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PAGE 1 ARL Position Description Bank Slides available at http ://ufdc.ufl.edu/AA00013508/ ALA Midwinter 2013 Seattle, Washington PAGE 2 Brian W. Keith Associate Dean, Administrative Services and Faculty Affairs George A. Smathers Libraries University of Florida ARLPDBank@uflib.ufl.edu 352 273 2595 Slides available at http ://ufdc.ufl.edu/AA00013508/ PAGE 3 Agenda Background Orientation to the System Demonstration Institutional Administration Launch ARL PD Bank Brian W. Keith PAGE 4 Background ARL has contributed to and served as a catalyst for the development of a system to establish a national bank of job descriptions and help institutions manage these documents. The system has been developed by a University of Florida team, with broad input from other institutions. ARL PD Bank Brian W. Keith PAGE 5 Acknowledgement o College of Charleston o Northwestern University o Ohio State University o Purdue University o Queens University o Rice University o Syracuse University o University at Buffalo, SUNY o University of Alabama o University of Alberta o University of Colorado o University of Florida o University of Guelph o University of Houston o University of Massachusetts Amherst o University of South Florida o University of Utah o Washington State University THANK YOU! to the following Institutions for their IMPORTANT contributions to the design: ARL PD Bank Brian W. Keith PAGE 6 The Idea The PD Bank, as a collective work of academic and research libraries, can inform us about our industry and benefit libraries. ARL PD Bank Brian W. Keith PAGE 7 System Fundamentals An ongoing resource not simply a one time effort to collect documents ARL PD Bank Brian W. Keith PAGE 8 System Fundamentals Submission of positions requires providing limited Standard Data to complement keyword search capabilities. ARL PD Bank Brian W. Keith PAGE 9 System Fundamentals The ARL PD Bank as a database can enhance the management of position descriptions and improve their usefulness to the institutions, through effective archiving and accession ARL PD Bank Brian W. Keith PAGE 10 System Fundamentals In addition to archiving and Institutions may opt to use the system to store data and documents associated with the positions they submit. Institutions may also opt to use the system to store limited data about employees and the positions they hold. ARL PD Bank Brian W. Keith PAGE 11 System Fundamentals The institution level ROI is the improved document findability, access, and archiving which enhances PD usefulness and maintenance. The resulting use of the system by institutions to manage their PDs can result in better maintenance of the data and documents in the long r un. ARL PD Bank Brian W. Keith PAGE 12 System Fundamentals Use will result in a better industry level collection of job which better informs us about our industry and benefits libraries. ARL PD Bank Brian W. Keith PAGE 13 Cost to You? ARL PD Bank Brian W. Keith PAGE 14 Design Elements Web application with: secure, restricted, credential based access remote back up encryption ARL PD Bank Brian W. Keith PAGE 15 Design Elements A simple intuitive, easy to use interface for a variety of that takes as little time as possible! ARL PD Bank Brian W. Keith PAGE 16 Design Elements Highly effective keyword searchability Data submitted and maintained by institutions A combination of: viewable to all registered users (essentially anonymous) (optional and limited) ARL PD Bank Brian W. Keith PAGE 17 Design Elements Customizable for your institution based on your specific needs (without a degree in IT) ARL PD Bank Brian W. Keith PAGE 18 The System A. Collection of PDs with limited anonymous descriptors For example, % FTE ARL PD Bank Brian W. Keith PAGE 19 The System A. Collection of PDs with limited anonymous descriptors B. Optional Institutional only data and documents for positions For example, department ARL PD Bank Brian W. Keith PAGE 20 The System A. Collection of PDs with limited anonymous descriptors B. Optional Institutional only data and documents for positions C. Optional Employee data and documents For example, employee name ARL PD Bank Brian W. Keith PAGE 21 Levels of Institutional Participation A. PD Bank depositor ARL PD Bank Brian W. Keith PAGE 22 Levels of Institutional Participation A. PD Bank depositor B. PD Bank depositor opting to use additional Position features to enhance the management of PDs ARL PD Bank Brian W. Keith PAGE 23 Levels of Institutional Participation A. PD Bank depositor B. PD Bank depositor opting to use additional Position features to enhance the management of PDs C. The Position features, plus opting to use Employee Data management features ARL PD Bank Brian W. Keith PAGE 24 Individual privacy is paramount. The ARL PD Bank is hosted by the George A. Smathers Libraries at the University of Florida. All data and system security comply with the UF IT Data Security Standard. ( http:// www.it.ufl.edu/policies/security/uf it sec data.html ) Privacy ARL PD Bank Brian W. Keith PAGE 25 Though the ARL PD Bank is secure, access is restricted, data and documents are encrypted, and only very limited data is available to those outside of the individual institution, submitted data and documents must not include restricted information, such as Social Security Number or the comparable, driver's license number, alien registration number, passport number, or bank account, credit or debit card information. Permissible Use and Acceptable Data ARL PD Bank Brian W. Keith PAGE 26 PDs must not include other personal identifiers, such as employee names, home contact information, and complete birth dates Permissible Use and Acceptable Data ARL PD Bank Brian W. Keith PAGE 27 So what data is acceptable? Information likely available online already or in existing shadow system(s) Permissible Use and Acceptable Data ARL PD Bank Brian W. Keith PAGE 28 Likely examples: Employee ID Name (legal and preferred) Phone Office Address Email Address User Name Library Start Date Library Exit Date Tenure Status Tenure/Promotion Home Tenure Track Start Date Tenure Review Year Year Granted Tenure Year of most recent sabbatical Permissible Use and Acceptable Data ARL PD Bank Brian W. Keith PAGE 29 Any questions about what we have covered? ARL PD Bank Brian W. Keith PAGE 30 The System www.arl.org/pdbank ARL PD Bank Brian W. Keith PAGE 31 The System Login and User Access Requests Search View Position Record (External v. Internal) Forward Export Add Position Edit Position record Add Employee Edit Employee record ARL PD Bank Brian W. Keith PAGE 32 Any questions about what we have covered? ARL PD Bank Brian W. Keith PAGE 33 Individual User Permission Levels View Data Add/Edit Data and Documents Delete Positions and Employees Institutional Administrator ARL PD Bank Brian W. Keith PAGE 34 Institutional Admin Menu driven Simple Intuitive No IT degree required ARL PD Bank Brian W. Keith PAGE 35 Basic Institutional Admin Validate institutional user requests Assign individual user permission levels (privileges) ARL PD Bank Brian W. Keith PAGE 36 Additional Institutional Admin Depending on level of institutional use, would also manage the settings for: Institutional level data and documents for positions Employee data and documents ARL PD Bank Brian W. Keith PAGE 37 Any questions about what we have covered? ARL PD Bank Brian W. Keith PAGE 38 Launch System GO LIVE is February 1, 2013 Institutional Administrator roles available Online help documents, including a full user guide Series of web based trainings begin ARL PD Bank Brian W. Keith PAGE 39 Roll Out February to April, ongoing support for Admin setup Data imports Ability to test drive the system in a test environment ARL PD Bank Brian W. Keith PAGE 40 User questions and feedback supported by UF Assessment ARL PD Bank Brian W. Keith PAGE 41 What NOW? Questions to think about: Who is your institutional lead (likely Administrator but does not need IT expertise)? Who will be your institutional users and what user levels should they have? ARL PD Bank Brian W. Keith PAGE 42 What NOW? Questions to think about: Do the expanded elements of the system make sense for your institution? If so, for what data or documents? ARL PD Bank Brian W. Keith PAGE 43 What NOW? Think about potential uses of this system to learn more about our industry and/or to support the work of our institutions in other ways. ARL PD Bank Brian W. Keith PAGE 44 Any questions about what we have covered? ARL PD Bank Brian W. Keith PAGE 45 Thank you! Slides available at http ://ufdc.ufl.edu/AA00013508/ | |||||||||||||||||||||||||||||||||||||||||||||||||||
| MILLISECOND | CLASS.METHOD | MESSAGE |
|---|---|---|
| 0 | sobekcm_page_globals.constructor | |
| 0 | sobekcm_page_globals.constructor | Application State validated or built |
| 0 | sobekcm_database.verify_item_lookup_object | |
| 0 | sobekcm_page_globals.constructor | Navigation Object created from URI query string |
| 0 | sobekcm_database.verify_item_lookup_object | |
| 0 | sobekcm_page_globals.display_item | Retrieving item or group information |
| 0 | sobekcm_page_globals.get_entire_collection_hierarchy | Retrieving hierarchy information |
| 0 | sobekcm_assistant.get_entire_collection_hierarchy | |
| 0 | cached_data_manager.retrieve_item_aggregation | |
| 0 | cached_data_manager.retrieve_item_aggregation | Found item aggregation on local cache |
| 0 | item_aggregation_builder.get_item_aggregation | Found 'all' item aggregation in cache |
| 0 | system.web.ui.page.page_load (ufdc.page_load) | |
| 0 | sobekcm_page_globals.constructor.on_page_load | |
| 0 | html_echo_mainwriter.add_style_references | Adding style references to HTML |
| 0 | html_echo_mainwriter.add_text_to_page | Reading the text from the file and echoing back to the output stream |
| 27 | html_echo_mainwriter.add_text_to_page | Finished reading and writing the file |