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2014 Project Ceres Proposal Form USAIN Digital Libraries & Preservation Committee Deadline for submissions: February 14, 2014 Project Title: University of the Virgin Islands and University of Florida collaborati on: digitization for preservation Date submitted: February 14, 2014 Application Submitted By Uni versity/Organization name: University of Florida (UF) and Univer sity of the Virgin Islands (UVI) Submitted By (Individual Names): Valrie Minson, UF Ashley Till, UVI Emails & contact information: Valrie Minson, firstname.lastname@example.org University of Florida Marston Science Library 444 Newell Drive Gainesville, FL 32611 352.273.2880 352.392.4787 Ashley Till, Ashley.email@example.com University of the Virgin Islands St. John Academic Center, St. Th omas Ralph Paiewonsky Library #2 Brewers Bay St. Thomas, VI 00802 340.693.1585 340.693.1369 If more than one name, indicate w ho is the PI or primary contact: Valrie Minson Brief Project Description (abstr act of 100 words or less): The University of Florida (UF) in partnership with the University of the Virgin Islands (UVI), an Historically Black College or University (HBCU), r equests $12,000 to digitize and make available print materials published between 1962 to 1988 and essent ial to the study of Caribbean History and Economics of Agriculture. We are submitting with the application a series-level bibliography of materials to be digitized and, submitted at the co mpletion of the proposal year, will also create a comprehensive bibliography of materials available for future digitization. Is this a ___ Tier 1 or (X) Tier 2 proposal? Tier 2 Is this a (X) New Pr oject_____ continuation? New
If continuation, please list the title of th e original project and provide a brief summary/description of the previous project. Were yo u part of that previous project, if so describe your role? Is this project related to a previous USAI N-NEH Agriculture Bib liography Project? No If Yes, please describe the project and your role in the previous project: Scope of the Collection Years of coverage: 1960s 1988_________________ Number of items: 114 items Other (please specify): Experiment Station, Cooperative Extension, Caribbean Research Institute, and other Land Grant publications Format of Original Check all that apply X Text (books, journals, manuscripts, newspapers) X Visual materials (photographs, postcards, slides, etc.) Microfilm Other formats (please specify): _______________________ ____________ 1 Duplication of Effort Content has not been previously digitized Content is not under consideration for digitization by another entity X Other (please specify): Most content has not been previously digitized; however, UVI will enhance the metadata of 22 titles previously digitized. These titles are identifi ed within the spreadsheet. 2 Intellectual Rights X Source materials are in the public domain University/State Agency owns or has in tellectual property rights to the content University/State Agency has acquired permissions in perpetuity (or for long-term) from owner University/State Agencys use of content can be justified under fair use guidelines and the University/State Agency is able to control online access Intellectual property rights/ownership issues need further investigation Summarize here or on attached pages 3 Target Audience(s) X Existing demand by an identifiable audience (please specify): Agricultural researchers, economics and rural life researchers, plant scientists, agricultural historians, Caribbean historians, Marine biology, and more Current level of use of the existing collection (please specify): ______________ ________________________________________________________________ 4 Significance of Project/Value and Demand Check all that apply X Complements existing collection strengths or fills gap in existing virtual collection Contributes to the development of critical subject mass of digital materials in areas of strong demand X Content is unique, rare, or difficult to access Results in a reduction in handling of fragile material Protects materials at high risk of theft or mutilation
Addresses material that is deteriorating X Incorporates value-added services that enhance usability (e.g., through new search capabilities, integration of formats, links to other materials, the ability to manipulate images and text, or study material in new ways) Generates economies (e.g., by eliminati ng the need to acquire resources, freeing up staff time, etc.) X Other (please specify): This project is important as creates a partnership between UF and UVI. We hope this model will be replicated with future partnerships including Fl orida A&M (Florida 1890 HBCU) and University of Puerto Rico at Mayaguez (Associated Territories), both of which have a wealth of agricultural informati on unavailable to researchers. ATTACH OPTIONAL LETTERS OF SUPPORT FOR PROJECT 5 Source Materials and Metadata X Collection Cataloged? Yes X If so, describe cataloging available: MARC, CONSER standard, local catalog X OCLC describe cataloging available: MARC, CONSER standard X Metadata plan is in place, adheres to national standards, and recognizes local constraints Metadata issues need further investigation X Source Materials can be safely digitized and will produce good quality digital output 6 Resources and Funding X Internal funding available to cover project. No. ___________________________________ X External funding available to cover project. No
TITLES AGRICULTURAL ECONOMICS An econometric analysis of life expectancy An economic survey of family farms on St. Croix, Virgin Islands, 1953. A plan for higher education on St. Croix, U.S. Virgin Islands "Aliens in the United States Virgin Islands : temporary workers in a permanent economy" Annual report Agricultural Experiment Station [and] Cooperative Extension Service Annual report Caribbean Research Institute Alphabetical listing of organizations and individuals involved in agricultural research and development in eastern (and other regionally selected) Caribbean countries "Our troubled environment can we save it?" : Proceedings of the Conference on the Virgin Islands Environment, May 10 & 11, 1974, Frenchman's Reef Hotel, St. Thomas, U.S. Virgin Islands Annual Agriculture and Food Fair of the Virgin Islands. Annual report Agricultural Experimant Station [and] Cooperative Extension Service. U.S. Virgin Islands history and culture. Bulletin Virgin Islands, Agriculture and Food Fair. Caribbean agricultural research management : implementation and evaluation workshop Caribbean Research Institute College of the Virgin Islands : our first 22 years, 1962 1984 College of the Virgin Islands catalog / College of the Virgin Islands College of the Virgin Islands Phase I : a report to the Governor and the Legislature on the period of interim administration, March 16 to August 7, 1962 Conservation and Caribbean regional progress Consumer expenditure patterns : a survey of St. Thomas, U.S.V.I., 1975 1976 "Cottage industries in the U.S. Virgin Islands : a glossary of home based business opportunities" Covicrier [College of the Virgin Islands Caribbean Research Institute Excerptor] CVI [yearbook] : College of the Virgin Islands, U.S. Virgin Islands.
Data on the Virgin Islands of the United States : growth and change : a workbook for long term planning Ecology and potential economic importance of shrimp of the genus Acetes in the Caribbean Factors constraining growth of microstate economies Faculty profile College of the Virgin Islands Fruits and vegetables production and consumption potentials and marketing problems in the U.S. Virgin Islands Higher education in the micro state : a theory of raran society History and development of Senepol cattle Institutional and social bases of rural development : two French 'villages' in St. Thomas, Virgin Islands Institutional data summary Land grant programs in action : College of the Virgin Islands. Marketing potential for livestock products in the U.S. Virgin Islands Microstate studies Potential returns from goat and sheep enterprises in the U.S. Virgin Islands Proceedings of a seminar on forecasting in microstate economies Profitability of beef production in St. Croix, U.S. Virgin Islands Profitability of dairy farming in St. Croix, U.S. Virgin Islands "Profitability of hog production in the U.S. Virgin Islands" Profitability of poultry production in the U.S. Virgin Islands Proceedings Virgin Islands Research Needs Conference, April 24, 1973 Project report on selected cases of farm production/marketing services and systems in the Eastern Caribbean Prospects for growing grapes in the U.S. Virgin Islands Quarterly Report Caribbean Research Institute Report of the Virgin Islands Agricultural Experiment Station Report of the work done by the Agricultural Experimental Station in St. Croix during the year from the 1st July 1911 to the 30th June 1912
Report to the Governor of the United States Virgin Islands on the reconstruction of the agriculture economy of St. Croix Senepol cattle : proceedings, International Senepol Research Symposium Small scale agriculture in the United States Virgin Islands, 1930 1983 SOILS, CROPS AND ATMOSPHERIC Assessing your pastureland to protect water quality / by Julie Wright and Olasee Davis Avocado production & marketing / by Chris Ramcharan, Clinton George, George Morris Citizens' handbook : Virgin Islands water law Gardeners' factsheet Gardening in the Virgin Islands General overview of hydrology and the analysis of the rainfall data : presented at Hydrology Mini Seminar #1 March 26, 1986 Grain sorghum and forage : production and utilization potential in St. Croix, U.S. Virgin Islands Ground water records for St. Croix, U.S. Virgin Islands, 1969 1973 Growing banana and plantain in the Virgin Islands Okra : a beloved Virgin Pasture brush weed control in the Virgin Islands Pasture establishment in the U.S. Virgin Islands Production of sweet potato seedlings at the Virgin Islands Experiment Station. Sea Island cotton in St. Croix Sorghum in the Virgin Islands Sorrel production & marketing in the U.S. Virgin Islands Sugar cane in St. Croix. The banana root borer and its control Integrated pest management fact sheet ; Integrated pest management fact sheet ; no. 1. Virgin Islands fruits and vegetables : recipes.
Virgin Islands grain and forage sorghum performance trails in 1976 1977 Technical bulletin ; Technical bulletin (College of the Virgin Islands. Agricultural Experiment Station) Virgin Islands perspective V.I.P. : agricultural research notes V.I.P. Agricultural research notes U.S. Virgin Islands history and culture. U. S. Virgin Islands history and culture. Virgin Islands tomato pepper and eggplant variety trials in 1978 1979; Virgin Islands Agricultural Experiment Station Technical Bulletin Yield performance of selected vegetable varieties in the U.S. Virgin Islands, 1988 1992 The Caribbean Research Institute, 1965 1975 : a tenth anniversary report The decline of agriculture and projection of the number of farm units in the United States Virgin Islands The dynamics of striking the balance among conservation, recreation, and business development needs in the U.S. Virgin Islands The economic impact of Section 1 of Bill 14 0411 (Act 4740) The Inter Virgin Islands Conference : a study of a microstate international organization The Journal of the College of the Virgin Islands Truck crop insect pests in the Virgin Islands and methods of combating them FORESTRY AND NATURAL RESOURCES Assessment of aquaculture in the Eastern Caribbean ... : a pilot study of: Antigua, Barbados, Dominica, Montserrat, St. Lucia and St. Vincent / by James Rakocy, John Hargreaves Distribution and management of Caribbean sea turtles Effects of dredging at Great Cruz Bay, St. John Effects of various factors on the sizing of rain water cistern systems Energy self sufficiency and the Virgin Islands : proceedings of a conference Handbook for Insect Study Land use, runoff and recharge on selected watersheds in the U.S. Virgin Islands Leatherback turtles Leeward breezes
Maintenance of cistern water quality and quantity in the Virgin Islands Marine archaeology in the Eastern Caribbean : proceedings. Microbial analysis of domestic cistern water in the U.S. Virgin Islands Microbial quality of water in old wells and the public distribution system in the U.S. Virgin Islands Nonpoint source pollution in the USVI. Operating efficiencies of package sewage plants on St. Thomas, V.I. : August December 1970 Poisonous and injurious plants of the U.S. Virgin Islands Porous paving : a low impact development practice for the V.I Proceedings Conference on Recent Developments in United States Offshore Areas Relations at the College of the Virgin Islands, St. Thomas Campus, U.S. Virgin Islands, March 27 and 28, 1981 Proceedings Conference on Sharing Caribbean Resources for Instruction and Research, College of the Virgin Islands, March 17 19, 1969 Virgin Islands birdlife : getting to know birds and where they live Virgin Islands forestry research : a problem analysis RURAL LIFE Breads Conservation in the eastern Caribbean : proceedings of the first eastern Caribbean conservation conference Cultural and social aspects of agriculture in St. Croix Culturally enriching activities of the College of the Virgin Islands Native Recipe Out of thin air. Papers presented at the Twentieth Conference of Caribbean Historians The Expanded Food and Nutrition Education Program. The family in the Caribbean : proceedings of the First Conference on the Family in the Caribbean, St. Thomas,Virgin Islands, March 21 23, 1968
Virgin Islands Cooperative Extension Service: a model for technology transfer systems in the caribbean Virgin Islands holiday cooking What's the Virgin Islands' future? : urban sprawl or smart growth. CURRENTLY DIGITIZED ENHANCE METADATA: Virgin Islands Agriculture and Food Fair Olasee Davis articles Annual Agriculture and Food Fair of the Virgin Islands Agrifest UVI research Report, Agricultural Experiment Station and Cooperative Extension Service, College of the Virgin Islands Fruits and vegetables Whither agriculture on St. Croix? 12th Annual Agriculture and Food Fair of the Virgin Islands Virgin Islands Agriculture and Food Fair "A Tradition of Agricultural Excellence" Agrifest Virgin Islands Agriculture and Food Fair 25th Annual Virgin Islands Agriculture and Food Fair Commercial Pesticide Applicators Manual: Agriculture Animal Commercial Pesticide Applicators Manual: Agriculture Plant Eco educational tours
Revised DRAFT Budget information, Tier 2 proposals Project Ceres 20 November 2013 Delserone PROJECT CERES Tier 2 Project Budget Form Tier 2 funds are designed to assist recipients to initiate large scale digitization/preservation projects, while also completing a comprehensive bibliography to inform ongoing work. Tier 2 awards range from $7,000 to $12,000. Important note regarding potential multi year projects: Although multi year funding is not directly offered, applicants undertaking larger projects may frame their proposals as potential multi year projects, with the understanding that continuous funding is not guaranteed. Proposals for subsequent year funding will be considered along with all other Project Ceres proposals for a given year. BUDGET JUSTIFICATION Expense Category* Cost Matching Funds* Additional Details Personnel $4,807 $11,530 Cost: 2 OPS students Match: UF/UVI personnel Equipment 0 Hardware $5,318 2 flat bed scanners 2 computers/monitors Software 0 Miscellaneous $1,405 Shipping, insurance, travel There is an expectation that the institution will provide a match (in funds or in kind) equivalent to the amount of the award. *Please indicate what additional resources are available to cover project expenses: UF plans to provide the following cost share to complete the digitization project successfully: Acting Associate Chair of Marston Science Library and Project PI, Val Minson (3% of wages/fringe totals $2,692), International Documents Librarian, Chelsea Dinsmore (2% of wages/fringe totals $1,715), IT Senior and Head of Digital Development and Web Unit, Mark Sullivan (2% of wages/fringe totals $1,922), and Digital Humanities Librarian, Laurie Taylor (2% of wages/fringe totals $1,699). UVI plans to provide cost share for oversight of the scanning processes and supervision of student employee by Librarian III, Ashley Till (5% of wages/fringe totals $3,502). Is there external funding available? Yes No X If yes, list source(s) and amount(s):
University of the Virgin Islands and University of Florida collaboration: digitization as preservation University of Florida in partnership with University of Virgin Islands Budget Narrative Personnel USAIN Request ($4,807): Costs for OPS temporary student employee (at UF) to assist in the creation of the UVI bibliography for materials related to this project are requested as follows: ($9.50/hour for 151 hours plus fringe benefits at 4.6% totals $1,500). Additionally, UVI will employ an OPS temporary student employee ($8/hour for 384 hours plus fringe benefits at 7.65% totals $3,307) to support scanning and other related processes for digitizing selected materials at UVI. Personnel Cost Share ($11,530): UF plans to provide the following cost share to complete the digitization project successfully: Acting Associate Chair of Marston Science Library and Project PI, Val Minson (3% of wages/fringe totals $2,692), International Documents Librarian, Chelsea Dinsmore (2% of wages/fringe totals $1,715), IT Senior and Head of Digital Development and Web Unit, Mark Sullivan (2% of wages/fringe totals $1,922), and Digital Humanities Librarian, Laurie Taylor (2% of wages/fringe totals $1,699). UVI plans to provide cost share for oversight of the scanning processes and supervision of student employee by Librarian III, Ashley Till (5% of wages/fringe totals $3,502). Hardware USAIN Request ($5,318): The project team plans to have UVI purchase (2) Epson Workforce DS 50000 Color Flat bed Scanners (totals $2,998), (2) Dell XPS 8700 Computers with monitors (totals $2,076), and $244 for shipping and insurance for equipment to reside at UVI. Software: The project will use SobekCM, an open access content management system that is free of cost. Miscellaneous USAIN Request ($1,405): The project PI plans to travel to the Virgin Islands to finalize the creation of the comprehensive bibliography. Many of the items to be included in the bibliography are located at the Territorial Archives and are not currently cataloged. Travel costs include airfare ($550), hotel ($180/night X 3 nights totals $540), car rental ($45/day X 3 days totals $135), daily meals ($36/day X 5 days totals $180).
The Foundation for The Gator Nation An Equal Opportunity Institution College of Liberal Arts & Sciences 4008 Turlington Hall Department of English PO Box 117310 Gainesville, FL 32611 352-392-6650 352 392 0860 Fax Valrie Minson Agricultural Science Librarian Marston Science Library University of Florida P.O. Box 117011 Gainesville, Florida 32611-7011 7 February, 2014 Dear Ms. Minson: I write to offer my strongest support for th e University of Virgin Islands land grant digitization project to preserve and enable access to land grant publications. These materials include studies of contemporar y and historical agriculture addressing such issues as development, sustainability, and hunger and involving specific crops such as sorghum, bananas, and cattle. The collection also re flects the multi-disciplinarity of land grant institutions as it includes rese arch reports, conference proceedi ngs, and other publications also on economics, politics, archeology, and history. They illuminate the critical connections between agriculture, economics, and social de velopment. They constitute important historical and scientific doc uments concerning the Caribbean region and the United States; they are of great value to f aculty in the United States, the Caribbean, Latin American and beyondand to scholars in a wide variety of disc iplines, including African American Studies, Caribbean Studies, and US History. They will be of particular interest to historians of science, economics, and agriculture. I am very excite d about this collection because my father, who just retired as history professor, did extensive research on agricu ltural experiment stations in the 1960s, ranging from Wisconsin to Florida. Howe ver, at that time the US Virgin Islands were literally not on the map for this research. It is a terribly important development that US historians now consider University of the Virgin Islands and its critical re search as part of the conversation and data set, so to speak, when they examine agricultural history and the particular role of extension and experiment statio ns because these have been so critical to the development of the US economy and the professi onalization of related biological disciplines and sub-disciplines. Making Experiment Station, Cooperative Ex tension, and other land grant materials digitally availableopen accessthrough the Univer sity of Florida Digital Collections and the Digital Library of the Caribbean, as we ll as developing a comp rehensive bibliography, will be an excellent means to disseminate histor ical information about land-grant colleges. The project will strengthen all in stitutions involved: the University of the Virgin Islands, the University of Florida, and the Digi tal of Library of the Caribbean ( www.dLOC.com ). The
The Foundation for The Gator Nation An Equal Opportunity Institution grant is particularly appropr iate because it supports a long and profound relationship between these three institutions. The University of Flor ida and the University of the Virgin Islands partnered to develop the model for the Digital Library of the Caribbean over a decade ago and, under the leadership of Judith Rogers, th e UVI has taken a leadership role in the executive board of the Digital library of the Caribbean ever since. As a result, there are already a significant number of UVI materials on agriculture and othe r areas in dLOC. The grant will support the developm ent of much larger coll ection both by contributing a significant number of new sources to dLOC a nd also by providing a bibliography or roadmap for further collection development. Moreover, because dLOC has made agricultu re a priority, UVI materials will receive a larger and international readership. dLOC currently has a colle ction of well over 500 agricultural documents and photogr aphs addressing a wide range of agricultural issues from the economics of plantation agriculture in the seventeenth and eighteent h centuries to urban agriculture in post-earthquake Ha iti. The resources address a nd originate from a large number of countries, including Jamaica, Haiti, Cuba the Dominican Republic, Guadeloupe, Trinidad, Honduras, Guatemala, Mexico, El Salvador, and Aruba. They have been produced by governments, universities, regional organizations the United Nations, and US agencies such as USAID. UVI materials will contribute to and benefit from their presence in this international and multi-organizational collecti on because researchers from across the United States, Latin America, and the Caribbean will us e them and place them in relation to this the history and contemporary challenges of this larger complex region. Sincerely, Leah R. Rosenberg
Florida International University I 11200 SW 8th Street I GL 225A I Miami, FL 33199 Phone: 305.348.3008 I Email: firstname.lastname@example.org February 12, 2014 Dear USAIN Digital Libraries & Preservation Committee, I am pleased to offer this letter on behalf of the Digital Library of the Caribbean (dLOC) Scholarly and Executive Boards. dLOC began in 2004 as a collaboration between the University of Florida, University of the Virgin Islands and Florida International University. In the last 10 years, dLOC has developed relationships with more than 35 partners in the Caribbean and the US, and the project has transitioned to a sustainable program with institutional funding and membership dues providing access to more than 2 million pages of content online and an average of over 1 million page views monthly. As the Director of the Digital Library of the Caribbean, I enthusiastically encourage CERES to support the collaborative project between the University of Florida (UF) and the University of Virgin Islands (UVI) with the digitization of their Experiment Station, Cooperative Extension, and other land grant publications. Once digital, the materials would be placed in dLOC and available for all to access. And, in addition to the online collection, the project partners will create a comprehensive bibliography of publications published between 1890 and 1988. In my role with dLOC, I answer many of the reference questions from our users. We often refer patrons to UVI in search of materials which are only available locally. Providing free access to these resources directly in dLOC will enable ensure preservation and provide access to many more scholars working on the Virgin Islands. I thank you in advance for your consideration of this important project, and I look forward to helping to promote the results of this collaboration. Sincerely, Brooke Wooldridge Project Director, dLOC