Submitting Data to the IR@UF The University of Florida Libraries established and supports the IR@UF in order to offer a central location for the collection, preservation, and dissemination of scholarly, research, and creative materials from the University of Florida. The IR@UF encourages faculty to contribute their open access research to the IR@UF for archiving and dissemination free of commercial cost. Why submit your data to the IR? A JISC (Joint Information Systems Committee) report commissioned by RIN (Research long [i] There are several reasons to share y our data: Increase your research value: Making data publicly available and easily shareable increases the value of the research in two ways: it makes the data, like the papers, presentations, and articles the data generates, a part of the scholarly record which can be validated and tested, and it makes the data re usable by others [ii] All materials in the IR are cross listed with subject collections in the UF Digita l Collections, so your materials will be found within the IR and the appropriate subject portals. Grant requirements: Major grant funders, including NIH and NSF have adopted data sharing policies, and now require applicants to include a data management plan in their proposals. Support Open Data: Many researchers are increasingly considering issues of scholarly communication. Open Data describes the philosophy that certain data should be fr eely available, without permission or payment barriers to access. You can support Open Data by making your research open access and submitting it to the IR. Data can be shared in a number of ways; researchers can self publish their data on personal, profe ssional, or institutional websites, and an ALPSP (Association of Learned and Professional Society Publishers) report (as cited in Green 2009) notes that a number of journal publishers provide access to data sets used in published articles. [iii] Submitting your data to the IR@UF provides advantages over other forms of publication: Open Access: Commercial publishers may choose to change their terms of service, making for merly available materials inaccessible, or otherwise restricting access to materials. The IR@UF is committed to Open Access in scholarly communication: free, permanent, web ba sed access to scholarly publications. Re usable formats: Journal publishers may not support datasets or may only provide datasets in proprietary formats, which places the burden of conversion for meaningful re use on other researchers. [iv] The IR@UF provides support for a variety of formats, and liaison librarians and others can assist with questions on additional conversions if needed. Long term preservation : The IR @UF provides for the long term digital preservation of all materials, and offers a comprehensive approach to digital preservation b y providing both
support and services. Redundant digital archives, adherence to proven standards, and rigorous quality control methods protect digital objects stored in the IR@UF. How to submit your data to the IR@UF Individual researchers can submit their data using the IR@UF Self submittal tool Acceptable data formats include: Comma Separated Values (*.csv) Delimited Text (*.txt) SQL DDL DBF (*.dbf) OpenOffice (*.sxc/*.ods) OOXML (ISO/IEC DIS 29500) (*.xlsx) Others: As a general rule, platform independent, vendor independent, nonproprietary, stable, open and well supported formats can be readily accepted and preserved. File format supp ort and confidence level for preservation are explained in this printable chart (and this longer online only table ). Contact Us Please contact the Library Data Management Team at datamgmt firstname.lastname@example.org with any q uestions or for assistance. References [i] JISC. (2008 June). Report comm issioned by the Research Information network (RIN). Retrieved 31 October 2010 from http://www.rin.ac.uk/system/files/attachments/To share data outputs report.pd f [ii] Ibid. [iii] OECD Publishing White Paper OECD Publishing. Retrieved 31 October 2010 from doi: 10.1787/603233448430 http://dx.doi.org/10.1787/603233448430 [iv] JISC. (2008 June). Report commissioned by the Research Information network (RIN). Retrieved 31 October 2010 from http://www.rin.ac.uk/system/files/attachments/To share data outputs report.pdf
Data Management/Curation Task Force 1 Monday, March 24 2014, Library West 419 Members : Laurie N. Taylor (co chair), Hannah Norton (co chair) Rolando Garcia Milian, Denise Bennett, Val Minson, Joe Aufmuth, David Schwieder, Blake Landor, Mark Sullivan, Sara Russell Gonzalez, Erik Deumens Robert Ferl and Cecilia Botero Invited: Matt Gitzendanner Aaron Gardner and Peggy McBride Draft Agenda Note taker Updates next steps, and action items on DMCTF and related activities/groups: o Digital Humanities Library Group Digital Scholarship Lab ( parallels Visualization/GIS Lab plans; both supported separately or together, whatever works ) Consulting?: http://dlab.berkeley.edu/consulting Launch party (parties) for labs with RCAC and CH&PS (as integrated events or two launches) DH certificate Graduate History Digital Portfolio o Collaboration with Research Computing for outreach Library website usability and RC website (outreach for RC) o College of Education: Data Literacy Course (Introduction/data science translator course) o Campus directory of data resources, http://d lab.berkeley.edu/dlab campus resources o 4/24 25: THATCamp Gainesville; register, propose: http://gainesville2014.thatcamp.org/ More, f rom report (page 5 7, http://ufdc.ufl.edu/AA00014835/00032/pdf ) o Presentation at next Selectors Meeting on Library Liaison model, being schedul ed o Integration with existing groups o NEH data grant submitted: http://ufdc.ufl.edu/l/AA00020047/00001/pdf Open discussion; topics added by the group Action Items for next meeting : Possible topics for next meetings: DDN plans for promotion and outreach Elegance of Data event DHLG trainings/events; Zotero workshops (bibliographic data/ databases ; data mining) DMPTool: o DMP Tool updates with new versions o H ands on training ; creating a plan o DMP Tool for Librarians (and other Data Liaisons/Supporters to be identified) Workshop s for outreach for HiPerGator and Research Computing Possible Primer on Data Management workshop (could be co taught with teaching faculty in field; expanded primer within lab style courses as with researc h and methods courses, etc.) 1 Data http://www.uflib.ufl.edu/datamgmt & DMCTF resources: http://ufdc.ufl.edu/AA00014835/ Meetings for 2014 are the 2 nd and 4 th Monday each month. Meetings rotate locations: HSC Library C2 41, Library West 429, Marston Science Library L107.
Dates and Deliverables 2014 February: Year One Report due to Deans of the Libraries 2014 Spring: Planning next steps for data gathering, implementing annual survey based on prior, with possible questions to add related to D DN, IR@UF, and other services that exist and could be added/altered; questions to add could include: o How would you like authenticated users to be able to interact with the data on line, if you were to make it available? [Download only; Search on site, no download; Run statistical analysis across my data; etc.] o What type of data visualizations would you like authenticated users to have access to regarding my data on line? [A, B, C, D, etc., write in] o If you (or other authenticated users) could add individ ual records through a form on the online system, would you transfer the data to the system and rely on it for working access and long term preservation? 2014 DMCTF Meetings: 2nd & 4th Monday each month, 11am 12pm Date Location Notes 24 Mar Library West 419 Code4Lib and RDA; DHWG meeting 14 Apr Library West 419 28 Apr HSC Library C2 41 12 May Library West 419 26 May No meeting Memorial Day 9 Jun HSC Library C2 41 (Laurie out for ACURIL) 23 Jun Library West 419 14 Jul Library West 419 28 Jul HSC Library C2 41 XSEDE in Atlanta 11 Aug Library West 419 25 Aug Library West 419 8 Sep HSC Library C2 41 22 Sep Library West 419 13 Oct Library West 419 27 Oct HSC Library C2 41 10 Nov Libra ry West 419 DLF Forum 24 Nov Library West 419 8 Dec HSC Library C2 41 22 Dec Library West 419