"Holistic Supports" Grant Report by Dhanashree Thorat

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"Holistic Supports" Grant Report by Dhanashree Thorat
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Grant report
Thorat, Dhanashree
George A. Smathers Libraries, University of Florida
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Gainesville, FL
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Project report on grant activities by Dhanashree Thorat. Also available on author website: http://www.dthorat.com/completion-report-for-the-uf-digital-collections-grant/

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University of Florida
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University of Florida
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Completion Report Prepared By: Dhanashree Thorat The projects outlined in this report were undertaken as a part of a mini grant titled Developing Templates and Standard The grant was con ceptualized after feedback indicated a need for greater support for the UF Digital Collections, and for digital scholarship based on the Collections. Briefly here are some details about the grant : rts for the UF Digital Collections and digital scholarship hosted by the Libraries. Holistic supports can be defined as including support for promotion, assessment, creation of scholarly contextual materials, and integration with scholarship and teaching o n campus. These components are necessary for digital collections and digital scholarship projects and are in addition to production. This project will produce a set of templates for specific types of holistic supports. Additionally, this project will creat e a The full grant proposal can be found here. http://ufdc.ufl.edu/AA00011752/00001 Laurie Taylor, Digital Humanities Librarian at the University of Florida served as the PI (Principal Investigator) on the grant, and I worked as the Digital Project Manager. My work included collaborating with Laurie, and various Curators and Subject Specialists at the UF Libraries in order to create material to promote and sup port the UF Digital Collections (UFDC), work with UFDC to create guides and other support materials, and carry out rel ated activities to further the grant project goals. As a part of my work, I tracked my projects by time, task, and skills for later analysis of opportunities for student collaboration to s upport the digital collections, or to produce digital scholarship based on the collections. This report will briefly overview the projects I worked on. Omeka Workshop Co ordinated an Omeka workshop with Lourdes Santamaria Wheeler and Laurie Taylor. The workshop was organized as a part of the series of events organized by the Digital Humanities Working Group. It covered the basics of Omeka.net, a web publishing platform that allows users to create online exhibits, archives, and collections. (Omeka.org is the downloadable version for curators who want more customizable options and have more technical experience.) Among other aspects, the workshop went


over markers of excellence in online exhibits, basic principles in creating online exhibits, features of Om eka.net, and examples of online exhibits. Some topics that came up during the workshop Creating bilingual exhibits Citing exhibit materials and copyright issues Issues of ownership and content with Omeka (who owns the content hosted on the site?) Durabil ity of Omeka. Relevant Links Workshop Outline: http://ufdc.ufl.edu/AA00013454/00001 Permissions, A Survival Guide http://www.amazon.com/Permissions Survival Guide Intellectual Propery/dp/0226046389 ( Useful book on copyright issues) Exhibit Design: http://exhibits.uflib.ufl.edu/resources.html Examples: http://info.omeka.net/showcase/ Presentation Usability Evaluation Conducted usability testing of a template used for creating an introductory powerpoint to a digital collection. Collection managers are frequently called upon to introduce their collection to classes, other managers, librarians, etc. Laurie created a detailed template with standardized p oints that could be used to present on any collection. I tested the template by creating a powerpoint introduction to the African Studies Digital Collection. The introduction was well received and two collection managers requested introductory powerpoints template to a Powerpoint file for ease of use. Powerpoint Notes : http://ufdc.ufl.edu/AA00012101/00001 (created by Laurie Taylor) Powerpoint Template for Digital Collection Presentation: http://ufdc.ufl.edu/AA00014814/00001 African Studies Digital Collection: http://ufdc.ufl.edu/AA00013641/00001 http://ufdc.ufl.edu/AA00013900/00001 Marjorie Kinnan Rawlings Digital Collection: http://ufdc.ufl.edu/AA00014742/00001 Zora Ne ale Hurston Digital Collection: http://ufdc.ufl.edu/AA00014741/00001 Florida Museums Tagged Florida museums that have Asian Art Collections on Google Maps. This activity Collections. Jason Steuber from the Harn Museum of Art serves as the co ordinator for this project. Google Map: http://ufdc.ufl.edu/asia1/portal


Helios Proposal: http://ufdc.ufl.edu/HARN000001/00001 User Survey for Digital Collections Drafted a series of standard questions that could be used in a user surve y of the UF Digital Collections. I first studied library and digital collection surveys done elsewhere, and then drew up 14 questions in four categories: Audience, Purpose of Use, Quality of Service, and Future Use, Needs, Supports. A part of our goal was to balance the number of open ended and guided/quantitative questions to encourage user feedback. The survey was created using Qualtrics and the question types and responses are ver, be transferred to a different survey software, and tailored to different collections. Standard Survey Questions: http://ufdc.ufl.edu/AA00014531/00001 User Guide Created a Publisher template for a digital collection user guide, outlined suggestions for preparing a user guide, and drafted a user guide for the African Studies Digital Collection and the Baldwin Library User Guide. The User Guides are not meant to introduce the collection, but rather overview the features of the collection. Since many of the features (eg. search functionality) are standard across UFDC, a template could be drawn up for collection managers to use. Sin ce the process of designing the document can often take as much time as writing the content, having a pre existing format might reduce the time spent on the former. User Guide Preparation: http://ufdc.u fl.edu/AA00014533/00001 Microsoft Publisher Template: http://ufdc.ufl.edu/AA00014533/00002 Baldwin Library Digital Collection User Guide: http://ufdc.ufl.edu/AA00014533/00003 African Studies Library Digital Collection User Guide: http://ufdc.ufl.edu/AA00014533/00001 Wikipedia Improved articles on the UF Digital Collections and a dded relevant UFDC links to Wikipedia articles to increase visibility. I found that m any of the articles had already been linked to various UFDC objects (collections, digitized books, etc) and it was not possible to add to existing articles without su bstantial time investment and some subject matter expertise. Most articles already had basic information. In other words, future editors (whether collection managers or students) will need to have more than basic knowledge to edit the existing articles. A possible next goal might be to add book summaries for pertinent authors (eg. dLOC the Kinnan collection, and the Hurston collection include a few digitized manuscripts).


Given this conclusion, I then looked into the possible pedagogical application of Wi kipedia and Wikipedia editing. Potential topics to discuss with students: getting started with Wikipedia editing the notability and verifiability criteria for requesting new articles or adding information to existing ones. determining and locating appropriate primary, secondary, and tertiary sources survey of Wikipedia editors, and the editorial profile issues of race, class, sex, gender, language, and nationality in the various processes and actions (editing, reviewing, reverting, guiding, viewing) that constitute Wikipedia