Checklists for Adobe Connect and Skype for Recording Video Conference Guest Lecturer Presentations and Loading Recorded...

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Material Information

Title:
Checklists for Adobe Connect and Skype for Recording Video Conference Guest Lecturer Presentations and Loading Recorded Presentations to dLOC, Fall 2013
Physical Description:
Handout, documentation
Language:
English
Creator:
Taylor, Laurie N.
Publisher:
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, FL

Notes

Abstract:
Handout was created for the Digital Humanities course: “Panama Silver, Asian Gold: Migration, Money, and the Making of the Modern Caribbean” (Fall 2013 syllabus: http://dloc.com/AA00013935/). This handout includes information on some of the video conferencing tools that may be used with the different lecturers, with basic resource links.

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
Applicable rights reserved.
System ID:
AA00016531:00002


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Checklist s for Adobe Connect ( and Skype ) for Recording Video Conference Guest Lecturer Presentations and Loading Recorded Presentations to dLOC, Fall 2013 C hecklist Fall 2013 syllabus: http://dloc.com/AA00013935/ ) Checklist: Before the Call (same for Adobe Connect and Skype) Confirm dates with the faculty teaching the class Make sure the correct dates are on the Guest Lecture Wiki Page Email the presenter ( wit h teaching faculty and all involved in classes copied and see example text in this document ) o Include a note to o ffer a test if of interest prior to the class date o Include class meeting time (include time zone, noting daylight savings or not) o Include information for Adobe Connect and test connection (as noted in sample email) If including information on Skype: o Include Skype download link : http://www.skype.com/en/download skype/ o Include Skype contacts (e.g., laurientayloruf and all known) o Ask for their Skype name, to send a contact request to prior to the meeting Include note that headsets with microphone are recommended, and a separate webcam may be needed, but many laptops include webcams Include emails and phone numbers for 3 classes for the day of the class ( useful for the host if any of the classes have probl ems ; for presenters, just shows support) Confirm again a few days before the class Adobe Connect Checklists & Example Email Checklist: Adobe Connect Information for Guest Lecturers Adobe Connect runs in the web browser To join the Adobe Connect room, click on the link (works 15 mi nutes before presentation time) : http://ufsmathers.adobeconnect.com/dh Choose to ente r as a guest, and enter your name share) and microphone ( T he Host will enable all as presenters, and the class can start.) G uide: http://www.adobe.com/content/dam/Adobe/en/products/adobeconnect/pdfs/VQS_Guide_for_Participants.pdf

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Checklist: Adobe Connect Information for Teaching Faculty Ensure the webcam, speakers, and microphone are available, or schedule classroom with these, or plan to use a laptop for class Checklist: Adobe Connect Information for Hosts 2 5 days b efore the meeting, remember to confirm set up for the virtual room, and login in at least 20 minutes early to be available for questions and send reminder email (example text below) Login with the host login (UFL email address and non UFL, AdobeConnect specific password) Click to enable Click on main pre senter, and maximize (small, left corner option) the presenter screen so that it is the majority of the video for the presentation Click to record o Recording captures video, chat, and all else, so arrange screen to focus During the class o Monitor the discussion chat for any problems or questions o Note any changes for this checklist or for recommendations for presenters to improve ease for future guests After the class o Click to stop recording o Go to Manage my meeting information (under o Select recording and make the recording public o Click on the name of the recording to see the link o Send li nk to recordings to all faculty Review the recorded video o Discuss any suggested changes o Edit the video o e video file (Adobe does this by playing the whole video to the screen record it, in real time to the host computer, and recommends a few things like disabling screensavers) o Load the video to dLOC Guide: http://www.adobe.com/content/dam/Adobe/en/products/adobeconnect/pdfs/VQS_Guide_for_Hosts.pdf Adobe C o nnect: Example Text for Use in Confirmation Email Adobe Connect ru ns in a web browser and uses Flash, so any normal computer with web access will work. It does not require any additional software. This page is a test connection for Adobe

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Connect, which is great to test before the presentation: http://ufsmathers.adobeconn ect.com/common/help/en/support/meeting_test.htm Some presenters find a headset with a microphone to be best, but others use standard microphone and speakers built in to their computers, and sometimes an external webcam is needed, but these are often in cluded in laptops. For the class day, this is the checklist of steps for presenters: Adobe Connect runs in the web browser To join the Adobe Connect room, click on the link (works 15 minutes before presentation time): http://ufsmathers.adobeconnect. com/dh Choose to enter as a guest, and enter name share) and microphone (The Host will enable all as presenters, and the class can start.) Also, there is a guide: h ttp://www.adobe.com/content/dam/Adobe/en/products/adobeconnect/pdfs/VQS_Guide_for_Par ticipants.pdf As noted on the Guest Lecturer page on the course wiki (http://panamasilver.pbworks.com/w/page/67141313/Guest%20Lecturers), your presentati on is scheduled for DATE The faculty for the class are copied on this message for ease of communication, and may want to follow up on other aspects. Please let me know if there are any questions. Please let me know if we should like to schedule a time to do a test co nnection before the class date.

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Skype Checklists Checklist: Skype Information for Presenters Login to Skype Host will call all presenters and attendees Checklist: Skype Information for Teaching Faculty Ensure Skype is installed on the classroom machine and that webcam, speakers, and microphone are available, or schedule classroom with these, or plan to use a laptop for class Checklist: Skype Information for Hosts Must login with Skype premium to have group video calls (premium account already created at UF ) Call all presenters and attendees (File New conversation, enter all contacts) Recording requires separate recording tools o Plan is to use top ranked, as listed on Skype website, starting with http://shop.skype.com/apps/Call recording audio video/Callnote Premium Call Recorder.html which is downloaded as connected to a S kype name