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The Panama Canal - Preserving a Legacy, Celebrating a Centennial, Leveraging an Extraordinary Human Achievement
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Permanent Link: http://ufdc.ufl.edu/AA00009715/00002
 Material Information
Title: The Panama Canal - Preserving a Legacy, Celebrating a Centennial, Leveraging an Extraordinary Human Achievement
Physical Description: Grant proposal
Creator: Russell, Judith C.
Schipper, Rachel A.
Publisher: George A. Smathers Libraries
Place of Publication: Gainesville, FL
Publication Date: August 2012
 Subjects
Subjects / Keywords: Grant proposal
Data management plan
 Notes
Abstract: The George A. Smathers Libraries (the Libraries) at the University of Florida (UF) requests $499,994 in Institute of Museum and Library Services (IMLS)  National Leadership Grant (NLG) resources for the period of October 1, 2012 through September 30, 2015 to: 1) actualize, integrate, evaluate, and disseminate museum materials from the Panama Canal Museum (PCM), a 501c3 museum facility located in Seminole, Florida with plans to close and terminate services as of March 31, 2012;  2) lead and facilitate a multi‐institutional centennial celebration of the opening Panama Canal in 2014‐2015 to promote public understanding of the achievement and the heritage resources available for scholarly, educational, and civic purposes; and 3) initiate a national dialog about the potential for best practices in library‐museum collaborations, strategic alliances, and partnerships. Formal partners include the Panama Canal Museum, the Florida Museum of Natural History, and the Samuel P. Harn Museum of Art. Also participating are the Samuel Proctor Oral History Program, Center for Latin American Studies, Center for the Humanities and the Public Sphere, College of Business, College of Fine Arts, College of Engineering, Health Science Center and Legal Information Center, all at UF. Non‐UF collaborating institutions include the Museum of Science and Industry (Tampa), Nationaal Baggermuseum in Sliedrecht (the Netherlands), the Natural History Museum of San Diego, Museo del Canal Interoceánico de Panamá, National Archives and Records Administration, and the Association of Southeast Research Libraries, with other participants in development. The ongoing economic downturn has created significant, long‐term financial pressures for the nonprofit sector, and museums have suffered as government funding and contributed income has decreased. Institutions have more actively explored options ranging from strategic alliances to joint operations to mergers. This project will develop and document the first known example of a full closure of a small museum and the transfer of its community and collections to an academic library within a large public research university. Capturing the strategies, challenges, milestones, and lessons of this collaboration will create a demonstration model for the field (libraries, archives, and museums). This case goes beyond the important transfer and integration of collection assets: it includes integration and “stewardship” of a unique community of some 800 PCM members and 3,000 Panama Canal Society (PCS) members. Many are already active and all are seen as potential leaders, volunteers, legacy ambassadors, and collection donors. Project activities related to the integration process include asset mapping and community cultivation; ongoing documentation and evaluation of the merger process; museum stewardship and internships; collection development, organization, preservation, and digitization; K‐12 educational assets, and convening two national virtual dialogs related to mergers and deep collaboration between museums and libraries. The celebration of the centennial of the opening of the Panama Canal (in August 2014) provides a powerful focus and accelerant to collection integration and broad collaboration to support development of physical and online exhibits, guest lectures, and development/dissemination of K‐12 curriculum materials. These will serve the immediate university community of 60,000 students and 25,000 faculty and staff from UF and Santa Fe College, as well as families, communities, and tourists within the region, and beyond. Outcomes from the project focus on a successful merger and PCM collection integration, and its documentation and articulation as a fulsome demonstration model. Outcomes will also include and be measured by the continuing vibrancy of the PCM member community, and the facets and impact of the centennial celebration. Deliverables also include a project white paper, IMLS evaluation report, Association of Research Libraries (ARL) Spec Kit (survey results and documentation from member institutions to provide resource guides), journal articles, conference presentations, two national dialogs on library/museum mergers, and a collection that will serve scholars, researchers, and the public for generations to come.
General Note: Includes digital curation and preservation portion of the data management plan as is standard for IMLS grant proposals.
 Record Information
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution.
System ID: AA00009715:00002

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The Panama Canal Preserving a Legacy, Celebrating a Centennial, Leveraging an Extraordinary Human Achievement University of Florida Budget Justification Salaries & Wages plus Fringe IMLS request ($291,889): To execute the project successfully IMLS funding for three temporary positions (Supporting Document: P) is requested during the integration phase of merger activities and Centennial events: 1) Friends of the PCM Collection Liaison (TBD) (.43 FTE: $45,150 X 3 years = $58,695) is required to develop and manage a new volunteer program thus integrating the museums volunteer program. 2) The Communications Assistant (TBD) (.50 FTE: $21, 120 X 3 years = $63,360) is required to support development and dissemination of project activities and engage participants/partners. The 3) Project Assistant (TBD) (.50 FTE: $24,695 X 3 years = $74,086) will assist project leaders in monitoring accessions, tracking/reporting project progress, coordinating with project participan ts for meetings, and supporting internal Libraries communication (Note: this position is not a clerical position). Funding for Libraries Exhibit Coordinator, Lourdes Santamaria Wheeler is requested as she is integral to the online presence of collections, exhibitions and information related to the project. Fill in behind on her other duties will be performed by student vol unteers, other OPS Digital Library Center (DLC) staff. Libraries Operation & Digital Projects Manager Randall Renner is requested to cover costs related to supervision of DLC student workers assigned to the proj ect, and other technical requirements of photography and digitization management. His regular duties will be performed by other DLC staff. OPS personnel IMLS request ($40,968): Sophia Acord, external evaluator will work periodically to capture data and observations during the academic year (10%) and will be compensated during summer months Students performing online exhibit digitization ($12/hr X 10hrs/wk + $326 fringe for years 2 and 3 = $12,854) to ensure all materials for physical exhibits and online supplementary exhibits have been digitized and elect ronically preserved. To create eight physical exhibits for centennial programming, supported by K 12 curriculum materials, OPS student personnel ($10.39/hr X 17hrs/wk for years 2 and 3 = $9,463) with support from subject specialists. Salaries & Wages plus Fringe Cost Share ($410,311): The UF Office of Research will contribute funds for the 1) Friends of the PCM Collection Liaison (TBD) position (.57 FTE: $77,805), and 2) OPS student personnel (TBD) for digitizing PCM collection items selected by subject specialists for broad public access ($12/hr X 13hrs/wk +$318 fringe X 3 years = $12,532). Additionally, these Libraries personnel will contribute effort: Judith Russell, dean of University Libraries and project PI will ensure project completion by leading resource allocation for integration for the PCM, and presenting centennial programming, ensuring alignment with partners and participants. Rachel Schipper, Ph.D., associate dean and project co principal investigator will ensure overall man agement of integration, centennial programming, co leading private (non federal) fundraising efforts, and co leading the ARL Spec Kit development with external evaluator. Exhibit Coordinator, Santamaria Wheeler will contribute effort for increased web related information management duties in year 2 Bess de Farber, grants manager, will organize and facilitate 2 national virtual dialogs in 2014 and 2015 with museum expert team and project staff (Curry, Ostrenko and Willumson) and support development of fundraising for private (non federal) sponsors. Chelsea Dinsmore wil l process government document materials for inclusion in print and digital collections, provide in depth reference service and participate in developing the anticipated 2014 Canal Exhibition. Samuel Huang, associate dean of advancement (.02 FTE: $3233 X 3 years = $9,699) will lead development team in private (non federal) fundraising support. Pa ul Losch, subject specialist, Latin American Collection (.15 FTE: $11,340 X 3 years = $34,020) will receive items transferred, organize collections and process future accessions, plan exhibits, facilitate access to collection, and select materials for digitization. Carol McAuliffe maps librarian, will provide sup port related to exhibits and reference. Laurie Taylor, Ph.D., digital humanities librarian will coordinate digital collection development. Lois Widmer chair, Digital Services and Shared Collections

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The Panama Canal Preserving a Legacy, Celebrating a Centennial, Leveraging an Extraordinary Human Achievement University of Florida will supervise processing,, digitization and storage of materials. John Freund, conservator will inventory deliveries, ensure storage, and document condition/damage, supervise students/volunteers to correct inventory database Nina Stoyan Rosenzweig, archivist/historian will develop health sciences exhibit. Mark Sullivan IT Senior, will provide programming and web services for digital collection s. Barbara Hood, director of communications will supervise communications assistant and oversee all promotion activities Michelle McClure ElNeil Consultant Fees IMLS request David R. Curry required consulting services are crit ical to project success, focusing on integration strategies of branding, governance; stewardship, cultivation and support of lay experts, promotion initiatives, and national dialogs on mergers. Cost Share contribution ($4,500): From the UF Office of Research ($1,500/year X 3 years = $4,500). Travel costs IMLS request ($19,360): IMLS designated meeting travel for PI to Washington, D.C. from Gainesville, $2,000/year for 3 years ($6,000). Advisory Group meets 3 times a year, 1 face to face meeting with 4 out of state members from various locations to Orlando for 2 days in July each year, ($1,500/year subsistence costs + $2,500/year transportation = $12,000). AAM conference travel to Atlanta, GA from Gainesville (2 staff X 5 days, subsistence costs is $360 plus $1,000 transportation). Travel costs Cost Shar e contribution ($1,960): FLA Conference travel by project staff to Orlando (year 1 and 2) (2 staff for 2 days = $600 for subsistence costs, $80 for mileage = $680 X 2 years = $1,360). AAM conference travel to Atlanta, GA from Gainesville $600 cost share for subsistence described above. Other conference attendance and travel costs will be covered by Libraries annual conference travel funding for project staff. Other Costs IMLS request ($19,700): Museum expert advisor honoraria for Glenn Willumson, Ph.D. and Wit Ostrenko ($1,000 includes travel) X 3 years = $6,000. noted author has been invited to present as the centennial keynote speaker. If is unavailable, a similarly noteworthy speaker will be secured Centennial speakers have agreed to present for honoraria (inclusive of travel): lecturers will be finalized during trip to Pana ma in March 2012 Other Costs Cost share contribution ($5,000): Funding from the Office of Research supports Di ck Kamsteeg, model fabricator, who created a Panama Canal model requiring assembly in year 2 ($2,500 including travel costs), and Ronald de Heer, guest lecturer Both from the Netherlands. Indirect Costs IMLS Request: ($105,863) : Computed 28.5% of $371,449. Indirect Costs Cost Share contribution: ($120,205): Computed 28.5% of ($421,771) for 3 years salaries, wages and fringe for Libraries cost share personnel described in cost share section above.

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OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM: Section B, Summary Budget $ IMLS $ Cost Share $ TOTAL COSTS 1. Salaries and Wages $225,642.00 $323,260.00 $548,902.00 2. Fringe Benefits $66,247.00 $87,051.00 $153,298.00 3. Consultant Fees $40,500.00 $4,500.00 $45,000.00 4. Travel $19,360.00 $1,960.00 $21,320.00 5. Supplies and Materials 6. Services 7. Student Support 8. Other Costs $19,700.00 $5,000.00 $24,700.00 TOTAL DIRECT COSTS (1-8) $371,449.00 $421,771.00 $793,220.00 9. Indirect Costs $105,863.00 $120,205.00 $226,068.00 TOTAL COSTS (Direct and Indirect) $477,312.00 $541,976.00 $1,019,288.00 Project Funding for the Entire Grant Period 1. Grant Funds Requested from IMLS $477,312.00 2. Cost Sharing: a. Applicant’s Contribution $541,976.00 b. In-Kind Contribution c. Other Federal Agencies* d. TOTAL COST SHARING $541,976.00 3. TOTAL PROJECT FUNDING (1+2d) $1,019,288.00 Percentage of total project costs requested from IMLS 47 % *If funding has been requested from another federal agency, indicate the agency’s name:

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1 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM PAGE ONE a. Legal name (5a from Face Sheet): University of Florida b. Requested Grant Period from : 10/1/2012 Requested Grant Period Through : 9/30/2015 c. If this is a revised budget, indicate application/grant number: Section A: Detailed Budget a. Year: 1 2 3 4 b. Budget Detail for the Period From: 10/01/2012 Through: 09/30/13 1. Salaries and Wages Name/Title of Position No. Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Russell/PI, Dean 1 Schipper/ Co-PI 1 S-Wheeler/Exh Coord 1 TBD/FPCM Liaison 1 100% of $ 35,000 $15,050.00 $19, 950.00 $35,000.00 Renner/Digitization 1 TBD/Project Assistant 1 100% of $17,539 (. 50 FTE) $17,539.00 $17,539.00 TBD/Communic. Assist. 1 100% of $15,000 (.50 FTE) $15,000.00 $15,000.00 Acord/Extl Eval/Consult 1 Other Personnel/Temp. 1 100% of $4,0 72 $4,072.00 $4,072.00 Multiple Cost Share Pers 19 See Just ification $36,621.00 $36,621.00 SUBTOTALS $67,346.00 $102, 804.00 $170,150.00 2. Fringe Benefits Rate $ Salary Base $ Grant Funds $Cost Sharing $Total 26 % of $79,659.00 $2,926. 00 $18,503.00 $21,428.00 30 % of $47,155.00 $5,348. 00 $8,798.00 $14,147.00 31.91 % of $43,335.00 $13,4 35.00 $360.00 $13,795.00 SUBTOTALS $21,709. 00 $27,660.00 $49,369.00 3. Consultant Fees Name or Type of Consultant No. of Days Daily Rate of Compensation $ Grant Funds $ Cost Sharing $ Total Curry/Mus/Lib Expert 7 SUBTOTALS

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2 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE TWO 4. Travel From/To No. Persons No. Days $ Subsistence costs $Transportation costs $ Grant Funds $ Cost Sharing $ Total IMLS-designated Mtgs 1 $2,000.00 $2,000.00 Various to Orlando FL 4 2 $1,500.00 $2, 500.00 $4,000.00 $4,000.00 Gainesville to Orl, FL 2 2 $600.00 $80.00 $680.00 $680.00 SUBTOTALS $6,000.00 $680.00 $6,680.00 5. Supplies and Materials Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 6. Services Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS

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3 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE THREE 7. Student Support (for Laura Bush 21st Century Librarians program only) Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 8. Other Costs Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Mus Steward Advisor Fees $1000 X (2) Advisors $2,000.00 $2,000.00 SUBTOTALS $2,000.00 $2,000.00 10. Indirect Costs Read the instructions about Indirect Cost s before completing this section. Check the appropriate box below and provide the information requested: Current indirect cost rate(s) have been negotiated with a federal agency (for item A, i ndicate the name of the agency and date of agreement expiration; complete item B). Applicant chooses a rate not to exceed 15% of direct costs (complete item B). Indirect cost proposal has been submitted to a federal agency but not yet negotiated (for item A, indicate the name of the agency and date of proposal; complete item B). Item A: Name of federal agency: Department of Health and Human Services Expiration Date: 6/30/2015 Proposal Date: Item B: Rate $ Base $ Grant Funds $Cost Sharing $Total 28.5 % of $243,199.00 $31, 508.00 $37,804.00 $69,312.00 % of % of SUBTOTALS $31,508. 00 $37,804.00 $69,312.00 11. Total Project Costs $ Grant Funds $ Cost Sharing $ Total PROJECT COST TOTALS (Direct and Indirect for Budget Period) $142,063.00 $170,448.00 $312,511.00 PROJECT COST TOTALS (Excluding Student Support) $142,063.00 $170,448.00 $312,511.00 9. Total Direct Costs $ Grant Funds $ Cost Sharing $ Total TOTALS (Add subtotals of items 1 8 $110,555.00 $132,64 4.00 $243,199.00

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1 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM PAGE ONE a. Legal name (5a from Face Sheet): University of Florida b. Requested Grant Period from : 10/1/2012 Requested Grant Period Through : 9/30/2015 c. If this is a revised budget, indicate application/grant number: Section A: Detailed Budget a. Year: 1 2 3 4 b. Budget Detail for the Period From: 10/1/2013 Through: 9/30/2014 1. Salaries and Wages Name/Title of Position No. Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Russell/PI, Dean 1 Schipper/ Co-PI 1 S-Wheeler/Exh Coord 1 TBD/FPCM Liaison 1 100% of $ 35,000 $15,050.00 $19, 950.00 $35,000.00 Renner/Digitization 1 TBD/Project Assistant 1 100% of $17,539 (. 50 FTE) $17,539.00 $17,539.00 TBD/Communic. Assist. 1 100% of $15,000 (.50 FTE) $15,000.00 $15,000.00 Acord/Extl Eval/Consult 1 Other Personnel/Temp. 1 100% of $10,8 76 & $4,072 $10,876.00 $4, 072.00 $14,948.00 Multiple Cost Share Pers 19 See Just ification $39,108.00 $39,108.00 SUBTOTALS $80,074.00 $116, 621.00 $196,695.00 2. Fringe Benefits Rate $ Salary Base $ Grant Funds $Cost Sharing $Total 26 % of $90,989.00 $2,926. 00 $21,550.00 $24,476.00 30 % of $51,805.00 $5,904. 00 $9,638.00 $15,542.00 26.01 % of $53,900.00 $13,7 17.00 $233.00 $13,950.00 SUBTOTALS $22,547. 00 $31,421.00 $53,968.00 3. Consultant Fees Name or Type of Consultant No. of Days Daily Rate of Compensation $ Grant Funds $ Cost Sharing $ Total Curry/Mus/Lib Expert 7 $2,143/da y SUBTOTALS

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2 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE TWO 4. Travel From/To No. Persons No. Days $ Subsistence costs $Transportation costs $ Grant Funds $ Cost Sharing $ Total IMLS-designated Mtgs 1 $2,000.00 $2,000.00 Various to Orlando FL 4 2 $1,500.00 $2, 500.00 $4,000.00 $4,000.00 Gainesville to Orl, FL 2 2 $600.00 $80.00 $680.00 $680.00 SUBTOTALS $6,000.00 $680.00 $6,680.00 5. Supplies and Materials Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 6. Services Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS

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3 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE THREE 7. Student Support (for Laura Bush 21st Century Librarians program only) Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 8. Other Costs Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Mus Steward Advisor Fees $1000 X (2) Advisors $2,000.00 $2,000.00 N'l Dredg Mus Model Fab $2,500/model $2,500.00 $2,500.00 SUBTOTALS $2,000.00 $2,500.00 $4,500.00 10. Indirect Costs Read the instructions about Indirect Cost s before completing this section. Check the appropriate box below and provide the information requested: Current indirect cost rate(s) have been negotiated with a federal agency (for item A, i ndicate the name of the agency and date of agreement expiration; complete item B). Applicant chooses a rate not to exceed 15% of direct costs (complete item B). Indirect cost proposal has been submitted to a federal agency but not yet negotiated (for item A, indicate the name of the agency and date of proposal; complete item B). Item A: Name of federal agency: Department of Health and Human Services Expiration Date: 6/30/2015 Proposal Date: Item B: Rate $ Base $ Grant Funds $Cost Sharing $Total 28.5 % of $276,843.00 $35, 374.00 $43,526.00 $78,900.00 % of % of SUBTOTALS $35,374. 00 $43,526.00 $78,900.00 11. Total Project Costs $ Grant Funds $ Cost Sharing $ Total PROJECT COST TOTALS (Direct and Indirect for Budget Period) $159,495.00 $196,248.00 $355,743.00 PROJECT COST TOTALS (Excluding Student Support) $159,495.00 $196,248.00 $355,743.00 9. Total Direct Costs $ Grant Funds $ Cost Sharing $ Total TOTALS (Add subtotals of items 1 8 $124,121.00 $152,72 2.00 $276,843.00

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1 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM PAGE ONE a. Legal name (5a from Face Sheet): University of Florida b. Requested Grant Period from : 10/1/2012 Requested Grant Period Through : 9/30/2015 c. If this is a revised budget, indicate application/grant number: Section A: Detailed Budget a. Year: 1 2 3 4 b. Budget Detail for the Period From: 10/1/2014 Through: 9/30/2015 1. Salaries and Wages Name/Title of Position No. Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Russell/PI, Dean 1 Schipper/ Co-PI 1 S-Wheeler/Exh Coord 1 TBD/FPCM Liaison 1 100% of $ 35,000 $15,050.00 $19, 950.00 $35,000.00 Renner/Digitization 1 TBD/Project Assistant 1 100% of $17,539 (. 50 FTE) $17,539.00 $17,539.00 TBD/Communications As 1 100% of $15,000 (.50 FTE) $15,000.00 $15,000.00 Acord/Extl Eval/Consult 1 Other Personnel/Temp. 1 100% of $10,8 76 & $4,072 $10,876.00 $4, 072.00 $14,948.00 Multiple Cost Share Pers 19 See Just ification $37,652.00 $37,652.00 SUBTOTALS $78,222.00 $103, 835.00 $182,057.00 2. Fringe Benefits Rate $ Salary Base $ Grant Funds $Cost Sharing $Total 26 % of $79,659.00 $2,926. 00 $18,503.00 $21,428.00 30 % of $48,186.00 $5,348. 00 $9,108.00 $14,456.00 26.09 % of $54,211.00 $13,7 17.00 $360.00 $14,077.00 SUBTOTALS $21,992. 00 $27,970.00 $49,961.00 3. Consultant Fees Name or Type of Consultant No. of Days Daily Rate of Compensation $ Grant Funds $ Cost Sharing $ Total Curry/Mus/Lib Expert 7 SUBTOTALS

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2 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE TWO 4. Travel From/To No. Persons No. Days $ Subsistence costs $Transportation costs $ Grant Funds $ Cost Sharing $ Total IMLS-designated Mtgs 1 $2,000.00 $2,000.00 Various to Orlando FL 4 2 $1,500.00 $2, 500.00 $4,000.00 $4,000.00 Gainesville to ATL, GA 2 5 $960.00 $1,000.00 $1,360.00 $600.00 $1,960.00 SUBTOTALS $7,360.00 $600.00 $7,960.00 5. Supplies and Materials Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 6. Services Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS

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3 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE THREE 7. Student Support (for Laura Bush 21st Century Librarians program only) Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 8. Other Costs Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Mus Steward Advisor Fees $1000 X (2) Advisors $2,000.00 $2,000.00 Keynote Speaker Fee $6,000 presentation es timate $6,000.00 $6,000.00 Speaker Honorarium 2@1250; 1@2500; 4@1000; 1@1200 $7,700.00 $2,500.00 $10,200.00 SUBTOTALS $15,700.00 $2, 500.00 $18,200.00 10. Indirect Costs Read the instructions about Indirect Cost s before completing this section. Check the appropriate box below and provide the information requested: Current indirect cost rate(s) have been negotiated with a federal agency (for item A, i ndicate the name of the agency and date of agreement expiration; complete item B). Applicant chooses a rate not to exceed 15% of direct costs (complete item B). Indirect cost proposal has been submitted to a federal agency but not yet negotiated (for item A, indicate the name of the agency and date of proposal; complete item B). Item A: Name of federal agency: Department of Health and Human Services Expiration Date: 6/30/2015 Proposal Date: Item B: Rate $ Base $ Grant Funds $Cost Sharing $Total 28.5 % of $273,179.00 $38,981.00 $38,875. 00 $77,856.00 % of % of SUBTOTALS $38,981. 00 $38,875.00 $77,856.00 11. Total Project Costs $ Grant Funds $ Cost Sharing $ Total PROJECT COST TOTALS (Direct and Indirect for Budget Period) $175,755.00 $175,280.00 $351,035.00 PROJECT COST TOTALS (Excluding Student Support) $175,755.00 $175,280.00 $351,035.00 9. Total Direct Costs $ Grant Funds $ Cost Sharing $ Total TOTALS (Add subtotals of items 1 8 $136,774.00 $136,40 5.00 $273,179.00

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1 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM PAGE ONE a. Legal name (5a from Face Sheet): University of Florida b. Requested Grant Period from : 10/1/2012 Requested Grant Period Through : 9/30/2015 c. If this is a revised budget, indicate application/grant number: Section A: Detailed Budget a. Year: 1 2 3 4 b. Budget Detail for the Period From: 10/1/2013 Through: 9/30/2014 1. Salaries and Wages Name/Title of Position No. Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Russell/PI, Dean 1 Schipper/ Co-PI 1 S-Wheeler/Exh Coord 1 TBD/FPCM Liaison 1 100% of $ 35,000 $15,050.00 $19, 950.00 $35,000.00 Renner/Digitization 1 TBD/Project Assistant 1 100% of $17,539 (. 50 FTE) $17,539.00 $17,539.00 TBD/Communic. Assist. 1 100% of $15,000 (.50 FTE) $15,000.00 $15,000.00 Acord/Extl Eval/Consult 1 Other Personnel/Temp. 1 100% of $10,8 76 & $4,072 $10,876.00 $4, 072.00 $14,948.00 Multiple Cost Share Pers 19 See Just ification $39,108.00 $39,108.00 SUBTOTALS $80,074.00 $116, 621.00 $196,695.00 2. Fringe Benefits Rate $ Salary Base $ Grant Funds $Cost Sharing $Total 26 % of $90,989.00 $2,926. 00 $21,550.00 $24,476.00 30 % of $51,805.00 $5,904. 00 $9,638.00 $15,542.00 26.01 % of $53,900.00 $13,7 17.00 $233.00 $13,950.00 SUBTOTALS $22,547. 00 $31,421.00 $53,968.00 3. Consultant Fees Name or Type of Consultant No. of Days Daily Rate of Compensation $ Grant Funds $ Cost Sharing $ Total Curry/Mus/Lib Expert 7 SUBTOTALS

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2 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE TWO 4. Travel From/To No. Persons No. Days $ Subsistence costs $Transportation costs $ Grant Funds $ Cost Sharing $ Total IMLS-designated Mtgs 1 $2,000.00 $2,000.00 Various to Orlando FL 4 2 $1,500.00 $2, 500.00 $4,000.00 $4,000.00 Gainesville to Orl, FL 2 2 $600.00 $80.00 $680.00 $680.00 SUBTOTALS $6,000.00 $680.00 $6,680.00 5. Supplies and Materials Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 6. Services Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS

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3 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE THREE 7. Student Support (for Laura Bush 21st Century Librarians program only) Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 8. Other Costs Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Mus Steward Advisor Fees $1000 X (2) Advisors $2,000.00 $2,000.00 N'l Dredg Mus Model Fab $2,500/model $2,500.00 $2,500.00 SUBTOTALS $2,000.00 $2,500.00 $4,500.00 10. Indirect Costs Read the instructions about Indirect Cost s before completing this section. Check the appropriate box below and provide the information requested: Current indirect cost rate(s) have been negotiated with a federal agency (for item A, i ndicate the name of the agency and date of agreement expiration; complete item B). Applicant chooses a rate not to exceed 15% of direct costs (complete item B). Indirect cost proposal has been submitted to a federal agency but not yet negotiated (for item A, indicate the name of the agency and date of proposal; complete item B). Item A: Name of federal agency: Department of Health and Human Services Expiration Date: 6/30/2015 Proposal Date: Item B: Rate $ Base $ Grant Funds $Cost Sharing $Total 28.5 % of $276,843.00 $35, 374.00 $43,526.00 $78,900.00 % of % of SUBTOTALS $35,374. 00 $43,526.00 $78,900.00 11. Total Project Costs $ Grant Funds $ Cost Sharing $ Total PROJECT COST TOTALS (Direct and Indirect for Budget Period) $159,495.00 $196,248.00 $355,743.00 PROJECT COST TOTALS (Excluding Student Support) $159,495.00 $196,248.00 $355,743.00 9. Total Direct Costs $ Grant Funds $ Cost Sharing $ Total TOTALS (Add subtotals of items 1 8 $124,121.00 $152,72 2.00 $276,843.00

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1 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM PAGE ONE a. Legal name (5a from Face Sheet): University of Florida b. Requested Grant Period from : 10/1/2012 Requested Grant Period Through : 9/30/2015 c. If this is a revised budget, indicate application/grant number: Section A: Detailed Budget a. Year: 1 2 3 4 b. Budget Detail for the Period From: 10/1/2014 Through: 9/30/2015 1. Salaries and Wages Name/Title of Position No. Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Russell/PI, Dean 1 Schipper/ Co-PI 1 S-Wheeler/Exh Coord 1 TBD/FPCM Liaison 1 100% of $ 35,000 $15,050.00 $19, 950.00 $35,000.00 Renner/Digitization 1 TBD/Project Assistant 1 100% of $17,539 (. 50 FTE) $17,539.00 $17,539.00 TBD/Communications As 1 100% of $15,000 (.50 FTE) $15,000.00 $15,000.00 Acord/Extl Eval/Consult 1 Other Personnel/Temp. 1 100% of $10,8 76 & $4,072 $10,876.00 $4, 072.00 $14,948.00 Multiple Cost Share Pers 19 See Just ification $37,652.00 $37,652.00 SUBTOTALS $78,222.00 $103, 835.00 $182,057.00 2. Fringe Benefits Rate $ Salary Base $ Grant Funds $Cost Sharing $Total 26 % of $79,659.00 $2,926. 00 $18,503.00 $21,428.00 30 % of $48,186.00 $5,348. 00 $9,108.00 $14,456.00 26.09 % of $54,211.00 $13,7 17.00 $360.00 $14,077.00 SUBTOTALS $21,992. 00 $27,970.00 $49,961.00 3. Consultant Fees Name or Type of Consultant No. of Days Daily Rate of Compensation $ Grant Funds $ Cost Sharing $ Total Curry/Mus/Lib Expert 7 SUBTOTALS

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2 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE TWO 4. Travel From/To No. Persons No. Days $ Subsistence costs $Transportation costs $ Grant Funds $ Cost Sharing $ Total IMLS-designated Mtgs 1 $2,000.00 $2,000.00 Various to Orlando FL 4 2 $1,500.00 $2, 500.00 $4,000.00 $4,000.00 Gainesville to ATL, GA 2 5 $960.00 $1,000.00 $1,360.00 $600.00 $1,960.00 SUBTOTALS $7,360.00 $600.00 $7,960.00 5. Supplies and Materials Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 6. Services Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS

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3 | OMB Number 3137-0071, Expiration date: 08/31/2013. BUDGET FORM – PAGE THREE 7. Student Support (for Laura Bush 21st Century Librarians program only) Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total SUBTOTALS 8. Other Costs Item Basis/Method of Cost Computation $ Grant Funds $ Cost Sharing $ Total Mus Steward Advisor Fees $1000 X (2) Advisors $2,000.00 $2,000.00 Keynote Speaker Fee $6,000 presentation es timate $6,000.00 $6,000.00 Speaker Honorarium 2@1250; 1@2500; 4@1000; 1@1200 $7,700.00 $2,500.00 $10,200.00 SUBTOTALS $15,700.00 $2, 500.00 $18,200.00 10. Indirect Costs Read the instructions about Indirect Cost s before completing this section. Check the appropriate box below and provide the information requested: Current indirect cost rate(s) have been negotiated with a federal agency (for item A, i ndicate the name of the agency and date of agreement expiration; complete item B). Applicant chooses a rate not to exceed 15% of direct costs (complete item B). Indirect cost proposal has been submitted to a federal agency but not yet negotiated (for item A, indicate the name of the agency and date of proposal; complete item B). Item A: Name of federal agency: Department of Health and Human Services Expiration Date: 6/30/2015 Proposal Date: Item B: Rate $ Base $ Grant Funds $Cost Sharing $Total 28.5 % of $273,179.00 $38,981.00 $38,875. 00 $77,856.00 % of % of SUBTOTALS $38,981. 00 $38,875.00 $77,856.00 11. Total Project Costs $ Grant Funds $ Cost Sharing $ Total PROJECT COST TOTALS (Direct and Indirect for Budget Period) $175,755.00 $175,280.00 $351,035.00 PROJECT COST TOTALS (Excluding Student Support) $175,755.00 $175,280.00 $351,035.00 9. Total Direct Costs $ Grant Funds $ Cost Sharing $ Total TOTALS (Add subtotals of items 1 8 $136,774.00 $136,40 5.00 $273,179.00

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The Panama Canal – Preserving a Legacy, Celebrating a Centennial, Leveraging an Extraordinary Human Achievement University of Florida Digital Preservation Plan The George A. Smathers Libraries at the University of Florida are committed to long term digital preservation of all materials in the UF Digital Collections, including Panama and the Canal Collection ( http://ufdc.ufl.edu/pcm ), and in UF supported collaborative projects as with the Digital Library of the Caribbean (dLOC). Redundant digital archives, adherence to proven standards, and rigorous quality control methods protect digital objects. The UF Digital Collections provide a comprehensive approach to digital preservation, including technical supports, reference services for both online and offline archived files, and support services by providing training and consultation for digitization standards for long term digital preservation. The Smathers Libraries support locally created digital resources, including the UF Digital Collections which contains over 300,000 digital objects with over 15 million files (as of August 2012). The Smathers Libraries create METS/MODS metadata for all materials. Citation information for each digital object is also automatically transformed into MARCXML and Dublin Core. These records are widely distributed through library networks and through search engine optimization to ensure broad public access to all online materials. In practice consistent for all digital projects and materials supported by the Smathers Libraries, redundant copies are maintained for all online and offline files. The digital archive is maintained as the Florida Digital Archive (FDA) ( http://fclaweb.fcla.edu/fda ) which was completed in 2005 and is available at no cost to Florida’s public university libraries. The software programmed to support the FDA is modeled on the widely accepted Open Archival Information System. It is a dark archive and no public access functions are provided. It supports the preservation functions of format normalization, mass format migration and migration on request. As items are processed into the UF Digital Collections (UFDC) for public access, a command in the METS header directs a copy of the files to the Florida Digital Archive (FDA). The process of forwarding original files to the FDA is the key component in UF’s plan to store, maintain and protect electronic data for the long term. If items are not directed to load for public access, they do not load online and are instead loaded directly to the FDA.