Federal personnel manual system

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Material Information

Title:
Federal personnel manual system
Portion of title:
FPM letter
Physical Description:
Book
Language:
English
Creator:
United States Civil Service Commission
United States -- Office of Personnel Management
Publisher:
United States Civil Service Commission
Place of Publication:
Washington, D.C
Frequency:
irregular
completely irregular

Subjects

Subjects / Keywords:
Personnel management -- Handbooks, manuals, etc -- United States   ( nal )
Civil service -- Handbooks, manuals, etc -- United States   ( lcsh )
Personnel management -- Handbooks, manuals, etc -- United States   ( lcsh )
Genre:
federal government publication   ( marcgt )
periodical   ( marcgt )

Notes

Issuing Body:
Vols for 1979- issued by: Office of Personnel Management.
General Note:
Description based on: 410-19 (Aug. 22, 1977); title from caption.
General Note:
Latest issue consutled: 292-23 (No. 3, 1983); title from caption.

Record Information

Source Institution:
University of Florida
Rights Management:
All applicable rights reserved by the source institution and holding location.
Resource Identifier:
aleph - 021549616
oclc - 06727309
lccn - 2009238041
System ID:
AA00012996:00022


This item is only available as the following downloads:


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Attachment 1 to FPM Ltr. 2qR.23


of Certain Categories of Employees on the Monthly Report of Full-time
n r k-ear C i. an poent (5F 1-)
1i91, the Office of Personnel Management issued FPM Bulletin 298-36 requesting a
tlport from agencies on implementation of work-year ceilings for Fiscal Year
b e of the items requested In the progress report was "any definitional or coverage
y'bt adequately addressed in current reporting instructions," namely those
l::4*- :FPM Letter 2Qt-ll. Agencies responded with questions on how certain
i Q'of employees are to be counted and reported on the SF 113-G. A list of these
t o employees and how they should be reported on the SF 113-A Is indicated



r obligations of an employee who is placed on annual military leave to fulfill
o~ibl:gatFon are to be reported on the SF 113-G. The hours the employee ,s
W auled to work during periods of annual military leave should continue to be
I straight-time leave hours like any other paid leave (e.g., annual and sick).
station
if employees -who receive on-the-job injury or illness and are in the situations
i are reported as follows for employees:

lin a'y sta-tis. for a period of up to 45 days pending approval by the Department
to :fi ree4'pt of worker's compensation -
"the spoye tin the appropriate employment line and the regular time hours
...wirxk-ed.: as' straight time hours.
Sappretal :for' worker's compensation within the A5 day period -
ii. einpioyee from the appropr aate employment line and employee's.hours from
iht ttine hours ifne once approval for worker's compensation has been received
f liepartment of:.-Labor and.: use of leave after approval date is scheduled to or
y:eceed(s) 3-0 calendaFTFEays. (The approval date refers to the actual date on
IR:,l' ovai l .s received.-and *not the effective date:. of worker's compensation.) If
rev occurred during. a reporting period, then the-employee should still be
ed foP that reporting period in the appropriate employment line and'the regular
ds normally worked prior to the approval period are reported as straight time
,, Once the employee returns to work, report the employee in the appropriate
Silent li ne and the regular time hours normally worked'as'straight time hours.
ol ni.rt eceive approval 'for worked's compensation within or after the 45 day

i tQ employee in: the. appropriate employment line and the regular time hours
ly "worked a Stra tght time hours.
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Wk.iifc eM aV pprovat for worker's compensation after the 45 day period and the
y i obyee hs thoughtt back" sick leave -


ih receive Approva. for worker's compensation after the 45 day period and the
i ye .,4does .t .: ".by back0 sick eave -


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Attachment 1 to FPM Ltr. 298- 23 (3)


i r*obrd Is to count the emplaoee and hours worked. That is, the appointing
fri' which the employee is payrolled counts the employee whether or not the agency
Wfd for the hours worked by the employee detailed to another agency.


itUs hve aploy:ees .wo earn credit hours. As defined in FPM Letter 620-2,
-s'are these hours which, under a flexible schedule, are in excess of an
as1c woek requltement and which the employee elects to work so as to vary the
la s Ueeodfg workweek or workday." .Credit hours should: be treated like
tim., that is, when an earned credit hour is taken, it should be reported as



.e. pad at their rate of basit pay and also a night differential salary.
has a baic workweek schedule whidb happens to also entitle him/her to
.eti pa then the h Durs waked shouTld be reported at straight time hours.
i .m. Tee has a regular, basr, workweek schedule from'8 o'clock p.m. to
.e. Tight li.1.Si i S1eipr it "epstriiIght time hburs. However. If an
k. basic l f, i schedule which does not entitle night differential pay and
b0s 'seserl4 ch m'tch ei'tttie nigt: "differential pay, then the hours of
-'a basic werlwetk should be reported as straight time hours and the hours
entitled t nght differential pay should be reported as overtime. For
;A eqpI as a regular basic workweek schedule fr.om 8 o'clock. ai.. to 4:30
.Wrk. d fr. 8 ocloc. p.. to 11:00 p.m., then the 8 hours of regular basic
w b~ iIaLs straight~time hours and the 3 .hours worked iere earftg

1" P"#' :: Of. a:e:: .. "
r at .l r ported as overti hou rs.


l OsIVp 'yees who work on holidays. The Office of Management and Budget wants
N le bhers wked on the holiday by employees normally.R not scheduled tp work
Fb -"' ftl'"1ie" d .%..t.t... Ie. "1. if b aic workweek of dh empToyee
.i .b.p.. a'd l: "pl 1s.i 'ot ormal.ly. .eI*du1 d to work on hoi days, then
S...e's ft(andbe ts a ;t i:i (1 The employi wfkts on the
,it ri- MilflidyO .hi "Id, as straeint time. In addition, report the
NplAe wOrket on the holiday as overtime" {2)Tlfe eml oyee does not work on
-Count the raghlar holiday ours pasid as straight time. For intermittent
S.tnie hours worked on the holiday ate reported t. straight ti:. Regardless of
..e if the b aic workweek of a..n employee includes holidays and the employee is
kly led to'tdrk'oedbd14dq^ then^ report the lpl oyee's hours as follows: (C)
S .r .~.~ olid.'--. ~ ut the, hiu s i stui~ght time (2) The employee
B: the tdy -- ifthe1 e pl4yee is paid fo the holiday, count the hours
$ I.i :y o d ha worked *s s straight tiPre
qpar o hINE I es Separate
.. s .l.. o li. s rued: b an employee at separation is excluded from eel ings
not b.e .p on. the SF 13- .




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..... Attachment to FPM Ltr. .98R23


ONS .FOR PtE.ARAING THE MONTHLY REPORT OF.FULL-TIME EQUIIVALENT/WORK-YEAR
iE PLOYMENT (SF 113-6)


for the report perIod October 4, 1981 to October 31, 1981. (and for
epl lo.in pridSpls. sh as o "in; At~tach sst 9), all agencies subject to
-tial aloyment ceiling limitations will be required to report Federal
Amployment on a full-time equivalent (FTE) basis, using the Monthly Report of
S:Equ i1lent/Mork-Ye:r Civ.il: aotf phe:Imp nt0 ASF 113-G). This report covers the
.i1 hours., full-time equivalency work-years of Federal civilian employees
"II ./ -'- '" ::' ":::" :

SLtter updates instructions to agencies for collecting and reporting Federal
E:iomFt dA w' iFa f l .t ai e e a4 n. b.siseln-. .The detailed instructions
t. thefTine Itemas on the -rejorting "form are ...In Attachment 3. The reporting
13 (Mnt bhly Report of Full-time Equtvalent/Work-Year Civilian Emplbyment)
.. iAlttI et 5 i.a complete* form: wth il:l ustrative data;
ri i Atihowt ,em fgires :shon ;Att e t were obtained. A list of
t ::F 1- report ts at Attachment 7. ; Attachmelnt 8 shows how certain
HA jmplspn auaeing reported under the currentt work-year cell ing.

441t ....'...ef v deartnet at S agency which submits hhe SF 113-A
:4~trN ..r al CrWilian E1.plAyment to the Office of personnell Management
W*' :I ::r$psts are not required fob4 auezh .or suborgeal ttions within an
the overIll agency report must reflect the same period covered for

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aii :.thi a .ti. .4.ack r:ep"t must be signed by responsible e .official

1tNlI#?oyI'RflU*tltitiWIs tn U.S. terrtttories an4 foretga countries two
...1..- r pets are required .whih show the following:

S ..4.t...... eiT4n. .t l: ..a (i.e. a di rect :hire federal: civ.ild
S*ffira ad e apl yeesavd direct hire nationals of foreign countries and U.S.
trfjriet to r wndevthep URIi44te States Goveennent taclu :...dng ove.rnment-
e 'Aor oStrbtled'erphrattonSth are paid salaries, wages, or fees for


lot iiFet r" Non-Cit~~t zen, in Foreign Countries and U.S. Territories.

Ws f tk,. SF" 113 P .prt., 'exclude the. folldi.ng. lasses of employment
fldyment1and hosrs):
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.. eu. .r.deno..p tn. seo.rvici .cEatr s '4.e., employees of private


|||tfdfti;tat Mysu 'ch as e pertly afl4 contsultanrts **ho worked without

iui .st .ave peset)

'. *p.i.yeeEleava. .t ht pay., furlough, or iuspe:is.on status. Once the
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Attachment 2 to FPM Ltr. 298- 23


Employees on leave with pay pending separation by optional retirement who meet
ail five of the following criteria:
4() Elaloyee has to retire because of 111 health.,


(b) Employee is on sick leave and the employing agency has received a 11
physician's certificate covering the entire period for which the emp
: hs requested sick leave.
i. : ( *Emptlgee meets age and service requirements for optional retirement.
dlii SF 801, Application for Retirement. has been submitted for retireme
i.:. .. become effective when sick leave expires.
aiI:: 1 The employee's use of sick leave after approval date exceeds or is
schedledbto exceed 30 calendar days.


censed
loyee



nt to


~Emple~es who receive oi-the-job injury or illness and meet the following
peterita: ..
.i ) approval for worker's compensation has been received from the Department
of Labor (The approval date refers to the actual date on which approval is
received and not the effective date of worker's compensation); and

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exemption applies regardless of whether the approval for worker's
:i ensati-on .was received within the 45 day period the employee was in pay
'it h, or after the 45..,ay period and the employee has or has not "bought
biiI sick 1 eave.
i i :the approval for wuoker's compensation (this also applies to disability and
ai t tI..':fonat. retirement) occurred during a reporting period, then. the employee
A:L hi udd still be reflected for that reporting period in the appropriate
e mp1;an ent Tne and the regular time hours normally worked prior to the
app.val p rod arereeported as straight time.hours. .Once the employee
returhi s to work the employee is to be reported in the appropriate employment
t'ine dnd the" regular time hours- nomally worked ap straight time hours.
i1ose emplyes covered by aiy official exemptions ranted by OMB to the

ps .to t he cureit ad ay previous th's SF 13-G report should be provided
as. soonf 4as *possible;' inoer revisions to reports can be handled by telephone;
corrections: shold be made by submitting a revised report.
j#s ed of Report li adf Subimtting FTE Da
j.takingt dat fr tollec!ttnfuli -1tine eAvh enat pl ympent data for Fiscal Year
lt is: 'tobeer 4 198. These data are to be coveted within ,each agency over the
Ml. p~~ eds from Octber 4, 1981 trough. Otoer 2, 1982. Attachment.9 Is
r OIP iiMae fop FY 19682' shiowng the period to be covered'by. each report, and the date
report is due at 0PM. Note that each report covers at least two biweekly pay
i riod s ending prir to. and closest to the end of the calendar month. However, the
t Th th last pootcoveriog August 2 to ctobr 2) is an exception to


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;iAt taic t 2 to FM Ltr. 29-23 (5)


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ewi C's a Itovj moder 'S tted tr M 1 s l4.oded e1 rpeql
irle 'Ismas I1.-, these a wiqms we" cowi. 4. i, a-d 7).
Ik wfI waWnt ls aii m at lws tar of hIrs that cam be
h~.l. 4-5 m ,-e 4 .ttdr 4. MI1 tnou*h OGctser 2, LE.
ia :*im Spi .to st'fla tim asl ad will be t. teos of at-pears
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at:aI 08is th41090est the year, ttkieg late oott
tmr ian thr setos ow rlment eiris. T wtill
4gm elS 4, aunatim rats, tela ml lasme ours. and Lurs wortsed alnd
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hite "It iti as SF Nst. tscawitla twss are 4et uecsssaqy
341 ita fes ant tutaeda a SF 1134.
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'Sit ~tspt -atmntains .f als #1134 rspefl cQoit le oerstresnid.


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S... IITION OF"LI.e ITERS N THE MONTHLY REPORT OF PULL-TIME
.YEAR CIVILIAN .UPLOYrEWT (SF 1AR-)
00.. .Definition of Lines

RIM...
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e %Mv'ex(.utig dret ir national f fr cquatries and .U.S.
ant.r pres d nt a tiorkyear ceilings, who .r.e a for an.y pat of
Sr jdi... -bhol .o... on paft vecetin, paid. sick lve.and persons
t from thq ageernc during the r t reporting period.


.: plyes wh6 reive. -the-Job ..u.y.or IlMAss an a re the S iatlons.
irt reported as follows for employees:

1r rltg 140 tp.
...p"y ts or riod.o~ o6p5.. das .tis penttng" ap4roday 'by t"...
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Sto trnvbtch iprov41 Is reosived gid dft the effectIve da efworkers
.I t. p1pc i s a ire.porti g. rld e t
VieuI4 st41Vw.e refTncted far tibfl resortig: periOd i tbg ap0ropr.ate
]erflar-stiSdouts ainre0l3y w rsed prior tb the tppvvil

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Attachment 3 to FPM Ltr. 298-23 (3)


Sof actuOl work are to be reported on the SF 113-G.
gasonal ad Coop Employees
i*n have'career seasonal employees and students employed under the Cooperative
.(eiOP) Prlgram. These employees are to be reported against the permanent
i definition selling since they have tenure codes 1 or 2. As with employees
aum than 2,080 straight time hours, each agency should inform its 0MB examiner
'lees so that QMB can adjust agency ceilings to properly accommodate these
.-I i1agenc'ies' ceilings.


t:.ech of the -7nplo.ynent categories (1.e., with 1ines. 2a a, aetch),
1A' eans hours .f work for which employees are paid.at their rate of basic pay.
paid for annual, sick, holiday, military and other paid leave.
i hourss exclude hours paid at overtime rates, terminal leave.hours (i.e., lump
: urs .:4ccrued f an employee at -sep!Aration, and hours of employees meeting
ri txenptie o by disabiltty-or optional retirement), and hours earned as
-fte:': ( ben earnedecompensatory time is taken, it should be reported as
m ee tthe ti~ e it is talen.;. When earned compensatory time is not taken but is
iime rates, then the hours .paid should be reported as overtime.)
S .hyve mplpoyees who earn credit hours. As defined in FPM.Letter 2in-2,
trs.are: those hours which, under a flexible schedule, are in excess of an
'LArk wequteet and which the employee elects to work so: -as to vary the
ta*dg workv ekt eor l rkday." ced t hours should be treated t ike
t~t~,ett i:s, hen an earned credit hoar is taken:, t should be reported as

.pa r etieme f employees wichare .in excess :of their part-time tour of duty
ess e hours I a day r4 hours ia week should be reported as

1b1hoaurs. include .hours in., excess of R hoars per day worked by employees .in
flj ittp schei i.es (e.g., 4 day workweek). where hours in excess of 8 hours.
t ca.i. 4eed .ove tme.,
Is"ours of work in excess- of 8 ours i day (excludinghours incextess of 8
.May worked by etpl oyees in agencies on flexitime schedules where hours in excess
s per- day are not considered overtime)., oe excess of 40 hourrs in an
tive work-week. For reference on hours of duty, pay and leave, see Federal
a|i iaW Suppltment 90-2. .
tlthe straight time an.nd overtime lines should .ilute botht: (1) .hours.worked by.
nq irmprisi:ng the current active- work force, ad -;(2). hours worked by empl-0yees who
j 'fron the agency during the current reporting period.
Ms. Who Work. Mre Than .2,00 Straight Time Hours
agencies. hve employees. with .basic work weets of. Ptraigt time pay for mor4than 40
S':,g:, foreit:gi noationaqls overseas in AInr firefighters in fDefense and
portion, and law enforcement employees) and therefore have more than 2,080 hburs
k year. Whatever is considered their basic work week is reported as straight time
S"For example-, ftir. fghti.. e mp !oyees who are ayaflabl6 fr duty for 72 straight


.. .:= ... ..




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Attachment 3 to FPM Ltr. 298-23 (5)


Tenure aroup 2: Competitive ServieQ Tenure Group 2 includes employees serving
under career-conditional appointments, and career employees
serving initial appointment probation.

SExcepted Service Tenure Group 2 Includes employees who are
Sservl'ral pertods, or whose tenure Is equivalent to
c.ireer-conditional tenure in the competitive service in
agencies that use that type of appointment system.

!i' er EIecutive Service (SES) employees except those serving under "limited"
It)atted emergenEy" appointments.
of this report, "permanent appointments" consist of Tenure Groups 1, 2,
i leayeus except those .serving under limitedd term" and "limited emergency"
,' "TeMorary and ndefinite appointments" consist of all other. employees..


tiles gl f ltime el ep ftloyee th temporary or indefinite appointments;
iii4ees with either permanent, temporary, or indefinite appointments;
ttent ipl:yees with either permanent, temporary, or indefinite appointments.

1 .li nes I1r a plJus 3a should add to la and lines 4a, 5a, 6a, and 7a should add
.p Bltohrns 2 :thru 4, because, of independent. rounding, lines 2a plus 3a may not
!:a'Q *a Hifes 4a, 5a. 6a, and 7a may not exactly add to 3a.


Sipi yes ( incl ding direc t hire nationals of foreign countries and U. S.
:it*luded in li e. e 3a who are part-time and' have permanent appointments as.

S-... :.. ** -:.. .
: ii rndd ind ideftote patimen ave epoaryts


ela'pSifltinentSN ut sum of b le a PI^ s ooud 4ual the total number .o

Sit:,E"' .. .'e "imporary. :and I "oafr te "" t... i'e.ntin ts .. .: ." -- ."
.. ..... ... .. .



i:elplqyees included in line 3a who are part-time and have temporary or
ntment s. Lines 2s and 6a shou. 4 she total uthber of ful-tim e -
+ W. meU Kltbot orary n d. defite. lntm. ,g..

OPPlioy ees. included in line 3a who -are Mi-time and have temporary or
t &wtoiintments!. Lines Za and 6a shoIul04.-.eq hetoal, uiber of fua15-tim



Fr employee (regardless of typey of appointment) included in line 3a who .
e drpche-ulsd ;r of' duty- (t,,usualy pq irregular or occasional-

* I .**"

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Attachment 3 to FPM Ltr. 298-23 (7)

... .......
Sstrt of the first reporting period of. the work-year to the end of the current


.*4at poatlon of the report should reflect any revisions/corrections that were
or4 in pvio month's reports, The cumulative portion of the report at the end
otng yr should normally agree with the totals, I the reports submitted over
iemth ieod. iHwe ver., since this may not be possible because of many
rctRS madp to Any previous month's. reports, the final fiscal year end
hj th "definittlve one and reflect al .1work-years used during the fiscal year,

.an*m .. on lnes lb and 2b, are the only amounts reported that are subject to
Yeork*. Cot Vigs.
A3bI': thi derived or "other" ceiling, Agencies must not exceed their Total
dl .tiim h .ite nepnt pp9otntient (2b) ceiling. However, agencies maX exceed
l(3b. )eHl1: as .long as: they are under both their Total and Full ttime with
potuiweut Gel lui.

S. etri :fPc column 4 carry the divisions to 3 decimal places and. round to
;e :h taki lpe fao INH' e t b of ;column 4 in Attachment 6.


1 'will V be shw... ony .o lines ib,. b, and 3b. -The figures on lines lb
i.. wiBi....celpr siIns as A.d by.: the, Off ce of Management and Budget,
at for each porting period unless a change has been approved by the
ntpld llget. (Wihere su-h a cediing change occurs, the agency SF 113-G
u M httd,
.. ... ..
.. .. .. .. .. "
.. .... .. .. =
... ...
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u as nurveyp anu imnurmafin a
Waehington, O.C. 20415


im r OIe InrTrmnion un


e or rmrsw nwi manalgemenr


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[Apt# Of'sovernment
wwkly*s
cww" tA vw 0
9M&MwvwQvFl comfy

4k TOW Pold (WIfnalmofoitmont ................... Kit Inn Vilt'
W We io 'I
b, 80#10t Time ............. .............. A 117.71A a-
0, *MqMt ...... SAM 1 -79

TO =FUIFnmi-WW0iiMVaMt A'wolrdmont .............. I NOV 1 BA
b OVOIsht Time,, ............ .................. T' 00' '1
...... t 1 P,4'. to 9 90

......... ...... 1 2.101111.712 1
b. Strolshl Time ..................... -7-ablil I 17-jn-7-Agg
C. Ow tIms ........... ................ ....... q2-14 3 .....

4s, Pfto -Tims -It-h VIIii4no-t-APP'Okment ........... 32 570 Ill 71 1
b, $W#M Time ......................... ......... a ..
.......... '79 1" Zoe -1 -14' Ol

IM -TimoiMth Tsmobrary smd I ndl;oflnlt@ APO-. 77
b Isht Time .................................. 160-090 1 77935
a. Ovonim e ....... .......... t ........ ......

0. Full-lolms vAth Tsrnpomry a-md-Iiii-q-tinits Appl.,, lQ1523 1 4 1 C1407.1
0. IWO Tim#... 10&513 1
a. Ovortime, ..................... 3 A
4o
........................ ......... 1.3 23. 73 1. 13.31
..........
b, Strolipht TOM q ....... 4. ovw- 1 1. a q.,. I.. I IP
0, to 1 4
&7ojfw'w MR,* ftswo" 7=7
Director of Personnel Wish, DOC$ 032-5000 4/10/82

ROPIM ~ be subm4w Ow" SurywAl imii;i- Ion W icn, Work Po" lWamation Olvislom, Mo of Ponawal Manaipinunt NOR 754041"WI4011
WoshingWn, D.C. 20415



















Procedures for Calculating Figures for Monthly Report of Full-time Equivalent/Work-Year Civillan Employment Shown at kttachment 5

Employmentt/Hours, FTE, -and Work-Years For Current Reporting period
Wd Urk-Viears
FullI-Time, Equivalent tool ative to fnd of
'Emploswet/Hours lapoymenkt -arid Hours Employent Work-Years, Oarrent feriodcy
tategbry Line ()(2) (3) (4)

Ia. Total Paid 120,511 equals total number 120,800 equals the sum 9,292.29 equals- 651,769,23 e"uas the soa
Ceiling paid durtng-current reporting of lines 'Ib-and 1c of the sue of lines of lines lb and Ue 4f
Employment period, Including persons who this column lb and le-of-this this column
separated during current period column

b.Straight Time 188480equals hours of 117,718 equals 9.055.19 equals 54;807.69 equali the
workperorke byfulltim, 1totat straight time hours
part-time, and-Intermlttent Iline 1b. col omn 1 or__ line 1b, column 1: -or. worked sioce the start-of
employees at their rate.of IR160r-- a/ r ggo r- the first reporting period
basic pay. 'The sum, of Ilines,' to the end of the current
2b abd,36; Shau14 equal 'lie 181,834.800 18,834,800 9,056*192 reporting period (in this
lb; D/, example 6 months) by oil-
(rounded to two pleyees In Ua divided by
decimal places) ;vm8

te. ONertime 493,172 equals botifk of 3.'082-equals' b3.10 equals 1941M equals the total
work In excess of,8 hours overtime hours worked r
in a day, or 40 hours In line 1c. column I or line Ic, clumn 1 Ole since the sort of the
an administrative work. IN V ,080 first reporting period to E
week. The sti of iines the end of the torrent r
2c and 3c should equal :493 -172 403,112 reporting period by em-
line 1c. I21080E ployees in la divided by


a/ 160 equals the n umber of hours available to a full-time employee during the current reporting period Ahich cove rs t".O imuekly

























m0l











Procedures for Calculating Figures for Vionthly Report of FUTI tiowi Equivalient/Work, Year Civilian Employment Shown st Attachment 5

EmploymentlNours FT and Work-Years forr Current Reporting Pariod
MWok-Years
F611-Time Equilvalent Cumulative to End of
Employment/Hours Dnployment and Hours Emaployment ork-Years Current Period !Y
Category Line (1) (2) (3) (4)

3a. Other Employment 39,183 equals number of* part- 37,n73 equals the sum of 2,851.72 equals the 17T500.00 "MIaS the Sum
time employees with permanent lines 3b and 3c of this suns of lI Ies 3b and Xc of lines 3b VAd 3c of this
appW~ntmerttsf part-time employees column of this column column
witt temporary and indefinite
appointments; full-time employees
with temporary and indefinite
appointments-, and intermittent
employees who contributed to
hours worked during current
reporting period

3b. Straight, time. 5,,822,320 equals hours of work 36,390 equals 2.,799.19 equals 17,307.69 equals the total
performed at their rate of basic -straight time hours marked
pay by employees in 3a. The sum line 3b, column I or line 3b, column I or since the start of the
of lines 4b, 5b, 6b, and 7b a6- 2,. FTHETr-- first reporting period to
should equal line 3b the end of the current
5,822j320 5 822, 320 reporting period by ea- 300
-l% O-a- ployees In 3a divided by .r
21080

3c. Overtime U09,268 equals overtime hours. 58 equals 9. 53 .equal s 192.31 equals the total =
of employees in line 3a as overtime hours worked r
defined in line 1c, col umn 1. line 3tc. column 1-or 1line.3c col umn 1 or since the start of the a
Line 4c,. 5c, 6c, and 7c should 16ag y"@l138 first reporting period to r
equal line Sc the end of the current c
109 168 10M.68 reporting period by en- -
11f pl15 #[]/ployees In. 3& divided by
21080
Va 10 euM he umte ofhous aail~le o4 ulltim em yei u~ithecurenirepotin pei~a WEE coerstwob~iTr_
.,pa peiod. (f te crren peiodcovredthre bwegky..ay e..iod...h~swaul be240inseadof 60.
b~j ,nB equls he nmbe of our In ne ork-ear


















Iwo










.....














rocedures for Calculating Figures for Monthl y Report of full-time Equivalent/Work-Yoor Civilian Wmloyment $hown at Attachment 5

mpl oyment/Hours, FTE, and Work-Years for Currant Rerporting Peri od
Work-Years
Full-Timo Equivalent Cuoulative to'Ead of
Employvoent/Hours Ewpl oyment and Hours Employment Work-Years Current Period c
CAtegory Line (1) (2) (3) (4)

Si. Par~t-time with 2ift1 equals number of part-time 1,006 equals the sum of .77.35 equals the sum 463.94 equals the sea Of
Temporary and employees with~tenure code 3. lines 5b and 5c of this of lines Sb and St lines 5b and 5c of 01 s
Indefinite with tenure 0 who are not per- column of thi s column column
Appointment maneAt SES employees who......
contributed to hours worked
during current reprting period.
Lines 4a and S& sz Id equal
the totalr number or employees
.with a part-time work schedule

Sb, Stratght Time 160.880 equals hours of work 1,006 equals 77-35 equals 461.54 equals the total
pverforged at, thefr rate of basic straight time hours wored
pay by employees In 5a since the start of the
line 5b, column I or line.5b, col umn I air first reporting period to
~~~~TST/~O~~B~ the end of the current
reporting period by .
160.880 MO.= 88 ployees in ft divided by
160y 17:r Te8 yj
C+
5C. Overtime None.. *ne .oe2.40 sq"Ils the total
overtime tours vworkd c
since the start of the -
first repeningwerid to
the amd of the :current
reporting period by r-
eMpOOye In So divided by E
LOW1

pay periods. (If-the current perlo4 covered three biweekly pay periods this would: be. M4 instuad ofit 160.)
b/ 2,080 equals 'the number of hours in one work-year. s
c/ Time span since the start of the first reporting period to-the end of the current resrting perio Is six mantks. L
















,Procedures for Calultn Fiue o othyRph fFdT a q 4 t/Wor*..Var Civilian Wapophieft Sh&An at Atiochmeot 5

Employment/Hours, flTE, and Work-tears For Current Reporting foriod
Work-Years
FUTI-Time Equivalent Cumulatve to FMd of
EmlomatH sEmploy ent and Houps Employment NokYasCurrent Period e
Gateory ine 1) () 3)(4)

7a. Intermittent 23,073 equals nuimher of employees 23,573 equals the surn of 1,813.31 equals the 11,205.29 equals. the son
(regardl 'ess of type of appoint- lines 7b and,7c of this sum of lines 7b and of lines 7b and 7c of
ment) with no prescheduled tour column 7c of this column this column
of duti wbo contributed to hours
worked during current reporting
period

7be Straight Time 3,691,680 equals hours of work 23,073 equals 1,774.86 equals 11,076.92 equals the tolta
performed at their rate of str igt time "rs *Mre#
basic pay by employees in 7a lines 7b, column I or line 7b, column I or sine* the start of the
1997 r----- 2'a-gg br-lfis reporting period to
-the end of the current.
3 641 68n 3.691 680 reporting Warid by
fdat 2A, employes. in 7,a divided by


7c. Overtime 80,000 equals overtime hours of 500 equal s .84 qas128.37 equals the total
employees in line 7a as defined overtime howr$ worked a
in line It, column 1 line 7c. column I or line Ic, column I or since the start of the
1~~~ RUS"15 f)?~~ first reporting Werid to r
the end of the ewrrent
Ro0O000 80 000 reporting period by em. r
160 g ab ployees In 7a divided by c


al 160 equals the number of hours available to a full-timemployvee during the current reporting neriodo uhich covers two biweekly E




'4 l' A





All



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it



fm,





Attachment 7 to FPM Ltr. 298-23


the. SF 13-G Report


H:iree a number' ofedits that should be performed by each submitting agency to assure
e'of the SF 113-6 data submitted. These edits should uncover most errors; the
al checks described below should also be made so that the data are checked for
mess.
l:t, accurate and reasonable data are a valuable source of Information to the
the Office -of Personnel Management and to the Office of Management and'Budget
rs nand budget planning, each agency should, in addition to the mechanical
py logical checks to its SF 113-G data.
should be able td explain where changes in its work-year data occurred and
ish along with the SF 113-G report specific explanations of any sizeable
ajrk-year data by footnotes or attachments to the form. These explanations
itate analysis of Federal civilian work-year data as well as a way to verify the
Sthe t r ded
'Mechanical .Ed ts
i~iedts agencies shoultu si to assure the accuracy and reasonableness of the data
i'This 'list Is. by no means an exhaustive one. The Office of Personnel Management
ia adMditional e ts that agencies may have for improvin the quality and
.t data.
i.to see.that thM for iiis signed by the person responsible for the report and
e ely filled out, although entries for which there is no data may be left
.i...' : .. .*:." ..
id b othan agencywide report and a report'f6r noncitizens overseas
d;iis~r that 6ith 'formsare complete and that the data shtin on the report
Cetofitizens overseas are included in the agencywide report.

4 i 13rii. portsg are'rot required (unless specifically requested) fromwn
z..fti rIt:; s 'within in agency, tfhe overall agencyy report mutt refl et the same
h 1...acovered for each suborganizatton.
llt.eport covers at least two biweekly pay periods (unless an exceptiot'fIs
Sntit) ending prior to and-tTosest to the end of:the calendarimonth, with
:ptn : possibly. of the last report of the fisal year.
h. straight time (line b) and overtime (line c) lhiie should include both (a)
prutrsw.orke lby employees comprising the current active work force and (b) hours
y d separated from -the ge during the current reprting

Liathi o .ug.h agencies ca. estimate their employment and hour data to meet the scheduled
jN:! rtts r1d coverage ithe e-d of'the fiscal year report should reflect in column 3
A ~.t Vstun b:cti of, erk 1ar:s used during the period being reported and In column
f:iI:iG tbi a-rs used for the entire fTical year.
i ..u18 ",shoiiarefl' ct rk -y ar "eilings assigned by the Office bf 'Management and
'I ; Ti~i~l t r e e fti s s :PIb. 2.,I and 3"b will terain, constant for e&ch
I pot ing phl6d ati ai ahg has been'approvd by B When such a ceiling
S. .































... ... ... .. ... ... .. ..








ifr


a lt a It: lits ca tm A .o theU S 113-A by really the amber of separtion
rrYng urle the report periS, Of coaur e, there are other differences It
Il hbwn, tie 3S34 ar SF 113- which must also be taken Int.



O r eatry It collm wll always be less thai or equal to the corrnspMldig
f a ta fL llm 1 m l ess there are empepees with basl woark maeks of more than



frllNcUA tn clmm 3 for the first report of the fiscal year Wlt always
the ttAu o camnlm 4.

ipt *


'Ii






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9P.









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'N. : I liiii NI!Ei := .. E













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H. .... .. .:+ .. ... ....


EN 'N ': : + ; +
.ii ..iiiiii : : : ... ... .. v ": '











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ii..

:. .. ... .. .:.. ....i ...











Einl:T1 "A
.... .... .. :!" L "....... h7; R
"............ .. .. ".. ......:...."...." "..
..... ... .
|[a !::ti : Z ::: ` : : :i~ lL :: ::: ... : : :


ii.~ ." := .. ... I
:::.I :: .i : .i.. ...: .. ":. i:." Ii ..
:l ..i :E E : : ::: : ii.:: .. E E Ei
;1i :,':! i:' .. :+ ... ":": .. .. :! : ::
s ~i .:...:: :"%




'Ir + .ii'lll .. .. i.. "l ..... + ... ..


,,+ +ii. ,iin i...; :'. ... .:i:..# ;7:.
iiiiiii: ~ ~ ~ ;i ii:iiii ..... i.: .." i .il, i
i4::ii :::I;iiiliiiriiii~iiiii ..... ... .. .1 ......... .
.. :,ll ;llll; 'l i:,ii l';': i' .7 .:' ".:: ".i ..:' +I.,:,;i''iii". ii 1,: .
+.iii : i:,+:::: : ... "... .... ..l i ii ,"; i: i; :... ,.' i% ..+ .. .
.... .: ii :!,':"i': : !i: : ii:::' ii iii :' i7+ f:: +.! "i '
,,:::: :, ,,i,;; ,:: i : : ,, : ,:,


a.


Mtaclsmt 7 to FM Ltr. 29-23


I ~


t


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!!


.










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.i"i*i .e ,


.. ...
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::" .. : "::. ;::: ...:
















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Mll




Attachment 8 to FPM Ltr. 298-23


Reporting of Certain Categories
tguvlIent (FTE)I

segPry

i. date of selling counts
: l ..... .

eon o Full Time Permanent


' t "Other" Bpl yment



oyees (NTE 1 year appts)


1-4 year


appts.)


: ... ..... .. .
i ... ....






.". ..." ...
rtr- (me employees

iw h'ave:r been separated.




.. ....r. *t F rl -,p ,o* : *, ,
I ."::-...... :; ":" .. ;.. .
.::. .: .


ls Ost yr,) .


of Employees Under the Full-tim
Jork-year Basis

How Reported

Cumulative-covers all paid s/t (straight
time) hours In the agency during course of
year (except as noted below).

Full-time employees with permanent
appointments (ftpa).:

The derived ceiling, I.e., the difference
between an agency's Total employment calling
and the Full-tim witn pErmanent Appointment
selling.

Counted in "other" category for all' paid s/t
hours during course of year even ifo ff
agency rolls by 9/30.

All paid s/t hours charged to "other"
category because they do not have permanent
appointment.

Counted against 'other" category for'all s/t
paid hours during year even if off during
September. .

Counted against "other" category for all
paid s/t hours during year'

Counted for all paid s/t hours during year-
ether against "ftpa" or "ether" category
depending upon appointment and schfeddtu i.

Not counted until the employee returns to
pay status.

Counted for all paid s/t hours during year-
eilther .."tpa" or "other'! depending upon
appointment t and schedule, e.g., permanent-
seasonalt t.ho work full-time during the
season. are .charged to full-time permanent.

Exempt from ceiling.


ir Fellowship Program
It Teave (only when
itieons are met-see.


Not counted against ceiling; however, is
reported ars appropriate.


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Atatachmet 9to FPM Ltr. 298-23









Date Due
Ambe Reporting Period This Report FY to Date for Report







Noeme 29 Dcme 6r91y aur 518


Febfary 21 -March, 20, 1982 2 12 April 15, 1982

Mac 21 April 17, 1982 2 14 may 15, 1982

Apri 18 May 29, 1982* 3 17: June 15, 1982

a 30 June 26, 1982i 2 i July 15, 1"82

4ue27 -Jul y 24, 1982 .2 21 August 15, 1982





... biwe ly pay peri-iii

ttefirst report fdr :FY 1983 is to cove-1 the pe~ridd October 3. October 30,, 1982.
,Aesecon report is,'to cover October 31 November 27, 1982 and so on. The last
et ? FY 183 s t cover August 21 October 1, 1983. Each report covers at
1e't tw iweekly pay periods ending closet to the end of the month:. (Most
epo~ts wil co6r 2 biweekly pay periods; a few reports will cover I biweekly pay
periods.)
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Attachment 10 to FPM Ltr. 298- 23


SAMPLE AGENCY CONTACT NOTIFICATION LETTER

Agency Name:
Agency Address:
alte:

'Personnel Management
a and Investigations Group
IAi alysis and Statistics Division
d. Information Branch
rest, N..il
I| D.C. *20415
i SF 3 113-., oom 6441




Wfl the following persons are responsible for the ISF 113-G, Monthly Report of
:qilvaent/Work-Veer Civilian Employment, due at the Office of Personnel
-ib the 15th of the month which follows the month containing the period being


ry Offi Ial.,

yrIded Report
least Reports)


Commercial
or FTS
Phone
(Indicate
ch .......


Working-Level
Contact


Commercial
or FTS
Phone
(Indicate
Which)


ii rs:e should be able to answer any questions you would have on the SF 113-G
,i;. .. ""
:" Si ncerely,

Director of Personnel


'aency should regularly notify the Office of
iges in personnel Fesponsible for the SF 113-6


Personnel
report,


Management of any


S .. "ii. ..







Attiahment 11 to FPM Ltr. 298-23
..,..


hft ttions for the Sunpl ent to the SF 113-A Covering Part-time
Permanent EploySee on e Fractional Basis

1 Ceallng Employ"ent (Line 29 of the SF 113-A) as of September 30 of each


.tie Penm naeft Employment Included In Line 29 (Total Ceiling Employment) of
PF 113-A as of September 30. Part-time permanent employees are defined as
: rt.tie employees (regardless of scheduled workweek) with tenure codes
ai:nd al l SES emploe ie except those serving under "limited term" or
S .ewrgency" appi tents. .

ltt g Employment Minus Part-time Permanent Employment (Item minus Item 2)

Si Coenting of Part-tm e Permnent Emplymen t In Item 2, The procedure
p eg the fracttloml count of part-time permanent employment Is as


ti thi total iaber of hours per week for employees in Item 2 based on
.. reguTarly scheduled: wkweek during the last week of pa period of the
1Cp year. Tf'ITi the actual hours these part-time permanent employees
but th.e a s- aqrs re rgularly scheduled to work.


vt


i1ta4# (At.a the tptal number of scheduled hours of part-time
4Miqaaflp :!..) b. 40 to obtain the adjusted figure for Part-time
NWiEqi$sI i' Itea 4. .

E eii^ eI ..n Complitance to P.L. 95437 (Item 3 plus Item 4)

Wl. 1,J.3A nd the supplemental report (due October 15) to:
.:" i. .
Stepnel .i.piag: Wnti k
r4 ftstand Statistics Dhvtioti Oft .
';neatitlon Branch

I.C, : 20415 6
SFl113-A$upplReetu1 Report, Rootm 6441
I' 4..'


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Attachment 12 to FPM Ltr. 298-23


Illustrative Example for Providing Data in Compliance with P.L. 95-437


Department or Agency:
Report Month and Year:
Employment Coverage:


Department of Government *
September 30, 1982
Total Ceiling Employment


Calling Employment (Line 29 of the SF 113-A) as of
!r 30o 1982.

l.i Permanent Employment Included in Line 29 (Total
tgaployment) of the SF 113-A as of September 30,


Setng Employment Minus Part-time Permanent Employment
a minus Item 2)..

Ip:al Counting of Part-time Permanent Employment in Item


ttlthig Empl0oyient in Compliance with P.L. 95-437 (Item
1t 4).


20,500



500


20,000


300


20,300


'rti: to reflect agency-level coverage; bureau or suborganization reports
Lured.

eta~u iyent cefling reporting purposes, part-time permanent employees are
those .spart-time employees (regardless of scheduled workweek) with
*jes 1 an 2, and all SES p employee except those serving under "limited
i;:r ":~iited emergency" appointments.



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