Federal personnel manual system

MISSING IMAGE

Material Information

Title:
Federal personnel manual system
Portion of title:
FPM letter
Physical Description:
Book
Language:
English
Creator:
United States Civil Service Commission
United States -- Office of Personnel Management
Publisher:
United States Civil Service Commission
Place of Publication:
Washington, D.C
Frequency:
irregular
completely irregular

Subjects

Subjects / Keywords:
Personnel management -- Handbooks, manuals, etc -- United States   ( nal )
Civil service -- Handbooks, manuals, etc -- United States   ( lcsh )
Personnel management -- Handbooks, manuals, etc -- United States   ( lcsh )
Genre:
federal government publication   ( marcgt )
periodical   ( marcgt )

Notes

Issuing Body:
Vols for 1979- issued by: Office of Personnel Management.
General Note:
Description based on: 410-19 (Aug. 22, 1977); title from caption.
General Note:
Latest issue consutled: 292-23 (No. 3, 1983); title from caption.

Record Information

Source Institution:
University of Florida
Rights Management:
All applicable rights reserved by the source institution and holding location.
Resource Identifier:
aleph - 021549616
oclc - 06727309
lccn - 2009238041
System ID:
AA00012996:00097


This item is only available as the following downloads:


Full Text




ids l etrmmnnel Mnm al Synt


FPM Letter 992-1

IPubWlid I a*lie


1-iiM f f "I~iJ~b! 81o o icup o M in FM
gI4S 992-1 .4 mmammeunti
SC..hapter 992
C pAues CuEmmunity Srva wt l

SWashington, C. 20415
,,:,,,,!ril.., 19, 1991 .;'
il Departments and Independent Estabblhments. mp 19, 191



iLMi wtlinmgne of Individuals through lo y to help others
Il s iM.en a continuing source of strength'' ation. Through his
Sf Ligt initiative, President Bukshr th urged all Americans to engage
w rice to address .-rious't aei l problems within their
statings *From nws m In America any- definitionf of a successful
IMM*n ds serving others.
t i S. the American wMy for neighbors to help neighbors. Federal
... e he lp carry on this tradition by assisting their fellow citizens
S ing Advrsity,: resolving problems, attaining necessary skills and
and ieeting a variety of basic human needs. Each person who
1 .. toIhlrp .smiln in need plays a vital role in improving the
4* life For all Americans and is contributing to making our Nation--
sAdent.' a wrds--'Mindm r and gentler.
W.:: Office of Personnel Management 0(PM) encourages department* and
ito be sMupportve o e :deral employees who wish to participate in
services-. OPM r ote: that many agencies already have programs in
|p i:. rartg, support and recognize such employees. These programs,
1f the Individual. effort. of the thousands of Federal employees who
wid in cIn n ty activities, contribute to the nationwide community

'Thi Letter provides departments and agencies with guidance on
lrl Mqu ets for leave changes in work schedules, and other personnel
S:i aedsto p employee volunteer activities. It also provides Informa-
Matiibui H resources tht ..Lr available and programs that are underway
i and illienize employees who engage in community service.


Thu ::.fl ing guidance is- being provided to assist departments,
,. i'ptjpoyes. in ~Heflilng with several important issues that may
iit .r lat to volunteer activities. Agencies should also review any
'i tinitn orlli regulations and collective bargaining agreements before
4t '."iatio:ns on- related matters.
U llli. ',) v -end iMark Scheduling


ii, .. The Federal personnel system provides agencies with consid-
iG.leminri:bity1in scheduling leaye and hours of work. Departments and
| are i.n urag.sd to make appropriate use of this flexibility in

.zl .i:a.ni av Awards Division, Personnel Systems and Oversight Group
i...(20) b-228 M or TE 266 2828

W .l Basic CU am M mp U


V) I. I 0I I Z A -11A-1






.-.--.-











em
Outco Nrk Iwr,4 CKW'
iti Y,4LL-'





VIt'

Ale Alr












'44'


a,~~ er-I





FPM Letter 992-1 (3)


loss of pay or charge to leave, to participate in volunteer activities. OPM
ehas determined that the granting of such excused absence should be limited to
these situations in which the employee's volunteer service, in the agency's
determination, satisfies one or more of the following criteria is directly
: rlatmd to the departments or agency's mission is officially sponsored or
actioned by the head of the department or agency; or will clearly enhance
r, .srofessional development or skills of .the emola.n .in his or her current
mu:ii.i tion. Before granting excused absence under these criteria, departments
A:ldim agencies should ensure that an employee's absence will not have an adverse
Sipallc'p:::' t on work operations or productivity. FPM Chapter 630, Subchapter 11,
Kixiinll::used Absence," contains additional information on this subject.

......... (2) Pro Bonn Publica Services

Illlllll!,,:. .iii:, The following guidance supersedes FPM Chapter 990, Subchapter' 2

ii(a) Employees of the Federal Government can play a significant
Il .in providing legal assistance to those in need. This assistance covers a
range of activities, including technical legal guidance and other nro
iiiiiio services.

(b) OPM encourages agencies to be supportive of employees who
to provide volunteer services to help those in need of legal assistance.
itirweys in the Federal Governmbnt, in keeping with their ethical obligation
.li.I system of justice, may provide legal services oro bono public to those
:P.mieid, when such activities do not present a conflict of interest with their
I .responsibilities. In considering requests for leave, changes in work
ll Alll lShdule, or other flexibilitiqs to allow attorneys and other employees to
tIilllllder pro bono public and related services, departments and agencies should
lllllllllllll y the above guidance pertaining to work and leave scheduling, and other
g9i*lrtinent parts of this letter, including the following:
o 18 U.S.C. 5205 prohibits Federal attorneys from acting
fti 'lont or attorney, with or without compensation, in any matter in which the
Miiiiien? t has a direct and substantial interest. Thus, as a general rule,
||l l attorneys cannot represent others in a case before the Government
I 1i* !:, the Government has a direct interest in the case. Attorneys should take
llllll i selecting pro bono cases that such cases do not fall within the
I .MIae of this restriction. However, section 205 does not prevent a
"iPiiMient employee, if not inconsistent with his or her duties, from acting
AIrimut -compensation as an agent or attorney for any person who is the subject
.i[cyt$plinary, loyalty, or other related proceedings.

o Federal attorneys who consider performing pro bono
iil | 'es outside of their Government employment should consult relevant provi-
af the applicable Canons of Ethics, Codes of Professional
i..|n. ibility,. internal or agency rules, and statutes and regulations
virning conflicts of interest. In addition, attorneys are often required by
ll|i na.l department or agency rules or policies to seek the advice and
I a0sal of their superiors and/or designated department and agency ethics
iac:.als with respect to any proposed pro bono services they wish to
i Imr, take.

: o In performing pro bono services, Federal attorneys
hl iuld bear in mind that the United States Government, as a client, is
AUiWitled to the same degree of loyalty as any other client. In addition,
II eral attorneys should not accept pro bono assignments that may interfere,
i A h the timely discharge of their official duties.






OM, Zd-,tter 992-1 14)




4 Oy olmt isoUlciv at
Obhor Foodral eowlarpos ow"Op ;tcl 4-lalery dot
a)riZ,, ftnduc+-od outs4,de- pf,,-
dt p -n ;!Ay L;se the ser
po

approval,
q L-'Al
*,r 4 -11 *'A,
4r


qnrmuir-.ioe' iEMpr'j'oyeur tdr -Y, 01*lvtfp
4 P,
o A&-t
X 4 It proh'
4C

tk
141'
14,



OPPAly-






L,-Y, Ar,






Mot,


grgrF

















4# 2








11 W1,
ol, n

#

iqt






7PM Letter 992-1 (5)


0 A minimum of one year of continuous voluntary service in
J,:;..a non-agency sponsored or sanctioned program that takes direct and
i Uieieiiquential action to solve serious social problems in the community, or

,iiiiii' 0 Demonstrated leadership in organizing, implementing
l l'ii r administering a continuing voluntary service program or activity.

(c) Honorary recognition may take the form of a plaque, cer-
| iiS1ate, lapel pin, or other suitable means. (Existing department or agency
iii Niiry awards may be appropriate for this purpose.) As with other official
...p.. of::': employee recognition, nominations should be reviewed and approved by
r FriSate officials of the department or agency. FPM Chapter 451, "Incen-
t .lI.i... ds," contains additional information and guidance on honorary
i q tr# $tn for Federal employees.

: (d) Employees who receive agency or volunteer service organi-
a2 recognition may also be considered for the President's Daily Point of
lpit pansored by the White House Office of National Service. Further, such
smay be nominated for the annual President's Volunteer Action Award,
reld by Volunteer--The National Center and ACTION, in cooperation with
i... House Office of National Service. (Further information concerning
*iMrds may be obtained by contacting The President's Volunteer Action
:Post Office Box 37488, Washington, DC 20013--telephone number (703)
'or The Office of National Service, The White House, Washington, DC


(7) Consultation Mith Unions and Other Employee Organizations

Agencies should attempt to involve unions and other appropriate
S0 organizations in the design and implementation of employee
il tn and other community service related initiatives. Unions and other
organizations have assisted in establishing several such programs
lnJderway in Federal agencies and the communities they serve. When
Inhi n or changing official policies regarding employee community
m 'departments and agencies should ensure that any bargaining and
ma on obligations under 5 U.S.C. chapter 71 are met.

i..iiiiiiiral Agency Initiatives

:!~'aral Federal departments and'agencies have undertaken initiatives to
~ and support Federal employees who choose to engage in volunteer
1ties and, in some Cases, to recognize them for their important contribu-
In. considering the establishment of community service related
lives, OPM encourages agencies to take into account their missions,
rces, and available resources. Attachments 1 and 2 contain brief
e of selected agency initiatives.

|| tl Brmation Sharing and Technical Assistance

MW's Incentive Awards Division is establishing a clearinghouse of
II .... tion on employee community service in the Federal sector. Information
.. .. c clearinghouse may be obtained by contacting the Incentive Awards
l*nn: bn FTS 266-2828 or (202) 606-2B28. Agencies that have implemented
aii .ms and programs in this area are encouraged to submit descriptive




nmmmmm ....................................Yon
!Y ata
,m ,.a' c he1re,-n.I ~i~v
.................... #al pl a d = a a r
1 uiabe toplvd tebElfw
WT t- n4
itm



lotm
xF

At 4 ,
#N. 4





,# A
X.4
ofL
to 4
4|

if n I











AGBHOT ~DWCZWTION FU174E EM2DMBR

Department of Transportation The Secretary's Award for Community Service (a plaque) Ze c* raft
(DOT) To recognize an employee who has made significant contri- (202) 366-6390
butions to his or her lo 'cal community or the community at
large through sustained commitment and involvement as a
volunteer.

Department of Transportation The Secretary's Award for volunteer Services (a plaque) -See Grant
(00T0) To recognize employees who have made significant contri- (202) 366-6390
butions through the volunteer programs for which DOT
provides support or sponsorship-

Department of Veterans Affairs Secretary's Outstanding Volunteer Awards (an engraved George Williamis
(VA) marble paperweight) To recognize Central Office employ- (202) 233-2166
ees who contribute time, talent, and energy to community
volunteer activities.

Health and Human Services Secretary's Distinguished volunteer Service Award (a Bonita B. Brooks
(HHS) plaque) To recognize and encourage employees who pro- (202) 475-0350
vide volunteer services within their communities.

National Aeronautics and Space Space-Ship Earth (a certificate) To recognize off-the- Matilde P. Shallenbergeri
Administration (NASA) job contributions to the betterment of life on earth.. (202) 453-8504

Department of the Air Force Civilian of the Month/Quarter/Year (a certificate) To Grace Murlock
(Air Force) recognize outstanding employee services to the organiza- (202) 695-9106
tion and the community.

Department of Agriculture Points of Lights Employee Recognition' Program To Sandra Anglade
(Agriculture) encourage and motivate employees to participate in (202) 447-3083
community activities and to identify opportunities to
serve. Employees Voluntarily submit their name, agency,
office telephone number, and a brief description of their
community service activity. .Volunteers may receive a
congratulatory letter from the Secretary that in suitable
for framing.IW

Department of Commerce The outstanding Commerce Employ"e Volunteer Recognition George K. Grafeld
(DOC) Award (certificate and Federal Employee Volunteer Service (202) 377-3717
Pin) To recognize outstanding employee volunteer com-
mitments to the community and the enhancements of DOC
employees in volunteer initiatives.








irt,
wr- Ir 41
4i
;k vnii

44

IM M IRSON so

Kip White
on, s,a, cp
(202) 208-3726
V tdd to.
e-
'41

tri



V,









"Judy
t-20,) 3;402347











BNLRCTED VOLUNTEXI XMITEATMVB UNDERWY AT PBDXRhL &"EC:M12

PRORA ORANSATONDNBCRIPTIOK 3UTE M 2oaRTON
X. 3MDBRML AENCY VOLUNTBER

Saturday Academy PMOffice of Personnel Management employees who Cheri Bridgeforth
participate in the Saturday Academy (a partner- (202) 606-2370
ship between the DC Public Schools, OPK, and
the Aetna Life and Casualty Company), assist
teachers in the classroom, present workshops,
and serve as shadow baste. In addition, OPM
provides the classrooms for the training.
Saturday Academy is an enrichment program for
seventh graders. The curriculum is designed
to get students excited about learning and
covers topics in math and written communicat-
ions. Parents agree to attend at least
half of the sessions and split their time
between the students' classes and those
tailored to their needs.
Partners in Education OPM Office of Personnel management employees Edward Davis
participating in an Adopt-A-School program help (202) 606-2646
Cardozo High School students develop skills in
the use of computers, public speaking, reasoning
and logic, and job interviewing, testing, and
applications-writing.
Partners in Education DOD Office of the Secretary of Defense employees Robert Singletary
participating in an Adopt-a-Bohool program (202) 693-5447
tutor elementary school children in reading and
mathematics; provide speakers for Career Day;
and through employee donations, provide books
and Thanksgiving turkeys to the students. The
students are invited to attend official
ceremonies at the Pentagon and to shadow their
tutors for a day.




Z'
4$

+


-'4 TURTHER INMRXhTION


'74 'T 'Q

IM44w, A_
"OPROW,
rt.


ia-poi-tipi-, S4ndra Anglade
"qmpppve
_'V '1 :(2,62) 447-3083
h,
Aft- r
h'


r

_916
=21 ",I
'4 A
R4 -Jq

K


-b o
4V
w
'At

% 4
40 I
w s, 6nd-


_;4r,
SCindra AncjlAde

r (902) 44,7-3'osa

-ff"Me 'A
t h
L'on,





1114 '4


21W a










PROGAM RQAZ5AZOWDESCRE3 OW WRRME ZWDMIMnoW
P3DZRAL AGENCY VIOLUXTEBR,
PROGRAN INITIATIVE0
(CONTIEURD)

Adopt-A-School NAVY/DOD The Department of the Navy maintains over 570 Alice McGill
.Partnerships with schools and youth groups (202) 694-1290
involving over 12,000 Navy volunteers, reaching
approximately 100,000 young people nationwide.
The Navy's Personal Excellence Partnership is
intended to strengthen the education, health
promotion, and citizenship of the Nation's youth
(preschool through twelfth grade) using a
holistic--body and spirit--approach to
excellence.

Legal Advocates in Education JUSTICE Department of justice employees participate in Dennis Barlett
a "Legal Advocates in Education" program that (202) 514-3465
provides tutorial and other educational support
to students with emphases on governmental
and constitutional areas. By providing students
with-experienced mentors, this program seeks
to enhance the students' overall educational
development and expand their academic horizons.
Justice employees may be granted up to 8 hours
per month of excused absence to participate
in this program.
Learning About Science NASA Nations I Aeronautics and space administration Mike Simmons.
scientists and engineers at the Marshall (205) 544-0034
Spaceflight Center who participate in the
Learning about science and Engineering and
Research program (LA821) teach local school
students science and math before and after
school. This program is being considered for
nationwide implementation. in addition,
headquarters and field personnel serve an judges
for science fairs, participate in Career Days
and Adopt-A-School programs, and serve as
tutors, as well as guest speakers.






16-|;

T i dc+.LnO c

(10 Ok-10
RAW"
tj
j -F iiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiii~iiiiiii~iiiii

Io




ItF












PRDORAM ORGAWIBTIOW DWSMRWWZN RRWH 2 8820

zI. JOENT rEDBRAL/PRZax" VA 0 The Disabled American Veterans established Bdward 2. Rome
SECTRo VOLUJITaR (Continued) a nationwide transportation network to ("202 233-4111
RInTESTIEM provide vehicles and drivers committed to
(00MTMUID)transporting ambulatory veteran outpatients
to and from their medical center appoint-
mento.

0 A volunteer served. 3 days a week as a
radiotelephone dispatcher aide, coordinating
the use of station cars, the tram, and an
ambulance to meet the escort needs of veteran
patients.
A beautician from a local school of cosmetol-
ogy provided female veteran patients with
shampoos, sets, and manicures.
0 A volunteer patient education aide identi-
fied, by diagnosis, patients who would be
good candidates for participation in patient
education classes, such as "How to Step
Smoking," "Stress Management,"m and "Group
Therapy for Cancer Patients and Their
Families." The volunteer visited patients
to distribute program literature and to
encourage their participation.

0 Boy Scouts spent Sunday mornings escorting
non-ambulatory veteran patients to religious
services. 1

0 Ai consortium of local volunteer groups C
provides ethnic meals for Nursing Ross Care O
residents. Bach mouth a different menu and
ethnic motif are selected.




M -M, M N-
jr
Act
4
41#







I Iw -1


YURTOR IMMFAXTzbx
$," 161 Ow- Op
7#77 -7 #
VA',- M
-a td 9, P,6se


N* ft

# #


VIP

V, #4
7%

j, A,


C102) 7;17-81,00
4






#






Attachment 3 to PPM Ltr. 992-1


VOLUNTEER SERVICE INFORMATION


L. ZDINTIFYZNG AND PROMOTING VOLUNTEER SERVICE OPPORTUNITIES
I Making information available to employees on existing oppor-
tunities is an important aspect of encouraging and supporting
i:::" voluntarism among employees. Information on existing volun-
i .ta.!:.':1i;I:er service opportunities, including the nature of the
ii|lu ,; iiirliJ.;unteer activity and the time requirements, can be obtained
A ro: mi several sources: organizations that use volunteer
iiirsonnel, community centers, agency employees, newsletters,
te!',:ii vision and radio announcements, libraries, and volunteer
cenIllllllllters. Volunteer centers, councils, community centers, and
litiiiII iieiher major support groups act as brokers between the sources'
tIllllll .iii i'.i potential volunteers in the community and the non-profit
III.aIIincies and organizations that need volunteers.
If the organization chooses, it may assist in facilitating
:: ii:*,:. .placement of employees into available volunteer service
op!!!!;lportuniities. Matching employees' interests with the needs
:f volunteer service organizations can be enhanced through
interviews of interested employees by the service organi-
ii iions or by distributing printed material such as placement
piiiiiii.ostcards or forms to employees who express an interest.

j um:;;iU TE RBOURCES AND INFORMATION
i:t::i ed below are several organizations that are available to
p', ride information and technical assistance in the volunteer
.icesiii area.

a. THE WHITE HOUSE OFFICE OP NATIONAL SERVICE supports
voluntarism in the following ways:

: o Advises the President on community service policy
and strategy in the private and public sectors;

o Communicates the President's community service
strategy and the role that individuals, groups,
and organizations in America can play by volun-
teering in the evolving community service
movement;

o Proposes ways for the President and other Govern-
ment officials to highlight outstanding community
service volunteers and initiatives;

o Participates in the solution of problems like drug
abuse, education reform, and others whose solution
is largely dependent on community action; and




Iiiiiii'





im
Fo adtinaP

Offi"
The;
rW
(Thk, ba-OrlaA










41,~In- )C Vici'i--
IIo-
ten"I



3,4.J.I VWl





Attachamnt 3 to IWP Ltr. 392-1 (3)


contact VOLUNTEER--The National Center, 1111 North 19th
Street, Suite 500, Arlington, Virginia 22209, (703)
276-0542.
0. IHTERMAMCY COMMITTM POR VOLUMTA Z]M consists of
representatives of 30 Federal departments and agencies
that have specific community service interests and re-
sponsibilities and who meet periodically to consider
issues that concern volunteering. Committee members
exchange information on current and planned volunteer
activities. Federal agencies that have active volunteer
programs help other public sector organizations plan and
,; implement such activities. For further information,
S contact Richard Bertain, Chairman, (202) 634-9314.
f MMOR TYPES OF EMPLOYEE VOLUNTEER ACTIVITIES
.. are several different types of employee volunteer
likvities. Employee participation in volunteer activities
twI depend on the nature of the volunteer opportunities, the
5 liable resources, employees' interests, and other perti-
Et factors. Major types of volunteer activities include:
a. Individual Employee Volunteer Activities

Individual employees often become involved in volunteer
activities based on their skills and interests and the
1 availability of volunteer opportunities (e.g., tutoring
programs).

SGroup or Team Projects

Ii nlj:i occasion, employees volunteer as a group or team to
: r: k on a project within the community or with an organi-
S nation that needs volunteers (e.g., anti-drug awareness
and training seminars provided by employees to students
at local schools).

c. Agency-Wide Projects
Sometimes management or a group of employees will estab-
lish an agency-wide initiative aimed at securing help for
a particular community project (e.g., Adopt-A-School and
Partnership in Education programs). Other examples of
| this nature include food, clothing, and blood drives.
a. One-Time Project(s)

These projects usually involve limited time and resource
commitments. Often, a specific timeframe is identified
up-front for the completion of the projectss.






Wit
Atabet3 oPMLr
S .-- Lo n d--ct l" 4
MO~s r iln oed M-
insm aLiai
peid oftmt a46s oute rai
spcii c prqj
............................................ (e ., th -

Camaig o Ua, literati
Whe ex c| ar
mplye
tl~~aeny 4S tinestopa, th
an wr~swihth. o
tintopax" ,,trtiesu r
(e r OO ttvel
f Prpert


Inaditon i,
cerai iun ei







Aon~tq -o
......................................................................................................................................................... ...al




















aI


i.iiji .
iilliiiii iiiiZ






N. ; "', i
iiiii immli' ii! ii;,.


Uii~i~i~ i,.i:,
hil
A F'









liiiiiii ii,,,:!:i:
:1, h;

ij iiiiiiiiiiiiiiiiiiiii ;iii.
NNI iii








'I; iN





!! ii i iid iiii ii



ti
iii!ii iii;i! !i








Ii
iiii iiiii: ; !:,





NI
;.
!::i!" ii iiiiii~ i;;iiiiiii# !!iii
.i
I ,'E..E E::::":: ......
'Nii!iiiiii~ ~iii...~i.;
".t .ii iliii~iiiiii'a E!':i:
iii,:: iii::ii liiii "i:ii,, :



'Niiil iliiiii!Y ,i
,:iiiii iiiiiiii:ii,,iii i


k qii~ iiiiii:iiiiiii. i~i!k'
I tiiiiii iliiiiiiiiii"
i~ii:i!!i~ ~i!'~iiii .
p.,!ii!!!!i!!i i!i:i




UNIVERSITY OF FLORIDA
IIIIIIHiI1111111111111 llllMIIII
3 1262 08741 8850




Full Text
xml version 1.0 encoding UTF-8
REPORT xmlns http:www.fcla.edudlsmddaitss xmlns:xsi http:www.w3.org2001XMLSchema-instance xsi:schemaLocation http:www.fcla.edudlsmddaitssdaitssReport.xsd
INGEST IEID E4NF9ZRXL_VPBWYX INGEST_TIME 2013-02-14T18:01:53Z PACKAGE AA00012996_00097
AGREEMENT_INFO ACCOUNT UF PROJECT UFDC
FILES