"Developing Librarian" Digital Humanities Pilot Training Project, Mini Grant Proposal

MISSING IMAGE

Material Information

Title:
"Developing Librarian" Digital Humanities Pilot Training Project, Mini Grant Proposal
Physical Description:
Grant Proposal
Language:
English
Creator:
Landor, Blake
Taylor, Laurie N.
Clapp, Missy
McBride, Peggy
Freeman, Richard
Publisher:
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, FL
Publication Date:

Subjects

Subjects / Keywords:
Digital Humanities
Digital Humanities Library Group

Notes

Abstract:
"Developing Librarian" refers to re-skilling programs to meet increased user demand for digital humanities services. This intensive pilot training program will benefit those interested in improving their skills by working collaboratively on a digital humanities project that will strengthen the usefulness of the Grimm Brothers on line sub-collection in the Baldwin Library. Training experts will be drawn from the Smathers Libraries and from other academic institutions. Funding will support visiting experts to present training sessions for the Libraries and other campus participants, and for an OPS student to assist participants and support the scholars lab. (Thanks to Alex Gil and the Developing Librarian Project at Columbia University for the "Developing Librarian" used in this project proposal.)
General Note:
Grant in collaboration with the DHLG ( Digital Humanities Library Group ).

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:

The author dedicated the work to the Commons by waiving all of his or her rights to the work worldwide under copyright law and all related or neighboring legal rights he or she had in the work, to the extent allowable by law.
System ID:
AA00022054:00001

Full Text

PAGE 1

02-Cover s heet 201 3-20 1 4-Post e d docx, 03/ 111201 4 2014 Smathers Libraries Mini Grant APPLICATION COVER SHEET Application due: Monday, May 15, 2014, 5:00PM Principal Investigator (Pl) Name : Dr Blake Landor _Check here if this is your first grant application where you will serve as a principal investigator (Pl) Department: Library West Email : landor@ufl.edu Phone : 273-2644 Additional project applicants please give name email and brief role for each : Dr Laurie Taylor ( l aur i en@ufl.edu) Co-Pl ; Dr. Richard Freeman (richardfreeman@ufl.edu) project team member ; Missy Clapp (sh oop@ufl.edu) project team member ; Peggy McBride (pmcbr i de@ufl.edu) project team member Title of grant project: Developing Librarian Digital Humanities Pilot Training Project Project abstract (no more than 100 words) : Developing Librarian refers to re-skilling programs to meet increased user demand for digital humanities services This intensive pilot training program will benefit those interested in i mproving their skills by working collaboratively on a digital humanities project that will strengthen the usefulness of the Grimm Brothers on line sub-collection in the Baldwin Library Training experts will be drawn from the Smathers Libraries and from other academic institutions. Funding will support visiting experts to present training sessions for the Libraries and other campus participants and for an OPS student to assist participants and support the scholars lab. Funds requested (Limit of $5,000) : $"'-: _4 9 9 3 ____ Describe how the 10% mandatory cost share will be met (be specific ) : The Pl and Co-Pl will contribute their time on vetting selecting and contacting the trainers organizing the training sessions and on planning and executing the project. They will also participate in the project Laurie Taylor as trainer and Blake Landor as trainee. The Co-Pl w ill contr i bute 6% of her time towards cost share All the project members will contribute 6% of the i r time towards cost share by part i c i pating in the training and project. Missy Clapp will contribute as a trainer, OPS supervisor and as a trainee Peggy McBr i de will contribute as trainer for matters related to SASC and as trainee Richard Freeman will contribute as a trainee and in supporting the OPS worker for lab activit i es Please list the library resources/departments needed for this project and the name of the person authorizing the intended use and date authorized Each author i zing person must initial their approval and confirmation of the availability of resources for this project. If you need more room continue on a separate page Resources Required for Project as applicable includin cost share contributions Librar West S ecial and Area Studies Collections Scholar! Resources & Services Human Resources Catala in and Metadata Architectural and Fine Arts Librar Authorizing Individual Date Authorized Jana Ronan John Nemmers Pat Reakes Bonnie Smith Bets Sim son Tom Caswell Page I of2

PAGE 2

02-Covers h eet_2013-2014-Posted.docx, 03/11 / 2014 I confirm receipt of approvals from all project team members to participate in this project as described in the narrative and budget: Dal e P l S i gnature I support this project and approve the assignment of the described duties to the Pl. D S i gnature Date Page 2 of2

PAGE 3

Mini Grant Proposal: Pilot Project for an Intensive Digital Humanities Training Program a) Project Description The Digital Humanities Library Group (DHLG) was established in January, 2014 as an interest group, discussion forum, and training venue for faculty and staff interested in Digital Humanities librarianship. 1 As the result of discussion, DHLG reached consensus to emulate the Developing Librarian Project at Columbia University 2 by organizing training sessions around a digital humanities project. This Mini Grant will support the training sessions and activities needed for actualizing a digital humanities project as part of the larger effort to create a model for building capacity for future ongoing growth of digital humanities activities centered in the Libraries. This project does not include any digitization. Instead, the project focuses on digital curation and digital humanities activities involving the Grimm Brothers collection, a sub-collection within the Baldwin Library Digital Collection. 3 Seventeen DHLG participants (including the PI and Co-PI) will work with this collection, using digital humanities tools to introduce GIS/Data visualization, TEI [Text Encoding Initiative] 4 and other forms of metadata and linked data, and will collaboratively create an online exhibit. The completion of these tasks will potentially result in increased knowledge, interest, and use of the Baldwin sub-collection by students, researchers, and instructors. The completion of this project and training program will not only add value to a prized collection, but it will build a human infrastructure of skilled Digital Humanities practitioners and consultants in Smathers Libraries. Participants in this Mini Grant, many of whom lack experience with digital humanities tools and projects, will develop a number of skills, including GIS/Data visualization; online portfolio development; project design with project charters and collaborative practices; project management concepts and skills ; text encoding and use of metadata ; and online exhibit design. Introducing text encoding and other forms of metadata and linked data to this already digitized collection will culminate with the creation of an online exhibit. After completing the training program, participants will have the skills needed to support the Libraries new (pending) scholars lab (see Appendix A) and Digital Humanities graduate certificate program ( see b) below ); as well as other digital humanities activities and programs on campus. The cultivation of Libraries-based Digital Humanities experts will benefit members of the university community interested in planning and implementing digital humanities projects. Furthermore, the training program will also be open to non, which will possibly lead to future partnerships of various kinds with these groups. As a pilot project to create an eleven-month intensive training program for faculty and staff, this proposal is unlike any previous Mini Grant project. If successful, it will serve as a test case for future Mini Grant proposals that seek to accelerate learning and practical experiences for faculty and staff. Moreover, bringing Digital Humanities leaders to UF from other academic institutions creates opportunities for discussion of existing digital humanities projects and strategies in the Libraries, and has great potential for inter-institutional collaborations on future projects and grant proposals. During daylong visits when not actively training participants in this program, the outside experts will meet with various Libraries and campus groups to exploit opportunities for further consultation and collaboration. 1 http://ufdc.ufl.edu/AA00014835/00030/ 2 http://www.developinglibrarian.org/ 3 http://ufdc.ufl.edu/grimm 4 Text Encoding Initiative: http://www.tei-c.org/

PAGE 4

b) Project Significance and Importance There h as recently been an upsurge in d igital s cholarship projects and courses 5 on the UF campus. In addition, a serious discussion is underway by the Engl ish and History department faculty ( and including several UF librarians) to design a graduate certificate program in the Digital Hu manities. In anticipation of ongoing growth of Digital Humanities activities and programs on campus DHLG sub mitted a proposal to create a s cholars lab to be housed in Library West, which was well received by the Libraries Administration The Libraries currently have most of the technical infrastructure to support Digital Humanities activities as well as a small cadre of faculty and staff with the skills to manage a successful Digital Humanities operation. However, a broader swath of library staff/faculty (especially librarians who work with Humanities and /or S ocial S cience disciplines) with advanced Digital Humanities skills is required t o support the continuing growth of Digital H umanities and Digital Scholarship on campus. This funding request will support that objective 6 c) Comparison to Other Library Programs The idea of actively engaging in a digital h umanities project as an instrument for inculcating skills in Digital Humanities was introduced in 2012 by Columbia University Libraries with it s Developing Librarian Project 7 That program is relatively unique with only a couple of other known examples of its type 8 If this gra nt proposal is awarded the Libraries will be among the first academic libraries in the country to adopt such a web s ite 9 this original project idea was instigated by reports suggesting that research in the Humanities and related disciplines was undergoing a methodological sea change resulting in increased use of data and technology, and suggesting that these de velopments. The website also refere nces the Praxis Program at the University of Virginia 10 context of working collaborative ly on a specific project. This principle has been adopted by DHLG members as well. d) Resources Needed Most of the project trainers will be experts within the Libraries including Digital Scholarship, Exhibits, S ASC, Library West, MSL, IT, and Cataloging & Metadata. The proposal requests funds to hire three outside experts in Digital Humanities who will conduct training and share their experience with d igital h umanities projects and activities. The candidates will be selected both for their experience in training in the use of specific tools (e.g. TEI, text mining and visualization) and for their leadership role with similar at other institutions The candidates will be vetted selected, and invited from a list of seven seasoned professionals in the library Digital Humanities field all of whom would make outstanding participants in the pilot project training program. 11 (See Appendix B .) In addition to outside trainers the proposal also requests OPS money to hire a graduate student to a) receive the same training as the other participants; b) work on the Grimm collection with the other participants and continue to work on it until the project is complete; and c) serve as an assistant in the scholars lab when it becomes operational. The project team will endeavor to hire a graduate student who 5 See syllabi for classe s: http://www.dloc.com/AA00013935/00002/allvolumes 6 For further information, see : http://ufdc.ufl.edu/AA00014835/00030/ 7 http://www.developinglibrarian.org/ 8 Indiana University and MITH (Maryland Institute of Technology & Humanities) Libraries DH Incubator: https://wiki.dlib.indiana.edu/display/SC/Research+Now%3A+Cross Training+for+Digital+Scholarship+Home and http://trevor munoz.com/notebook/2012/08/19/doing dh in the library.html 9 http://www.developinglibrarian.org/about/ 10 http://praxis.scholarslab.org/ 11 As an exam project at Columbia University.

PAGE 5

will potentially be available past the funding period of this grant, so that he /she may continue to work on other projects as well as in the scholars lab. The immediate supervisor of the OPS worker will be Missy Clapp, but other membe rs of the project team will also work with, and provide support for, the OPS worker. e) Project Plan and Timeline In general, training w ill follow this program outline : http://ufdc.ufl.edu/AA00019922/00003 See Appendix C Date Tasks, Trainings, and Responsible Parties Jul. 2014 Design project & training sessions; schedule; invite outside trainers; co nduct pre assessment (PI, Co PI DHLG) Aug. 2014 Training: Project Charters/Mgmt, Collaboration (B. de Farber, L. Perry) ; Appoint OPS graduate student. Sept. 2014 Digital Curation Definitions, Processes & Tools SobekCM (C. Dinsmore, L. Taylor S. Alteri ) Exhibition Program Activities & Online Exhibits (L. Santamara Whe eler ) Oct. 2014 Online Portfolios (L. Taylor A. Bevridge); Wordpress for professional blogging (S. Alteri); Assessment Methods (M. Clapp J. Roberts ) Inaugurate the new scholars lab for use in training sessions (M. Clapp ) Nov. 2014 TEI and Text Markup Training (External Consultant) and Metadata Training (Internal Trainer) TEI markup of Grimm book(s) (DHLG) Dec. 2014 Text Markup (DHLG) Jan. 2015 Text Markup (DHLG) Feb. 2015 GIS/Visualization Training (J. Aufmuth ); Present at THATCamp Florida (DHLG) Mar. 2015 Data Mining and Vis ualization (External Consultants) ; Data Mining and Visualization Activities (DHLG) Apr. 2015 Linked Data Training ; Linked Data Activities (DHLG) ; p resent at THATCamp Gainesville (DHLG) ; o nline exhibit Training (L. Santamara Wheeler) May 2015 Online exhibit (DHLG) ; training on tool selection and training resource development (External Consultant) Jun. 2015 Online exhibit (DHLG); Outreach to community, including digital humanities training initiatives and other DH events (DHLG); Publicize our experience at professional venues (DHLG)

PAGE 6

f) Collection Ownership and Copyright The project will involve the Baldwin Library Brothers sub collection There are no copyright issues. The c ollection c urator, Suzan Alteri, has volunte ered to be included in the project and will be an active participant in the project and leader for the collection needs g) Measuring Project Success The project will include an assessment process on the training to determine its success (pre and post test for evaluating skill development and other benefits of collaborative activities ). The training component is the primary focus and importance of this project. There will be products created from the training and application of new skills, and those products include at a minimum an online exhibit and one or more texts encoded with TEI within the Baldwin sub collection. Additio nally, all participa nts will be involved in creating a project charter which will be included in their digital portfolios and used in the tenure and promotion process The project team will also submit a brief report of the program to the Data Curation/Management Task Force for future training plans related to data curation D igital H umanities and D igital S cholarship Success will also be measured in terms of i ncreased participation by of the program in digital h umanitie s activities and in support of digital h umanities projects and programs on campus. h) Project Dissemination The project team will disseminate information through presentations, publications, and ongoing programmatic activities. Presentations: at UF at Library Liaisons meeting s, THATCamp Florida in Orlando in February 2015, THATCamp Gainesville in April 2015 and others to be determined possibly including presentin Public ation of activities on ( invited by the editors to do so based on activities to date). Ongoing cross training and new project activities by all participants in support of digital humanities and digital scholarship at UF. i) Project Financial Implications A possib le implication of the project is increased demand for D igital S cholarship services in the Libraries I n terms of adding value to the L ibrar profile, this result would be positive. But there could be an additional financial cost if the only way to keep up with the demand is by hiring more people or by paying outside trainers to offer more training to staff and faculty. However, this additional cost is somewhat theoretical It should be weighed against the potential benefits of f aculty and staff improving their s kills in an area that is gaining strength amongst their constituents. j) Future Equipment Use Not applicable to this project.

PAGE 7

BUDGET NARRATIVE a) Provide a detailed explanation for how each expense was calculated. 1) Consultant fees (includes their travel costs, lodging, etc.) for 3 outside trainers @ $1,250 each= $3,750 in toto 2) 99 OPS hours @ $12 per hour=$1243 in toto b) Provide a justification for each expense required to carry out the project. The external consultants are necessary to conduct the training and share expertise that is not available within the Libraries at this time. Specifically, the assets that they will bring that are not duplicated in the Libraries are knowledge of TEI and some sophisticated text mining and visualization tools; and a hal f day to full day of training, with additional time for meetings, discussions, and presentations on supporting capacity building for Digital Humanities at Smathers Libraries and across UF as a whole. The consultant fees will be paid in lieu of any travel o r honoraria. While the cost of hiring these Digital Humanities leaders and trainers is on the high side, the people we are asking command a higher fee than is usual in Libraries even if they waive part of their customary fees. These external consultants will be expected to conduct an intensive training session, which will require advanced preparation and post discussion and follow up on their parts; they will also be attending meetings on campus and building community for value added benefits including p ositioning for future grants. To limit travel costs, we are limiting our choices to people on the east coast. Under these circumstances, the $1250 flat fee for each consultant is fully justified. The OPS worker will learn the tools being imparted under th e grant and work with the project team on contributing value to the Grimm sub collection. In addition, the skill set the OPS trainee will develop may be applied to other projects in the Libraries and to supporting the scholars lab when that is operational c) vis effort (does not qualify as a cost share match). The PI and co PI commit to a minimum of at least 10 hours each per month, with additional time expected for their work in contacting trainer s, scheduling training, developing and administering assessments, and coordinating all of the activities of the group. d) Provide a detailed explanation of the contributed cost share by project team members toward the required 10 % matching requirement In addition to the PI and co PI, all participant investigators commit to 10 hours each per month for the full duration of the project. In addition to the committed participants, other participants are expected to be included from interested parties withi n the Libraries and across campus, but again focusing on the needs within the Libraries.

PAGE 8

04-Budget_Form_2012-2013-Posted.xlsx, 08/15/2012 1. Salaries and Wages (no fringe benefits required) Name of Person Salary times % of effort Grant Funds Cost Share Total OPS $12/hr X 99 hours+fringe $1,243.00 $0.00 $1,243.00 Landor, Blake (PI) 6 $0.00 $6,162.00 $6,162.00 Taylor, Laurie (Co-PI) 6 $0.00 $5,098.00 $5,098.00 Alteri, Suzan 6 $0.00 $3,832.00 $3,832.00 Arlen, Shelley 6 $0.00 $5,166.00 $5,166.00 Asher, Alan 6 $0.00 $5,061.00 $5,061.00 Clapp, Missy 6 $0.00 $4,188.00 $4,188.00 Cusick, Jim 6 $0.00 $5,639.00 $5,639.00 Freeman, Richard 6 $0.00 $4,245.00 $4,245.00 Jefferson, Rebecca 6 $0.00 $5,470.00 $5,470.00 Langford, Gerald 6 $0.00 $3,414.00 $3,414.00 Loving, Matt 6 $0.00 $4,731.00 $4,731.00 McAuliffe, Carol 6 $0.00 $4,143.00 $4,143.00 McBride, Peggy 6 $0.00 $4,759.00 $4,759.00 Reboussin, Dan 6 $0.00 $5,276.00 $5,276.00 Roberts, Judith 6 $0.00 $4,604.00 $4,604.00 Saltzburg, Richard 6 $0.00 $4,261.00 $4,261.00 Van Hook, John 6 $0.00 $4,557.00 $4,557.00 SUBTOTAL $1,243.00 $80,606.00 $81,849.00 2. Equipment Item Quantity times Cost Grant Funds Cost Share Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 3. Supplies Item Quantity times Cost Grant Funds Cost Share Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 Mini Grant Budget Form 2014-2015 Please add lines to table as needed. If you need help completing this form, please contact Bess de Farber, PH# 2732519. Page 1 of 2

PAGE 9

04-Budget_Form_2012-2013-Posted.xlsx, 08/15/2012 4. Travel From/To # of people/# of days Grant Funds Cost Share Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 5. Other (Vendor costs, etc. Provide detail in Budget Narrative section.) Item Quantity times cost Grant Funds Cost Share Total Training Expert Consultant #1 $1,250 per training visit $1,250.00 $0.00 $1,250.00 Training Expert Consultant #2 $1,250 per training visit $1,250.00 $0.00 $1,250.00 Training Expert Consultant #3 $1,250 per training visit $1,250.00 $0.00 $1,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $3,750.00 $0.00 $3,750.00 Grant Funds Cost Share Total Total Direct Costs (add subtotals of items 1-5) $4,993.00 $80,606.00 $85,599.00 Page 2 of 2

PAGE 10

From: Freeman,Richard B Sent: Tuesday, May 13, 2014 3:23 PM To: Landor,Blake Subject: RE: Your supporting letters for the Mini Grant project Benefits for the Library project in digital scholarship: With the turn towards merging digital technology with WUDGLWLRQDOVFKRODUVKLSDOUHDG\XSRQXVWKHUniversity Library is in a unique position to advance this scholarship in a very collaborative manner with WKHIDFXOW\SODFLQJWKHOLEUDU\RQWKHFXWWLQJHGJHRIDGYDQFLQJERWKWKHXQLYHUVLW\VDQGWKHOLEUDU\Vscholarly mission. As a participant, I hope to hone skills I already have, learn new applications for them, as well as learn new skills in this area which will allow me to work with the faculty on realizing their projects, which may be no more than a concept. We librarians can be facilitators, bringing faculty together from different disciplines, and be an integral member of the project team. For these reasons, and more, I am prepared to commit 10 hours a month of time towards this project for the next year. Richard Freeman -----Original Message----From: Arlen,Shelley Sent: Monday, May 12, 2014 11:16 AM To: Landor,Blake Subject: RE: Mini Grant proposal/project Blake, I am excited about the opportunity to learn more about digital humanities skills and tools. Currently, I am studying the DH literature and would benefit from more direct instruction. I am also working with a group of faculty to establish a Certificate program in Digital Humanities at UF. And I am in discussions with a History faculty member to start a Digital Humanities 1 credit hour class for History grad students. I am certainly willing to commit at least 10 hours per week to the training program you are proposing. With this training, I will be better able--as a history librarian--to provide support to the faculty and students in the History Department with their digital humanities projects. DH is an important initiative that has already been established at numerous universities in libraries and academic departments. It is important that UF participate in this exciting new venture. Thank you for the opportunity. Shelley Shelley Arlen U.S./British History Librarian Humanities & Social Sciences Library West Box 117022 University of Florida Gainesville, FL 32611-7022 ________________________________________

PAGE 11

From: Van Hook,John W Sent: Monday, May 12, 2014 11:38 AM To: Landor,Blake Subject: on my enthusiastic support of your DHLG mini grant proposal Hi Blake. train in digital collection of Grimm fairy tales. le daunting, however. For instance, while delving into what is meant by the Text people will ever want to do with the markup language. The blessed thing is 250 pages long! much longer it takes to get the project done on schedule and on budget. ut into the grant proposal. Thanks for getting this particular ball rolling. John From: Loving,Matthew W Sent: Tuesday, May 13, 2014 3:51 PM To: Landor,Blake Subject: Letter of support.. To Whom It May Concern: Please let this email serve as an official message of support for the proposed mini grant project, Pilot Project for an Intensive Digital Humanities Training Program. This is a very innovative and progressive idea that I support and would happily commit at least 10 hours a month (or 6% of my total hours) to if funding is approved in the year ahead. turning their attentions from more conventional library tasks towards this kind of Digit al Humanities work. The cultivation of Digital Humanities experts supports the mission of the Libraries and will benefit members of the university community interested in planning and implementing digital humanities projects in the future. at this idea is moving forward and hope that the committee will see the broad appeal such a project will have in the organization and across campus. Sincerely, Matthew Loving, MLS MA Romance Languages / Area Studies Librarian George A. Smathers Libraries University of Florida P. O. Box 117001 Gainesville, FL 32611 7001 (352)273 26

PAGE 12

F rom: Saltzburg,Richard P Sent: Wednesday, May 14, 2014 7:40 AM To: Landor,Blake Subject: FW: willingness to commit to the training and project Hi Blake, I am p repared to commit at least 10 hours a month (or 6% of your total hours) to this project and to participate in this new opportunity. I do have previous experience working in the field of Digital Humanities and feel that I will learn new skills by my attenda nce in this new project. I am currently working with WWII propaganda leaflets and plan on sharing my work with the group by providing examples of areas where input is needed to progress. This in turn will benefit the library and collections. Richard S. F rom: Jefferson, Rebecca Sent: Monday, May 12, 2014 3:19 PM To: Landor,Blake Cc: Taylor,Laurie Nancy Francesca Subject: "Developing Librarian" Digital Humanities Pilot Training Project Dear Blake, I am writing to express my enthusiasm for and commitment to your proposed mini grant project I think that this project will supply vital training for subject specialists and curators who are still unfamiliar with many of the processes and termino logies associated with Digital scholarship. I am keen e actually engaging on a tangible project so that they will make real sense. This training will be of great benefit to me in increasing my skills and building my own digital portfolio, and it will be of tremendous value to the future digitization project s that I have in mind as part of a new focus for the Judaica Library on Florida, Latin American and Caribbean Jewish materials. I will be able to apply this training to these and other digitization projects, resulting in enhanced usability of our materials for scholarship and research at UF and beyond. I am happy to commit to at least 10 hours per month in order to make this grant, and my personal training on the grant, a success. Best wishes, Rebecca ---------Rebecca Jefferson, PhD Head, Isser and Rae Price Library of Judaica Department of Special and Area Studies Collections George A. Smathers Libraries University of Florida

PAGE 13

Gainesville, FL. 32611 7010 Tel: (352) 273 2865 (Judaica Suite) Tel: (352) 328 2763 (Mobile phone) Email: rjefferson@ufl.edu Website: http://uflib.ufl.edu/judaica/ F rom: Clapp, Melissa J Sent: Tuesday, May 13, 2014 3:22 PM To: Landor,Blake Subject: Fwd: Mini Grant proposal/project H i Blake, I am willing to commit at least 10 hours a month to the project. our way to becoming a leader in digital humanities in the state of Florida, which is a surprising blank spot accolades. opportunities the grant will bring as well as the experience in a relatively new area of scholarship. Thanks for pulling this all together! Missy From: Cusick,James G Sent: Monday, May 12, 2014 3:38 PM To: Landor,Blake Subject: re: Minigrant Dear Blake: Thank you for putting together this fantastic proposal for the pilot training project in digital humanities. This training will be especially valuable in helping me collaborate more with my colleagues at UCF, who are very heavily invol ved in projects testing new applications of TEI and data mining on digital texts; and I would like to be able to work with and run demos for our own faculty and students in history here at UF. see this moving ahead and hope the library will support it. Sincerely, Dr. James G. Cusick Curator, P.K. Yonge Library of Florida History Special & Area Studies Collections George A. Smathers Library University of Florida Gainesville FL 32611 352 273 2778 Alt. email jgcusick@ufl.edu

PAGE 14

From: Langford,Gerald G Sent: Monday, May 12, 2014 4:31 PM To: Landor,Blake Cc: Williams,Priscilla R; Simpson, Betsy; Carey, Jane Anne Subject: "Developing Librarian" Digital Humanities Pilot Training Project mini grant proposal Blake, I am writing to let you know that I would like to participate in the "Developing Librarian" Digital Humanities Pilot Training Project. I am willing to commit 6% of my time to the project over the course of the year. I have spoken with Betsy Simpson, who will be my supervisor beginning June 1 st and she is agreeable to this. I would personally benefit from my participation by developing skills in digital curatio n, including skills related to metadata for digital items. I could also share the skills I acquire with other staff members in the Cataloging & Metadata Department. I would certainly be glad to use the skills I acquire to assist UF persons outside the li braries with the digital scholarship projects they are undertaking. Thanks very much for the opportunity to be involved in this training project. Best, Gerald From: Roberts,Judith Sent: Monday, May 12, 2014 4:21 PM To: Landor,Blake Cc: Smith,Bonnie J S ubject: RE: Mini Grant proposal/project Blake, I look forward to actively participating in what promises to be a wonderful initiative. Thank you for inviting me to join the project group. I am committing to 10 hours per month. I have discussed my part icipation with Bonnie Smith, my supervisor, and she has enthusiastically given her approval and support. You may consider adding the Library Human Resources Office as a project resource and list Bonnie as the authorizing individual. As a result of my par ticipation in this initiative, I will derive several benefits, both personal and professional, including opportunities to: learn about Digital Humanities and Digital Scholarship collaborate with librarians from across the Libraries promote interdepartmental interaction with students, faculty and staff across the university enterprise participate in a pilot program which may become a model for future library initiatives develop specialized skills which are transferrable to other areas of my professional and academic careers contribute to the assessment process support the Digital Scholarship Lab

PAGE 15

Best regards, Judith From: Asher,Alan W Sent: Tuesday, May 13, 2014 2:02 PM To: Landor,Blake Subject: RE: Mini Grant proposal/project Hi Blake, My current supervisor, Tom Caswell, has given his approval for my participation in the Digital Humanities Group project. I am enthusiastic about the oppor tunity to broaden my skill set to include Digital Humanities in its many facets and believe that my participation will enable me to introduce and use digital concepts to my library constituents in the UF College of Arts. I believe that I can commit 6% of my time towards this project. All best, Alan Asher From: Alteri,Suzan Sent: Tuesday, May 13, 2014 2:58 PM To: Landor,Blake Subject: Letter for Participation Dear Blake, I will gladly donate at least 10 hours a month to being involved and completing the Digital Humanities th my current chair, John Nemmers, and he believes that involvement in this project would be of great benefit not only to me as a professional, but also to the Baldwin Library and the University Libraries in general. I am committed to this project from sta rt to finish. I am also very excited about collaborating with my fellow colleagues on a project regarding the Baldwin collection on the Grimm Brothers fairy tales. I realize that this may require further commitment on my part in terms of overseeing the project and conducting certain training/background sessions that are needed. I am happy to extend my time commitment to handle this project as it will provide a practical aspect to apply our training to create a digital humanities project. Thank you Suzan Suzan A. Alteri Department of Special and Area Studies Collections George A. Smathers Libraries PO Box 117005 Gainesville, FL 32611 7005 (352) 273 2870 salteri@ufl.edu

PAGE 16

From: Reboussin, Daniel A. Sent: Tuesday, May 13, 2014 3:41 PM To: Landor,Blake Subject: "Developing Librarian" Digital Humanities Pilot Training Project Dear Blake, Digital Humanities Pilot Training Project and to contribute an average of 6% of my time for the project duration. I look forward to contributing to the project by offering colleagues training in my own areas of experience especially in the use of Search Engine Optimization techniques to improve online access to through practice and writing on the topic how best to frame the problem and communicate to colleagues and scholars what this means in both a practical as well as a broadly theoretical way. I also hope to become better versed in many other aspects of digital curation as I learn from those with different s collections for African Studies. e a project that brings librarians from the Department of Special and Area Studies Collections together with disciplinary and other librarians to work together on common projects and interests. Best regards, Dan Dan Reboussin, Ph.D. Head, African Studies Collections George A. Smathers Libraries University of Florida P.O. Box 117002 Gainesville, FL 32611 7002 danrebo@ufl.edu Smathers Library 200A 352.273.2642 http://guides.uflib.ufl.edu/african_studies From: McBride,Peggy Sent: Wednesday, May 14, 2014 10:47 AM To: Landor,Blake Subject: Mini grant participation Dear Blake: I would like to participate in the mini grant: Pilot Project for an Intensive Digital Humanities Training Program. As more and more faculty are trained in Digital Humanities, archivists in Special Collections

PAGE 17

will be exposed to research being done in diff erent ways. I think the training sessions for specific tools now being used in Humanities research and the opportunity to participate in the planning and implementation of a project will enhance my abilities to assist researchers who use Special Collectio ns materials. I will be able to answer software specific questions and to suggest digital possibilities that could positively impact use of our materials as more and more of our collections are accessioned as digital materials. I will commit to spending u p to 6% of my time from July, 2014 June, 2015 to actively participate in the project. Peggy Peggy McBride University Archivist University of Florida Archives From: Mcauliffe,Carol P Sent: Tuesday, May 13, 2014 4:21 PM To: Landor,Blake Subject: RE: Mini Grant proposal/project Hi Blake, I am willing and able to commit 10 hours per month of my time for this project. I think it is a valuable project because it allows us to share competencies and skill sets, expand those skill sets, and then work together on a collaborative project applying these skill sets. I think it will strengthen our ability to work on collaborative projects within the library and with other colleagues at the University. It can also serve as a model for how we can utilize p roject based training in the future. The fact that there is a tangible outcome is a strong component of this proposal and ensures that the time put forth into training will be well worth the effort. I look forward to working with you and the rest of the project team. ~Carol McAuliffe Carol McAuliffe, Map Librarian Map and Imagery Library Special and Area Studies Collections George A. Smathers Libraries University of Florida (352) 273 2828 carolmc@u flib.ufl.edu

PAGE 18

The Foundation of the Gator Nation An Equal Opportunity Institution College of Liberal Arts and Sciences Center for the Humanities and the Public Sphere 200 Walker Hall P.O. Box 118030 Gainesville, FL 32611 tel. 352.392.0796 fax 352.392-5378 www.humanities.ufl.edu 13 May 2014 MiniGrant Program George A. Smathers Libraries University of Florida Gainesville, FL. 32611-7010 To members of the UF Library MiniGrant Committee, I am happy to provide a letter of support for the internal library mini-grant proposal submitted by Dr. Blake Landor (UF Classics and Philosophy Librarian) in collaboration with several other Smathers Libraries faculty members. This pilot 'HYHORSLQJ/LEUDULDQ'LJLWDO+XPDQLWLHV3LORWTraining Project, a project-based initiative to build infrastructure and expertise in the digital humanities within the UF Smathers Libraries, would place the University of Florida Smathers Libraries on the cutting edge of digital research and scholarly support services. I also predict that this particular project will catalyze lasting impacts and future sustainable initiatives to further improve the fabric of research and teaching at UF. Let me tell you why. First, this project is a marvelous model for how libraries can meet new and evolving research and learning needs in the age of digital information and networked resources. It has perhaps become clich to refer to the library as the laboratory of the humanities, but this statement is certainly true. And, as with any laboratory, the library needs new instruments and skills as research needs expand. A chemistry department would hire a crystallographer to run its new x-ray crystallography facility, and similarly in the humanities our students and faculty need expert librarians to collaborate with them in designing and carrying out projects that make use of new techniques for manipulating, analyzing, and presenting digital data. I speak liberally for all of my colleagues in the humanities disciplines and certainly beyond when I say that we are tremendously excited about the evolving Digital Scholarly Lab facility proposed for Library West, but that few among us can make best use of it on our own. This project serves as an example for other UF faculty to see library collaboration as an integral part of academic research. By centralizing and solidifying these support facilities and expertise services in the library, UF also avoids the danger of ghettoizing or, worse, duplicating this work in several departments around campus. Second, by proposing a training program that happens in the context of a particular project in the Baldwin Library, this project would create not only a newly skilled set of digital scholarship librarians, but also a model project to educate about this work across the campus. I am particularly excited about the inclusion of graduate students as trainees and coordinators in this project, as UF would be directly seeding the next generation of humanities researchers and digital scholarship librarians through this process.

PAGE 19

Third and final the proposed structure for this project aligns very nicely with support efforts and opportunities located around UF for recognizing existing expertise and building capacity in digital scholarship services. The visits proposed external trainers could be easily maximized thro ugh alliances with the Digital H umanities Working Group, Research Computing Advisory Committee, individual departments, and related initiatives. I also expect that the lessons learned from t his project will inform the UF Office of Research as to f uture and larger scale projects that can be implemented to build scholarly support services at UF. Again, by implementing this project in its necessary context of the UF Libraries, this project demonstrates the integral role that Libraries continue to pla y in a pre eminent innovative research university. Thank you for your consideration of this exciting proposal. If I can be of further assistance please feel free to contact me. Best regards, Sophia Krzys Acord, Ph.D. Associate Director, Center for the Humanities and the Public Sphere Lecturer, Department of Sociology and Criminology & Law skacord@ufl.edu

PAGE 20

College of Liberal Arts & Sciences 4008 Turlington Hall Department of English PO Box 117310 Gainesville, FL 32611 352-392-6650 352-392-0860 Fax May 8, 2014 Dear colleagues, I am very happy to write in support of the 'HYHORSLQJ/LEUDULDQ'LJLWDO+XPDQLWLHVPilot Training Project mini grant being spearheaded by Dr. Landor with the Digital Humanities Library Group. Dr. Landor and Dr. Taylor have shared the proposal, and I find it to be very exciting and timely. English has a number of faculty and doctoral students who work in the digital humanities, and related fields such as film and media studies and imagetext studies, and we greatly value our collaborations in these (as well as other) areas with the Libraries and with other campus units. The Developing Librarian pilot will help librarians who are interested in the digital humanities get up to speed through training and hands-on activities supervised by experts in the field. As I understand it, the focus is digital curation (beyond that, I defer to the specialists, as the specifics of metadata and linked data are beyond me!). Such professionalization will benefit everyone on campus, not just those in the humanities. More immediately, the training project will help facilitate the launch of the digital humanities lab as well as the 'LJLWDO+XPDQLWLHV*UDGXDWH&HUWLILFDWHQRZXQGHUGHYHORSPHQW$VDFKLOGUHQVliterature scholar, I was pleased to see the focus on the Grimm Brothers online subcollection within the Baldwin Library. In short, I find the project important and timely, and recommend funding very strongly. Please let me know how English can be of further assistance in the development of digital humanities professionalization. Sincerely Kenneth Kidd Professor and Chair

PAGE 21

Appendix A: Digital Humanities & Digital Scholarship Lab Proposal Library West 212 is currently being updated to serve as both an instructional space and a Digital Humanities & Digital Scholarship Lab. The overall vision for the space is to have a highly reconfigurable space for instruction and lab space. The space is being planned as inviting studio and collaborative space for project and lab work, and as an exploratory and col laborative planning space. The space will support traditional and digital scholarship hands on instruction activities with attendees bringing their laptops and other equipment for hands on classes (following the BYOD or bring your own device model), as wel l as speakers and open lab hours for discussion and exploration to support collaboration. The updates underway for Library West 212 include replacing the current desks with rolling tables and chairs, with a configuration more akin to a studio or design la b space instead of only a traditional classroom. In addition to the new tables and chairs (tables repurposed from Marston with renovations, and new chairs as part of the Library West chair update), pricing and equipment information is being gathered and ev aluated for a new SMARTboard for instructional needs, which will also be usable by the lab, and for a new large LED screen to display projects, visualizations, and videos and other materials for use in promotion. Instructional Classrooms / Digital Humaniti es Labs Cost Proposal 1 Library West 212, Costs Type Cost each Quantity Subtotal Rolling caper chairs (MSL quote) $106 40 $4240 Tables $317 11 $3487 Tables (power enabled) $386 4 $1544 Computers with dual monitors $1000 3 $3000 LED Multi touch Screen (will be based on Estimate pending 1 Pending Computer for LED Multi touch for north wall (per IT, IT has 1 available) $0 1 0 SMART Podium (per AT pricing) ~$1500 1 $1500 Adobe Suite $100 3 $300 Oxygen XML (per IT, incl. with LW211) $0 0 $0 Dry erase paint 50 sq. ft. $163 1 $163 Total $14,234 Library West 211, Costs Type Cost each Quantity Subtotal Adobe Acrobat $25 19 $475 Adobe Suite (Podium PC only) $100 1 $100 Oxygen XML Editing, Classroom License $809 1 $809 SMART Podium (per AT pricing) ~$1500 1 ~$1500 Total $2,784 1 Cost References/Resources: Tables: http://www.ki.com/products/category/tables/classroom tables/hurry up! table/ (Mo del 54B; Mike Hill, ext. 2208); oXygen XML, Class License+SMP: http://www.oxygenxml.com/buy.html; Whiteboard Paint: https://www.remarkablecoating.com/product/remarkable dry erase coating clear 50 sq ft kit/

PAGE 22

Other considerations: Repurposed existing furniture could be used, if it becomes available because of other changes. Library Instruction Endowment: approx. $3,300 available to improve instructional equipment. Annual licensing costs apply: Adobe Suite ($100) and Adobe Acrobat ($25). Library West 212: o Ideally, as the lab, would include a small lounge area with seating (for approximately 5 people), and tables (possibly 2 end tables and 1 s mall coffee table). o Future requests may include art work, pending LED screen size and placement. o Teaching faculty requested video conferencing that supports both remote users with webcams and users with video conferencing systems. o Per IT, IT recommends an additional large LED screen to replace existing projector and drop down screen, which would require a new wall panel and possibly a new podium that would replace the existing power box. Recommendation and estimate are pending from IT.

PAGE 23

Appendix B: Potential Trainers/Expert Consultants Identified for Mini Grant Training Program The potential trainers and expert consultants are listed bel ow in alphabetical order. This Mini G rant will support a maximum of three external consultants. The list below is l onger than three to show that a sufficient number of experts are available for the training needed to accommodate scheduling and other listed here and had informal discussions on the possibility of their trave l to UF for training. Once the Mini G rant is awarded, the project participants will finalize the project charter, and the expert consultants will be contacted with the schedule finalized for the full ac tivities. Potential Trainers/Expert Consultants Identified (alphabetical order by last name) Michelle Dalmau ( http://www.dlib.indiana.edu/~mdalmau/michi/index.php ) is the Digital Projects and Usability Librarian for the Indiana University Digital Library Program (DLP). She coordinates and manages digital library and electronic text projects and user studies. She is a potential trainer for TEI, digital library reskilling, and other Digital Humanities areas. Alex Gil ( http://elotroalex.webfactional.com/ ) is the Digital Scholarship Coordinator at the Columbia University Libraries. He develops training, trains, and supports collaborative digit al scholarship projects including being an investigator on the Open Syllabus Project. He is a potential trainer for digital library reskilling, many digital humanities areas, Juxta (for textual analysis), Omeka, visualization, and other specific technologi es. Trevor Muoz ( http://trevormunoz.com/ ) is the Assistant Dean for Digital Humanities Research at the University of Maryland Libraries and the Associate Director for the Maryland Institute for Technology in the Hum anities (MITH). He is the Principal Investigator for the NEH funded Digital Humanities Data Curation Institutes Advanced Topics Workshop. He is a potential trainer for digital library reskilling, many digital humanities areas, many data curation areas, and Open Refine and other specific technologies. Miriam Posner ( http://miriamposner.com/about.html Humanities Program. She develops training, trains, and supports co llaborative digital scholarship projects. She is a potential trainer for digital library reskilling, digital humanities areas, and other specific technologies especially as they relate to supporting the human infrastructure over focusing on specific projec ts or tools (with many details on her blog, http://miriamposner.com/blog/ ). Dorothea Salo ( http://dsalo.info/consulting ) is a professor in the School of Library & I nformation Studies at the University of Wisconsin at Madison, where she teaches library technology, data curation, database design, organization of information, and the changing landscape of publishing. She has created foundational articles and presentatio ns for Digital Humanities and Data Curation scholarship and work. She is a potential trainer for digital library reskilling, many digital humanities areas, many data curation areas, and digital/data preservation and research lifecycles, socio technical co ncerns, and related technologies and concepts.

PAGE 24

David Seaman ( http://www.rarebookschool.org/faculty/seaman_david/ ) is Associate Librarian for Information Management at Dartmouth College Lib rary and teaches in the Rare Books School. He is a potential trainer for digital library reskilling, many digital humanities areas, and especially for TEI and XML encoding, markup, and other technologies and practices related to textual studies and analysi s. Scott Weingart ( http://www.scottbot.net/HIAL/?page_id=172 ) is the Digital Humanities Data Scientist at Stanford University Libraries. He has been an NSF Graduate Research Fellow and PhD student at Indiana University in Information Science and History of Science, with research focusing on the intersection of hist oriographic and quantitative methodologies, particularly as they can inform scholarly communications in the past and present. He is a potential trainer for digital library reskilling, many digital humanities areas, data curation areas, technical areas, and specific technologies and tools, especially those related to text analysis, markup, data mining, and data visualization.

PAGE 25

Appendix C: Digital Humanities Library Group: Notes for Discussion on a Training Program, Focused on a Digital Project in Collabora tion with a Curator in SASC 2 and Digital Humanities Projects: Special and Area Studies Collections Example Units and Trainings Unit 0: Creating a professional web presence 1. Workshop/training covering creating and cross linking your web presence using: http://ufdc.ufl.edu/AA00021235/00001/pdf a. Google+ account (for presence and Google Hangouts) b. Academia.edu c. LinkedIn d. Zotero (for your citations, groups, and more) Unit 1: Project Management and Collaborative Roles 1. Training: Project Management: a. http://library.ufl.edu/pers/ProjectManagementTools.htm b. Sarah Bleakney and David Nessl, PM experts, may be willing to do workshops c. Base camp training (Sarah Bleakney, contact to ask on this and Qualtrics for project assessment) 2. Training: Defining Team Roles and Supporting Collaboration with Project Charters a. Library Liaison Project Teams: http://ufdc.ufl.edu/AA00017119/00021/pdf b. Project Charters: http://ufdc.ufl.edu/AA00017119/00015/pdf Unit 2: Orientation to Special & Area Stud ies Collections (with Archives) and Digital Collections 1. Training: Special & Area Studies Collections Orientation a. Orientation: curators as core partners and developing collaborative goals that support curatorial needs and all other project participants; con cerns and orientation to reviewing, researching, and other aspects of using materials 2. Training: Curator Talk on Digital & Physical Collections a. Example: Baldwin, http://ufdc.ufl.edu/AA00013900 b. Example: Africa n Studies, http://ufdc.ufl.edu/IR00003162 3. Training: Collection Level Description Introduction to EADs a. http://ufdc.ufl.edu/UF00091724 Unit 3: Digital Project P lanning, Digitization, and Production Management 1. Training: Digital Project Planning and Management a. Digital Collection Project Planning, project proposal form: http://ufdc.ufl.edu/l/AA00014532/00001/downloads b. Planning and Managing Digital Projects: http://ufdc.ufl.edu/l/IR00000812/ c. Copyright Concerns for Digital Collections: Individual Materials, Collections and Transformative Works, Orphan Works; Rights Statements: http://ufdc.ufl.edu/AA00007596/00002/pdf d. Digital Preservation: http://ufdc.ufl.edu/IR0000 0449/00001 2 This is based on a similar format for the DMCT F: http://ufdc.ufl.edu/l/AA00014835/00039/pdf

PAGE 26

2. Training: Digitization for Access and Preservation a. Digitization with the dLOC Manual: http://ufdc.ufl.edu/AA00002865 b. Metadata Guide (with core elements): http://ufdc.ufl.edu/AA00002864/ c. File naming: http://ufdc.ufl.edu/l/AA00016465/00001 d. Using a Flatbed scanner: http://ufdc.ufl.edu/l/UF000958 43/00001 Unit 3 A: Alternate/Additional Topics in Digitization & Digital Production Training: Selection, Scanning and Submittal of Government Documents a. http://ufdc.ufl.edu/l/AA00018019/00001 Digitization, http://ufdc.ufl.edu/AA00016215/ a. Metadata Theory and Specifications b. Imaging Specifications c. Structural Metadata and Quality Control Tool d. Archiving and Preservation See example trainings/presentati ons from the dLOC Advanced Training Institute: http://dloc.com/AA00016149/ See example guides for use in additional trainings: http://ufdc.ufl.edu/AA00017119/ Training slides and videos: http://ufdc.ufl.edu/IR00003545/ 1. Training: Introduction to SobekCM's Capabilities 2. Train ing: Submitting and Editing Resource Files and Metadata 3. Training: SobekCM Quality Control Tool and Serial Hierarchy 4. Training: SobekCM Curator Tools and Outreach Unit 5: Possible Trainings for Next Steps with Digital Collections 1. Training: Connecting Digi tal Collections with Collection Development and Management a. Bridging the IR+ Digital Library Gap: http://ufdc.ufl.edu/l/AA00016464 2. Training: Connecting Digital Collections with Exhibits a. Actively Engaging Aca demic & Scholarly Communities in Library Exhibits: http://ufdc.ufl.edu/l/AA00010168/ b. Planning and Mounting Exhibits: http://ufdc.ufl.edu/l/AA00014162/ c. Plan ning and Running Launch Parties and other events 3. Training: Connecting Digital Collections with Library Instruction: a. http://dloc.com/AA00016267/00001 4. Training: Connecting Digital Collections with Promotion & Outreach using Search Engine Optimization and Wikipedia a. http://ufdc.ufl.edu/l/AA00008692/ 5. Training: Connecting Digital Collections & Student Produced Research for the Digital Collections a. Developing Intellectual Infrastructure: http://ufdc.ufl.edu/l/AA00016467/00001 b. Enhancing Metadata and Creating Context: http://ufdc.ufl.edu/l/AA000160 41/ 6. Training: GIS and Mapping 7. Training: TEI

PAGE 27

a. Including oxygen software for markup encoding, TEI encoding practices, and TAPASProject for online hosting, archiving, and user access 8. Workshop: a. Writing a news or press release for a digital humanities project b. Creating Conference and Poster Proposals for Digital Projects

PAGE 28

Developing Librarian Digital Humanities Pilot Training Project 1. Why is project charter training and developing a project charter important to the project? How would you define a project charter (as referenced)? Project charter training is part of the Project Management and Collaborative Roles unit (Unit 1) that is outlined in the template for Digital Humanities training (see Appendix C of the proposal) A document describing what charters do is linked to from th at section ( http://ufdc.ufl.edu/AA00017119/00015/pdf ), which begins with a definition of project charters from Wikipedia as a statement of the scope, objectives, and participants in a project. It pr ovides a preliminary delineation of roles and responsibilities, outlines the project objectives, identifies the main stakeholders, and defines the authority of the project manage Since the members of the training program will be working collaboratively on curating the Grimm collection, it is important to articulate the responsibilities we have as a group and/or as individuals or members of subgroups in case our responsibilities are further subdivided. An example of the sort of charter we plan to develop is provided by the Columbia University Developing Librarian Project, which the DHLG Pilot Training Project has deliberately decided to emulate ( http://www.developinglibrarian.org/link to google doc for developingour charter/ ). The expectation is that the DHLG charter will be structured similarly It will provide a framework for articulating the project objective, outcomes, deliverables, time fr ame, responsibilities, and standards for citing work within the project, among others. 2. How do you plan to recruit the appropriate student who could facilitate the creation of TEI and other elements of the project? The OPS graduate student will be recr uited and hired during the fall semester This will be done in collaboration with the English and History Departments; the DHLG is already collaborating with these departments on the planned Digital Humanities Graduate Certificate. DHLG members have alread y met several excellent students who would be great for the position. The question will be matching who is excellent, available, and can commit to the project requirements, and this will be done in collaboration with the teaching departments. Also, the stu dent for this will attend all of the trainings and so will be trained as part of the project. Ideally, additional funds will be found after this project ends to continue the student worker position in the lab into the future. 3. Whats your plan for recr uiting trainers and for creating training session agendas? How and when will the trainers be selected (on the timeline)? Have they already agreed on a tentative basis? UF based trainers have tentatively agreed on the trainings. For non UF trainers, there have been informal conversations where the majority have stated their interest and willingness to come to UF for trainings and meetings. Confirmation with the non UF trainers will occur as soon as funding is confirmed which is expected to be in June. We are planning to hire trainers/presenters. The first will be invited to come in August or early fall in order to do a combination of interactive sessions on the Developing Librarian Program at Columbia University or elsewhere; a toolbased workshop; and participation in meetings with Research Computing, Center for Humanities & Pub lic Sphere, and members of UFDC and IT. A sample draft schedule follows :

PAGE 29

Example, Draft Schedule 8am Meeting with the Center for the Humanities & the Public Sphere 9am Presentation and Q&A on Developing Librarian Program 10:30am Meeting with Research C omputing and Libraries Digital Development 12pm Lunch with DHLG and other representatives 1:30pm Presentation on Technology/Tool (specific tool/technology to be determined in D iscussi on with trainer) 2:304pm Open discussion, chance for suggestions, thoughts, and questions from the DHLG and wider library and core collaborator community for next steps at UF 4pm Rest time, or meeting with specific teaching departments and representatives 5:30pm Dinner with DHL G and other representatives The second person we invite will offer a day long workshop on the text encoding of digital texts (specifically with TEI), using the Grimm digital sub collection as the texts to be marked up This person will be invited to come sometime in November.



PAGE 1

02-Cover s heet 201 3-20 1 4-Post e d docx, 03/ 111201 4 2014 Smathers Libraries Mini Grant APPLICATION COVER SHEET Application due: Monday, May 15, 2014, 5:00PM Principal Investigator (Pl) Name : Dr Blake Landor _Check here if this is your first grant application where you will serve as a principal investigator (Pl) Department: Library West Email : landor@ufl.edu Phone : 273-2644 Additional project applicants please give name email and brief role for each : Dr Laurie Taylor ( l aur i en@ufl.edu) Co-Pl ; Dr. Richard Freeman (richardfreeman@ufl.edu) project team member ; Missy Clapp (sh oop@ufl.edu) project team member ; Peggy McBride (pmcbr i de@ufl.edu) project team member Title of grant project: Developing Librarian Digital Humanities Pilot Training Project Project abstract (no more than 100 words) : Developing Librarian refers to re-skilling programs to meet increased user demand for digital humanities services This intensive pilot training program will benefit those interested in i mproving their skills by working collaboratively on a digital humanities project that will strengthen the usefulness of the Grimm Brothers on line sub-collection in the Baldwin Library Training experts will be drawn from the Smathers Libraries and from other academic institutions. Funding will support visiting experts to present training sessions for the Libraries and other campus participants and for an OPS student to assist participants and support the scholars lab. Funds requested (Limit of $5,000) : $"'-: _4 9 9 3 ____ Describe how the 10% mandatory cost share will be met (be specific ) : The Pl and Co-Pl will contribute their time on vetting selecting and contacting the trainers organizing the training sessions and on planning and executing the project. They will also participate in the project Laurie Taylor as trainer and Blake Landor as trainee. The Co-Pl w ill contr i bute 6% of her time towards cost share All the project members will contribute 6% of the i r time towards cost share by part i c i pating in the training and project. Missy Clapp will contribute as a trainer, OPS supervisor and as a trainee Peggy McBr i de will contribute as trainer for matters related to SASC and as trainee Richard Freeman will contribute as a trainee and in supporting the OPS worker for lab activit i es Please list the library resources/departments needed for this project and the name of the person authorizing the intended use and date authorized Each author i zing person must initial their approval and confirmation of the availability of resources for this project. If you need more room continue on a separate page Resources Required for Project as applicable includin cost share contributions Librar West S ecial and Area Studies Collections Scholar! Resources & Services Human Resources Catala in and Metadata Architectural and Fine Arts Librar Authorizing Individual Date Authorized Jana Ronan John Nemmers Pat Reakes Bonnie Smith Bets Sim son Tom Caswell Page I of2

PAGE 2

02-Covers h eet_2013-2014-Posted.docx, 03/11 / 2014 I confirm receipt of approvals from all project team members to participate in this project as described in the narrative and budget: Dal e P l S i gnature I support this project and approve the assignment of the described duties to the Pl. D S i gnature Date Page 2 of2

PAGE 3

Mini Grant Proposal: Pilot Project for an Intensive Digital Humanities Training Program a) Project Description The Digital Humanities Library Group (DHLG) was established in January, 2014 as an interest group, discussion forum, and training venue for faculty and staff interested in Digital Humanities librarianship. 1 As the result of discussion, DHLG reached consensus to emulate the Developing Librarian Project at Columbia University 2 by organizing training sessions around a digital humanities project. This Mini Grant will support the training sessions and activities needed for actualizing a digital humanities project as part of the larger effort to create a model for building capacity for future ongoing growth of digital humanities activities centered in the Libraries. This project does not include any digitization. Instead, the project focuses on digital curation and digital humanities activities involving the Grimm Brothers collection, a sub-collection within the Baldwin Library Digital Collection. 3 Seventeen DHLG participants (including the PI and Co-PI) will work with this collection, using digital humanities tools to introduce GIS/Data visualization, TEI [Text Encoding Initiative] 4 and other forms of metadata and linked data, and will collaboratively create an online exhibit. The completion of these tasks will potentially result in increased knowledge, interest, and use of the Baldwin sub-collection by students, researchers, and instructors. The completion of this project and training program will not only add value to a prized collection, but it will build a human infrastructure of skilled Digital Humanities practitioners and consultants in Smathers Libraries. Participants in this Mini Grant, many of whom lack experience with digital humanities tools and projects, will develop a number of skills, including GIS/Data visualization; online portfolio development; project design with project charters and collaborative practices; project management concepts and skills ; text encoding and use of metadata ; and online exhibit design. Introducing text encoding and other forms of metadata and linked data to this already digitized collection will culminate with the creation of an online exhibit. After completing the training program, participants will have the skills needed to support the Libraries new (pending) scholars lab (see Appendix A) and Digital Humanities graduate certificate program ( see b) below ); as well as other digital humanities activities and programs on campus. The cultivation of Libraries-based Digital Humanities experts will benefit members of the university community interested in planning and implementing digital humanities projects. Furthermore, the training program will also be open to non, which will possibly lead to future partnerships of various kinds with these groups. As a pilot project to create an eleven-month intensive training program for faculty and staff, this proposal is unlike any previous Mini Grant project. If successful, it will serve as a test case for future Mini Grant proposals that seek to accelerate learning and practical experiences for faculty and staff. Moreover, bringing Digital Humanities leaders to UF from other academic institutions creates opportunities for discussion of existing digital humanities projects and strategies in the Libraries, and has great potential for inter-institutional collaborations on future projects and grant proposals. During daylong visits when not actively training participants in this program, the outside experts will meet with various Libraries and campus groups to exploit opportunities for further consultation and collaboration. 1 http://ufdc.ufl.edu/AA00014835/00030/ 2 http://www.developinglibrarian.org/ 3 http://ufdc.ufl.edu/grimm 4 Text Encoding Initiative: http://www.tei-c.org/

PAGE 4

b) Project Significance and Importance There h as recently been an upsurge in d igital s cholarship projects and courses 5 on the UF campus. In addition, a serious discussion is underway by the Engl ish and History department faculty ( and including several UF librarians) to design a graduate certificate program in the Digital Hu manities. In anticipation of ongoing growth of Digital Humanities activities and programs on campus DHLG sub mitted a proposal to create a s cholars lab to be housed in Library West, which was well received by the Libraries Administration The Libraries currently have most of the technical infrastructure to support Digital Humanities activities as well as a small cadre of faculty and staff with the skills to manage a successful Digital Humanities operation. However, a broader swath of library staff/faculty (especially librarians who work with Humanities and /or S ocial S cience disciplines) with advanced Digital Humanities skills is required t o support the continuing growth of Digital H umanities and Digital Scholarship on campus. This funding request will support that objective 6 c) Comparison to Other Library Programs The idea of actively engaging in a digital h umanities project as an instrument for inculcating skills in Digital Humanities was introduced in 2012 by Columbia University Libraries with it s Developing Librarian Project 7 That program is relatively unique with only a couple of other known examples of its type 8 If this gra nt proposal is awarded the Libraries will be among the first academic libraries in the country to adopt such a web s ite 9 this original project idea was instigated by reports suggesting that research in the Humanities and related disciplines was undergoing a methodological sea change resulting in increased use of data and technology, and suggesting that these de velopments. The website also refere nces the Praxis Program at the University of Virginia 10 context of working collaborative ly on a specific project. This principle has been adopted by DHLG members as well. d) Resources Needed Most of the project trainers will be experts within the Libraries including Digital Scholarship, Exhibits, S ASC, Library West, MSL, IT, and Cataloging & Metadata. The proposal requests funds to hire three outside experts in Digital Humanities who will conduct training and share their experience with d igital h umanities projects and activities. The candidates will be selected both for their experience in training in the use of specific tools (e.g. TEI, text mining and visualization) and for their leadership role with similar at other institutions The candidates will be vetted selected, and invited from a list of seven seasoned professionals in the library Digital Humanities field all of whom would make outstanding participants in the pilot project training program. 11 (See Appendix B .) In addition to outside trainers the proposal also requests OPS money to hire a graduate student to a) receive the same training as the other participants; b) work on the Grimm collection with the other participants and continue to work on it until the project is complete; and c) serve as an assistant in the scholars lab when it becomes operational. The project team will endeavor to hire a graduate student who 5 See syllabi for classe s: http://www.dloc.com/AA00013935/00002/allvolumes 6 For further information, see : http://ufdc.ufl.edu/AA00014835/00030/ 7 http://www.developinglibrarian.org/ 8 Indiana University and MITH (Maryland Institute of Technology & Humanities) Libraries DH Incubator: https://wiki.dlib.indiana.edu/display/SC/Research+Now%3A+Cross Training+for+Digital+Scholarship+Home and http://trevor munoz.com/notebook/2012/08/19/doing dh in the library.html 9 http://www.developinglibrarian.org/about/ 10 http://praxis.scholarslab.org/ 11 As an exam project at Columbia University.

PAGE 5

will potentially be available past the funding period of this grant, so that he /she may continue to work on other projects as well as in the scholars lab. The immediate supervisor of the OPS worker will be Missy Clapp, but other membe rs of the project team will also work with, and provide support for, the OPS worker. e) Project Plan and Timeline In general, training w ill follow this program outline : http://ufdc.ufl.edu/AA00019922/00003 See Appendix C Date Tasks, Trainings, and Responsible Parties Jul. 2014 Design project & training sessions; schedule; invite outside trainers; co nduct pre assessment (PI, Co PI DHLG) Aug. 2014 Training: Project Charters/Mgmt, Collaboration (B. de Farber, L. Perry) ; Appoint OPS graduate student. Sept. 2014 Digital Curation Definitions, Processes & Tools SobekCM (C. Dinsmore, L. Taylor S. Alteri ) Exhibition Program Activities & Online Exhibits (L. Santamara Whe eler ) Oct. 2014 Online Portfolios (L. Taylor A. Bevridge); Wordpress for professional blogging (S. Alteri); Assessment Methods (M. Clapp J. Roberts ) Inaugurate the new scholars lab for use in training sessions (M. Clapp ) Nov. 2014 TEI and Text Markup Training (External Consultant) and Metadata Training (Internal Trainer) TEI markup of Grimm book(s) (DHLG) Dec. 2014 Text Markup (DHLG) Jan. 2015 Text Markup (DHLG) Feb. 2015 GIS/Visualization Training (J. Aufmuth ); Present at THATCamp Florida (DHLG) Mar. 2015 Data Mining and Vis ualization (External Consultants) ; Data Mining and Visualization Activities (DHLG) Apr. 2015 Linked Data Training ; Linked Data Activities (DHLG) ; p resent at THATCamp Gainesville (DHLG) ; o nline exhibit Training (L. Santamara Wheeler) May 2015 Online exhibit (DHLG) ; training on tool selection and training resource development (External Consultant) Jun. 2015 Online exhibit (DHLG); Outreach to community, including digital humanities training initiatives and other DH events (DHLG); Publicize our experience at professional venues (DHLG)

PAGE 6

f) Collection Ownership and Copyright The project will involve the Baldwin Library Brothers sub collection There are no copyright issues. The c ollection c urator, Suzan Alteri, has volunte ered to be included in the project and will be an active participant in the project and leader for the collection needs g) Measuring Project Success The project will include an assessment process on the training to determine its success (pre and post test for evaluating skill development and other benefits of collaborative activities ). The training component is the primary focus and importance of this project. There will be products created from the training and application of new skills, and those products include at a minimum an online exhibit and one or more texts encoded with TEI within the Baldwin sub collection. Additio nally, all participa nts will be involved in creating a project charter which will be included in their digital portfolios and used in the tenure and promotion process The project team will also submit a brief report of the program to the Data Curation/Management Task Force for future training plans related to data curation D igital H umanities and D igital S cholarship Success will also be measured in terms of i ncreased participation by of the program in digital h umanitie s activities and in support of digital h umanities projects and programs on campus. h) Project Dissemination The project team will disseminate information through presentations, publications, and ongoing programmatic activities. Presentations: at UF at Library Liaisons meeting s, THATCamp Florida in Orlando in February 2015, THATCamp Gainesville in April 2015 and others to be determined possibly including presentin Public ation of activities on ( invited by the editors to do so based on activities to date). Ongoing cross training and new project activities by all participants in support of digital humanities and digital scholarship at UF. i) Project Financial Implications A possib le implication of the project is increased demand for D igital S cholarship services in the Libraries I n terms of adding value to the L ibrar profile, this result would be positive. But there could be an additional financial cost if the only way to keep up with the demand is by hiring more people or by paying outside trainers to offer more training to staff and faculty. However, this additional cost is somewhat theoretical It should be weighed against the potential benefits of f aculty and staff improving their s kills in an area that is gaining strength amongst their constituents. j) Future Equipment Use Not applicable to this project.

PAGE 7

BUDGET NARRATIVE a) Provide a detailed explanation for how each expense was calculated. 1) Consultant fees (includes their travel costs, lodging, etc.) for 3 outside trainers @ $1,250 each= $3,750 in toto 2) 99 OPS hours @ $12 per hour=$1243 in toto b) Provide a justification for each expense required to carry out the project. The external consultants are necessary to conduct the training and share expertise that is not available within the Libraries at this time. Specifically, the assets that they will bring that are not duplicated in the Libraries are knowledge of TEI and some sophisticated text mining and visualization tools; and a hal f day to full day of training, with additional time for meetings, discussions, and presentations on supporting capacity building for Digital Humanities at Smathers Libraries and across UF as a whole. The consultant fees will be paid in lieu of any travel o r honoraria. While the cost of hiring these Digital Humanities leaders and trainers is on the high side, the people we are asking command a higher fee than is usual in Libraries even if they waive part of their customary fees. These external consultants will be expected to conduct an intensive training session, which will require advanced preparation and post discussion and follow up on their parts; they will also be attending meetings on campus and building community for value added benefits including p ositioning for future grants. To limit travel costs, we are limiting our choices to people on the east coast. Under these circumstances, the $1250 flat fee for each consultant is fully justified. The OPS worker will learn the tools being imparted under th e grant and work with the project team on contributing value to the Grimm sub collection. In addition, the skill set the OPS trainee will develop may be applied to other projects in the Libraries and to supporting the scholars lab when that is operational c) vis effort (does not qualify as a cost share match). The PI and co PI commit to a minimum of at least 10 hours each per month, with additional time expected for their work in contacting trainer s, scheduling training, developing and administering assessments, and coordinating all of the activities of the group. d) Provide a detailed explanation of the contributed cost share by project team members toward the required 10 % matching requirement In addition to the PI and co PI, all participant investigators commit to 10 hours each per month for the full duration of the project. In addition to the committed participants, other participants are expected to be included from interested parties withi n the Libraries and across campus, but again focusing on the needs within the Libraries.

PAGE 8

04-Budget_Form_2012-2013-Posted.xlsx, 08/15/2012 1. Salaries and Wages (no fringe benefits required) Name of Person Salary times % of effort Grant Funds Cost Share Total OPS $12/hr X 99 hours+fringe $1,243.00 $0.00 $1,243.00 Landor, Blake (PI) 6 $0.00 $6,162.00 $6,162.00 Taylor, Laurie (Co-PI) 6 $0.00 $5,098.00 $5,098.00 Alteri, Suzan 6 $0.00 $3,832.00 $3,832.00 Arlen, Shelley 6 $0.00 $5,166.00 $5,166.00 Asher, Alan 6 $0.00 $5,061.00 $5,061.00 Clapp, Missy 6 $0.00 $4,188.00 $4,188.00 Cusick, Jim 6 $0.00 $5,639.00 $5,639.00 Freeman, Richard 6 $0.00 $4,245.00 $4,245.00 Jefferson, Rebecca 6 $0.00 $5,470.00 $5,470.00 Langford, Gerald 6 $0.00 $3,414.00 $3,414.00 Loving, Matt 6 $0.00 $4,731.00 $4,731.00 McAuliffe, Carol 6 $0.00 $4,143.00 $4,143.00 McBride, Peggy 6 $0.00 $4,759.00 $4,759.00 Reboussin, Dan 6 $0.00 $5,276.00 $5,276.00 Roberts, Judith 6 $0.00 $4,604.00 $4,604.00 Saltzburg, Richard 6 $0.00 $4,261.00 $4,261.00 Van Hook, John 6 $0.00 $4,557.00 $4,557.00 SUBTOTAL $1,243.00 $80,606.00 $81,849.00 2. Equipment Item Quantity times Cost Grant Funds Cost Share Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 3. Supplies Item Quantity times Cost Grant Funds Cost Share Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 Mini Grant Budget Form 2014-2015 Please add lines to table as needed. If you need help completing this form, please contact Bess de Farber, PH# 2732519. Page 1 of 2

PAGE 9

04-Budget_Form_2012-2013-Posted.xlsx, 08/15/2012 4. Travel From/To # of people/# of days Grant Funds Cost Share Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 5. Other (Vendor costs, etc. Provide detail in Budget Narrative section.) Item Quantity times cost Grant Funds Cost Share Total Training Expert Consultant #1 $1,250 per training visit $1,250.00 $0.00 $1,250.00 Training Expert Consultant #2 $1,250 per training visit $1,250.00 $0.00 $1,250.00 Training Expert Consultant #3 $1,250 per training visit $1,250.00 $0.00 $1,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $3,750.00 $0.00 $3,750.00 Grant Funds Cost Share Total Total Direct Costs (add subtotals of items 1-5) $4,993.00 $80,606.00 $85,599.00 Page 2 of 2

PAGE 10

From: Freeman,Richard B Sent: Tuesday, May 13, 2014 3:23 PM To: Landor,Blake Subject: RE: Your supporting letters for the Mini Grant project Benefits for the Library project in digital scholarship: With the turn towards merging digital technology with WUDGLWLRQDOVFKRODUVKLSDOUHDG\XSRQXVWKHUniversity Library is in a unique position to advance this scholarship in a very collaborative manner with WKHIDFXOW\SODFLQJWKHOLEUDU\RQWKHFXWWLQJHGJHRIDGYDQFLQJERWKWKHXQLYHUVLW\VDQGWKHOLEUDU\Vscholarly mission. As a participant, I hope to hone skills I already have, learn new applications for them, as well as learn new skills in this area which will allow me to work with the faculty on realizing their projects, which may be no more than a concept. We librarians can be facilitators, bringing faculty together from different disciplines, and be an integral member of the project team. For these reasons, and more, I am prepared to commit 10 hours a month of time towards this project for the next year. Richard Freeman -----Original Message----From: Arlen,Shelley Sent: Monday, May 12, 2014 11:16 AM To: Landor,Blake Subject: RE: Mini Grant proposal/project Blake, I am excited about the opportunity to learn more about digital humanities skills and tools. Currently, I am studying the DH literature and would benefit from more direct instruction. I am also working with a group of faculty to establish a Certificate program in Digital Humanities at UF. And I am in discussions with a History faculty member to start a Digital Humanities 1 credit hour class for History grad students. I am certainly willing to commit at least 10 hours per week to the training program you are proposing. With this training, I will be better able--as a history librarian--to provide support to the faculty and students in the History Department with their digital humanities projects. DH is an important initiative that has already been established at numerous universities in libraries and academic departments. It is important that UF participate in this exciting new venture. Thank you for the opportunity. Shelley Shelley Arlen U.S./British History Librarian Humanities & Social Sciences Library West Box 117022 University of Florida Gainesville, FL 32611-7022 ________________________________________

PAGE 11

From: Van Hook,John W Sent: Monday, May 12, 2014 11:38 AM To: Landor,Blake Subject: on my enthusiastic support of your DHLG mini grant proposal Hi Blake. train in digital collection of Grimm fairy tales. le daunting, however. For instance, while delving into what is meant by the Text people will ever want to do with the markup language. The blessed thing is 250 pages long! much longer it takes to get the project done on schedule and on budget. ut into the grant proposal. Thanks for getting this particular ball rolling. John From: Loving,Matthew W Sent: Tuesday, May 13, 2014 3:51 PM To: Landor,Blake Subject: Letter of support.. To Whom It May Concern: Please let this email serve as an official message of support for the proposed mini grant project, Pilot Project for an Intensive Digital Humanities Training Program. This is a very innovative and progressive idea that I support and would happily commit at least 10 hours a month (or 6% of my total hours) to if funding is approved in the year ahead. turning their attentions from more conventional library tasks towards this kind of Digit al Humanities work. The cultivation of Digital Humanities experts supports the mission of the Libraries and will benefit members of the university community interested in planning and implementing digital humanities projects in the future. at this idea is moving forward and hope that the committee will see the broad appeal such a project will have in the organization and across campus. Sincerely, Matthew Loving, MLS MA Romance Languages / Area Studies Librarian George A. Smathers Libraries University of Florida P. O. Box 117001 Gainesville, FL 32611 7001 (352)273 26

PAGE 12

F rom: Saltzburg,Richard P Sent: Wednesday, May 14, 2014 7:40 AM To: Landor,Blake Subject: FW: willingness to commit to the training and project Hi Blake, I am p repared to commit at least 10 hours a month (or 6% of your total hours) to this project and to participate in this new opportunity. I do have previous experience working in the field of Digital Humanities and feel that I will learn new skills by my attenda nce in this new project. I am currently working with WWII propaganda leaflets and plan on sharing my work with the group by providing examples of areas where input is needed to progress. This in turn will benefit the library and collections. Richard S. F rom: Jefferson, Rebecca Sent: Monday, May 12, 2014 3:19 PM To: Landor,Blake Cc: Taylor,Laurie Nancy Francesca Subject: "Developing Librarian" Digital Humanities Pilot Training Project Dear Blake, I am writing to express my enthusiasm for and commitment to your proposed mini grant project I think that this project will supply vital training for subject specialists and curators who are still unfamiliar with many of the processes and termino logies associated with Digital scholarship. I am keen e actually engaging on a tangible project so that they will make real sense. This training will be of great benefit to me in increasing my skills and building my own digital portfolio, and it will be of tremendous value to the future digitization project s that I have in mind as part of a new focus for the Judaica Library on Florida, Latin American and Caribbean Jewish materials. I will be able to apply this training to these and other digitization projects, resulting in enhanced usability of our materials for scholarship and research at UF and beyond. I am happy to commit to at least 10 hours per month in order to make this grant, and my personal training on the grant, a success. Best wishes, Rebecca ---------Rebecca Jefferson, PhD Head, Isser and Rae Price Library of Judaica Department of Special and Area Studies Collections George A. Smathers Libraries University of Florida

PAGE 13

Gainesville, FL. 32611 7010 Tel: (352) 273 2865 (Judaica Suite) Tel: (352) 328 2763 (Mobile phone) Email: rjefferson@ufl.edu Website: http://uflib.ufl.edu/judaica/ F rom: Clapp, Melissa J Sent: Tuesday, May 13, 2014 3:22 PM To: Landor,Blake Subject: Fwd: Mini Grant proposal/project H i Blake, I am willing to commit at least 10 hours a month to the project. our way to becoming a leader in digital humanities in the state of Florida, which is a surprising blank spot accolades. opportunities the grant will bring as well as the experience in a relatively new area of scholarship. Thanks for pulling this all together! Missy From: Cusick,James G Sent: Monday, May 12, 2014 3:38 PM To: Landor,Blake Subject: re: Minigrant Dear Blake: Thank you for putting together this fantastic proposal for the pilot training project in digital humanities. This training will be especially valuable in helping me collaborate more with my colleagues at UCF, who are very heavily invol ved in projects testing new applications of TEI and data mining on digital texts; and I would like to be able to work with and run demos for our own faculty and students in history here at UF. see this moving ahead and hope the library will support it. Sincerely, Dr. James G. Cusick Curator, P.K. Yonge Library of Florida History Special & Area Studies Collections George A. Smathers Library University of Florida Gainesville FL 32611 352 273 2778 Alt. email jgcusick@ufl.edu

PAGE 14

From: Langford,Gerald G Sent: Monday, May 12, 2014 4:31 PM To: Landor,Blake Cc: Williams,Priscilla R; Simpson, Betsy; Carey, Jane Anne Subject: "Developing Librarian" Digital Humanities Pilot Training Project mini grant proposal Blake, I am writing to let you know that I would like to participate in the "Developing Librarian" Digital Humanities Pilot Training Project. I am willing to commit 6% of my time to the project over the course of the year. I have spoken with Betsy Simpson, who will be my supervisor beginning June 1 st and she is agreeable to this. I would personally benefit from my participation by developing skills in digital curatio n, including skills related to metadata for digital items. I could also share the skills I acquire with other staff members in the Cataloging & Metadata Department. I would certainly be glad to use the skills I acquire to assist UF persons outside the li braries with the digital scholarship projects they are undertaking. Thanks very much for the opportunity to be involved in this training project. Best, Gerald From: Roberts,Judith Sent: Monday, May 12, 2014 4:21 PM To: Landor,Blake Cc: Smith,Bonnie J S ubject: RE: Mini Grant proposal/project Blake, I look forward to actively participating in what promises to be a wonderful initiative. Thank you for inviting me to join the project group. I am committing to 10 hours per month. I have discussed my part icipation with Bonnie Smith, my supervisor, and she has enthusiastically given her approval and support. You may consider adding the Library Human Resources Office as a project resource and list Bonnie as the authorizing individual. As a result of my par ticipation in this initiative, I will derive several benefits, both personal and professional, including opportunities to: learn about Digital Humanities and Digital Scholarship collaborate with librarians from across the Libraries promote interdepartmental interaction with students, faculty and staff across the university enterprise participate in a pilot program which may become a model for future library initiatives develop specialized skills which are transferrable to other areas of my professional and academic careers contribute to the assessment process support the Digital Scholarship Lab

PAGE 15

Best regards, Judith From: Asher,Alan W Sent: Tuesday, May 13, 2014 2:02 PM To: Landor,Blake Subject: RE: Mini Grant proposal/project Hi Blake, My current supervisor, Tom Caswell, has given his approval for my participation in the Digital Humanities Group project. I am enthusiastic about the oppor tunity to broaden my skill set to include Digital Humanities in its many facets and believe that my participation will enable me to introduce and use digital concepts to my library constituents in the UF College of Arts. I believe that I can commit 6% of my time towards this project. All best, Alan Asher From: Alteri,Suzan Sent: Tuesday, May 13, 2014 2:58 PM To: Landor,Blake Subject: Letter for Participation Dear Blake, I will gladly donate at least 10 hours a month to being involved and completing the Digital Humanities th my current chair, John Nemmers, and he believes that involvement in this project would be of great benefit not only to me as a professional, but also to the Baldwin Library and the University Libraries in general. I am committed to this project from sta rt to finish. I am also very excited about collaborating with my fellow colleagues on a project regarding the Baldwin collection on the Grimm Brothers fairy tales. I realize that this may require further commitment on my part in terms of overseeing the project and conducting certain training/background sessions that are needed. I am happy to extend my time commitment to handle this project as it will provide a practical aspect to apply our training to create a digital humanities project. Thank you Suzan Suzan A. Alteri Department of Special and Area Studies Collections George A. Smathers Libraries PO Box 117005 Gainesville, FL 32611 7005 (352) 273 2870 salteri@ufl.edu

PAGE 16

From: Reboussin, Daniel A. Sent: Tuesday, May 13, 2014 3:41 PM To: Landor,Blake Subject: "Developing Librarian" Digital Humanities Pilot Training Project Dear Blake, Digital Humanities Pilot Training Project and to contribute an average of 6% of my time for the project duration. I look forward to contributing to the project by offering colleagues training in my own areas of experience especially in the use of Search Engine Optimization techniques to improve online access to through practice and writing on the topic how best to frame the problem and communicate to colleagues and scholars what this means in both a practical as well as a broadly theoretical way. I also hope to become better versed in many other aspects of digital curation as I learn from those with different s collections for African Studies. e a project that brings librarians from the Department of Special and Area Studies Collections together with disciplinary and other librarians to work together on common projects and interests. Best regards, Dan Dan Reboussin, Ph.D. Head, African Studies Collections George A. Smathers Libraries University of Florida P.O. Box 117002 Gainesville, FL 32611 7002 danrebo@ufl.edu Smathers Library 200A 352.273.2642 http://guides.uflib.ufl.edu/african_studies From: McBride,Peggy Sent: Wednesday, May 14, 2014 10:47 AM To: Landor,Blake Subject: Mini grant participation Dear Blake: I would like to participate in the mini grant: Pilot Project for an Intensive Digital Humanities Training Program. As more and more faculty are trained in Digital Humanities, archivists in Special Collections

PAGE 17

will be exposed to research being done in diff erent ways. I think the training sessions for specific tools now being used in Humanities research and the opportunity to participate in the planning and implementation of a project will enhance my abilities to assist researchers who use Special Collectio ns materials. I will be able to answer software specific questions and to suggest digital possibilities that could positively impact use of our materials as more and more of our collections are accessioned as digital materials. I will commit to spending u p to 6% of my time from July, 2014 June, 2015 to actively participate in the project. Peggy Peggy McBride University Archivist University of Florida Archives From: Mcauliffe,Carol P Sent: Tuesday, May 13, 2014 4:21 PM To: Landor,Blake Subject: RE: Mini Grant proposal/project Hi Blake, I am willing and able to commit 10 hours per month of my time for this project. I think it is a valuable project because it allows us to share competencies and skill sets, expand those skill sets, and then work together on a collaborative project applying these skill sets. I think it will strengthen our ability to work on collaborative projects within the library and with other colleagues at the University. It can also serve as a model for how we can utilize p roject based training in the future. The fact that there is a tangible outcome is a strong component of this proposal and ensures that the time put forth into training will be well worth the effort. I look forward to working with you and the rest of the project team. ~Carol McAuliffe Carol McAuliffe, Map Librarian Map and Imagery Library Special and Area Studies Collections George A. Smathers Libraries University of Florida (352) 273 2828 carolmc@u flib.ufl.edu

PAGE 18

The Foundation of the Gator Nation An Equal Opportunity Institution College of Liberal Arts and Sciences Center for the Humanities and the Public Sphere 200 Walker Hall P.O. Box 118030 Gainesville, FL 32611 tel. 352.392.0796 fax 352.392-5378 www.humanities.ufl.edu 13 May 2014 MiniGrant Program George A. Smathers Libraries University of Florida Gainesville, FL. 32611-7010 To members of the UF Library MiniGrant Committee, I am happy to provide a letter of support for the internal library mini-grant proposal submitted by Dr. Blake Landor (UF Classics and Philosophy Librarian) in collaboration with several other Smathers Libraries faculty members. This pilot 'HYHORSLQJ/LEUDULDQ'LJLWDO+XPDQLWLHV3LORWTraining Project, a project-based initiative to build infrastructure and expertise in the digital humanities within the UF Smathers Libraries, would place the University of Florida Smathers Libraries on the cutting edge of digital research and scholarly support services. I also predict that this particular project will catalyze lasting impacts and future sustainable initiatives to further improve the fabric of research and teaching at UF. Let me tell you why. First, this project is a marvelous model for how libraries can meet new and evolving research and learning needs in the age of digital information and networked resources. It has perhaps become clich to refer to the library as the laboratory of the humanities, but this statement is certainly true. And, as with any laboratory, the library needs new instruments and skills as research needs expand. A chemistry department would hire a crystallographer to run its new x-ray crystallography facility, and similarly in the humanities our students and faculty need expert librarians to collaborate with them in designing and carrying out projects that make use of new techniques for manipulating, analyzing, and presenting digital data. I speak liberally for all of my colleagues in the humanities disciplines and certainly beyond when I say that we are tremendously excited about the evolving Digital Scholarly Lab facility proposed for Library West, but that few among us can make best use of it on our own. This project serves as an example for other UF faculty to see library collaboration as an integral part of academic research. By centralizing and solidifying these support facilities and expertise services in the library, UF also avoids the danger of ghettoizing or, worse, duplicating this work in several departments around campus. Second, by proposing a training program that happens in the context of a particular project in the Baldwin Library, this project would create not only a newly skilled set of digital scholarship librarians, but also a model project to educate about this work across the campus. I am particularly excited about the inclusion of graduate students as trainees and coordinators in this project, as UF would be directly seeding the next generation of humanities researchers and digital scholarship librarians through this process.

PAGE 19

Third and final the proposed structure for this project aligns very nicely with support efforts and opportunities located around UF for recognizing existing expertise and building capacity in digital scholarship services. The visits proposed external trainers could be easily maximized thro ugh alliances with the Digital H umanities Working Group, Research Computing Advisory Committee, individual departments, and related initiatives. I also expect that the lessons learned from t his project will inform the UF Office of Research as to f uture and larger scale projects that can be implemented to build scholarly support services at UF. Again, by implementing this project in its necessary context of the UF Libraries, this project demonstrates the integral role that Libraries continue to pla y in a pre eminent innovative research university. Thank you for your consideration of this exciting proposal. If I can be of further assistance please feel free to contact me. Best regards, Sophia Krzys Acord, Ph.D. Associate Director, Center for the Humanities and the Public Sphere Lecturer, Department of Sociology and Criminology & Law skacord@ufl.edu

PAGE 20

College of Liberal Arts & Sciences 4008 Turlington Hall Department of English PO Box 117310 Gainesville, FL 32611 352-392-6650 352-392-0860 Fax May 8, 2014 Dear colleagues, I am very happy to write in support of the 'HYHORSLQJ/LEUDULDQ'LJLWDO+XPDQLWLHVPilot Training Project mini grant being spearheaded by Dr. Landor with the Digital Humanities Library Group. Dr. Landor and Dr. Taylor have shared the proposal, and I find it to be very exciting and timely. English has a number of faculty and doctoral students who work in the digital humanities, and related fields such as film and media studies and imagetext studies, and we greatly value our collaborations in these (as well as other) areas with the Libraries and with other campus units. The Developing Librarian pilot will help librarians who are interested in the digital humanities get up to speed through training and hands-on activities supervised by experts in the field. As I understand it, the focus is digital curation (beyond that, I defer to the specialists, as the specifics of metadata and linked data are beyond me!). Such professionalization will benefit everyone on campus, not just those in the humanities. More immediately, the training project will help facilitate the launch of the digital humanities lab as well as the 'LJLWDO+XPDQLWLHV*UDGXDWH&HUWLILFDWHQRZXQGHUGHYHORSPHQW$VDFKLOGUHQVliterature scholar, I was pleased to see the focus on the Grimm Brothers online subcollection within the Baldwin Library. In short, I find the project important and timely, and recommend funding very strongly. Please let me know how English can be of further assistance in the development of digital humanities professionalization. Sincerely Kenneth Kidd Professor and Chair

PAGE 21

Appendix A: Digital Humanities & Digital Scholarship Lab Proposal Library West 212 is currently being updated to serve as both an instructional space and a Digital Humanities & Digital Scholarship Lab. The overall vision for the space is to have a highly reconfigurable space for instruction and lab space. The space is being planned as inviting studio and collaborative space for project and lab work, and as an exploratory and col laborative planning space. The space will support traditional and digital scholarship hands on instruction activities with attendees bringing their laptops and other equipment for hands on classes (following the BYOD or bring your own device model), as wel l as speakers and open lab hours for discussion and exploration to support collaboration. The updates underway for Library West 212 include replacing the current desks with rolling tables and chairs, with a configuration more akin to a studio or design la b space instead of only a traditional classroom. In addition to the new tables and chairs (tables repurposed from Marston with renovations, and new chairs as part of the Library West chair update), pricing and equipment information is being gathered and ev aluated for a new SMARTboard for instructional needs, which will also be usable by the lab, and for a new large LED screen to display projects, visualizations, and videos and other materials for use in promotion. Instructional Classrooms / Digital Humaniti es Labs Cost Proposal 1 Library West 212, Costs Type Cost each Quantity Subtotal Rolling caper chairs (MSL quote) $106 40 $4240 Tables $317 11 $3487 Tables (power enabled) $386 4 $1544 Computers with dual monitors $1000 3 $3000 LED Multi touch Screen (will be based on Estimate pending 1 Pending Computer for LED Multi touch for north wall (per IT, IT has 1 available) $0 1 0 SMART Podium (per AT pricing) ~$1500 1 $1500 Adobe Suite $100 3 $300 Oxygen XML (per IT, incl. with LW211) $0 0 $0 Dry erase paint 50 sq. ft. $163 1 $163 Total $14,234 Library West 211, Costs Type Cost each Quantity Subtotal Adobe Acrobat $25 19 $475 Adobe Suite (Podium PC only) $100 1 $100 Oxygen XML Editing, Classroom License $809 1 $809 SMART Podium (per AT pricing) ~$1500 1 ~$1500 Total $2,784 1 Cost References/Resources: Tables: http://www.ki.com/products/category/tables/classroom tables/hurry up! table/ (Mo del 54B; Mike Hill, ext. 2208); oXygen XML, Class License+SMP: http://www.oxygenxml.com/buy.html; Whiteboard Paint: https://www.remarkablecoating.com/product/remarkable dry erase coating clear 50 sq ft kit/

PAGE 22

Other considerations: Repurposed existing furniture could be used, if it becomes available because of other changes. Library Instruction Endowment: approx. $3,300 available to improve instructional equipment. Annual licensing costs apply: Adobe Suite ($100) and Adobe Acrobat ($25). Library West 212: o Ideally, as the lab, would include a small lounge area with seating (for approximately 5 people), and tables (possibly 2 end tables and 1 s mall coffee table). o Future requests may include art work, pending LED screen size and placement. o Teaching faculty requested video conferencing that supports both remote users with webcams and users with video conferencing systems. o Per IT, IT recommends an additional large LED screen to replace existing projector and drop down screen, which would require a new wall panel and possibly a new podium that would replace the existing power box. Recommendation and estimate are pending from IT.

PAGE 23

Appendix B: Potential Trainers/Expert Consultants Identified for Mini Grant Training Program The potential trainers and expert consultants are listed bel ow in alphabetical order. This Mini G rant will support a maximum of three external consultants. The list below is l onger than three to show that a sufficient number of experts are available for the training needed to accommodate scheduling and other listed here and had informal discussions on the possibility of their trave l to UF for training. Once the Mini G rant is awarded, the project participants will finalize the project charter, and the expert consultants will be contacted with the schedule finalized for the full ac tivities. Potential Trainers/Expert Consultants Identified (alphabetical order by last name) Michelle Dalmau ( http://www.dlib.indiana.edu/~mdalmau/michi/index.php ) is the Digital Projects and Usability Librarian for the Indiana University Digital Library Program (DLP). She coordinates and manages digital library and electronic text projects and user studies. She is a potential trainer for TEI, digital library reskilling, and other Digital Humanities areas. Alex Gil ( http://elotroalex.webfactional.com/ ) is the Digital Scholarship Coordinator at the Columbia University Libraries. He develops training, trains, and supports collaborative digit al scholarship projects including being an investigator on the Open Syllabus Project. He is a potential trainer for digital library reskilling, many digital humanities areas, Juxta (for textual analysis), Omeka, visualization, and other specific technologi es. Trevor Muoz ( http://trevormunoz.com/ ) is the Assistant Dean for Digital Humanities Research at the University of Maryland Libraries and the Associate Director for the Maryland Institute for Technology in the Hum anities (MITH). He is the Principal Investigator for the NEH funded Digital Humanities Data Curation Institutes Advanced Topics Workshop. He is a potential trainer for digital library reskilling, many digital humanities areas, many data curation areas, and Open Refine and other specific technologies. Miriam Posner ( http://miriamposner.com/about.html Humanities Program. She develops training, trains, and supports co llaborative digital scholarship projects. She is a potential trainer for digital library reskilling, digital humanities areas, and other specific technologies especially as they relate to supporting the human infrastructure over focusing on specific projec ts or tools (with many details on her blog, http://miriamposner.com/blog/ ). Dorothea Salo ( http://dsalo.info/consulting ) is a professor in the School of Library & I nformation Studies at the University of Wisconsin at Madison, where she teaches library technology, data curation, database design, organization of information, and the changing landscape of publishing. She has created foundational articles and presentatio ns for Digital Humanities and Data Curation scholarship and work. She is a potential trainer for digital library reskilling, many digital humanities areas, many data curation areas, and digital/data preservation and research lifecycles, socio technical co ncerns, and related technologies and concepts.

PAGE 24

David Seaman ( http://www.rarebookschool.org/faculty/seaman_david/ ) is Associate Librarian for Information Management at Dartmouth College Lib rary and teaches in the Rare Books School. He is a potential trainer for digital library reskilling, many digital humanities areas, and especially for TEI and XML encoding, markup, and other technologies and practices related to textual studies and analysi s. Scott Weingart ( http://www.scottbot.net/HIAL/?page_id=172 ) is the Digital Humanities Data Scientist at Stanford University Libraries. He has been an NSF Graduate Research Fellow and PhD student at Indiana University in Information Science and History of Science, with research focusing on the intersection of hist oriographic and quantitative methodologies, particularly as they can inform scholarly communications in the past and present. He is a potential trainer for digital library reskilling, many digital humanities areas, data curation areas, technical areas, and specific technologies and tools, especially those related to text analysis, markup, data mining, and data visualization.

PAGE 25

Appendix C: Digital Humanities Library Group: Notes for Discussion on a Training Program, Focused on a Digital Project in Collabora tion with a Curator in SASC 2 and Digital Humanities Projects: Special and Area Studies Collections Example Units and Trainings Unit 0: Creating a professional web presence 1. Workshop/training covering creating and cross linking your web presence using: http://ufdc.ufl.edu/AA00021235/00001/pdf a. Google+ account (for presence and Google Hangouts) b. Academia.edu c. LinkedIn d. Zotero (for your citations, groups, and more) Unit 1: Project Management and Collaborative Roles 1. Training: Project Management: a. http://library.ufl.edu/pers/ProjectManagementTools.htm b. Sarah Bleakney and David Nessl, PM experts, may be willing to do workshops c. Base camp training (Sarah Bleakney, contact to ask on this and Qualtrics for project assessment) 2. Training: Defining Team Roles and Supporting Collaboration with Project Charters a. Library Liaison Project Teams: http://ufdc.ufl.edu/AA00017119/00021/pdf b. Project Charters: http://ufdc.ufl.edu/AA00017119/00015/pdf Unit 2: Orientation to Special & Area Stud ies Collections (with Archives) and Digital Collections 1. Training: Special & Area Studies Collections Orientation a. Orientation: curators as core partners and developing collaborative goals that support curatorial needs and all other project participants; con cerns and orientation to reviewing, researching, and other aspects of using materials 2. Training: Curator Talk on Digital & Physical Collections a. Example: Baldwin, http://ufdc.ufl.edu/AA00013900 b. Example: Africa n Studies, http://ufdc.ufl.edu/IR00003162 3. Training: Collection Level Description Introduction to EADs a. http://ufdc.ufl.edu/UF00091724 Unit 3: Digital Project P lanning, Digitization, and Production Management 1. Training: Digital Project Planning and Management a. Digital Collection Project Planning, project proposal form: http://ufdc.ufl.edu/l/AA00014532/00001/downloads b. Planning and Managing Digital Projects: http://ufdc.ufl.edu/l/IR00000812/ c. Copyright Concerns for Digital Collections: Individual Materials, Collections and Transformative Works, Orphan Works; Rights Statements: http://ufdc.ufl.edu/AA00007596/00002/pdf d. Digital Preservation: http://ufdc.ufl.edu/IR0000 0449/00001 2 This is based on a similar format for the DMCT F: http://ufdc.ufl.edu/l/AA00014835/00039/pdf

PAGE 26

2. Training: Digitization for Access and Preservation a. Digitization with the dLOC Manual: http://ufdc.ufl.edu/AA00002865 b. Metadata Guide (with core elements): http://ufdc.ufl.edu/AA00002864/ c. File naming: http://ufdc.ufl.edu/l/AA00016465/00001 d. Using a Flatbed scanner: http://ufdc.ufl.edu/l/UF000958 43/00001 Unit 3 A: Alternate/Additional Topics in Digitization & Digital Production Training: Selection, Scanning and Submittal of Government Documents a. http://ufdc.ufl.edu/l/AA00018019/00001 Digitization, http://ufdc.ufl.edu/AA00016215/ a. Metadata Theory and Specifications b. Imaging Specifications c. Structural Metadata and Quality Control Tool d. Archiving and Preservation See example trainings/presentati ons from the dLOC Advanced Training Institute: http://dloc.com/AA00016149/ See example guides for use in additional trainings: http://ufdc.ufl.edu/AA00017119/ Training slides and videos: http://ufdc.ufl.edu/IR00003545/ 1. Training: Introduction to SobekCM's Capabilities 2. Train ing: Submitting and Editing Resource Files and Metadata 3. Training: SobekCM Quality Control Tool and Serial Hierarchy 4. Training: SobekCM Curator Tools and Outreach Unit 5: Possible Trainings for Next Steps with Digital Collections 1. Training: Connecting Digi tal Collections with Collection Development and Management a. Bridging the IR+ Digital Library Gap: http://ufdc.ufl.edu/l/AA00016464 2. Training: Connecting Digital Collections with Exhibits a. Actively Engaging Aca demic & Scholarly Communities in Library Exhibits: http://ufdc.ufl.edu/l/AA00010168/ b. Planning and Mounting Exhibits: http://ufdc.ufl.edu/l/AA00014162/ c. Plan ning and Running Launch Parties and other events 3. Training: Connecting Digital Collections with Library Instruction: a. http://dloc.com/AA00016267/00001 4. Training: Connecting Digital Collections with Promotion & Outreach using Search Engine Optimization and Wikipedia a. http://ufdc.ufl.edu/l/AA00008692/ 5. Training: Connecting Digital Collections & Student Produced Research for the Digital Collections a. Developing Intellectual Infrastructure: http://ufdc.ufl.edu/l/AA00016467/00001 b. Enhancing Metadata and Creating Context: http://ufdc.ufl.edu/l/AA000160 41/ 6. Training: GIS and Mapping 7. Training: TEI

PAGE 27

a. Including oxygen software for markup encoding, TEI encoding practices, and TAPASProject for online hosting, archiving, and user access 8. Workshop: a. Writing a news or press release for a digital humanities project b. Creating Conference and Poster Proposals for Digital Projects