Library Faculty Assembly meeting minutes


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Library Faculty Assembly meeting minutes
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Mixed Material
Library Faculty Assembly
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, Fla.

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University of Florida Institutional Repository
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University of Florida
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Library Faculty Assembly Home Archives Documents Officers Assembly Committees Career Development Libraries Budget Nominating Strategic Planning Special & Joint Committees Faculty Committees Faculty Senators Sabbatical SPEP Tenure & Promotion Other Governance Committees UF Faculty Senate University Libraries Committee Future of the Libraries Committee myUFL login required Library Catalog Databases Site Map SearchFaculty Governance at the University of Florida LibrariesMinutes Feb 16, 2009: 10:00amLibrary West Room 1A The University of Florida Libraries Faculty Assembly met Monday, February 16, 2009 in the Library West Room 1A. Vernon Kisling called the meeting to order at 10:00 AM.Approval of AgendaFlo Turcotte moved that the standard agenda for the Assembly be approved. Betsy Simpson seconded the motion and the motion carried.Approval of Minutes of Previous MeetingsAnne Lindell moved that the minutes of the January 12, 2009 LFA Meeting be approved with a correction of Rich Bennetts first name in the Career Development portion of the minutes. The motion seconded by Betsy Simpson and the minutes were approved.Members CommentsThere were no member comments.Chair's ReportVernon Kisling did not have a Chairs report.Administration UpdatesLawChristopher Vallandingham reported that Jessica de Perio Wittman will be teaching the Law Schools first distance learning class Advanced Legal Research during the summer semester, while most of the students are enrolled in clerkships. This is expected to be a model for future classes. In the fall the class will be lectures with lab modules approach to accommodate a larger number of students.HealthThere was no report from Health. Vernon Kisling stated that the HSCL/ Smathers Integration Work Groups are continuing to meet and will be meeting with Judith Russell and Wallace McLendon on Tuesday and Thursday of this week.SmathersDean Judith Russell reported that there will be a Smathers Libraries Town Hall Meeting on the Budget Thursday in Library East. This is preparation for submitting the Libraries budget to Provost Glover on March 4. The March Faculty Senate meeting is expected to be Dr. Machen presenting an initial University Budget. The final extent of cuts required


will not be known until after the Legislatures session ends in May. Dean Russell reported that the funding for the storage facility is not as much as hoped for 2009-2010. Where they had expected 1 million for this year, the libraries will receive $ 386,000 for planning. For 2010-2011, it is expected to be $1 million. The PECO allocations are less than expected this year. A request to get the storage facility back on its original schedule is expected from the SUS Provosts. A final PECO budget is expected to be discussed on March 17. Discussions regarding the HSC Libraries integration are occurring this week, as Vernon stated. Dean Russell expects that some preliminary topics will be presented in the next two weeks. The University Libraries Committee (ULC) passed a resolution supporting the full funding of the Libraries. Dr. Bova, Chair of the Faculty Senate, recommended that the ULC Chair post the resolution on the Faculty Senates Blog.Senate / Senate-UF Committees UpdateNaomi Young reported that the Libraries Tenure Home proposal had been approved at the January Faculty Senate meeting. The HSC Libraries/ Smathers Libraries integration was mentioned, and it was reported that the HSCL will remain its own tenure home. The primary agenda item for Thursdays Senate meeting which is expected to be the University Budget. Naomi asked the librarians to review the Faculty Senates blog on budget. It is the first item on the Faculty Senates website ( ). Naomi will be attending the University Budget Council meeting today where they will be looking at the guiding principles statement and reviewing the Resource ( or Responsibility) Center Management (RCM) budget process which UF will be following. Naomi reported that in the Budget Council meetings there has been verbal support for libraries. Betsy Simpson asked what the effective date for the change in tenure homes is. Judith Russell said that Brian Keith will be making an announcement. Naomi also mentioned that a process for the reorganization and merger of departments is beginning to be discussed. There were no additional reports from librarians who sit on Senate Committees or UF Committees.Committee Reports from Assembly Standing CommitteesStrategic Planning CommitteeVernon Kisling reported that Jim Cusick and the Strategic Planning Committee have received the survey on the progress of Shared Governance. The SP committee will distribute it to faculty who will collect information for the Libraries and the Senate. Nominating CommitteeJoe Aufmuth reported that the committees work is progressing. Vernon Kisling reported that this years elections will use electronic voting. Vernon and Joe will be the administrators. For senators, there will be multiple candidates as required for elections. For Faculty Assembly officers, nominees may run unopposed.Career Development Committee (New / Members appointed)Rich Bennett reported that links to Smathers Libraries recruitment policy have been


added to the Career Development Handbook. (CDH) The Tenure and Promotions timeline has also been updated. Members of the T& P Committee will be elected in the spring each year. Promotion criteria for non-tenured personnel have begun to the integrated; a link to the most recent documents has been added to the CDH. The committee is still working to incorporate the changes in the evaluation and review section that were required by the UFF. Wording used in the evaluation statements is being worked on to incorporate changes adopted by the Library Council in 2004. When working on the documents some of the adopted wording had been overlaid when being put in html. The CDH committee is working to restore the language and provide clarification if needed before the evaluation process begins. The question about distinction and what is meant was raised. Rich reminded the LFA that the definition of distinction was made in 2005 and had been documented. As the Committee work is ready, Rich will communicate information to the Librarians list to assure it is received by all.Special/Joint CommitteesJoint Committee on Market Equity AnalysisBetsy Simpson, Chair reported that the committee continues to meet and is beginning to write its draft proposal. The Committee wants to have a special library faculty meeting to discuss the proposal report on March 16, 2009 prior to the next Faculty Assembly meeting that same day. Judith Russell suggested looking at the 2:003:00 time slot to enable Law and HSCL faculty to make one trip up the hill rather than two. Betsy Simpson will check on space availability and send a formal announcement of place and time.LFA Officer ReportsThere were no reports from the Chair-Elect or the Past Chair. Secretary, Linda Butson, reported that as of February 13, the Health Sciences Center Libraries faculty list has been included in the new Librarians distribution list group email. This new email distribution list replaces the Libans group email for communication with all library faculty. There was no Old Business. There was no New Business. Adjournment The meeting adjourned at 10:38 AM. Next UFLFA meeting The next UFLFA meeting will be at Library East Room 1A on March16, 2009 at 3:00 PM.Staff Web | Staff Directory | Library Hours | RSS | About the Staff Site | Privacy Policy Send suggestions and comments to Amy Buhler 2004 2009 University of Florida George A. Smathers Libraries. All rights reserved. Terms of Use for Electronic Resources and Copyright Information Last updated March 17, 2009 ab