Federal personnel manual system

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Material Information

Title:
Federal personnel manual system
Portion of title:
FPM letter
Physical Description:
Book
Language:
English
Creator:
United States Civil Service Commission
United States -- Office of Personnel Management
Publisher:
United States Civil Service Commission
Place of Publication:
Washington, D.C
Frequency:
irregular
completely irregular

Subjects

Subjects / Keywords:
Personnel management -- Handbooks, manuals, etc -- United States   ( nal )
Civil service -- Handbooks, manuals, etc -- United States   ( lcsh )
Personnel management -- Handbooks, manuals, etc -- United States   ( lcsh )
Genre:
federal government publication   ( marcgt )
periodical   ( marcgt )

Notes

Issuing Body:
Vols for 1979- issued by: Office of Personnel Management.
General Note:
Description based on: 410-19 (Aug. 22, 1977); title from caption.
General Note:
Latest issue consutled: 292-23 (No. 3, 1983); title from caption.

Record Information

Source Institution:
University of Florida
Rights Management:
All applicable rights reserved by the source institution and holding location.
Resource Identifier:
aleph - 021549616
oclc - 06727309
lccn - 2009238041
System ID:
AA00012996:00040


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i19i, tho Prei ident signed the Federal Eployees Part-time
iipt-t Ac. (P. L. 95-437). This legstaLaton supported the
pwalwtesle eapoyeient oppor unities in the derail Government;
pt.lh tIi pde-rtm-i.e career employees be counted on a full-
a ba. s :::et offe Detober 1980.

1:; i AQlA~CAtd a ipemiain:my devaluation of the FTS
a tai ine its t .ffeat .6 ,an:t ..rtic e employment and per-
:1r O.~. ofie*f, Pelonnel Managwent reported

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*ly Relatlios (ACE). Work Force Information Division, Analysis and Statistics
alCh. aod D202 254-7638

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Limitation of the Civil Service Reform Act of 1978 (Leach Amendment)",
issued November 16, 1979.

In February 1980, OMB decided to adopt a work-year approach to ceilings
for FY 1982. This requirement is presented on page 280 of the Special
Analyses Volume which accompanies the Budget of the United States Gov-
ernment, Fiscal Year 1981. Agency heads were notified of.this requirement
in allowance letters sent to agencies following transmittal of the 1981
budget to the Congress. Under this approach, an agency's ceilings will be
in terms of the maximum number of hours (not including overtime) its
employees can work during the fiscal year. This work-year ceiling will i
replace the existing end-of-year personnel ceiling system. The reporting
instructions which were in place with the five agencies participating in
the full-time equivalency experiment were then modified to meet OMB re-
quirements, and are issued in this FPM Letter for government-wide
implementation effective with the beginning of Fiscal Year 1982.

3. The successful implementation of these instructions will require close 1
coordination and effort by the personnel, accounting and ADP functions
within your agency. Please assure that the instructions on preparing the
Monthly Report of Full-time Equivalent/Work-Year Civilian Employment
(SF 113-G) are received by the appropriate management officials in your
agency for implementation. Your continued cooperation and involvement
to ensure accurate and timely submissions are requested and appreciated.

4. This is an interagency report as defined in FPMR 101-11.11. The NARS
approval number is 0250-OPM-MO.



Jule M. Sugarman
Deputy Director


Attachments (7)




Attachment 1 to FPM Ltr. 298- 11


INSTRUCTIONS FOR PREPARING THE MONTHLY REPORT OF FULL-TIME
EQUIVALENT/WORK-YEAR CIVILIAN EMPLOYMENT (SF 113-G )

1. General

Effective for the report period October 4, 1981 to October 31, 1981,
(and for subsequent reporting periods as shown in Attachment 6),
all agencies subject to employment ceiling limitations by OMB will
be required to report Federal civilian employment on a full-time
equivalent (FTE) basis, using the Monthly Report of Full-time
Equivalent/Work-Year Civilian Employment (SF 113-G).

This FPM Letter issues instructions to agencies for collecting and
reporting Federal civilian employment data on a full-time equivalent
basis. The detailed instructions which define the line items on the
reporting form are in Attachment 2. The reporting form SF 113-G
(Monthly Report of Full-time Equivalent/Work-Year Civilian Employment)
is at Attachment 3. Attachment 4 is a completed form with illustrative
data; Attachment 5 explains how the figures shown in Attachment 4
were obtained.

One report is required from each department and agency which submits
the SF 113-A Monthly Report of Federal Civilian Employment to the
Office of Personnel Management (OPM). (SF 113-G reports are not
required for bureaus or suborganizations within an agency. However,
the overall agency report must reflect the same period covered for
each bureau or suborganization.)

If agencies employ non-U.S. citizens in U.S. territories and foreign
countries two separate SF 113-G reports are required which show the
following:

(1) Total Work-Year Ceiling Employment (i.e., all direct
hire Federal civilian officers and employees and direct
hire nationals of foreign countries and U.S. territories
in or under the United States Government (including
Government-owned or controlled corporations) who are
paid salaries, wages, or fees for the personal service
they render.)


(2) Total Direct Hire Non-Citizens in Foreign Countries and
U.S. Territories.

For purposes of the SF 113-G report, exclude the following classes of
employment (i.e., employment and hours):

1. Persons hired under non-personal service contracts, i.e.,
employees of private contractors.

2. Persons serving without pay such as experts and consultants
who worked without pay or received payments only for
their expenses (per diem in lieu of subsistence and/or
travel expenses).




Attachment 1 to FPM Ltr. 298-11


3. Employees on leave without pay, furlough, or suspension
status.

4. Employees carried on annual or sick leave after the last
day of active duty specified in a reduction-in-force notice.

5. Workers hired informally "on the spot" without formal
appointment procedures for short intervals of time to cope
with fire, flood, and other extreme emergencies.

6. Non-appropriated fund employees such as canteen workers
in Department of Defense.

7. District of Columbia Government employees.

8. All State, local and Indian Tribal Government employees
and academic personnel who are:

a. on detail to Intergovernmental Personnel Act (IPA)
mobility assignments with Federal agencies.

b. on IPA mobility assignments who have received Federal
appointments under 5 U.S.C. 3374(a)(1) for assignments
of 30 days or less.

9. All Federal employees who are:

a. on detail to State, local, and Indian Tribal Governments
or institutions of higher education, or other eligible
organizations where the organization to which an assign-
ment is made reimburses the assigning Federal agency for
at least 50 percent of an assigned employee's salary
during the assignment.

b. on leave without pay while on assignments with State, local,
and Indian Tribal Governments, institutions of higher
education, or other eligible organizations for assignments
more than 30 days.

10. Uniformed military employees in Department of Defense and
the U.S. Coast Guard.

11. All indirect hire employees such as those in Defense and State
Department.

Revisions to the current and any previous month's SF 113-G report
should be provided to OPM as soon as possible. Minor revisions to
reports can be handled by telephone; extensive corrections should be
made by submitting a revised report.

2. Time Schedule for Reporting and Submitting FTE Data

The starting date for collecting full-time equivalent employment
data for Fiscal Year 1982 is October 4, 1981. These data are to
be collected within each agency over the 26 biweekly pay periods
from October 4, 1981 through October 2, 1982. Attachment 6
is a schedule for FY 1982 showing the period to be covered by each




Attachment 1 to FPM Ltr. 298- 11 (3)


report, and the date the report is due at OPM. Note that each
report covers at least two biweekly pay periods ending prior to,
and closest to the end of the calendar month. However, the
ending date for the last report (covering August 22 to October 2)
is an exception to this pattern. (Most reports will cover 2 bi-
weekly pay periods; a few reports will cover 3 biweekly pay periods.)
Reports for subsequent fiscal years cover the same pattern (i.e.,
each report should cover at least two biweekly pay periods ending
closest to the end of the month. Note that the report periods for
the SF 113-G do not necessarily coincide with those for the SF 113-A.)

The schedule shown on attachment 6 applies to all agencies regardless
of their pay period cycles. Agencies can estimate their employment
and hour data to meet the scheduled pay period coverage. The end
of fiscal year report should, however, reflect the actual number
of work-years used during the period being reported and for the
entire fiscal year.

Exceptions may be granted if an agency cannot provide data in precise
accordance to the schedule shown in attachment 6, either for the
period to be covered by each report, or by the 15th of the month due date
for each report. All requests for exceptions must be in writing. Requests
for extensions to the 15th of the month report due date or changes in the
period to be covered by each report should be directed to: Deputy Assistant
Director for Work Force Information, Office of Personnel Management
(Room 5468), Washington, D. C. 20415. Request for ceiling exemption of
certain groups of employees should be directed to: Director, Office of
Management and Budget, Washington, D. C. 20503.

The Monthly Report of Full-time Equivalent/Work-Year Civilian Employment
is due along with the SF 113-A on or before the 15th of the month which
follows the end of the reporting period (e.g., the January report is due
February 15), and is to be submitted to :

Office of Personnel Management
Work Force Analysis and Statistics Branch
Surveys and Information Section
1900 E Street, N. W.,
Washington, D. C. 20415
(Stop 227)
Attention: SF 113-G, Room 6441

Note that the first SF 113-G report is due at OPM on November 15, 1981.
However, OPM encourages and will accept test reports for the periods
July through September from agencies that can provide them.

3. Characteristics of FTE Ceilings

Beginning October 4, 1981, agencies are to manage their work force
based on the work-year ceilings provided by the Office of Management
and Budget. The work-year ceilings will replace the current end-of-
year personnel ceilings based on positions. Agencies are currently
reporting employment subject to ceiling in Section IV, Employment
Ceiling Data of the Monthly Report of Federal Civilian Employment
(SF 113-A). Agencies are required to continue to do so even though
their ceiling will no longer be controlled on the end-of-year employ-




Attachment 1 to FPH Ltr. 298-11


ment figure. Effective with the October 1981 SF 113-A report, line 30
"Full-time in Permanent Positions" will be replaced with "Full-time
with Permanent Appointments." Detailed reporting instructions on
this change on the SF 113-A will be issued in a later FPH letter.

0MB will issue two work-year ceilings. One will cover total employment
subject to ceiling, and the second will cover full-time permanent ap-
pointment employment (i.e., full-time employees with tenure codes. 1, 2,
4, 5, 6, and 7). These new ceilings will represent the maximum cumulative
number of hours that can be worked by the covered employees during October
4, 1981 through October 2, 1982. These ceilings will apply to straight
time only and will be in terms of work-years (i.e., based on 2,080 hours
per work-year). They will apply to types of appointments rather than
positions. As in the case of funding levels, they will be developed on
the basis of workload needs throughout the year, taking into account
seasonal fluctuations and other variations in employment levels. They
will exclude hours paid at overtime rates, terminal leave hours, and hours
worked and earned as compensatory time. (When earned compensatory time
is taken, it should be reported as straight time.) Further guidelines under
the FTE employment controls will be issued by the Office of Management and
Budget.

4. Obtaining SF 113-G Forms

Local reproduction of the SF 113-G is not authorized. Standard
Form 113-G may be obtained from the General Services Administration,
Federal Supply Service by March 1981.

Agencies may order the forms from GSA via the FEDSTRIP/MILSTRIP
system. The National Stock Number is 7540-01-098-1231.

Agencies which have automated systems may provide computer generated
hard copy submissions as long as the format is the same as the
SF 113-G. The computer generated submission should state that it
is in the SF 113-G format, but must not actually state that it is
SF 113-G. Exception requests are not necessary (FPMR 101-11.806-1)
if the format is not identified as SF 113-G.

5. Agency Contact Notification

The importance of timely submissions of the SF 113-G report cannot
be over-stressed. To open the line of communication between agency
personnel and the staff of Office of Personnel Management, each
agency should notify OPM using the format of Attachment 7, of personnel
responsible for the SF 113-G report. This format should be used
whenever there is a change in personnel responsible for the SF 113-G
report.




Attachment 2 to FPM Ltr. 298- 11


DEFINITION OF LINE ITEMS ON THE MONTHLY REPORT OF FULL-TIME
EQUIVALENT/WORK-YEAR CIVILIAN EMPLOYMENT (SF 113-G)

Definition of Lines

Line la. Total Paid Ceiling Employment

Show data for employees (including direct hire nationals of foreign
countries and U.S. territories) covered by Office of Management and
Budget work-year ceiling, who receive pay for any part of the pay
periods reported, including those on paid vacation, paid sick leave,
and persons who have separated from the agency during the current
reporting period.

Exclude persons and hours worked by those in nonceiling programs and
other OMB-approved exemptions. Nonceiling employees include the
following:

(1) Summer Aids appointed under Schedule A authority, section
213.3102 (v);

(2) The Stay-in-School Program, employees appointed under Schedule
A, section 213.3102 (w);

(3) The Federal Junior Fellowship Program, employees appointed
under Schedule B, section 213.3202 (f);

(4) Persons in the Worker-Trainee Opportunity Program who are in
developmental jobs (for a twelve-month period from date of
appointment) who were selected from the Worker-Trainee regis-
ter, appointed under the Veterans Readjustment Appointment
(VRA) authority, or appointed under the Worker Trainee Tem-
porary Appointment Pending Establishment of a Register (TAPER)
authorization.

(5) Employees on leave with pay pending separation by disability
retirement who meet both of the following criteria:

(a) their application for disability retirement has
been approved by the U.S. Office of Personnel Manage-
ment; and

(b) their use of sick leave actually exceeds, or is
scheduled to exceed 30 calendar days.

(6) Employees on leave with pay pending separation by optional
retirement who meet all of the following criteria:

(a) Employee has to retire because of ill health.

(b) Employee is on sick leave and the employing agency
has received a licensed physician's certificate
covering the entire period for which the employee
has requested sick leave.

(o) Employee meets age and service requirements for
optional retirement.




Attachment 2:to FPM Ltr. 298-11 (2)



(d) SF 2801, Application for Retirement, has been sub-
mitted for retirement to become effective when sick
leave expires.

(e) The employee's use of sick leave exceeds or is
scheduled to exceed 30 calendar days.

(7) Those employees covered by any official exemptions granted
by OMB to the agency.

Any employee who changes status from one pay period to the next
(e.g., from temporary to permanent) during a report period will
be recorded (hours and employee count) in the line item reflecting,
his/her status during the last day of the reporting period.

Lines (b) and Wc

As shown with each of the 7 employment categories (i.e., with lines la,
2a, 3a, etc.), straih Gy;_time means hours of work for which employees are
paid at their'rate of basic pay. Include hours paid for annual, sick,
holiday, and other paid leave.

Straight-time hours exclude hours paid at overtime rates, terminal leave
hours, and hours earned as compensatory time. (When earned compensatory
time is taken,. it should be reported as straight time.).

Hours worked by part-time employees which are in excess of their part-
time tour of duty but not in excess of eight hours in a day or 40 hours
in a week should be reported as straight time.

Straight-time hours include hours in excess of 8 hours per day worked .by
employees in agencies on flexitime schedules (e.g. 4 day workweek) where
hours in excess of 8 hours per day are not considered overtime.

Some employees may have basic work weeks of straight time pay for more
than 40 hours. For example, fire fighter employees who are available for
duty for 72 straight hours. During each 72-hour period they receive
straight time pay for 54 hours, which is considered their basic work week.
Therefore, the 54 hours is reported as straight time on the 113-G and time
worked over 54 hours during the 72-hour period is reported as overtime.

Overtime is hours of work in excess of 8 hours in a day (excluding hours
in excess of 8 hours per day worked by employees in agencies oft flexitime
schedules where hours in excess of 8 hours per day are not considered
overtime) or in excess of 40 hours in an administrative work-week. For
reference on hours of duty, pay and leave, see Federal Personnel Manual
Supplement 990-2.

Note that the straight time and overtime lines should include both (1)
hours worked by employees comprising the current active work force and
(2) hours worked by employees who separated from the agency during the
current reporting period.




Attaolae.: 2 to FPM Ltr. 298-11 (3)



Line 2a. Full-Time With Permanent Appointments

Show on line 2a, data for employees (including direct hire nationals
in foreign countries and U.S. territories) included in line la who
are full-time and are in tenure group 1. 2, ,4 5, 6, or 7. The
definition for employees with permanent appointments is shown below.
S(Also see FPM Supplements 292-1, 296-31, and FPM Letter 296-55 for
specific. use and definitions of Tenure Group codes.)

Tenure Group 1: Competitive Service Tenure Group 1 includes
Employees .serving under career appointments who
either have completed probation or are not re-
quired to serve probation.
: Excepted Service Tenure Group I includes employees
whose appointments carry no restriction or condition
subh as conditional, indefinite, specific time
limitation, or trial period.
STenure Group 2: Competitive Service Tenure Group 2 includes
employees serving under career-conditional appoint-
ments, and those under career appointments who are
serving initial appointment probation.

SExcegped Service Tenure Group 2 includes employees
iwhO. are serving trial periods, or whose tenure is
equivalent to career-conditional tenure in the
competitive service in agencies that have that type of
appointment (for example, excepted appointment-
conditional).

Tenure Groups 4, 5,' 6, and 7: Include employees in the Senior Executive
Service (SES) serving under SES career appointments (4, 5, or 6) and
SES no sareer appointments (7).

For purposes of this report, "permanent appointments" consist of
Tenure Groups 1, 2, 4, 5, 6, and 7.,

Line 3a. Other Employment

Include entries for: full-time employees (not in tenure group 1, 2, 4,
5, 6, or 7) with temporary or indefinite appointments; part-time
employees with either permanent, temporary, or indefinite appointments;
and intermittent employees with either permanent, temporary, or inde-
finite appointments. Lines 2a plus 3a should add to la. Lines 4a,
5a, 6,a and iT should add to 3a.

Line Qa. Part-Time With Permanent Appointments

Show data for employees (including direct hire nationals of foreign
countries and U.S. territories) included in line 3a who are part-time
and have-permanent appointments (i.e., are in tenure group 1, 2, 4, 5,
6, or 7) as defined in line 2a.



























on an irregular or occasional basis).

Definition of Columns

Column 1. Employment/Hours

In column 1, each line (a) entry will show the number of employees in
the specified category (e.g., full-time with permanent appointments)
who contributed to the hours worked during the current reporting period.

Each line (b) entry, i.e., straight time, will show the number of hours
associated with the specified category of employees at their rate of basic pay
during the current reporting period. This includes hours paid for as
annual, sick, holiday, and other paid leave.

Each line (c) entry, i.e., overtime, will show the number of hours worked
by the specified category of employees in excess of 8 hours in a day or in
excess of 40 hours in an administrative work-week during the current re-
porting period. Since FTE reporting to OPM is structured around two (or
occasionally three) biweekly pay periods, those agencies conducting
alternative work schedule experiments should report in the same manner
outlined herein. For reference on hours of duty, pay and leave, see
Federal Personnel Manual Supplement 990-2.

Column 2. Full-Time Equivalent for Current Reporting Period

The full-time equivalent is the number of full-time employees it would
take to work the total number of hours worked by all employees during
the current reporting period regardless of work schedules.

In column 2, each line (a) entry is the sum of the line (b) and (o)
entries immediately following.

Each entry (b) is obtained by dividing the corresponding line (b) entry
in column 1 by the number of hours in the full-time work schedule for
the current reporting period (e.g., 160 hours for 2 biweekly pay periods
consisting of 40-hour administrative work-weeks).




Attachment 2 to FPH Ltr. 298-11 (5)


Each line (C) entry is obtained by dividing the corresponding line (c)
entry in column 1 by the number of hours in the full-time work schedule
for the current reporting period.

When computing entries for column 2, round to the nearest whole number.
See the example for line lb of column 2 in Attachment 5.

Column 3. Work-Years, Current Reporting Period

These entries represent the number of work-years associated with ceiling
employees during the current reporting period.

In column 3, each line (a) entry is the sum of the line (b) and (c)
entries immediately following. Each line (b) entry is obtained by
dividing the corresponding line (b) entry in column 1 by 2,080; the
line (c) entries for column 3 are obtained similarly.

When computing entries for column 3, carry the divisions to 3 decimal
places and round to 2 places. See the example for line lb of column 3
in Attachment 5.

Column 4. Cumulative Work-Years to End of Current Period

These entries represent the number of work-years associated with ceiling
employees since the start of the first reporting period of the work-year
to the end of the current reporting period.

The cumulative portion of the report should reflect any revisions/
corrections that were not reported in previous month's reports. The
cumulative portion of the report at the end of the reporting year
should normally agree with the totals in the reports submitted over the
twelve month period. However, since this may not be possible because
of many revisions/corrections made to any previous month's reports, the
final fiscal year end report will be the definitive one and reflect all
work-years used during the fiscal year.

Entries in column 4 on lines lb, 2b, and 3b are the only amounts reported
that are subject to the Office of Management and Budget work-year ceilings.

When computing entries for column 4, carry the divisions to 3 decimal
places and round to 2 places. See the example for line lb of column 4
in Attachment 5.

Column 5. Work-Year Ceiling

In column 5, entries will be shown only on lines lb, 2b, and 3b. These
figures, which are the work-year ceilings assigned by the Office of Management
and Budget, will remain constant for each reporting period unless a change
has been approved by the Office of Management and Budget. Where such a
ceiling change occurs, the agency SF 1i3-G report should be so annotated.















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Simndwd Form 1134 (O1/W1
U.S e0m o Famm ha l Mmagmimt
FPM Cer aM -


1a1111 C'
COLta


Monthly Report of Full-Time Equivalent/Work-Year Cvilian Employment



Depafmlag wAncy [ Co%7de Emp-inOm M CIAFrg Reporting Period (MM. 04 )M No. ofy P Piods Cmsred
(i) Nonc hun ow- From To This Report FY tob e
1(2) Amncywid

Full-Time Equivalent Work-Yers
Employment/Hours Cagory Employmment and Hours Employment for Currt Pwiod Cumlive to End d Cali
Current Period Cummt Pay Payf
(1) (2) (3) (4) (5)
la. Total Paid Ceiling Employment .................... M .
b. Straight Time......... ......... ...............
c. Overtime .....................................

2a. Full-Time with ParmanentAppointment ............
b. Straight Time ....................... .........
c. Overtime ...................................

3a. Other Employment ........ .........................
b. Straight Time......... ......... ...............
c. Overtime ..................................

4a. Part-Time with Permanent Appointment ...........
b. Straight Time. .................................
c. Overtime .....................................

5a. Part-Time with Temporary and Indefinite Appt......
b. Straight Time.......... ..........................
c. Overtime ......... ........................ ...

6a. Full-Time with Temporary and Indefinite Appt ......
b. Straight Time..................................
c. Overtime ................................. ....

7a. Intermittent ......... .................... .......
b. Straight Time........... ..........................
c. Overtime ..............................
Cumled by (SwubraJt Offhcm PfsitiWo m Tn hM Number )a


Nt11270


Reports should be submitdd to Surveys and Information Section, Work Force Information Division. Office of Personnel Management
Wainin, D.C. 20415


NSN:


113701















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iII




Standard Form 113-G (10/80) Interagency control
U.S. Office of Personnel Management No. 026D-0PM-MO
FPIA Chapter 298

Monthly Report of Full-Time Equivalent/ Work:-Year Civilian Employment
Report Number
6
Department or Agency Agency Code Employment Coverage Reporting Period (MM, DDJ YY) No. of Pay Periods Covered
(1 Noncitizens Overseas From TO This Report FY to Date
Dept. of Government G 0 x (2) Agencywide 02/21/82 03/20/82 2 12
full-Time Equivalent Work-Years
Employment and Hours Employment for Current Period Cumulative to End of Ceilin
Employment/Hours Category Current Period Current Pay Period
(1)(2) (3) (4)()
la. Total Paid Ceiling Employment .................... 120,511 120,800 9,292.29 55,769.23
b, Straight Time ................................. 18, 834, 800 117, 718 9, 055.19 54, 807.69 118.600
c. Overtime ....... ............................. 493 172 3,08-2- 237.10 961.54

2a. Full-Time with Permanent Appointment .... ........ 81, 328 83. 727 6, 440.57 -3 8-2 6
b. Straight Time ................................. 13,012, 480 81, 328 6, 256.00 37, 500.00 81,600
c. Overtime ..................................... 383,904 2 399 184.57 769.23

3a. Other Employment ............................... 39,183 37,073 2,851.72 1-7 5-00. 00
b. Straight Time ................................. 5,822,320 36,390 2,799.19 17,307.69 137 000
c. Overtime ...................................... 10 9 268 683 52.53 192.31

4a. Part-Time with Permanent Appointment ........... 3,576 1,971 151.61 923.07
b. Straight Time ................................. 286,080 1,788 137.54 865.38
c. Overtime ..................................... 29 268 183 14.07 57.69

5a. Part-Time with Temporary and Indefinite Appt ...... 2.011 1,006 77.35 63,94 0
b. Straight Time ................................. 160,880 1,006 77.35 461.54
c. Overtime ..................................... -- --- --- 2.40..

6a. Full-Time with Temporary and Indefinite Appt ...... 10,523 10,523 809.46 4,907.70 """
b. Straight Time ................................. 1,683,680 10,523 809.46 4,903.85
c. Overtime ........................... .......... -- --- 3.85

7a. Intermittent ..................................... 23,073 23. 573 1. 813. 31 ____11_%205, 29
b. Straight Time.............................,w... 3,691,680 23,073 1,774.85 11.076.92
c. Overttimle.. ........ ... ... ................... 80nOn 1 500 38.46 12 .37
Certifed by (igtnaiture) Official Psition .Location Telephone Number at

)_ '-L1 k Director of ftrisonnel Wash. D.C. 632-5000 4/10/82








































































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Caagr-Ln (1) (2 13) 14)sadi

Coilng paid during cur r en repotn o fe lie b.n e f tesu oflnes, lines lb M g an leoti







Procedures for Calculating Figures for Monthly Report of Full-stime tEqulent/Work-Year Civilian Employment Shown at Attachment 4

Employment/Hours. FTE, and Work-Years For Current Reporting Period
Work-Years0
Full-Time Equivalent Cumulatieto Ensd of
Employment/Hour3 Employment and Hours Employmenth Wok-Yearspu CurrentPeriod a/
Category Line (1) (2) (3) (4)
2a. Full-time 81,328 equals number of full- 83,727 equals the sum of 6,4440.7 equals the 38,269.23 equals the sum of
With Permanent timeemuployees with tenure lines 2b and 2c of this sum of lines 2b and lines 2b and 2o of this
Appointment codes 1, 2, 4. 5, 6. and 7 column 2o of this column column
who contributed to hours
worked during cur rent
reporting period


2b. Straight Time 13,012,480 equals hours of 81,328 equals 6,256.00 equadls 37,500.00 equals the toal
work performed at their straight time hours worked
rate of basic pay line 2b, column I or line 2b, column I or since the start of the first
by employees in 2a 160 ag/ 2,080 b/ reporting period to the and
of the current reporting
13,012,480 13,012,480 period by employees In 2a
160 a/ 2,080 b/ divided byL 2,080


2c. Overtime 383,904 equals overtime 2,399 equals 184.5T equals 769.23 equals the total
hours of employees overtime hours worked since
in line 2a as defined line 2c, column I or line 2c, column I or the start of the first
In line 1c, column 1 160 a/ 2,080 b/ reporting period to the end
of the current reporting
383,904 383,904 period by employees In 2&
160 a/ 2,080 b/ divided by 2,080


a/ 160 equals the number of hours available to a full-time employee during the current reporting period, which covers two biweekly pay
periods.

b/ 2,080 equals the number of hours In one work-year.
c/ Time span since the start of the first reporting period to the end of the current reporting period is six months.
.......................










Procedures for Calculating Figures for Monthly Report of Full-Time Equivalent/Work-Year Civilian Employment Shown at Attachment 4

Employment/Hours, FTE, and Work-Years For Current Reporting Period

Work-Years
Full-Time Equivalent Cumulative to End of
Employment/Hours Employment and Hours Employment Work-Years Current Period c/
Category Line (1) (2) (3) (4)

3a. Other Employment 39,183 equals number of: part-time 37,073 equals the sum 2,851.72 equals the 17,500.00 equals the sum
employees with permanent appoint- of lines 3b and 3c of sum of lines 3b and of lines 3b and 3c
mental part-time employees with this column 3c of this column of this column
temporary and indefinite appoint-
ments; full-time employees with
temporary and indefinite appoint-
ments; and intermittent employees
who contributed to hours worked
during current reporting period


3b. Straight Time 5,822,320 equal hours of work per- 36,390 equals 2,799.19 equals 17,307.69 equals the total
formed at their rate of basic pay straight time hours worked
by employees in 3a. The sum of line 3b. column 1 or line 3b. column 1 or since the start of the first
lines 4b, 5b, 6b, and 7b should 160 a/ 2,080 b/ reporting period to the end
equal line 3b of the current reporting
5.822 320 5.822.320 period by employees in 3a
160 a/ 2,080 b/ divided by 2,080.


3c. Overtime 109,268 equals overtime hours of 683 equal 52.53 equals 192.31 equals the total over-
employees in line s3 as defined in time hours worked since the
line Ic, column 1. Line 4c, 5c, 6c, line 3c. column 1 or line 3c. column 1 or start of the first reporting
end 7c should equal line 3c 160 a/ 2,080 b/ period to the end of the
current reporting period


a/ 160 equals the
periods.


number of hours available to a full-time employee during the current reporting period, which covers two biweekly pay


b/ 2,080 equals the number of hours in one work-year.
c/ Time span since the start of the first reporting period to the end of the current reporting period is six months.




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Procedures for Calculating Figures for Monthly Report of Full-Time Equivalent/Work-Year Civilian Employment Shown at Attachment 4




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EmploymentHours, FTE, and Work-Year For Current Reportg P di
Work-Years
Full-Time Equivalent Cumulative to End of





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iiiiiiig 1~1~:~5 ~ x~~;';ii;;;i
Employment/Hours Employment and Hour Employment Work-Years Current Period j
Category Line (1) (2) (3) _(4)
4a. Part-time with 3,576 equals number of part- 1,971 equals the sum of 151.61 equals the 923.07 equals the am of


worked during current
reporting period
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4b. Straight Time 286,080 equals hours of 1,788 equals 137.54 equals 865.38 equals the total
work performed at their straight time hours wrked
rate of basic pay line 4b, column 1 or line 4b. column 1 or since the start of the first
by employees in 4a 160a 2,080 Pj reporting period to the end
of the current preparing



4c. Overtime 29,268 equals overtime 183 equals 14.07 equals 57.69 equals the total over-
hours of employees in tine hours worked since the
line 4a as defined in line 4c, column 1 or line 4c column 1 or start of the first reporting
line le, column 1 160.1 2,080P period to the end of the
current reporting period by
employees In 4a divided by



a/ 160 equals the number of hours avioalable to atfull-time employee during the current reporting period, which covers two biweekly pay
periods.
gf2,080 equals the number of hours in oea work-year.
E/ Time span since the start of the first reporting period to the and of the current reporting period is six months.
iiiiiii&









Procedures for Calculating Figures for Monthly Report of Full-Time Equivalent/Work-Year Civilian Employment Shown at Attachment 4


Work-Years
Full-Time Equivalent Cumulative to End of
Employment/Hours Employment and Hours Employment Work-Years Current Period c/
Category Line (1) (2) (3) (4)

5a. Part-time with 2,011 equals number of part-time 1,006 equals the sum 77.35 equals the sum 463.94 equals the sum of lines
Temporary and employees with tenure codes of lines 5b and 5c of of lines 5b and 5c 5b and 5c of this column
Indefinite 0, 3, 8, and 9 who contributed this column of this column
Appointment to hours worked during current
reporting period. Lines 4a
and 5a should equal the total
number of employees with a
part-time work schedule


5b. Straight Time 160,880 equals hours of work 1,006 equals 77.35 equals 461.54 equals the total
performed at their rate of straight time hours worked
basic pay by employees in 5a line 5b, clumn_1 or line 5b clumn_1 or sinceethe startdotothe first

of the current reporting
160,880 160,880 period by employees in 5a.
160 pj2,080 P/ divided by 2p080

5c. overtime None None None 2.40 equals the total overtime
hours worked since the start
of the first reporting period
to the pnd. of the current
reporting period by employees
in 5a divided by 2,000


t/ 160 equals the number of hours available to a full-time employee during the current reporting period, which covers two biweekly pay
periods.

h/ 2,080 equals the number of hours in one work-year.

.E/ Time open since the start of the first reporting period to the end of the current reporting period is six months.

OD








Procedures for Calculating Figuresafor Monthly Report of Full-Time Equivalent/Work-Year Civilian Employment Shown at Attachment 4

Employment/Hours, FTE, and Work-Years For Currant Reporting Period
Work-Years u
Full-Time Equivalent Cumulative to End of
Em plomnt/Hous Employment and Hours Employment Work-Years Current Period g
Category Line (1) (2) (3) (4)
6a. Full-time wit 10,523 equals number of full-time 10,523 equals the sum 809.46 equals the sum 4,907.70 equals the aum
Temporary and employees with tenure codes 0, 3, of lines 6b and 6c of of lines 6b and 6c of of lines 6b and 6c of this
Indefinite 8, and 9 who contributed to hours this column this column column
Appointment worked during current reporting*
period. Lines 2a and 6a should
equal the total number of emplo-
yees with a full-time work
schedule >.


6b. Straight Time 1,683,680 equals hours of work 10,523 equals 609.46 equals 4,903.85 equals the total
performed at their rate of straight time hours worked
basic pay by employees in 6a line 6b, column I or line 6b, column 1 or since the start of the first
160 /2,03006 reporting period to the and
of the current reporting ,
1.66360 1 683 600 period by employees in 6a (
160.g 2,08 divided by 2,060
6c. Overtime None None None 3.85 equals the total over-
time hours worked since the
start of the first reporting
period to the and of the
current reporting period by
employees in Gs divided by 2#080


a/ 160 equals the number of hours available to a full-time employee during the current reporting period, which covers two biweekly pay
periods.
b/2,000 equals the number of hours In one work-year.
c/Time span since the start of the first reporting period to the end of the current reporting period is six montheo








Procedures for Calculating Figures for Monthly Report of Full-Time Equivalent/Work-Year Civilian Employment Shown at Atteohment 4

Employment/Hours, FTE, and Work-Years For Current Reporting Period

Work-Years
Full-Time Equivalent Cumulative To End of
Employment/Hours Employment and Hours Employment Work-Years Current Period a/
Category Line (1) (2) (3) (4)

7a. Intermittent 23,073 equals number of employees 23,573 equals the sum 1,813-31 equals the sun 11,205.29 equals the sum of
(regardless of type of appoint- of lines 7b and 70 of of lines 7b and 70 of lines ?b and 70 of this
ment) with no preacheduled this column this column column
tour of duty who contributed
to hours worked during
current reporting period



7b. Straight Time 3,691,680 equals hours of 23,073 equals 1,774.85 equals 11,076.92 equals the total
work performed at their rate straight time hours worked
of basic pay by employees line 7b, column 1 or line 7b, column I or since the start of the first
in 7a 160 a/ 2,080 b/ reporting period to the and
of the current reporting
3,69,68 3,621,680 period by employees in 7a
160 s/ 2,080 b/ divided by 2,080


70. Overtime 80,000 equals overtime 500 equals 38.46 equals 128.37 equal the total Over-
hours of employees time hours worked sin** the
in line 7a as defined lin 7c, column 1_ or line 7c, column I or start of the first reporting
in line 1c, column 1 160 a/ 2,080 b/ period to the and of the r
current reporting period by Ls
80,000 B2000 employees in 7a divided by
160 a/ 2,080 b/ 2,080


a/ 160 equals the number of hours available to a full-time employee during the current reporting period, which covers two biweekly pay
periods.

b/ 2,080 equals the number of hours In one work-year.
a/ Time span since the start of the first reporting period to the end of the current reporting period in six months. O
I































































































































































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Attachment 6 to FPM Ltr. 298-11


FY 82 Time Schedule for the Monthly
Report of Full-time Equivalent/Work-Year Civilian Employment (SF 113-G)


No. of Biweekly Pay
Periods Covered


Report Number Reporting Period This Report FY to Date Date Due
for Report

1 October 4 October 31, 1981 2 2 November 15, 1981

2 November 1 November 28, 1981 2 4 December 15, 1981

3 November 29 December 26, 1981 2 6 January 15, 1982

4 December 27, 1981 January 23, 1982 2 8 February 15. 1982

5 January 24 February 20, 1982 2 10 March 15, 1982

6 February 21 March 20, 1982 2 12 April 15, 1982

7 March 21 April 17. 1982 2 14 May 15, 1982

8 April 18 May 29, 1982* 3 17 June 15, 1982

9 May 30 June 26, 1982 2 19 July 15, 1982

10 June 27 July 24, 1982 2 21 August 15, 1982

11 July 25 August 21, 1982 2 23 September 15, 1982

12 August 22 October 2, 1982' 3 26 October 15, 1982

GCovers 3 biweekly pay periods.

Note: The first report for FY 1983 is to cover the period October 3 -
October 30, 1982. The second report is to cover October 31 -
November 27, 1982 and so on. The last report for FY 1983 is to
cover August 21 October 1, 1983. Each report covers at
least two biweekly pay periods ending closest to the end of the
month. (Most reports will cover 2 biweekly pay periods; a few
reports will cover 3 biweekly pay periods.)




















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SAMPLE AGENCY CONTACT NOTIFICATION LETTER

Agency Name:
Agency Address:
Date:

Office of Personnel Management
Agency Relations Group
Work Force Analysis and Statistics Branch
Surveys and Information Section
1900 E Street, N.W.
Washington, D.C. 20415
Attention: SF 113-G, Room 6441
(Stop 227)



Section Personnel:

SAs requested, the following persons are responsible for the SF 113-G,
Monthly Report of Full-time Equivalent/Work-Year Civilian Employment,
due at the Office of Personnel Management by the 15th of the month
: which follows the month containing the period being reported.


.Supervisory Official
Primarily Responsible
for Agencywide Report
(not Subelement Reports)


Commercial
or FTS
Phone
(Indicate
Which)


Working-Level
Contact


Commercial
or FTS
Phone
(Indicate
Which)


These staff members should be able to answer any questions you would
have on the SF 113-G report.

Sincerely,



Director of Personnel


Note: Each agency should regularly notify the Office of Personnel
Management of any changes in personnel responsible for
the SF 113-G report.


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