements such ship-
ments are permitted to come in customs custody directly to
the inspection station named, thus obviating the necessity
for ny broker's services for forwarding from the port of
first arrival. The importer has to provide for customs
clearance, at the inspection point, of mail shipments val-
ued at $100 or more. (See Section II, paragraph D, II.)
Shipments valued at lace than $100 will be forwarded after
inspection and release, under the original postage, to the
post office of destination and the customs duty, if any,
is to be paid to the postmaster at that place.
Notices of arrival and notices of shipment need not be
submitted by the importer for shipments arriving by mail.
It is especially important that an invoice in duplicate ac-
company the shipment. In view of the fact that mail Im-
portations are usually of smell size, it is generally not
necessary to call upon the importer to arrange for the oth-
er details described in Section II, paragraph D,III. These
are attended to by the inspector handling the shipment,
unless there is an unusual situation presenting an exces-
sive demand on the facilities or personnel of the Depart-
ment which should properly be met by the importer.
F. CHAM.--The Department makes no charge for mail tags,
permits, or forms, nor for inspection and supervision of
disinfection, but the importer is liable for all entry,
transportation, disinfection, storage, and handling
charges and should arrange to meet them in advance of the
arrival of the shipment.
0. _=.- For specific information as to the rate of duty on
a proposed importation, consult the nearest collector of
customs, or write to the Bureau of Customs, Treasury De-
partment, Washington, D.C.
B. FREDM FRU(A 3OIL.-Plant material imported from Canada un-
der regulation 15 need not be free from soil. Regulation 7
authorizes the use of sterile or sterilized soil for pack-
ing material for bulbs, corns, nuts, and seeds. (See reg.
7, and circular B.E.P.Q.-369). All other plant material
offered for entry must be freed from soil as required by
regulation 7. The method of soil removal is left to the
. countries maintaining reg-
alued inspection servlee waot be certified In accordane
with the requirements of regulation 7; the involes most be
aeeompanied by the original ertifleate end each container
must beer a eo certificate, issued by an autorizm d o f-
eal of the country of origin, stating that be has inspect-
.d the shipment at time of packing nd o belles,
it to be free ftp injurious posts. He mt elum certify
that the paking mterial has not been used previously in
connection with living plants and that it in free f
soil; and that sterilized soil, if used for balbs, cr,
seeds, and nuts, mots the requiremnts.
3T. DNJVKH TO SMB BHEU IM~ NN'CTXI.-
I. Mail abipmets.-- e postal erlee will deliver to the
proper inspection station al shipments of plants re-
ceived in the ml.-
II. Freight exes, or beuo simnts.--Shipmnts re-
ceived by freight, expas, or bagga must be e ac-
ceessible for Inspection. If Inspection is limited to a
specified port or place, delivery mit be made at the
importer's ampense to the port or place of inspection
InI. Frteiht. express, or begmage s ments under regulation
25, farm Canada.-The procedure for these importations
varies smnehat trm that outlined in paragraph I, II,
above, end Is cowered in instructims aceoanying each
K. rwBP CT An DIslw ION.-If upon insetion the mote-
rial is fungd to harbor ay insets or plant diseases, di.-
infctin or other treatent -ay be required if the posts
present a be eliminated by that eans, otherwise the
#kipinnt my he fusedd entry. Unless a precautionry
treatment is a routine condition of entry, shilnta appar-
ently elo an healthy will st be treated. All treat-
mint rw given at the risk of the Importer. It is to the
advantft of the importer to Init that the skippr send
only mteral that in free of insets and diseases. If
the Importer does not wat his shiet treated without
his prior approval, he should c uiate his wishes to
the Bueen in advance of the arrive of the shipment and
they wil riesive eonsideratim ineor as they do got c*-
flict with necessary action as per paragaph L, folleing.
L, "III 1 1 ,-I the shipnt is Infent-
ad e by seru psts ad effective treatent
cannot be given, it nay be raese entry, md if there ex-
igtasan Immediate dager of pest escape, it will be forth-
with destroyed. If safety poemitb, the shipment wil be
held for a period of 80 day and the Importer notified so
that he may arrange for exportation or destruction. If
the importer fails to advise as to disposition desired,
the skijpent will be abandoned to custom for destruction
at the expiration of the 80-day period.
Mail shipments.--Ship ents received by mail and refused
entry will be handled In accordanee with the cuatms end
postql regulations covering the procedure.
M. CAM OF PLTS DX)VRN IMPEICTI.--ne Bureau's plant quar-
autine inspection service not only is concerned in ming
that importations ar me free of pest risk, but is like-
wise Interested in giving careful attention to the welfare
of the plants and in attending to incidental entry details
of 1l importations as a service to the permittee. If
the impoer desires special handling or treatment of his
shbipsnt, he hoild inform the Bureau of his wishes in
advance of the arrival of the shipet.
LEE A. ST ,OR
Chief, Bureau of Intiolola end Plant Ruarantine.
Publications sent herewith as choeid:
Quarantine No. W. ( ) Cirular B..P.Q.-369
( ) Form 67 ( Fom207
Lint of current quarantines.( )
List of foreign countries which have provided for inspection
and certification in conformity with the requirements of the
Plant quWatine Act of August 80, 1912. (Appendix B, Quar.
Australia, Austria, Aoes, Barbados, Beglim, Bermda, Br.
2l1, British uiana, Canada, Cuba, Czechoslovakia*, Domark
ftgland, France, Germany, Grand Duchy of Luxemburg, (Matem
Holland, Hong Kong, ngraYz, Ireland, Italy, Inlea, Jape
lava, Leeward Islands (Antigua, St. Christopher-Nevis, Dom
lea, Montserrat, Virgin Islands), 6xioO,. New Zealand, Phil
pine Islands, Scotland, Spain, Straits Settlments, Switmer
land, Trinidad, Union of South Africa, Wales, ad the Wind-
ward Islands (anad, St. Ilcia, St. Vincent).
A dded sines publication of Appendix Z.