Federal personnel manual system

MISSING IMAGE

Material Information

Title:
Federal personnel manual system
Portion of title:
FPM letter
Physical Description:
Book
Language:
English
Creator:
United States Civil Service Commission
United States -- Office of Personnel Management
Publisher:
United States Civil Service Commission
Place of Publication:
Washington, D.C
Frequency:
irregular
completely irregular

Subjects

Subjects / Keywords:
Personnel management -- Handbooks, manuals, etc -- United States   ( nal )
Civil service -- Handbooks, manuals, etc -- United States   ( lcsh )
Personnel management -- Handbooks, manuals, etc -- United States   ( lcsh )
Genre:
federal government publication   ( marcgt )
periodical   ( marcgt )

Notes

Issuing Body:
Vols for 1979- issued by: Office of Personnel Management.
General Note:
Description based on: 410-19 (Aug. 22, 1977); title from caption.
General Note:
Latest issue consutled: 292-23 (No. 3, 1983); title from caption.

Record Information

Source Institution:
University of Florida
Rights Management:
All applicable rights reserved by the source institution and holding location.
Resource Identifier:
aleph - 021549616
oclc - 06727309
lccn - 2009238041
System ID:
AA00012996:00091


This item is only available as the following downloads:


Full Text
'PM I;14/a:le.A40 -23

Office of Personnel Management FPM Letter 410-23

Federal rsonel Manual System Published in advance
1PM ttter 410- 23 of incorporation in FPM
S-- Chapter 410
Siigti Interageizay Training Activities REm UN7M SUMISEDH

Washington, D. C. 20415
January 30, 1980
Heads of Departments and Independent Establishments:

I. This letter amends FPM chapter 410 (Attachment 1) to spell out ramifications of
section 4103 of title 5, United States Code, for interagency training activities.
Section 4103 states in part that two or more agencies jointly may operate under a
training program. Hence, two or more agencies may jointly operate a training facil-
ity.. Two or more agencies: may jointly share the costs and benefits of contracts with
npa-Government training facilities. Two or more agencies may jointly survey the
...training needs of their employees. Two or more agencies may jointly evaluate their
respective intra-agency training programs. Two or more agencies may jointly operate
a lending library of textbooks, films and other such instructional materials for use
in their respective intra-agency training programs. These are a few of the activi-
ties that agencies may jointly undertake to improve the training programs available
to their employees.

Sectio*4#103 further authorizes interagency training councils to plan and administer
Joint training activities. Sucth councils ought to be established in every metropoli-
tan area which has large numbers of Federal employees. To date, more than 50 have
been established ia every region of the nation (Attachment 2). The n role
*of these councils thus far has been to bolster the profess ional i oyee
a development staffs. This role is reflected in the topics of e in
w meetings held by the councils. Such sessions have covered:

Use of Audio-visual Materials (New England)
Training Needs Atssesment (Northern Ohio) 198
The Trainer as a Consultant (Louisiana)
Training Film Festival (Dallas/Fort Worth)
Training Games and Exercises (Denver) 4S
Five Roles of the Trainer (Puerto Rico) 0,
Approaches to Evaluate Training (Seattle)

3. The Office of Personnel Management has been actively involved with interagency
training councils since their inception. We actively promote and aid the establish-
ment of councils. Once set up, we help the councils identify resources, schedule
meetings, arrange facilities, and conduct workshops or showcases. However, the
councils are generally governed by a Board of Directors elected by representatives
from participating agencies.









Training Policy Division, Workforce Effectiveness and Development
Inupuresn (202) 632-5684

( Code 410, Training
Dirihution: FPM






FPM Ltr. 410.23


4. There is a prohibition in section 608 of P.L. 95-429 on diverting appropriated fua d:.M
"to finance interdepartmental boards, commissions, councils, committees, or simila j: .
groups under section 214 of the Independent Offices Appropriations Act, 1946
(31 USC 691) which do not have prior and specific congressional approval of such .....
method of financial support." This prohibition does not apply to interagency trait-. j3
ing councils established under section 4103 of title 5, United States Code. Agewztgj
may contribute funds to such councils for joint training activities.

5. On the other hand, any interagency training council which collects funds from iti
member agencies must observe the following principles In managing those funds: i:ii

(a) Annual assessments, if any, shall be spent only on specific services listed .
the charter, such as newsletters or libraries of training materials. A service,
may be financed from annual assessments only if it benefits every Federal agea
on the council. Annual assessments may cover both the direct and indirect ii
of the services and shall represent each agency's share of those costs (28 'IB:
CG 365).

(b) Special assessments for other services shall be paid only by agencies whose :i:
training programs will benefit from the services (28 CG 365).

(c) All funds contributed by Federal agencies on the council may be spent only o.
activities pursuant to chapter 41 of title 5, United States Code, unless the'
expenditures are authorized under some other provision of law.

(d) When training is provided by the council under 42 USC 4742 to employees of Statil
and local governments on other than a reimbursable basis, all council members ',
must concur (42 USC 4742).

(e) The council may not accept money from private citizens (including Federal ,
employees acting on their own behalf) for any purpose (31 USC 484).

(f) All financial transactions of the council shall be handled under provisions
of title 31 of the United States Code, Office of Management and Budget
"Instructions on Budget Execution" (Circular No. A-34), and other authorities :'
which regulate the ordinary financial tran&aiLuns or agetu:L.te in general (28
CG 365).

f~jk~srin


Jule M. Sugarman
Deputy Director


4.


Attachments


* I
P







Attachment to FIM Ltr. 410-23 (i-1)


FEDERAL PERSONNEL MANUAL

CHAPTER 410. TRAINING


(Pertinent provisions of FPM chapter 410 are printed below. Lines are drawn through
deleted passages. New material appears within brackets.)


4 *. NUING TRAINING RESOURCES

a Obj.etivesn. Ltnaxe8e. y treating sabivities supplement agency training przgrazo as
prope: ;laring of tIhi training will ahieve tbhe following objective.

[4-3. INTERAGENCY TRAINING FACILITIES]

[a. Objectives. Interagency training facilities supplement agency facilities, and
proper use of the interagency facilities will achieve the following objectives:]

(1) Promoting economy through more effective use of training resources.

(2) Providing a wider range of training programs common to more than one agency.

(3) Improving the quality of training programs by permitting specialization in training
programs by an agency having expertise in the area of training being given.


reim ement from other agencies or to share training costs with other agency in joint
* training tivities. Whenever a tentative decision is made by any agency offer a
training cou or program on. reimbursable or cost shared basis, this vision must be
consistent with following criteria. The course or program:

(1) Is intended primary for employees of other agenciesnd its content relates
specifically to a Government de mission assigned to t agency conducting or sponsoring
the training. (NOTE: Under s circumstances the agency may not be able to require
reimbursement for training related ts missi because funds for this purpose are in
its appropriation. This is a matter fo a agency to resolve internally by taking into
account the particular features of its a nation laws and substantive legislation.);
or

(2) Satisfies an important nmet interagency train eed and is offered by an agency
as a service to other age es, at the request of the Commi on or at the initiative of
the agency with the C ssion's approval; or

(3) Is desi solely for, and is to be attended primarily by, employ es of the agency
conduct e course but it bears on a training need common to other agen s and does
not un irably duplicate--in terms of time and geographic place at which offe --other



[b. Reimbursable and cost-shared training. Any agency which operates an interagency
training facility may accept funds from other agencies for part or all of the costs of
training their employees through reimbursements or other cost-sharing arrangements. If a
training program is being considered for utilization principally by employees of other
agencies, the agency should consult the Office of Personnel Management before initially
offering the training to other agencies. (NOTE: the agency might not be able to obtain
reimbursement for the training if funds are provided for interagency training in its
appropriation.) If a training program has been planned primarily for the agency's own
employees and will be attended mostly by such employees, the agency may offer surplus
space in the program to other agencies without consulting the Office of Personnel
Management.]







Attachment to FPM Ltr. 410-23 (1-2)




c. Cooperation in interagency training. In carrying out the requirements described l. is
section 4-1, each agency is urged to review periodically (1) its training programs to
determine those suitable to be opened to interagency participation and (2) the
availability of interagency training which would meet its training needs (see sections
4-4Ax [4-5] and 9-3).

[4-4. JOINT TRAINING PROGRAMS]

[a. Authority. Under section 4103 of title 5, United States Code, two or more agencldt
jointly may perform the following activities to improve the economy and effectiveness of
the training programs available to their employees:]

[(1) Two or more agencies may jointly develop and operate Government facilities to mneat
training needs shared by employees of the participating agencies.]

[(2) Two or more agencies may jointly share the costs and benefits of an agreement ii"i
a non-Government facility for the provision of training to their employees if such
arrangements are, in fact, to the financial interest of the United States by providing
more effective or economical training for the dollars expended (49 Comp. Gen. 305). J
some cases, the agreement may be limited to a single course which will meet a training
need shared by the participating agencies. In other cases, the agreement may obtain
special benefits for employees from the participating agencies. Such an agreement, fori
instance, may obtain lower tuition rates and textbook discounts from a university even::--
though employees from the participating agencies attend different courses. If one or
more of the agencies which are to become parties to an agreement with a non-Government
facility are subject to the procurement law governing civilian agencies generally
(chapter 4 of title 41, United States Code), one of those agencies must negotiate the
contract and pay the full costs of the contract from its own appropriations. Afterwards, i:,
the other agencies may reimburse it for their share of the costs of the procurement (49
Comp. Gen. 305). If the agencies participating in an agreement are governed by military
procurement law set out in chapter 137 of title 10, United States Code (the three
military departments, the Coast Guard, and the National Aeronautics and Space
Administration), they may designate one of their number to handle the contract (10 USC
2309) or they may establish a joint or combined procurement office for that purpose (10
USC 2308).]

[(3) Two or more agencies may jointly survey the training needs of their employees.
The purpose of such surveys is to identify training needs which are interagency in
character and obtain economies of scale in meeting those needs through interagency
programs.]

[(4) Two or more agencies may jointly evaluate training programs and facilities.]

[(5) Two or more agencies may jointly establish and operate a lending library of
textbooks, films, and audio-visual equipment, and other such resources for use in their
respective intra-agency training programs.]

[(6) Two or more agencies may jointly undertake programs to strengthen the professional
skills and knowledge of their employee development staffs. For example, newsletters and
conferences may be established to inform employee development specialists of new
developments in the design, administration, and evaluation of training programs for
Federal employees.]

[(7) Two or more agencies may jointly design and print training forms, course catalogs,
and directories of Federal employee development offices and resources.]








Attachment to FPM Ltr. 410-23


[(8) Two or more agencies may jointly undertake other activities which are primarily
designed to improve the Itraining programs available to !employees of the participating
agencies under chapter 41 of title 5, United States Code.]

[b. Interagency training councils. Two or more agencies may establish interagency
training councils to plan and administer their joint training activities. Such councils
ought to be established in every metropolitan area which has large numbers of Federal
employees. The Office of Personnel Management, through its regional offices, actively
promotes these councils and provides administrative support fdor them. However, the
councils are generally controlled by a slate of officers elected by agency
representatives on the council.]

[(2) Many interagency training councils have formal charters approved by training
officers from the participating agencies. Such charters ought to state that the council
has been established to plan and administer joint training activities under section 4103
of title 5, United States Code.].

[(3) If an interagency training council obtains funds from its members for joint
training activities under section 4103 of title 5, United States Code, the council shall
observe the following principles in managing those funds:]

[(a) Annual assessments, if any, shall be spent only on specific services listed in the
charter, such as newsletters or libraries of training materials. A service may be
financed from annual assessments only if it benefits every Federal agency on the
council. Annual assessments may cover both the direct and indirect costs of the
services and shall represent each agency's share of those costs (28 CG 365).]

[(b) Special assessments for other services shall be paid only by agencies whose
training programs will benefit from the services (28 CG 365).]

[(c) All funds contributed by Federal agencies on the council may be spent only on
activities pursuant to chapter 41 of title 5, United States Code, unless some
other provision of law authorizes the expenditure. (Note: Do not cite sec-
tion 214 of the Independent Offices Appropriations Act of 1946 (39 USC 691) as
such a provision unless the General Counsel of one of the member agencies has
determined that this authority is available to the council.)]

[(d) The council may not accept money from private citizens (including Federal
employees acting on their own behalf) for any purpose (31 USC 484).]

[(e) All financial transactions of the council shall be handled under the provisions of
title 31 of the United States Code, the Office of Management and Budget
"Instructions on Budget Execution" (Circular No. A-34), and other authorities
which regulate the normal financial transactions of agencies in general (28
CG 365).]

[c. Participation by State and local governments. (1) Representatives of State and
local governments may attend council meetings and participate in other council activities
which are held without cost to the participating Federal, state and local agencies.]

[(2) If the council administers Government facilities for the training of Federal
employees, the council may admit employees of State and local governments to its training
programs on a reimbursable basis under section 4742 of title 42, United States Code. If
admitted on other than a reimbursable basis or reimbursement is waived, all Federal
agencies represented on the council must concur.]









Attachment to FPM Ltr. 410-23 (1-4)





[(3) The Office of Personnel Management may use the services or facilities of an : .
interagency training council in providing technical advice or assistance to Stats or .
local governments under section 4725 of title 42, on a reimbursable basis or otberwisa .
in accordance with written agreements between the council and the Office of Personnel
Management (section 4763 of title 42).] .1

d. Using services of employees of other agencies. (1) Agencies may use




4-4w [4-5.] INTERAGENCY TRAINING PUBLICATIONS





i .. .! ....
HE : "i:~ i jiiii

"" :. .i i= l iiiii
i ii, iiE ii


.:: I:.EEE






Attachment to FPM Ltr. 410- 23 (11-1)


INTERAGENCY/INTERGOVERNMENTAL TRAINING COUNCILS


Southeast Region (3)*

Atlanta
Kentucky
Southeastern

New England Region (1)

New England

Great Lakes Region (4)

Chicago
Cleveland
Detroit
Indianapolis

Southwest Region (7)

Albuquerque
Austin
Dallas/Ft. Worth
Houston
Little Rock
Louisiana
San Antonio

Rocky Mountain Region (3)

Denver
Helena
Salt Lake

Eastern Region (6)

Albany
Buffalo
New York
New Jersey
Puerto Rico
Syracuse


Mid-Atlantic Region (8)

Baltimore
Charleston
Morgantown
Newark
Norfolk
Philadelphia
Pittsburgh
Richmond


Mid-Continent


Region (5)


Des Moines
Kansas City
Lincoln
Omaha
St. Louis

Northwest Region (6)

Anchorage
Blue Mountain
Idaho Falls
Juneau
Portland
Seattle

Western Region (8)

Fresno
Honolulu
Las Vegas
Los Angeles
Phoenix
Sacramento
San Diego
San Francisco


*Regions of the U.S. Office of Personnel Management.
* U.S. GOVERNMENT PRINTING OFFICE: 1980-311-539:99




r11


r ;
I.: i. ;;


qitgl
ii~i


4 ...r-


r
UNIVERSITY OF FLORIDA

I l lllllllllliIl lll I l l l III I IJ2 III
3 1262 08729 3352
KU




Full Text
xml version 1.0 encoding UTF-8
REPORT xmlns http:www.fcla.edudlsmddaitss xmlns:xsi http:www.w3.org2001XMLSchema-instance xsi:schemaLocation http:www.fcla.edudlsmddaitssdaitssReport.xsd
INGEST IEID EKN5V1WZ1_ZL2KH9 INGEST_TIME 2013-01-18T14:00:38Z PACKAGE AA00012996_00091
AGREEMENT_INFO ACCOUNT UF PROJECT UFDC
FILES