UF’s Model Collaborative, Distributed Digitization with Partners


Material Information

UF’s Model Collaborative, Distributed Digitization with Partners
Physical Description:
Alteri, Suzan
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, FL
Publication Date:


Subjects / Keywords:
Curator tools
Data migration
Data ingest
Project Management
Collaborative Teams


At UF, each digital / data collection is affiliated with one or more Curators or Program Directors, with collaborative support from the Head of Digital Development & Web Services and/or Digital Humanities Librarian. For scholarly digital projects and archives, teaching faculty partner and collaborate with Curators/Program Directors following the processes for their collections. This documentation provides additional information on the Library Liaison Team model and the consultative approach for digital/data scholarly projects and collections including digital scholarship projects, Digital Humanities projects and collections, Data Curation, Data Management, and other data and digital projects.
General Note:
Internal tracking sheet version specifically for the Baldwin Library of Historical Children's Literature for the 2014 mini grant to establish a Baldwin Library Scholars Council.

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:

The author dedicated the work to the Commons by waiving all of his or her rights to the work worldwide under copyright law and all related or neighboring legal rights he or she had in the work, to the extent allowable by law.
System ID:

Full Text


The UF Smathers Libraries regularly have extensive experience and provide many resources for distributed, collaborative digi tization with partners. UF and a ll p artner s commit to the agreed upon and stated goals as well as the spirit of collaboration Agreements can be relatively informal or formalized with a governance model with internal and/or external advisory and collaborative groups Even at the most informal, partners grant permissions for access and preservation of materials and p artners retain all rights to thei r materials. 1 UF tools a nd resources support all stages and types of distributed, collaborative digitization partnerships, including: Permissions Based, Collaborative Model with Distributed Work o Partners retain all rights to materials granting permissions for access and preservation o P artner materials are clearly attributed to partners o Partners commit to complying with copyright (UF can liaise and recommend resources on questions) o Partner s co ntribute metadata (import tools, and easy web fo rm) and digitizing materials Tools for Digitization and Digital Curation o Integrated online tools for printing tra cking sheets for physical items, creating and uploading metadata /files, performing, quality control automatic workflow status a nd activity tracking and reporting automatic reports on materials in process o Available training materials, webinar videos, other material s created regularly and in person trainings scheduled when needed and resources allow o Integrated with the digital collectio ns interfa ce for opti mal ease and efficiency Digital Preservation o Integrated, automatic process with the digital library for permanent preservati on Digital Library Ho sting o Hosting of all materials within the shared thematic/topical collection ; and, simultaneously within unique partner collection 2 o Integrated online tools for collection page edits /updates and c ustomization tracking and reporting on individual item s, tracking and reporting at each collection level, quarterly usage reports emailed on all partner items 1 Example grant of permissions: http://www.dloc.com/ AA00004147/00001/pdf P lease note that UF is explicitly prohibited from any comm ercial or for profit use and partners retain all rights. 2 Partners may also elect to have materials hosted in local institutional collections, and other collaboratives. UF supports partner collections on UF servers/systems


o Seam less maintenance and upgrades with minimal downtime (uptime average 99.999%) o Data feeds automatically harvested by various scholarly systems (e.g., NI NES Networked Infrastructure for Nineteenth Century Electronic Scholarship ; www.nines.org ) o O ptimized for sea rch engines; materials are findable in Google o Data feeds automatically harvested by many other systems (e.g., Digital Public Library of America; National Library of Australia in Trove; etc.) o Ongoing enhancements and development done in direct collaboration to ensure systems meet co llaborative needs and local needs for all partners Digital Scholarship : o Integ rated online c urator tools support collaboration with librarians, scholar s student s and others o Ongoi ng enhance ments and development, done in collaboration with scholars to ensure the technologies best meet and support their needs o Technical and human infrastructure to integrate digital library with scholarship as part of scholarly community resources and activities