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Thematic Collections (Curated Digital Collections & Digital Scholarship Projects):

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Material Information

Title:
Thematic Collections (Curated Digital Collections & Digital Scholarship Projects): Supporting Collection Managers and Curators with SobekCM Projects & Templates
Physical Description:
Documentation
Language:
English
Creator:
Taylor, Laurie N.
Publisher:
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, FL
Publication Date:

Subjects

Subjects / Keywords:
Curator tools
Documentation
Competencies
SobekCM
Florida Digital Archive ( FDA )
Genre:

Notes

Abstract:
At UF, each digital collection is under the purview of one or more Curators or Program Directors, with collaborative support from the Head of Digital Development & Web Services and/or Digital Humanities Librarian. For scholarly digital projects and archives, teaching faculty partner and collaborate with Curators/Program Directors following the processes for their collections. This documentation provides notes on Digital Collection Development and Management in regards to Thematic Collections (Curated Digital Collections & Digital Scholarship Projects) for Supporting Collection Managers and Curators with SobekCM Projects & Templates.

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:

The author dedicated the work to the Commons by waiving all of his or her rights to the work worldwide under copyright law and all related or neighboring legal rights he or she had in the work, to the extent allowable by law.
System ID:
AA00017119:00012

MISSING IMAGE

Material Information

Title:
Thematic Collections (Curated Digital Collections & Digital Scholarship Projects): Supporting Collection Managers and Curators with SobekCM Projects & Templates
Physical Description:
Documentation
Language:
English
Creator:
Taylor, Laurie N.
Publisher:
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, FL
Publication Date:

Subjects

Subjects / Keywords:
Curator tools
Documentation
Competencies
SobekCM
Florida Digital Archive ( FDA )
Genre:

Notes

Abstract:
At UF, each digital collection is under the purview of one or more Curators or Program Directors, with collaborative support from the Head of Digital Development & Web Services and/or Digital Humanities Librarian. For scholarly digital projects and archives, teaching faculty partner and collaborate with Curators/Program Directors following the processes for their collections. This documentation provides notes on Digital Collection Development and Management in regards to Thematic Collections (Curated Digital Collections & Digital Scholarship Projects) for Supporting Collection Managers and Curators with SobekCM Projects & Templates.

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:

The author dedicated the work to the Commons by waiving all of his or her rights to the work worldwide under copyright law and all related or neighboring legal rights he or she had in the work, to the extent allowable by law.
System ID:
AA00017119:00012


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www.sobek.ufl.edu Page 1 of 12 Thematic Collections ( Curated Digital Collections & Digital Scholarship Projects ) Support ing Collection Managers and Curators with S obekCM Projects & Templates Sections About Thematic Collections ( Curated Digital Collect ions & Digital Scholarship Projects ) Page 2 About the SobekCM T echnology Pag e 2 SobekCM Projects & Templates Page 3 SobekCM Projects Example from the University of Florida SobekCM Templates, Example from the University of Florida How to U se SobekCM Projects and Templates Page 7 SobekCM Projects and Templates for A dministrators SobekCM Projects and Templates for Curators and Collection Managers Historical System Documentation for Administrators Page 8

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www.sobek.ufl.edu Page 2 of 12 About Thematic Collections ( Curated Digital Collect ions & Digital Scholarship Projects ) As the technolo gies and needs for digital collections and digital libraries have grown, greater emphasis continues to be placed on curated digital collections as and with digital scholarship projects. C urated digital collect ions and digital scholarship projects are also called by ma ny other names, including thematic research collections e xplained by Carole L. Palmer : Thematic research collections are digital resources that come closer to this ideal [ of the libraries or library collection as a laboratory where necessary materials for a research project amassed in one place, as they are in a laboratory setting ] Where in the pa st scholars produced documents from source material held in the collections of libraries, archives, and museums, they are now producing specialized scholarly resources that constitute research collections. Scholars have recognized that information technolo gies open up new possibilities for re creating the basic resources of research and that computing tools can advance and transform work with those resources ( Unsworth 1996 ). Thematic research collections are evolving as a new genre of scholarly production in response to these opportunities. They are di gital aggregations of primary sources and related materials that support research on a theme. [ ] scholars are participating in this movement, bringing their subject expertise and acumen to the collection development process. In taking a thematic approach to aggregating digital research materials, they are producing circumscribed collections, customized for intensive study and analysis in a specific research area. In many cases these digital resources serve as a place, much like a virtual laboratory, where specialized source material, tools, and expertise c ome together to aid in the process of scholarly work and the production of new knowledge. 1 About the SobekCM T echnology The SobekCM software is a full suite of applications that po wer digital libraries, digital content/asset management, digital preservation, discoverability, online patron user tools, and workflow tools for integration with library and other web scale syst ems, digital production, and digital curation. SobekCM is the software engine which powers man y digital libraries, exhibits, digital production workflows, and more at institutions around t he world including the Digital Library of the Caribbean (dLOC), F lorida Digital Newspaper Libr ary, t he University of Florida Digital Collec tions (UFDC), and many others. SobekCM allows users to discover online resources via semantic a nd full text searches, as well as a variety of different browse mechanisms. For ea ch digital resour ce in the repository there are a plethora of display options, which may be selected by an appropr iately authenticated use. Th e Sobe k CM s oftware includes online metadata editing and online submissio ns in support of institutional repositories. 1 Palmer, Carole L. Thematic Research Collections A Companion to Digital Humanities ed. Susan Schreibman, Ray Siemens, John Unsworth. Oxford: Blackwell, 2004. http://www.digitalhumanities.org/companion/

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www.sobek.ufl.edu Page 3 of 12 SobekCM Projects & Templates The SobekCM software provides support specifically for scholars libraries, curators, and others in working collaboratively together to create thematic collections, and more. F or thematic collections, the SobekCM projects and templates are especially useful. 2 Projects are explained in the SobekCM documentation: P rojects are basically default metadata that can be selected by an authorized user for online submittal. The project level data is stored in a project level METS (PMETS) file that can be edited using the standard full online metadata form. When a user begin s to add a new digital resource, the project level data is loaded into the digital resource, before the user views the item in the online submittal form. The project level data usually includes the item aggregation information linked to the project, as wel l as common default data. 3 SobekCM supports a bla n k none project that does not include any added default information and the creation of as many new projects as are wanted for supporting ease of entry and consistency for materials I n addition to projects which support the automatic addition of metadata when entering new items templates support customized entry forms and entry processes. For instance, templates c an specify that a grant of permissions be accepted for each ne w item as is essential for institutional repositories, and templates can specify tha t th e grant of permissions not be required, as would be wanted for many library projects where the materials are already in the public domain and free of any other rights or related concerns. SobekCM Projects : Example from the University of Florida A t the University of Fl orida, S obekCM has many added projects to support all of the di fferent collections and contributor need s. For each project selected standard i n f o r mation is automatically added when new items are entered to ease th e process of entering new items The standard information can be edited duri ng the entry process and after the item is added using the online metadata editing. T he project fo r the Digital Library of the Caribbean ( dLOC, www.dloc.com ) includes : 2 In addition to su pporting thematic collections a t the collection level wi th these called aggregations which are able to exist at many levels (groups, collections, subcollections, institutions, and other types of aggregated sets of materials ) where specific fu nctionalities are supported for each collection at the full collection level projects and templates support adding new items to the thematic collections by supporting the information entry and certain functions at the item level 3 http://ufdc.ufl.edu/ adminhelp/projects

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www.sobek.ufl.edu Page 4 of 12 Subject keywords : Caribbean region S tandard rights statement : Applicable rights reserved T he project for oral histories from the Samuel Proctor Oral History Program includes: Default resource type set : Oral History Default language listed: English (can be changed, but majority are in English) Subject keywords: Oral history Source Institution: U F Samuel Proctor Oral History Program Holding I nstitution: U F Samuel Proctor Oral History Program Rights management: All rights reserved by the UF Samuel Proctor Oral History Program (SPOHP). SobekCM T emplates : Example from the University of Florida Below are e xample item entry screens powered by different templates in use at UF with SobekCM. Project and Template : Government Documents : requires grant of permissions, si mplified entry form for metadata pull from catal og records

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www.sobek.ufl.edu Page 5 of 12 Project and Template : Internal and none: does not require grant of permissions, full er form

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www.sobek.ufl.edu Page 6 of 12 Project and Template : UF Institutional Repository: require s grant of permissions, s horter form

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www.sobek.ufl.edu Page 7 of 12 How to U se SobekCM Projects and Templates SobekCM Projects and Templates for A dministrators SobekCM administrators create new projects using the online A dministrative tools. SobekCM administr a t ors can add and remove projects and temp lates f o r users from the user administration screens for individual users and with user groups. 4 SobekCM Projects and Templates for C urators & Col lection Managers W hen logged in, c urators and collection managers can select the ir preferred template and project in the ir account preferences under My Account a s shown in the screenshot below. 4 http://ufdc.ufl.edu/ adminhelp/users

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www.sobek.ufl.edu Page 8 of 12 The following pages are current and historical system administration documentation for SobekCM technical information th at supports, complements, and informs the Collection Management work. For up to date technical information, see the help resources online: http://ufdc.ufl.edu/adminhelp/projects

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www.sobek.ufl.edu Page 9 of 12 S OBEK CM P ROJECTS A DMINISTRATION Text below f rom online help page: http://ufdc.ufl.edu/adminhelp/projects Welcome to the help page for performing administrative updates on projects within this digital library. This page explains the overall concept and some of the terms used. G ENERAL C ONCEPT Projects are basically default metadata that can be selected by an authorized user for online submittal. The project level data is stored in a project level METS (PMETS) file that can be edited using the standard full online metadata form. When a user begins to add a new digital resource, the project level data is loaded into the digital resource, before the user views the item in the online submittal form. The project level data usually includes the item aggregation information linked to the project, as well as common default data. N EW P ROJECT This section allows an administrator to add a new project. Each of the elements are described below: Project Code This is the code that users can select within their preferences, and is also the name of the final project METS file on the web server. Base Project Code This data is used when creating a new project, but is not retained in the database. Rather than starting with a blank project METS file, the project file for the 'base' project is copied. Project Name Name of this project, to help differentiate it from other projects and explain the need. E XISTING P ROJECTS This section allows the user to perform some tasks on existing projects: edit The administrator can edit the metadata linked to an project. Selecting this link will open the PMETS file in the online metadata editing form. rename

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www.sobek.ufl.edu Page 10 of 12 This brings up the pop up form to allow the user to change the name associated with the project. E XAMPLE Below are example screenshot s for adding new projects and managing existing projects: Below is the image of the pop up form used for renaming an existing project:

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www.sobek.ufl.edu Page 11 of 12 SobekCM: Project Templates (Legacy 2010 Documentation XML Template Oral History Self Submittal Tool Template for the oral history program I, as copyright holder or licensee with the authority to grant copyright permissions for the title hereby authorize the University of Florida, acting on behalf of the State of Florida, to digitize and distribute the title for nonprofit, educational purposes via the Internet or successive technologies. This is a non exclusive grant of permissions for o n line and off line use for an indefinite term. Off line uses shall be consistent either, for educational uses, with the terms of U.S. copyright legislation's "fair use" provisions or, by the University of Florida, with the maintenance and preser vation of an archival copy. Digitization allows the University of Florida to generate image and text based versions as appropriate and to provide and enhance access using search software. This grant of permissions prohibits use of the digitized versions f or commercial use or profit unless I specifically grant rights for those uses in the rights field for this item. February 18, 2010 February 18, 2010 Mark V Sullivan myUFDC/templates/images/oral.jpg Enter Interview Information Enter Abstract Book