The Art and Science of Securing a Job in an ARL Library Tenth Annual ARL Leadership Symposium 2014 ALA Midwinter Meeting
Brian W. Keith Associate Dean for Administrative Services and Faculty Affairs George A. Smathers Libraries University of Florida
All of these slides are posted at http://ufdc.ufl.edu/AA00019453
PLEASE submit your feedback on this presentation at https://www.surveymonkey.com/s/R6CJ2Q8
UF Libraries employment page: http://www.uflib.ufl.edu/pers/careers.htm
What will we cover? 1. Overall Advice 2. Where to Find Job Postings 3. Search Committees and Hiring Authorities 4. Recruitment Process 5. The Job Posting 6. Your Application 7. Preparation for the Interview 8. The Interview 9. Post Interview 10. References 11. Closing Thoughts on Improving Your Odds
Disclaimers Too much to thoroughly cover everything in the time permitted But, links to additional sources are provided throughout
Disclaimers My examples will be largely drawn from a large academic library at a large public university But, my belief is the examples and advice will translate to other types of institutions
Disclaimers But, knowledge, preparation and technique will improve your odds
Overall Advice This market means more deliberate recruiting Many libraries are shrinking Which positions to post Distinguishing between minimally, well, very well, ideally and overly qualified Selecting a candidate to hire
Academic Libraries Recruitment Efficacy and Outcome Study http://www.uflib.ufl.edu/recruitmentstudy Review the Professional Librarian searches for the representation of: Working Titles Specialists
Overall Advice Determine your salary requirements, and apply accordingly Trailing partner considerations? Refer to the ARL Salary Survey or others
Overall Advice The fewer the better The better the better
Overall Advice Develop your message How your qualifications (uniquely) match the job Why the job makes sense for you Do not rely on the search committee to determine the above on their own Deliver your message Application materials, interview, reference selection, etc.
Overall Advice Deliver your message Application materials, interview, reference selection, etc.
Overall Advice Take advantage of the unique opportunity afforded by your cover letter
Overall Advice Engagement Enthusiasm Leadership (NOW!)
Overall Advice Consider your employment alternatives Possible references: www.simmons.edu/gslis/careers/lis.php www.ala.org/ala/educationcareers/careers/librarycareerssite/home.cfm
Reference ALCTS e Forum: Job Hunting: A Conversation About How To Do It Well (5/4 5/5/11) Led by Tiffany Eatman Allen, and Erica Findley Archive: http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/e forum/0504job.cfm
Reference In the Library with the Lead Pipe What Not to Do When Applying for Library Jobs (Group post) http://www.inthelibrarywiththeleadpipe.org/2009/what not to do when applying for library jobs/ Quintessential Careers Career Resources Toolkit for Job Seekers http://www.quintcareers.com/career_resources.html
Reference ALA JobLIST Career Development Resources http://joblist.ala.org/modules/jobseeker/controller.cfm San Jos State University School of Library & Information Science http://slisweb.sjsu.edu/resources/career_development/
Reference Jeannette Woodward (ALA Editions) http://www.alastore.ala.org/detail.aspx?ID=3295 ALA Placement Center Conference Services http://www.ala.org/ala/aboutala/offices/hrdr/placementservice
Reference Betsy Simpson, University of Florida ALA Carroll Preston Baber Research Grant Slides from 2011 presentation available at: http://www.ufdc.ufl.edu/IR00000459
Reference Candice Benjes Small, Eric Ackermann, and Gene Hyde Virtual presentation at ACRL 2011 is available at: http://www.learningtimes.net/acrl/2011/job hunting what search committees want you to know/ Conference paper available at: http://www.ala.org/acrl/sites/ala.org.acrl/files/content/conferences/confsandpr econfs/national/2011/papers/job_hunting.pdf
Posting Sites Regional/Consortia Professional Associations Electronic Mailing Lists
Posting Sites ARL Joblist http:// www.arl.org/resources/careers/positions/index.shtml ALA Joblist http ://joblist.ala.org / The Chronicle http ://chronicle.com/jobCategory/Library information sciences/58 / LibGig http :// libgig.com LISJobs.com http ://www.lisjobs.com /
Posting Sites Lists of posting sites available at: http:// slisweb.sjsu.edu/resources/career_development/jobsearch_resources.htm http://www.libraryjobpostings.org / Academic Libraries Recruitment Efficacy and Outcome Study (see venues) http://www.uflib.ufl.edu/recruitmentstudy
Posting Sites Tools for m anaging your search: Aggregators for example: www.indeed.com RSS Feeds for example: www.LibWorm.com
What you need to know about search committees Selection is weeding out Assessing qualifications takes 2 forms 1. Measurement Years of experience Educational credentials 2. Judgment or inference Good colleague? Inventive?
What you need to know about search committees They have limited means to learn about you and use those to learn different things Documents CV or Resume Cover Letter References Interview Sessions Presentation (Do not underestimate the importance of this!) Your interactions with staff
What you need to know about search committees Members: They are conscientious They are likely to be intelligent They likely have a stake in the position and, therefore, the search
The Recruitment Process Advertise Application Period Assess Applications Telephone Interview(s) Assess Applications Reference Checks Assess Applicants On Site Interview(s) Assess Applicants Job Offer(s)
The Recruitment Process The typical is 3 6 months from application to offer with periods of little or no activity apparent to applicants
The Job Posting Read it and assume it was written deliberately by intelligent people with a real stake in finding the right person for this position Assess 1. Deadline 2. Salary and location 3. Qualifications Required v. Preferred 4. Responsibilities 5. Interesting?
The Job Posting Submit all of the required information in the requested format
The Job Posting Please: Cite works used in developing any essays or opinion pieces Observe word limits and other instructions
The Job Posting Sample Position Vacancy Announcement
The Job Posting short ad v. full ad Make sure you have the full advertisement
Your Applicant Submission These documents are your representative to the screening committee Tailor these documents to information in the posting
Your Applicant Submission How is your submission used and how are you assessed by the Search Committee or Hiring Authority? Sample Criteria Chart
Your Applicant Submission Grammar, punctuation and decorum in all documents and communication are critical (Short documents but very time consuming) Aim for succinct Enthusiasm preferred
Your Applicant Submission Cover Letter Use correct address information Refer to the correct position, including requisition number, in the subject line
Your Applicant Submission Cover Letter Use the opportunity to deliver your message This is your narrative Can be up to 1 or 1.5 pages
Your Applicant Submission Narrative Explain your interest why this position is a good move for you Clearly connect your qualifications to the unique job why you are a good bet for them and will contribute shows thoughtfulness and understanding
Your Applicant Submission Narrative Explain your career or personal path
Your Applicant Submission Narrative Address Significant changes in job types or institution types Breaks in employment Frequent or numerous job changes
Your Applicant Submission Narrative How have your experiences improved your suitability for this position? How have you stayed current? How have you credentialed yourself?
Your Applicant Submission Narrative A different Industry A different Professional Level While in School Through your Professional Service
Cover Letter Links Making Your Cover Letter Work For You http://liscareer.com/allenmurray_coverletters.htm Cover Letters, Resumes, and Interviews, Oh My! http://mrlibrarydude.wordpress.com/2011/04/20/cover letters resumes and interviews oh my/ Avoid These 7 Killer Cover Letter Mistakes http://career advice.monster.com/resumes cover letters/cover letter tips/Avoid 7 Killer Cover Letter Mistakes/article.aspx Your Applicant Submission
Cover Letter Links Open Cover Letters anonymous cover letters from hired librarians & archivists http://opencoverletters.com/ Your Applicant Submission
Cover Letter Links The Interview Trump Card: The Cover Letter to be presented for the ALA JobLIST Placement Center at the 2014 ALA Midwinter Meeting http://ufdc.ufl.edu/l/IR00003638/00001 Your Applicant Submission
Your Applicant Submission Curriculum Vitae Resume Primary Audience Academic or professional Business Covers Complete and detailed list of employment, education, trainings, presentations, publications, professional memberships, g rants and fellowships, awards, and honors Education, employment, awards, and accomplishments
Your Applicant Submission Curriculum Vitae Resume Length Unlimited 1 2 pages Format List of Lists A list of accomplishments including facts, figures, measurements, etc.
CV and Resume Provide links to publications, web content, etc. Do not include personal information or photographs Use an appropriate font and color
CV and Resume Links http://www.careerrocketeer.com/category/resumes Crafting a Winning Resume http://liscareer.com/allen_resumes.htm How to Write a Resume http://career advice.monster.com/resumes cover letters/resume writing tips/how to write a resume/article.aspx Writing the Curriculum Vitae http://owl.english.purdue.edu/owl/resource/641/1/ http://jobsearch.about.com/od/cvsamples/Sample_Curriculum_Vitae.htm
Communication Email Send messages from a suitable address Treat this as professional correspondence Voicemail Message Is it suitable for potential employers?
Communication Telephone Interviews Have a beverage Do not multitask no typing clicks Prepare, plan and take advantage of this medium
Online Presence and Branding Social networking Do you control access? Google and Google Alerts ( http://www.google.com/alerts ) Slideshare Scribd List serves
Online Presence and Branding See: Social networking with a brain: a critical review of academic sites, Kim Leeder http://www.inthelibrarywiththeleadpipe.org/2008/social networking with a brain a critical review of academic sites/ You: The Online Version, Michael Porter http://www.libraryman.com/blog/2009/10/02/you the online version/
Preparation for Interview Practice Role play with someone Practice effectively touting your strengths get over being embarrassed Practice discussing (and addressing) your weaknesses
Preparation for Interview Practice Prepare for common interview questions (the internet abounds with lists) Assess and work on your interview weaknesses Learn as you go on interviews through self assessment
Preparation for Interview Prepare for the 6 things interviewers want to know 1. Do you have the necessary skills, knowledge and abilities? 2. Do you have the untrainable attributes? Attitude Aptitude Motivation 3. Will you fit in? (Personality)
Preparation for Interview Prepare for the 6 things interviewers want to know 4. Do you understand the job and its purpose? 5. How do you compare to other applicants? 6. Do you want the job and will you stay?
Preparation for Interview For recent MLS graduates, in particular: Convey your maturity Show your flexibility
Preparation for Interview If you have another degree type, in particular: Convey you get libraries
Preparation for Interview For changes in library types, in particular: Convey you get their type
Preparation for Interview Learn about the organization (do your homework) Key people Services and products Patron/Student population Size Structure University/Parent Organization Peer organizations Latest news
Preparation for Interview Learn about the organization (do your homework) Basics of the catalog What databases are available Results Avoiding embarrassing gaffes Making a positive impression
Preparation for Interview Learn about the position What it does How it fits into the organization Status Faculty Tenure Accruing What do those mean? Additional expectations for the position Scholarship (Publishing) Service
Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Why is this position available? Expectations for the position? from various stakeholders, including supervisor Are there opportunities for (advancement) learning and professional growth?
Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews What are they looking for as far as candidate attributes?
Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews Questions for interviewers or others might include: What do you like best about the institution? What do you like most about your position here? What was your background? Where did you go to school?
Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews could bring up?
Preparation for Interview Do not ask about salary or benefits, first.
Preparation for Interview Balance your enthusiasm for professional development activities Do not ask how soon you can take your first sabbatical
Preparation for Interview How will you get around campus, from the airport, etc.? Ask if not discussed Stake out the location and parking before the day of the interview Communicate any special needs
Preparation for Interview Learn who you will be meeting with Review the itinerary if not offered, inquire Make some assumptions as to why individuals or groups are on the schedule and plan for what they may want to know and what you might learn from them
Preparation for Interview Sample Interview Itinerary
Preparation for Interview If there is a presentation, solicit reasonable information or clarification regarding: Audience affiliation expertise level Topic Media
If there is a presentation Put appropriate effort into it Cover the topic Incorporate relevant information about the institution Be prepared for technical glitches
If there is a presentation Practice Plan based on time limit and provide for Q&A Answer questions Involve Engage audience
The Interview Appearance Fresh and rested Alert Listen Do not smoke or smell like smoke Dress for the position, lean towards conservative Relax Your talent got you here
The Interview Conduct Indicate where your previous training or experience applies Attitude and demeanor are as important as responses to questions
The Interview Conduct Be polite to everyone Interested and show it with body language and feedback to interviewer Lean forward Maintain eye contact Nod your head
The Interview Conduct Effective answers to questions Be positive about your qualifications Describe how your qualifications relate specifically to this job Mitigate weaknesses with your strengths Avoid judgmental or negative remarks about previous employers
The Interview Conduct Effective answers to questions Be brief but thorough in your communications Use specific examples from your experience to illustrate your points whenever possible Be sincere and direct
The Interview Conduct Humor Appropriate No reference to violence (or bombs or guns) or sex at all
The Interview Conduct Be honest Be on guard Ask great questions
The Interview Conduct Enjoy yourself, people are going to be really nice to you
The Interview Conduct Meals Purpose?
The Interview Conduct Meals Purpose More relaxed setting Can assess fit, and how well rounded Opportunity to observe curiosity about position, institution or community
The Interview Conduct Meals Manners Drinking
The Interview Honestly, but diplomatically, address issues in your employment history: Gaps Demotions Terminations
The Interview For all phases and sessions It is better to ask for clarification for a question or take a moment to think than to give an irrelevant or unnecessarily incorrect answer If you cannot answer specifically, communicate how you would get that information
The Interview For all phases and sessions Get across your message Do not count on the interviewer to do a great job
The Interview In Summary Strive to express these sought after qualities: Communications and Interpersonal Skills Intelligence and Aptitude Enthusiasm and Energy Flexibility Leadership Maturity
The Interview Links Interviewing: At a Glance http ://www.crc.ufl.edu/students/studentInterviewGlance.html 25 Weirdest Interview Questions of 2011 http :// jobs.st701.com/career resources/index.php?c=article&aid=37982&title=25 weirdest job interview questions of 2011
The Interview Links First Impressions, Lasting Impressions: Tips for Job Interviews http://www.ala.org/cfapps/archive.cfm?path=nmrt/footnotes/interview.html Interview Checklist http://www.careeronestop.org/ResumesInterviews/Interviews/Checklist.aspx Interview Advice http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/resreview/interview. cfm
After the interview Follow up? Definitely if you need to clarify or address an issue
After the interview In anticipation of an offer, consider Do you want the job? How much would you need to be paid? Partner considerations?
After the interview In anticipation of an offer, consider How will you negotiate your salary? Reference: Qualifications from advertisement Salary surveys
After the interview In anticipation of an offer, consider When could you report for work if offered? Notice to current employer Completion of school Move and other personal arrangements What other information do you need: Benefits Relocation assistance, if relevant Trailing partner assistance
References Cultivate them Work School Professional Service
References Select according to what the position Coach them Provide a current resume for their reference Share your cover letter and job posting Tell them why you picked them what they speak to
References Do not send a general (or previously obtained) letter of reference, unless requested
References Current Employers It is fine to request that your current employer not be contacted unless you are a serious candidate and/or with advanced notice to you Most employers are going to understand and support advancement
Credential yourself now Seek: Training and education Leadership and service opportunities In order to: Build competencies Prepare for the next job Keep yourself relevant Demonstrate interest Demonstrate aptitude and ability Network
Credential yourself now Examples: 1. Lead (or contribute meaningfully to) a student group or an important project at work 2. Convert papers or blogs into scholarship 3. Attend professional meetings or discussion groups 4. Attend state, regional or national conferences 5. Join a professional association
Credential yourself now Incorporate these experiences and accomplishments into your application materials and interviews in a way that enhances your narrative and distinguishes you
Helpful Links First Time on the Market? (The Chronicle of Higher Education) http://chronicle.com/section/First Time on the Market /146/
One last piece of advice for interviewing: get sleep eat breakfast and lunch drink coffee
Thank You and Best of Luck! Brian W. Keith Check out the UF Library Employment website: http://www.uflib.ufl.edu/pers/careers.htm