The Ins and Outs of Job Hunting for Library Positions - An Insider's Perspective, to be presented for the ALA JobLIST Pl...

MISSING IMAGE

Material Information

Title:
The Ins and Outs of Job Hunting for Library Positions - An Insider's Perspective, to be presented for the ALA JobLIST Placement Center at the 2014 ALA Midwinter Meeting
Physical Description:
Presentation Slides
Language:
English
Creator:
Keith, Brian W.
Publisher:
ALA Midwinter Meeting
Place of Publication:
Philadelphia, PA
Publication Date:

Notes

Abstract:
The Ins and Outs of Job Hunting for Library Positions - An Insider's Perspective, to be presented for the ALA JobLIST Placement Center at the 2014 ALA Midwinter Meeting

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
Applicable rights reserved.
System ID:
AA00019454:00001

Full Text

PAGE 1

The Ins and Outs of Job Hunting for Library Positions An Insider's Perspective ALA JobLIST Placement Center 2014 ALA Midwinter Meeting

PAGE 2

Brian W. Keith Associate Dean for Administrative Services and Faculty Affairs George A. Smathers Libraries University of Florida

PAGE 3

All of these slides are posted at http://ufdc.ufl.edu/AA00019454

PAGE 4

UF Libraries employment page: http://www.uflib.ufl.edu/pers/careers.htm

PAGE 5

What will we cover? 1. Overall Advice 2. Where to Find Job Postings 3. Search Committees and Hiring Authorities 4. Recruitment Process 5. The Job Posting 6. Your Application 7. Preparation for the Interview 8. The Interview 9. Post Interview 10. References 11. Closing Thoughts on Improving Your Odds

PAGE 6

Disclaimers Too much to thoroughly cover everything in the time permitted But, links to additional sources are provided throughout

PAGE 7

Disclaimers My examples will be largely drawn from a large academic library at a large public university But, my belief is the examples and advice will translate to other types of institutions

PAGE 8

Disclaimers But, knowledge, preparation and technique will improve your odds

PAGE 9

Overall Advice This market means more deliberate recruiting Many libraries are shrinking Which positions to post Distinguishing between minimally, well, very well, ideally and overly qualified Selecting a candidate to hire

PAGE 10

Academic Libraries Recruitment Efficacy and Outcome Study http://www.uflib.ufl.edu/recruitmentstudy Review the Professional Librarian searches for the representation of: Working Titles Specialists

PAGE 11

Overall Advice Determine your salary requirements, and apply accordingly Trailing partner considerations? Refer to the ARL Salary Survey or others

PAGE 12

Overall Advice The fewer the better The better the better

PAGE 13

Overall Advice Develop your message How your qualifications (uniquely) match the job Why the job makes sense for you Do not rely on the search committee to determine the above on their own Deliver your message Application materials, interview, reference selection, etc.

PAGE 14

Overall Advice Deliver your message Application materials, interview, reference selection, etc.

PAGE 15

Overall Advice Take advantage of the unique opportunity afforded by your cover letter

PAGE 16

Overall Advice

PAGE 17

Overall Advice Engagement Enthusiasm Leadership (NOW!)

PAGE 18

Overall Advice Consider your employment alternatives Possible references: www.simmons.edu/gslis/careers/lis.php www.ala.org/ala/educationcareers/careers/librarycareerssite/home.cfm

PAGE 19

Reference ALCTS e Forum: Job Hunting: A Conversation About How To Do It Well (5/4 5/5/11) Led by Tiffany Eatman Allen, and Erica Findley Archive: http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/e forum/0504job.cfm

PAGE 20

Reference In the Library with the Lead Pipe What Not to Do When Applying for Library Jobs (Group post) http://www.inthelibrarywiththeleadpipe.org/2009/what not to do when applying for library jobs/ Quintessential Careers Career Resources Toolkit for Job Seekers http://www.quintcareers.com/career_resources.html

PAGE 21

Reference ALA JobLIST Career Development Resources http://joblist.ala.org/modules/jobseeker/controller.cfm San Jos State University School of Library & Information Science http://slisweb.sjsu.edu/resources/career_development/

PAGE 22

Reference Jeannette Woodward (ALA Editions) http://www.alastore.ala.org/detail.aspx?ID=3295 ALA Placement Center Conference Services http://www.ala.org/ala/aboutala/offices/hrdr/placementservice

PAGE 23

Reference Betsy Simpson, University of Florida ALA Carroll Preston Baber Research Grant Slides from 2011 presentation available at: http://www.ufdc.ufl.edu/IR00000459

PAGE 24

Reference Candice Benjes Small, Eric Ackermann, and Gene Hyde Virtual presentation at ACRL 2011 is available at: http://www.learningtimes.net/acrl/2011/job hunting what search committees want you to know/ Conference paper available at: http://www.ala.org/acrl/sites/ala.org.acrl/files/content/conferences/confsandpr econfs/national/2011/papers/job_hunting.pdf

PAGE 25

Posting Sites Regional/Consortia Professional Associations Electronic Mailing Lists

PAGE 26

Posting Sites ARL Joblist http:// www.arl.org/resources/careers/positions/index.shtml ALA Joblist http ://joblist.ala.org / The Chronicle http ://chronicle.com/jobCategory/Library information sciences/58 / LibGig http :// libgig.com LISJobs.com http ://www.lisjobs.com /

PAGE 27

Posting Sites Lists of posting sites available at: http:// slisweb.sjsu.edu/resources/career_development/jobsearch_resources.htm http://www.libraryjobpostings.org / Academic Libraries Recruitment Efficacy and Outcome Study (see venues) http://www.uflib.ufl.edu/recruitmentstudy

PAGE 28

Posting Sites Tools for m anaging your search: Aggregators for example: www.indeed.com RSS Feeds for example: www.LibWorm.com

PAGE 29

What you need to know about search committees Selection is weeding out Assessing qualifications takes 2 forms 1. Measurement Years of experience Educational credentials 2. Judgment or inference Good colleague? Inventive?

PAGE 30

What you need to know about search committees They have limited means to learn about you and use those to learn different things Documents CV or Resume Cover Letter References Interview Sessions Presentation (Do not underestimate the importance of this!) Your interactions with staff

PAGE 31

What you need to know about search committees Members: They are conscientious They are likely to be intelligent They likely have a stake in the position and, therefore, the search

PAGE 32

The Recruitment Process Advertise Application Period Assess Applications Telephone Interview(s) Assess Applications Reference Checks Assess Applicants On Site Interview(s) Assess Applicants Job Offer(s)

PAGE 33

The Recruitment Process The typical is 3 6 months from application to offer with periods of little or no activity apparent to applicants

PAGE 34

The Job Posting Read it and assume it was written deliberately by intelligent people with a real stake in finding the right person for this position Assess 1. Deadline 2. Salary and location 3. Qualifications Required v. Preferred 4. Responsibilities 5. Interesting?

PAGE 35

The Job Posting Submit all of the required information in the requested format

PAGE 36

The Job Posting Please: Cite works used in developing any essays or opinion pieces Observe word limits and other instructions

PAGE 37

The Job Posting Sample Position Vacancy Announcement

PAGE 38

The Job Posting short ad v. full ad Make sure you have the full advertisement

PAGE 39

Your Applicant Submission These documents are your representative to the screening committee Tailor these documents to information in the posting

PAGE 40

Your Applicant Submission How is your submission used and how are you assessed by the Search Committee or Hiring Authority? Sample Criteria Chart

PAGE 41

Your Applicant Submission Grammar, punctuation and decorum in all documents and communication are critical (Short documents but very time consuming) Aim for succinct Enthusiasm preferred

PAGE 42

Your Applicant Submission Cover Letter Use correct address information Refer to the correct position, including requisition number, in the subject line

PAGE 43

Your Applicant Submission Cover Letter Use the opportunity to deliver your message This is your narrative Can be up to 1 or 1.5 pages

PAGE 44

Your Applicant Submission Narrative Explain your interest why this position is a good move for you Clearly connect your qualifications to the unique job why you are a good bet for them and will contribute shows thoughtfulness and understanding

PAGE 45

Your Applicant Submission Narrative Explain your career or personal path

PAGE 46

Your Applicant Submission Narrative Address Significant changes in job types or institution types Breaks in employment Frequent or numerous job changes

PAGE 47

Your Applicant Submission Narrative How have your experiences improved your suitability for this position? How have you stayed current? How have you credentialed yourself?

PAGE 48

Your Applicant Submission Narrative A different Industry A different Professional Level While in School Through your Professional Service

PAGE 49

Cover Letter Links Making Your Cover Letter Work For You http://liscareer.com/allenmurray_coverletters.htm Cover Letters, Resumes, and Interviews, Oh My! http://mrlibrarydude.wordpress.com/2011/04/20/cover letters resumes and interviews oh my/ Avoid These 7 Killer Cover Letter Mistakes http://career advice.monster.com/resumes cover letters/cover letter tips/Avoid 7 Killer Cover Letter Mistakes/article.aspx Your Applicant Submission

PAGE 50

Cover Letter Links Open Cover Letters anonymous cover letters from hired librarians & archivists http://opencoverletters.com/ Your Applicant Submission

PAGE 51

Cover Letter Links The Interview Trump Card: The Cover Letter to be presented for the ALA JobLIST Placement Center at the 2014 ALA Midwinter Meeting http://ufdc.ufl.edu/l/IR00003638/00001 Your Applicant Submission

PAGE 52

Your Applicant Submission Curriculum Vitae Resume Primary Audience Academic or professional Business Covers Complete and detailed list of employment, education, trainings, presentations, publications, professional memberships, g rants and fellowships, awards, and honors Education, employment, awards, and accomplishments

PAGE 53

Your Applicant Submission Curriculum Vitae Resume Length Unlimited 1 2 pages Format List of Lists A list of accomplishments including facts, figures, measurements, etc.

PAGE 54

CV and Resume Provide links to publications, web content, etc. Do not include personal information or photographs Use an appropriate font and color

PAGE 55

CV and Resume Links http://www.careerrocketeer.com/category/resumes Crafting a Winning Resume http://liscareer.com/allen_resumes.htm How to Write a Resume http://career advice.monster.com/resumes cover letters/resume writing tips/how to write a resume/article.aspx Writing the Curriculum Vitae http://owl.english.purdue.edu/owl/resource/641/1/ http://jobsearch.about.com/od/cvsamples/Sample_Curriculum_Vitae.htm

PAGE 56

Communication Email Send messages from a suitable address Treat this as professional correspondence Voicemail Message Is it suitable for potential employers?

PAGE 57

Communication Telephone Interviews Have a beverage Do not multitask no typing clicks Prepare, plan and take advantage of this medium

PAGE 58

Online Presence and Branding Social networking Do you control access? Google and Google Alerts ( http://www.google.com/alerts ) Slideshare Scribd List serves

PAGE 59

Online Presence and Branding See: Social networking with a brain: a critical review of academic sites, Kim Leeder http://www.inthelibrarywiththeleadpipe.org/2008/social networking with a brain a critical review of academic sites/ You: The Online Version, Michael Porter http://www.libraryman.com/blog/2009/10/02/you the online version/

PAGE 60

Preparation for Interview Practice Role play with someone Practice effectively touting your strengths get over being embarrassed Practice discussing (and addressing) your weaknesses

PAGE 61

Preparation for Interview Practice Prepare for common interview questions (the internet abounds with lists) Assess and work on your interview weaknesses Learn as you go on interviews through self assessment

PAGE 62

Preparation for Interview Prepare for the 6 things interviewers want to know 1. Do you have the necessary skills, knowledge and abilities? 2. Do you have the untrainable attributes? Attitude Aptitude Motivation 3. Will you fit in? (Personality)

PAGE 63

Preparation for Interview Prepare for the 6 things interviewers want to know 4. Do you understand the job and its purpose? 5. How do you compare to other applicants? 6. Do you want the job and will you stay?

PAGE 64

Preparation for Interview For recent MLS graduates, in particular: Convey your maturity Show your flexibility

PAGE 65

Preparation for Interview If you have another degree type, in particular: Convey you get libraries

PAGE 66

Preparation for Interview For changes in library types, in particular: Convey you get their type

PAGE 67

Preparation for Interview Learn about the organization (do your homework) Key people Services and products Patron/Student population Size Structure University/Parent Organization Peer organizations Latest news

PAGE 68

Preparation for Interview Learn about the organization (do your homework) Basics of the catalog What databases are available Results Avoiding embarrassing gaffes Making a positive impression

PAGE 69

Preparation for Interview Learn about the position What it does How it fits into the organization Status Faculty Tenure Accruing What do those mean? Additional expectations for the position Scholarship (Publishing) Service

PAGE 70

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Why is this position available? Expectations for the position? from various stakeholders, including supervisor Are there opportunities for (advancement) learning and professional growth?

PAGE 71

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews What are they looking for as far as candidate attributes?

PAGE 72

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Questions for interviewers or others might include: What do you like best about the institution? What do you like most about your position here? What was your background? Where did you go to school?

PAGE 73

Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews could bring up?

PAGE 74

Preparation for Interview Do not ask about salary or benefits, first.

PAGE 75

Preparation for Interview Balance your enthusiasm for professional development activities Do not ask how soon you can take your first sabbatical

PAGE 76

Preparation for Interview How will you get around campus, from the airport, etc.? Ask if not discussed Stake out the location and parking before the day of the interview Communicate any special needs

PAGE 77

Preparation for Interview Learn who you will be meeting with Review the itinerary if not offered, inquire Make some assumptions as to why individuals or groups are on the schedule and plan for what they may want to know and what you might learn from them

PAGE 78

Preparation for Interview Sample Interview Itinerary

PAGE 79

Preparation for Interview If there is a presentation, solicit reasonable information or clarification regarding: Audience affiliation expertise level Topic Media

PAGE 80

If there is a presentation Put appropriate effort into it Cover the topic Incorporate relevant information about the institution Be prepared for technical glitches

PAGE 81

If there is a presentation Practice Plan based on time limit and provide for Q&A Answer questions Involve Engage audience

PAGE 82

The Interview Appearance Fresh and rested Alert Listen Do not smoke or smell like smoke Dress for the position, lean towards conservative Relax Your talent got you here

PAGE 83

The Interview Conduct Indicate where your previous training or experience applies Attitude and demeanor are as important as responses to questions

PAGE 84

The Interview Conduct Be polite to everyone Interested and show it with body language and feedback to interviewer Lean forward Maintain eye contact Nod your head

PAGE 85

The Interview Conduct Effective answers to questions Be positive about your qualifications Describe how your qualifications relate specifically to this job Mitigate weaknesses with your strengths Avoid judgmental or negative remarks about previous employers

PAGE 86

The Interview Conduct Effective answers to questions Be brief but thorough in your communications Use specific examples from your experience to illustrate your points whenever possible Be sincere and direct

PAGE 87

The Interview Conduct Humor Appropriate No reference to violence (or bombs or guns) or sex at all

PAGE 88

The Interview Conduct Be honest Be on guard Ask great questions

PAGE 89

The Interview Conduct Enjoy yourself, people are going to be really nice to you

PAGE 90

The Interview Conduct Meals Purpose?

PAGE 91

The Interview Conduct Meals Purpose More relaxed setting Can assess fit, and how well rounded Opportunity to observe curiosity about position, institution or community

PAGE 92

The Interview Conduct Meals Manners Drinking

PAGE 93

The Interview Honestly, but diplomatically, address issues in your employment history: Gaps Demotions Terminations

PAGE 94

The Interview For all phases and sessions It is better to ask for clarification for a question or take a moment to think than to give an irrelevant or unnecessarily incorrect answer If you cannot answer specifically, communicate how you would get that information

PAGE 95

The Interview For all phases and sessions Get across your message Do not count on the interviewer to do a great job

PAGE 96

The Interview In Summary Strive to express these sought after qualities: Communications and Interpersonal Skills Intelligence and Aptitude Enthusiasm and Energy Flexibility Leadership Maturity

PAGE 97

The Interview Links Interviewing: At a Glance http ://www.crc.ufl.edu/students/studentInterviewGlance.html 25 Weirdest Interview Questions of 2011 http :// jobs.st701.com/career resources/index.php?c=article&aid=37982&title=25 weirdest job interview questions of 2011

PAGE 98

The Interview Links First Impressions, Lasting Impressions: Tips for Job Interviews http://www.ala.org/cfapps/archive.cfm?path=nmrt/footnotes/interview.html Interview Checklist http://www.careeronestop.org/ResumesInterviews/Interviews/Checklist.aspx Interview Advice http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/resreview/interview. cfm

PAGE 99

After the interview Follow up? Definitely if you need to clarify or address an issue

PAGE 100

After the interview In anticipation of an offer, consider Do you want the job? How much would you need to be paid? Partner considerations?

PAGE 101

After the interview In anticipation of an offer, consider How will you negotiate your salary? Reference: Qualifications from advertisement Salary surveys

PAGE 102

After the interview In anticipation of an offer, consider When could you report for work if offered? Notice to current employer Completion of school Move and other personal arrangements What other information do you need: Benefits Relocation assistance, if relevant Trailing partner assistance

PAGE 103

References Cultivate them Work School Professional Service

PAGE 104

References Select according to what the position Coach them Provide a current resume for their reference Share your cover letter and job posting Tell them why you picked them what they speak to

PAGE 105

References Do not send a general (or previously obtained) letter of reference, unless requested

PAGE 106

References Current Employers It is fine to request that your current employer not be contacted unless you are a serious candidate and/or with advanced notice to you Most employers are going to understand and support advancement

PAGE 107

Credential yourself now Seek: Training and education Leadership and service opportunities In order to: Build competencies Prepare for the next job Keep yourself relevant Demonstrate interest Demonstrate aptitude and ability Network

PAGE 108

Credential yourself now Examples: 1. Lead (or contribute meaningfully to) a student group or an important project at work 2. Convert papers or blogs into scholarship 3. Attend professional meetings or discussion groups 4. Attend state, regional or national conferences 5. Join a professional association

PAGE 109

Credential yourself now Incorporate these experiences and accomplishments into your application materials and interviews in a way that enhances your narrative and distinguishes you

PAGE 110

Helpful Links First Time on the Market? (The Chronicle of Higher Education) http://chronicle.com/section/First Time on the Market /146/

PAGE 111

One last piece of advice for interviewing: get sleep eat breakfast and lunch drink coffee

PAGE 112

Thank You and Best of Luck! Brian W. Keith Check out the UF Library Employment website: http://www.uflib.ufl.edu/pers/careers.htm