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2011-2012SmathersLibrariesMiniGrantAPPLICATION COVER SHEETApplicationdue:Tuesday,May15, 2012, 5:00PM Check hereifthisisyour first grant application where you will be serving as a principal investigator (PI).PrincipalInvestigator(PI) Name: LaurieN.TaylorDepartment:Digital Services & Shared CollectionsEmail:Laurien@ufl.edu Phone: 273-2902Additionalprojectapplicants,pleasegivename, email,andbriefroleforeach: Lois Widmer, Iwidmer@ufl.edu, Co-PITitleofgrantapplicationproject:Holistic Supports for the UF Digital Collections (UFDC) and Digital Scholarship: Developing Templates and Standard CostsProjectabstract(nomorethan100words):This project willjumpstart creating the framework for holistic supports for the UF Digital Collections and digital scholarship hosted by the Libraries. Holistic supports can be defined as including support for promotion, assessment, creationofscholarly contextual materials, and integration with scholarship and teaching on campus. Thesecomponents are necessary for digital collections and digital scholarship projects and areinaddition to production. This project will produce a setoftemplates for specific typesofholistic supports. Additionally, this project will create a cost and requirements model for using the templates.Fundsrequested(Limitof$5,000): $4,988.59Describehowthe10%mandatorycostsharewillbemet(bespecific):Dan Reboussin, 41.6 hours (2%) Dan Reboussin, Headofthe African Studies Collections, will provide important feedback from a collections standpoint and collaborate with the Digital Humanities Librarian and student worker for the implementation, testing, data collection, and refinementofthe templates and cost model for holistic supports for the UF Digital Collections and related digital scholarship projects supported by the Libraries. Pleaselistthelibraryresourcestobeusedinthisprojectandthenameofthepersonauthorizingtheintendeduseanddateauthorized.Eachauthorizingpersonmustinitialtheirapprovalandavailabilityofresourcesforthisproject.Ifyouneedmoreroom,continueonaseparatepage. Resources Required for Project as Authorizing Approving Initials Date Authorized applicable including cost share Individual contributionsCataloQinQ/MetadataBetsySimpson Digital Services&SharedCollectionsLoisWidmer .-5-5:Iq-Z:?.I;:L ITWillChaney/Submittedby:
Holistic Supports for the UF Digital Collect ions (UFDC) and Digital Scholarship: Developing Templates and Standard Costs Project Description Following the first annual UF Digital Humanities Day on April 26 (a joint event with Interface: Faculty Seminar ) and the Digital Humanities Field Trip to campus resource centers on April 27, participant interest in the Digital Humanities greatly exceed ed expectations. In particular, several departments are discussing the possibility of adding disc ipline-specific Digital Humanities certificates to their programs. The level of interest shows the need for greater support for the UF Digital Collections (UFDC) and rela ted digital scholarship projects in terms of integration with teaching and research, and in terms of the people ava ilable to create these supports. The preliminary lessons learned from a 2012 Faculty Enhancement Opportunity (FEO) grant for collaboratively supporting Digital Humanities projects also stressed the need for the heavy and consistent promotion of all di gital scholarship support activities within the libraries as well as the need for a distributed, scalable model for contributions from temporary workers and students. Additionally, consultants for the OCLC visit for the ARL Collection Digitization Research: On-Site Review in 2010 identified that the Libraries needed to support greater integration of UFDC with research a nd teaching. All of these point to the need for holistic supports for UFDC and related digital scholarship projects. Ho listic supports can be defined as including support for promotion, a ssessment, creation of scholarly contextual materials, and integration with scholarship and teaching on campus. These, of course, are in addition to production. While a great deal of work has been done towards standardizin g the holistic supports (which include promotion, assessment, and integr ation with scholarship and teaching) for all digital collections and digital scholarship proj ects through the Libraries,1 more work is needed and the timeline for these supports to be in place needs to be greatly accelerated to assure return on investment (ROI) and continued justificati on of this critical work. Developing holistic supports is part of ongoing work for conti nuous integration with campus and overall improvement, and will continue to be done in an ongoing and iterative manne r. This project will jump start the process by deve loping the foundation for future work by creating templates for holistic supports. Currently, ho listic supports in use include: promotional announcements for new collections and new milestone s; Wikipedia pages, blog entrie s, and social media messaging to promote collections; collection landing pages with text and banner images; lesson plans and course assignments using items from UFDC a nd showing how to use UFDC in teaching; and examples of using UFDC in research. Additiona l needed supports include : examples and guides 1 For instance, see the standard ized promotional messages: http://ufdc.ufl.edu/AA00009727/ ; handout on Digital Scholarship and Broader Impacts supported through UFDC: http://ufdc.ufl.edu/AA00007497/ ; Handout: Measuring Impact and Return on Investment for Digital Collections and Digital Humanities Projects: http://ufdc.ufl.edu/AA00005030/ ; resources for using Wikipedia for search engine optimization (SEO) Promote UF research, collections, & online materials with SEO and Wikipedia writing/editing: http://ufdc.ufl.edu/AA00008692/ and Improving Access to Historical Resources Using Wikipedia: http://ufdc.ufl.edu/AA00001431/
for how to publish directly to UFDC and the IR@UF; examples and guides for how to use UFDC for creating scholarship and for archivi ng existing scholarship; example surveys and standard questions for use in assessing UFDC us age and impact; and sample report formats for impact reports and other newer assessment form ats. This project will develop the framework including templates and a standard cost model for the use of the templates with a scalable workforce. Project Significance/Rationale Currently, the holistic supports are implement ed by the Digital Humanities Librarian as the liaison to Subject Specialists and in collaboration with others. While this is currently a functional model, the cost and resource requirem ents for the work are currently defined only through the work done by expert contributors who are familiar with the overall concerns. This model is limited and presents pr oblems of scalability given the growing in terest in digital collections and digital scholarship support within the Li braries. Standard templates and the costs and requirements for using the templates are needed for a scalable approach. The Digital Library Center similarly developed a standard cost m odel for digital production and digital curation in order to support the necessary s cale for the Libraries. The templa tes and cost and requirements model resulting from this project will ensure th at the holistic supports can be applied for all digital collections and scholarship projects in a systematic and cost effective manner. This in turn, supports maximized ROI in terms of financia l and scholarly work for digital collections and scholarship projects. The model will also suppor t clear communication of all expectations and requirements for projects by providing documented costs for the holistic supports. The templates and cost model will become standard compone nts for all grant and similar project proposals.2 This project is a logical outgrowth of the maturation of digital initiatives with UFDC. Project Comparison This project has similar components to seve ral types of projects commonly undertaken by academic libraries. Academic libraries are embracing support for and integration with new forms of digital scholarshi p, including curated digital collecti ons. Unlike those which focus on a component, often promotion or a ssessment only or only for a singl e project, this project will create a template-based process and a cost model for use in budgeting and planning. Resources Needed/Impacts on Other Departments This project seeks funding to hire a temporar y worker with a social sciences background and excellent technical writing skills to communi cate across the different core groups involved in developing the template materials. The temporary worker will also need experience in business and/or project management in or der to develop standardized cost s for the work components. The 2 UFDC already benefits from the robust SobekCM infrastructure which includes the tools for systems-centered analysis for assessment through usage statistics and other supports at the system level. This project will develop holistic supports for use in all grant proposals like the already in-use standard page counts and usage statistics.
workflow for this process will be that the Di gital Humanities Librarian will supervise and collaborate with the temporar y worker in documenting the pr ocess and creating the initial templates. Then, the temporary worker will use the templates to go through the full process of creating holistic supports for seve ral collections to refine the templates and develop standard requirements. This data will inform the creation of a standard cost model for the work. This project requires time from a Collection Ma nager to assess partic ular concerns and to collect data for the cost model. Dan Reboussin, Head of the African Studies Collections, has extensive experience working with UFDC and wi th writing for Wikipedia for search engine optimization (SEO), which is part of promoti on and part of the holis tic supports. Importantly, Reboussin will provide background information fo r the temporary worker to create holistic supports for use in developing the cost model. This will result in tangible deliverables of support materials for existing collections while also informing development of the full cost model. Plan of Action Jul.-Aug. 2012 Development: Hiring; creating draft templates for the process Aug.-Sept. 2012 Application, testing, and data collection: Applying draft templates and workflow for creating holistic support s for several collections, collecting data on the time and cost require ments for all involved for each Sept.-Dec. 2012 Refinement: Refining templates for the proce ss, data analysis and creation of the initial cost model Jan.-Jun. 2013 Finalization: Finalization of templates inco rporating wider feedback, cost model in place for use in pla nning and budgeting future projects Measures of Success and Implications for the Future This project will create templates and a cost model to ensure sustainable and scalable method for holistic supports for UFDC and relate d digital scholarship pr ojects, including online exhibits. The projects success will be determined by the creation of templates, creation of the cost model, and successful implementation of these during the refinement period. Having these components in place will allow for ease of incl usion in grant and projec t plans as well as for planning student internships. The standardized cost model and templates will also allow the necessary work to be supported at scale where it can be done by students and other workers hired for specific projects. The standard model, once in place, may also support an increased success rate for grant projects to external agencies whic h continue to focus more heavily on concepts like assessment, broader impacts, and ROI. Financial Implications No equipment or supplies will be purchased for this project. The long-term financial implications will be greater sustainability and scalability by having the cost model and templates in place for standard promotion and assessmen t needs for digital collections and digital scholarship projects.
MINI GRANT PROGRAM DOCUMENTATION Mini Grant Budget Form 1. Salaries and Wages (no fringe benefits required) Name of PersonSalary/fringe times % of effortGrant FundsCost ShareTotal Taylor, Laurie$53,874/$12,498; 5%$0.00$3,318.64$3,318.64 Widmer, Lois$83,339/$19,334; 1%$0.00$1,026.74$1,026.74 Reboussin, Dan $59,036/$13,696; 2%$0.00$1,454.65$1,454.65 OPS (404 hours @ $12/hr)$4848/$140.59$4,988.59$0.00$4,988.59 SUBTOTAL $4,988.59$5,800.03$10,788.62 2. Equipment ItemQuantity times CostGrant FundsCost ShareTotal $0.00$0.00$0.00 SUBTOTAL $0.00$0.00$0.00 3. Supplies ItemQuantity times CostGrant FundsCost ShareTotal $0.00$0.00$0.00 SUBTOTAL $0.00$0.00$0.00 4. Travel From/To# of people/# of daysGrant FundsCost ShareTotal $0.00$0.00$0.00 SUBTOTAL $0.00$0.00$0.00 5. Other (services vended, etc.) ItemQuantity times costGrant FundsCost ShareTotal $0.00$0.00$0.00 SUBTOTAL $0.00$0.00$0.00 Grant FundsCost ShareTotal Total Direct Costs (add subtotals of items 1-5) $4,988.59$5,800.03$10,788.62
George A. Smathers Libraries May 10, 2012 Members of the Grants Management Committee George A. Smathers Libraries University of Florida Dear Members of the Grants Management Committee: I am writing in support of Laurie Taylor and Lois Widmers mini grant proposal to develop templates and standard costs for the holistic supports for the UF Digital Collections and related digital scholarship projects in the Libraries. As a Collection Curator who is actively developing scholarly curated digital collections, online exhibits, and other digital scholarship within UFDC, I am well aware of the pressing need for more supports for the non production aspects of developing digital collections and digital scholarship. The work required to create these supports also presents new opportunities for collaboration with faculty and students. There is clear a need in the Libraries for greater integration with research and teaching for the UF Digital Collections (UFDC). For that integration to be possible, additional support components are needed to facilitate contributions from those both outside and within the Libraries. Templates for promotion, assessment, teaching, and research integration will be very useful in this regard for my work in digital scholarship with UFDC and with online exhibits. The cost and requirements model will also be very useful. The model will show faculty the quantity and quality of work required, thus allowing them to create assignments where students can collaborate with and contribute to the work of the Libraries. By accounting for the total costs including contributions from those in the Libraries, this model will ensure that additional contributors will not place an undue burden on their collaborators in the Libraries. Indeed, the timing of this project coincides perfectly with on campus activities and interests in the Digital Humanities. This project shows the maturity of the digital initiatives work being done by the Libraries and will serve as a springboard for supporting future needs. This is a truly excellent, timely and much needed project, and I eagerly await its implementation. If there is any additional assistance I can provide, please do not hesitate to contact me. Kind regards, Rebecca Jefferson Head, Isser and Rae Price Library of Judaica
UFFLORiDA GeorgeA.SmathersLibrariesLibraryAdministrationDear Committee Members:535 LibraryWestPOBox 117000 Gainesville, FL 32611-7000 352-273-2505 352-392-7251 Faxwww.uflib.ufl.eduMay10,2012I am pleased to write a letter in strong supportofthe proposed project: "Holistic Supports for the UF Digital Collections (UFDC) and Digital Scholarship: Developing Templates and Standard Costs." As Exhibits Coordinator, I know first-hand that creating online exhibitions is an important way to bring attention to and provide context for digitized materials and digital collections. Online exhibitions are a formofdigital scholarship. Like digital collections and other digital scholarship projects, online exhibitions need to provide contextual and interpretive information (as with exhibit labels that orient viewers and explain the curated materials and the connections between materials). The contextual information from online exhibitions can then be repurposed for press releases, promotional items, digital collection landing pages, teaching guides, Wikipedia entries, and other formsofsupports. However, creating these additional holistic supports requires a good dealofeffort. The exact amountofeffort is unknown when done by experts. The exact amount is even more unknown when done by students in collaboration with experts. In order to best leverage the opportunityofmultiple contributors from across campus, and in doing so to better integrate UFDC with research and teaching, more supports are needed. This project would develop additional supports for UFDC and related digital scholarship, including online exhibitions. The work for this projectishighly needed for online exhibitions, other formsofdigital scholarship, and new digital initiatives to be supported within the Libraries. During 2012 alone, there are seven major online exhibitions scheduled to debut. This project will support greater integrationofthe Libraries with campus research and teaching as a whole. I enthusiastically support this project.Ifthere is any additional assistance I can provide, please do not hesitate to contact me. Lourdes tamariaWheeler Exhibits Coordinator GeorgeA.Smathers Libraries The Foundationfor The GatorNationAn EqualOpportunityInstitution