Curator Project Charter Resources for Digital Collections


Material Information

Curator Project Charter Resources for Digital Collections
Physical Description:
Taylor, Laurie N.
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, FL
Publication Date:


Subjects / Keywords:
Curator tools
Florida Digital Archive ( FDA )


At UF, each digital collection is under the purview of one or more Curators or Program Directors, with collaborative support from the Head of Digital Development & Web Services and/or Digital Humanities Librarian. For scholarly digital projects and archives, teaching faculty partner and collaborate with Curators/Program Directors following the processes for their collections. This documentation provides Curator Project Charter Resources for Digital Collections. Project charters are especially useful for determining the project scope, primary goals, participants, activities during the project, and activities stemming from and after the project. For instance, project charters often include how projects should be cited as well as how works resulting from the projects should be credited and cited. In this way, project charters support and relate to work on citation and authorship recognition practices with the work of Fair Cite (, the Collaborator’s Bill of Rights ( and, and more with recommendations from the final report to discuss credit practices at the beginning of a project, which is done with the creation of a project charter, to create thorough credits pages for online projects, which is done in creating documentation for the project and dissemination plans as outlined in the project charter, and to include co-authors on conference papers and articles, which is an area that should be discussed in creating a project charter.

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:

The author dedicated the work to the Commons by waiving all of his or her rights to the work worldwide under copyright law and all related or neighboring legal rights he or she had in the work, to the extent allowable by law.
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Page 1 of 3 About Project Charters Project Charters as defined by Wikipedia: In project management a project charter project definition or project statement is a statement of the scope, objectives, and participants in a project. It provides a p reliminary delineation of roles and responsibilities, outlines the project objectives, identifies the main stakeholders, and defines the authority of the project manager. It serves as a reference of authority for the future of the project. The terms of reference is usually part of the project charter. ( ) The project charter elements below are based on many existing Digital Humanities and IT project charters, and other models may be more useful depending on the purposes of the project charter. Other examples in use includ e : a project charter/ process/8 project charter.html v2%5B1%5D.pdf linary_Research Project Name Name Project Objective Explain


Page 2 of 3 Audience Explain Team Member Roles and Responsibilities Project Manager Name Scholarly Contributor Name Other Roles Name Timing and Constraints Financial Arrangements Explain Accreditation and Project Administration Credit, docume ntation, and ongoing stewardship ( programmatic support) for project work. D eliverables & Dissemination Contains a sound timeline with achievement milestones, and procedures for reporting on progress and dealing with failure to meet milestones. Has a clearly defined end point, at which it can be designated "finished" Documents definite plans f or the long term housing and maintenance of the project materials (by someone specific, using specific resources) after the project is finished. Documents that the project can be realistically expected to reach its end within the timeline.


Page 3 of 3 May include crediting and citation (see Emory s DISC s project charter for citation and project members being allowed to elect not to be included in a citation, but that they may no t veto publica tion) Milestones & Deadlines Explain and include reporting, final report and post project asse ss ment. Future Phases Explain Professionalism & Goodwill Example: 1 We will strive to maintain a tone of mutual respect and support whenever we writ e or meet. If lapses occur, we will strive to be sincere in the work to correct, prevent, and forgive W e will attempt to strike a balance to keep communications transparent, to have all relevant people involved and informed within the UF Libraries, and to refrain from overwhelming or confusing those who are not involved by involving them when not appropriat e. We will strive to be a group working, together and with collegiality, towards different parts of a larger, coherent, and important whole that aligns with, supports, and forwards the mission of the University of Florida in support of UF, the State of Flo rida, the nation, and the world. We will strive to work together as a group, where the contributions from each member ensure that the whole exceeds the sum of our individual contributions. After the project concludes, we commit to preparing a performance s ummary for the project, with particular emphasis on information that will be helpful to people undertaking a similar project in the future. 1 Thanks for wording and framing from the example project charter b y Emory s DISC as included in the ARL SPEC Kit 326 : Digital Humanities