ARL Position Description Bank ( ARL PD Bank ) Presentation Slides, Webinar Two ( May 18, 2012 )

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Material Information

Title:
ARL Position Description Bank ( ARL PD Bank ) Presentation Slides, Webinar Two ( May 18, 2012 )
Physical Description:
Presentation Slides (PPT)
Language:
English
Creator:
Keith, Brian W.
Smith, Bonnie J.
Sullivan, Mark V.
Taylor, Laurie N.
Publisher:
George A. Smathers Libraries
Place of Publication:
Gainesville, FL
Publication Date:

Notes

Abstract:
Presentation slides for the second webinar (May 18, 2012) on the ARL PD Bank which includes mockups of the potential design. The ARL PD Bank will allow individual institutions to upload their position descriptions directly into the ARL PD bank. It will provide ease of collaboration between personnel officers from different academic libraries as well as provide each participating institution a sophisticated and customizable system for managing their own PDs.

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
Applicable rights reserved.
System ID:
AA00011384:00001


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-ARL Position Description Bank -May 2012

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Agenda•Welcome & Introductions •Review •Concept •Metadata •Functionality •Mock-Up

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Overall Goalanother interactive discussion covering: •user needs •system specifications and functionality

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Project Team Brian W. KeithAssociate Dean, Administrative Services and Faculty Affairs Bonnie J. SmithAssistant Program Director, Human Resources Laurie N. TaylorDigital Humanities Librarian Mark V. SullivanHead, Digital Development and Web Services

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IntroductionsParticipant Introductions

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Review Design ElementsWeb application A simple, intuitive, easy to use interface Metadata submitted and maintained by institution • combination of externally viewable and for institution’s eyes only Keyword searchable Ability to customize and brand at the institutional level

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Review Design ElementsSecure digital preservation Documents uploaded and updated by institutions • Files could be text, PDF, or Word documents • PDs and/or vacancy announcements and/or activity/assignment reports

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Review Design ElementsMetadata and documents should not include: • Home address or telephone number • Social security number • Date of birth • Driver's license or identification number, alien registration number, passport number, etc. • Bank account, or credit or debit card information

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(Minimal) Required Metadata Externally Viewable –Used for Searching1Working title (what if no working title?) 2% FTE (?) • FLSA status 3Position type (select one) •Professional librarian •Other professional •Support or paraprofessional (exempt only) •Hourly and overtime eligible (non-exempt) 4Appointment type •Regular •Tenure Accruing or Permanent Status Eligible (?) •Temporary •Internship •Residency/Fellowship

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(Minimal) Required Metadata Externally Viewable –Used for Searching 5Library type •Law Library •Medical Library •All Other • Dates (system generated not inputted) 6Functional Area

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Metadata –Externally Viewable Functional Areas –Selectall that applyPublic ServicesAcquisitions Facilities Reference/ResearchPreservationDevelopment/Fundraising Subject SpecialistAccess ServicesFinance/Budget/Accounting InstructionServicesCatalogingGrants Management Scholarly Communication/ Copyright Shared CollectionsHuman Resources Collection Development Digital Services Systems(IT) Archiving/Curatorial/Special Collections and Rare Books DataCuration Administration LiaisonOff Site Storage Branch Management Assessment Departmental Management Exhibits

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Metadata –Externally Viewable Functional Areas – DELETED fromPrevious ListMedia SpecialistDocument DeliveryCommunications/PI ILS Technical Services

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Optional Metadata Institution’s Eyes OnlyPre-Programmed •Employee name •Supervisor name •Reports to (alpha numeric field) •Rank/classification •Position number •Department/branch/unit •Review cycle (next date for review) •Notes 10 customizable alpha/numeric fields

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FunctionalityFeatures •Ability to upload other, institution-level files •Archives and access to previous versions of documents for a position •System will track submission and modification dates, and user information •Forwarding option •Support for the establishment of review schedules •Ability to flag vacant positions

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FunctionalityFeatures •Run reports for all, external only and internal only positions •Institutional contact information will be incorporated •Ability to search by institutional characteristics: •region (ARL) and •public v. private

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DiscussionWhat else –what are we missing or should we think about?

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Mock-Up

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Add New Position -1http://test.uflib.ufl.edu/hrpd/addnew.htm

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Add New Position -2

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Add New Position -3

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Single Record View

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Basic Search

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Advanced Search -Global

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Advanced Search -Institution

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Search Results -Layout

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Search Results

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-ARL Position Description Bank -Questions? Anything Else?

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-ARL Position Description Bank Thank you -Contact Information Bonnie Smith Email: ARLPDBank@uflib.ufl.edu Phone: 352-273-2603