The Art and Science of Securing a Job in an ARL Library

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Title:
The Art and Science of Securing a Job in an ARL Library
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Presentation Slides (PPT)
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Keith, Brian W.
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Eighth Annual ARL Leadership Symposium
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Dallas, TX
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University of Florida
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University of Florida
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All rights reserved by the source institution.
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AA00009516:00001


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The Art and Science of Securing a Job in an ARL LibraryEighth Annual ARL Leadership Symposium

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Brian W. KeithAssistant Dean George A. Smathers Libraries University of Florida

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All of these slides are posted at http://ufdc.ufl.edu/AA00009516

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Pleasesubmit your feed back on the presentation at http://www.surveymonkey.com/s/RKBFYXN

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UF Libraries employment page: http://www.uflib.ufl.edu/pers/careers.htm

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What will we cover? 1.Overall Advice and Background Info 2.Where to Find Job Postings 3.Search Committees and Hiring Authorities 4.Recruitment Process 5.The Job Posting 6.Your Application 7.Preparation for the Interview 8.The Interview 9.Post-Interview 10.References 11.Closing Thoughts on Improving Your Odds

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Disclaimers Too much to thoroughly cover everything in the time permitted-But, links to additional sources are provided throughout

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Disclaimers My examples will be largely drawn from a large academic library at a large public university-But, my belief is the examples and advice will translate to other types of institutions

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Disclaimers There are no “tricks”-But, knowledge, preparation and technique will improve your odds

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Overall Advice This market means more deliberate recruiting•Selecting a candidate to hire •Distinguishing between minimally, well, very well, ideally and overly qualified •Which positions to post •Many libraries are shrinking

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Academic Libraries Recruitment Efficacy and Outcome Study http://www.uflib.ufl.edu/recruitmentstudy Review the Professional Librarian searches for the representation of: •Working Titles •Specialists

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Overall Advice Determine your salary requirements, and apply accordingly •Trailing partner considerations? •Refer to the ARL Salary Survey or others

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Overall Advice The fewer the better The better the better

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Overall Advice –Develop your message •How your qualifications (uniquely) match the job •Why the job makes sense for you –Deliver your message •Application materials, interview, reference selection, etc.

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Overall Advice –Do not rely on the search committee to determine the above on their own

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Overall Advice –Be able to effectively answer, “Why do you want this job?”

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Overall Advice –Take advantage of the unique opportunity afforded by your cover letter

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Overall Advice –Seek out opportunities now that reflect… •Engagement •Enthusiasm, and •Leadership…in the field of Librarianship (NOW!)

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Overall Advice Consider your employment alternatives Possible references:www.simmons.edu/gslis/careers/lis.php www.ala.org/ala/educationcareers/careers/librarycareerssite/home.cfm

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Reference ALCTS e-Forum: Job Hunting: A Conversation About How To Do It Well (5/4-5/5/11) Led by Tiffany Eatman Allen, and Erica Findley Archive: http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/eforum/0504job.cfm

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Reference In the Library with the Lead Pipe What Not to Do When Applying for Library Jobs (Group post)http://www.inthelibrarywiththeleadpipe.org/2009/what-not-to-do-when-applying-for-libraryjobs/ Quintessential Careers Career Resources Toolkit for Job-Seekershttp://www.quintcareers.com/career_resources.html

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Reference ALA JobLIST Career Development Resources http://joblist.ala.org/modules/jobseeker/controller.cfm San Jos State University School of Library & Information Science http://slisweb.sjsu.edu/resources/career_development/

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Reference A Librarian’s Guide to an Uncertain Job Market by Jeannette Woodward (ALA Editions) http://www.alastore.ala.org/detail.aspx?ID=3295 ALA Placement Center Conference Services http://www.ala.org/ala/aboutala/offices/hrdr/placementservice

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Reference “Hiring Non-MLS Librarians Trends and Training Implications”Betsy Simpson, University of Florida ALA Carroll Preston Baber Research Grant Slides from 2011 presentation available at: http://www.ufdc.ufl.edu/IR00000459

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Reference “Job Hunting: What Search Committees Want You to Know” Candice Benjes-Small, Eric Ackermann, and Gene Hyde Virtual presentation at ACRL 2011 is available at: http://www.learningtimes.net/acrl/2011/j ob-hunting-what-search-committeeswant-you-to-know/ Conference paper available at: http://www.ala.org/acrl/sites/ala.org.acrl/files/content/conferences/confsandpr econfs/national/2011/papers/job_hunting.pdf

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Posting Sites •Regional/Consortia •Professional Associations •Specific Employers •Electronic Mailing Lists

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Posting Sites ALA Joblist http://joblist.ala.org/ The Chronicle http://chronicle.com/jobCategory/Library-information-sciences/58/ LibGig http://libgig.com LISJobs.com http://www.lisjobs.com/

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Posting Sites Lists of posting sites available at:http://slisweb.sjsu.edu/resources/car eer_development/jobsearch_resources.htm http://www.libraryjobpostings.org/ Academic Libraries Recruitment E fficacy and Outcome Study (see venues) http://www.uflib.ufl.edu/recruitmentstudy

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Posting Sites Tools for managing your search: Aggregators www.indeed.com RSS Feeds www.LibWorm.com

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What you need to know about search committees –Selection is weeding out –Assessing qualifications takes 2 forms1.Measurement –Years of experience –Educational credentials 2.Judgment or inference –Good colleague? –Inventive?

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What you need to know about search committees They have limited means to learn about you and use those to learn different things •Documents–CV or Resume –Cover Letter•References •Interview Sessions •Presentation (Do not underestimate the importance of this!)•Your interactions with staff

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What you need to know about search committees Members: They are conscientious They are likely to be intelligent They likely have a stake in the position and, therefore, the search They may not be skilled recruiters…

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The Recruitment Process –Advertise –Application Period –Assess Applications –Telephone Interview(s) –Reference Checks –Assess Applicants –On Site Interviews –Assess Applicants –Job Offer(s)

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The Recruitment Process The typical is 3 –6 months from application to offer with periods of little or no activity apparent to applicants

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The Job Posting –Read it and assume it was written deliberately by intelligent people with a real stake in finding the right person for this position –Assess your fit •Interesting? •Responsibilities •Qualifications–Requiredv.Preferred•Salary and location •Deadline

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The Job Posting –Submit allof the required information in the requested format

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The Job Posting Please: –Cite works used in developing any essays or opinion pieces –Observe word limits and other instructions

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The Job Posting Sample Position Vacancy Announcement

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The Job Posting Make sure you have the full advertisement -short ad v. -full ad

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Your Applicant Submission •These documents are your representative to the screening committee •Tailor these documents to information in the posting –Explicitly state how you’re qualified for this job

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Your Applicant Submission How is your submission used and how are you assessed by the Search Committee or Hiring Authority? Sample Criteria Chart

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Your Applicant Submission •Grammar, punctuation and decorum in all documents and communication are critical (Short documents but very time consuming) •Aim for succinct •Enthusiasm preferred

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Your Applicant Submission –Cover Letter •Use correct address information •Refer to the correctposition, including requisition number, in the subject line

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Your Applicant Submission –Cover Letter •Use the opportunity •This is your narrative •This is the ‘mortar’ for your packet •Can be up to 1 or 1.5 pages

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Your Applicant Submission –Cover Letter•Explain your interest –why this position is a good move for you •Clearly connect your qualifications to the unique job•why you are a good bet for them and will contribute •shows thoughtfulness and understanding

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Your Applicant Submission –Cover Letter •Explain your career or personal path

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Your Applicant Submission –Cover Letter •Address–Significant changes in job types or institution types –Breaks in employment –Frequent or numerous job changes

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Your Applicant Submission –Cover Letter•How have your experiences improved your suitability for this position? •How have you stayed current? •How have you credentialed yourself?–Relevant experience might come from… A different Industry A different Professional Level While in School Through your Professional Service

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Cover Letter Links Making Your Cover Letter Work For You http://liscareer.com/allenmurray_coverletters.htm Cover Letters, Resumes, and Interviews, Oh My! http://mrlibrarydude.wordpress.com/2011/04/20/cover letters resumes and interviews oh my/ Avoid These 7 Killer Cover Letter Mistakes http://career advice.monster.com/resumes cover letters/cover letter tips/Avoid 7 Killer Cover Letter Mistakes/article.aspx Your Applicant Submission

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Your Applicant Submission Curriculum Vitae Resume Primary Audience Academic or professionalBusiness CoversComplete and detailed list of employment, education, trainings, presentations, publications, professional memberships, grants and fellowships, awards, and honors Education, employment, awards, and accomplishments

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Your Applicant Submission Curriculum Vitae Resume LengthUnlimited1-2 pages FormatList of Lists A list of accomplishments –including facts, figures, measurements, etc.

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CV and Resume •Provide links to publications, web content, etc. •Do not include personal information or photographs • Use an appropriate font and color

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CV and Resume Links 5 Resume Mistakes You’re Making and How to Avoid Them http://www.careerrocketeer.com/category/resumes Crafting a Winning Resume http://liscareer.com/allen_resumes.htm How to Write a Resume http://career-advice.monster.com/resumes-cover-l etters/resume-writing-tips/how-to-write-aresume/article.aspx Writing the Curriculum Vitae http://owl.english.purdue.edu/owl/resource/641/1/ Sample CV’s http://jobsearch.about.com/od/cvsamples/Sample_Curriculum_Vitae.htm

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Communication •Email–Send messages from a suitable address –Treat this as professional correspondence•Voicemail Message–Is it suitable for potential employers?

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Communication •Telephone Interviews–Prepare, plan and take advantage of this medium –Have a beverage –Do not multitask –no typing clicks

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Online Presence and Branding Use this to distinguish yourself… •Social networking –Do you control access? •Google and Google Alerts ( http://www.google.com/alerts ) •Slideshare •Scribd •List serves

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Online Presence and Branding See:Social networking with a brain: a critic al review of academic sites, Kim Leeder http://www.inthelibrarywiththeleadpipe.org/ 2008/social-networking-with-a-brain-acritical-review-of-academic-sites/ You: The Online Version, Michael Porter http://www.libraryman.com/blog/2009 /10/02/you-the-online-version/

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Preparation for Interview •Practice–Role play with someone –Practice effectively touting your strengths –get over being embarrassed –Practice discussing (and addressing) your weaknesses

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Preparation for Interview •Practice–Prepare for common interview questions (the internet abounds with lists) –Assess and work on your interview weaknesses –Learn as you go on interviews through self-assessment

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Preparation for Interview Prepare for the 6 things interviewers want to know 1.Do you have the necessary skills, knowledge and abilities? 2.Do you have the untrainable attributes?–Attitude –Aptitude –Motivation3.Will you fit in? (Personality)

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Preparation for Interview Prepare for the 6 things interviewers want to know 4.Do you understand the job and its purpose? 5.How do you compare to other applicants? 6.Do you want the job and will you stay?

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Preparation for Interview For recent MLS graduates, in particular: •Convey your maturity •Show your flexibility

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Preparation for Interview Learn about the organization (do your homework)•Key people •Services and products •Patron/Student population •Size •Structure •University/Parent Organization •Peer organizations •Latest news

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Preparation for Interview Learn about the organization (do your homework)•Basics of the catalog •What databases are available Results •Avoiding embarrassing gaffes •Making a positive impression

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Preparation for Interview Learn about the position–What it does –How it fits into the organization –Status •Faculty •Tenure –What do those mean? –Additional expectations for the position •Scholarship (Publishing) •Service

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Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews–Why is this position available? –Expectations for the position? from various stakeholders, including supervisor–Are there opportunities for advancement?

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Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews–What are they looking for as far as candidate attributes? –Expectations for the position? from various stakeholders, including supervisor

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Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews–Questions for interviewers or others might include: •What do you like best about the institution? •What do you like most about your position here? •What was your background or career path? •Where did you go to school? •What are you professional affiliations?

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Preparation for Interview Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews–Is there a relevant “hot topic” for the field you could bring up?

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Preparation for Interview –Do not ask about salary or benefits, first.

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Preparation for Interview –Balance your enthusiasm for professional development activities–Do not ask how soon you can take your first sabbatical

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Preparation for Interview •How will you get around campus, from the airport, etc.? –Ask if not discussed •Stake out the location and parking before the day of the interview •Communicate any special needs

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Preparation for Interview •Learn who you will be meeting with –Review the itinerary -if not offered, inquire –Make some assumptions as to why individuals or groups are on the schedule and plan for what they may want to know and what you might learn from them

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Preparation for Interview Sample Interview Itinerary

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Preparation for Interview If there is a presentation, solicit reasonable information or clarification regarding: Audience-affiliation -expertise levelTopic Media

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If there is a presentation… •Cover the topic •Incorporate relevant information about the institution •Be prepared for technical glitches

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If there is a presentation… •Practice •Plan based on time limit and provide for Q&A•Answer questions•Involve-Engage audience

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The Interview Appearance •Fresh and rested •Alert •Relax –Your talent got you here •Listen •Do not smoke or smell like smoke •Dress for the position, lean towards conservative

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The Interview Conduct •Learn people’s names and positions •Indicate where your previous training or experience applies •Attitude and demeanor are as important as responses to questions

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The Interview Conduct •Be polite to everyone •Interested and show it with body language and feedback to interviewer –Lean forward –Maintain eye contact –Nod your head

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The Interview ConductEffective answers to questions •Be positive about your qualifications •Describe how your qualifications relate specifically to this job •Mitigate weaknesses with your strengths •Avoid judgmental or negative remarks about previous employers

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The Interview Conduct Effective answers to questions •Be brief but thorough in your communications •Use specific examples from your experience to illustrate your points whenever possible •Be sincere and direct

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The Interview Conduct Humor •Appropriate •No reference to violence (or bombs or guns) –at all

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The Interview Conduct –Don’t talk over people –Don’t be too serious –Don’t look at your watch –Be honest –Be on guard –Ask great questions

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The Interview Conduct•Enjoy yourself, people are going to be really nice to you

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The Interview Conduct Meals•Purpose?

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The Interview Conduct Meals•Purpose•More relaxed setting •Can assess fit, and how well rounded •Opportunity to observe curiosity about position, institution or community

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The Interview Conduct Meals•Manners •Drinking

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The Interview Honestly, but diplomatically, address issues in your employment history:–Gaps –Demotions –Terminations

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The Interview For all phases and sessions–Get across your message –Do not count on the interviewer to do a great job

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The Interview For all phases and sessions–It is better to ask for clarification for a question or take a moment to think than to give an irrelevant or unnecessarily incorrect answer –If you cannot answer specifically, communicate how you would get that information

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The Interview –In Summary Strive to express these sought after qualities: –Communications and Interpersonal Skills –Intelligence and Aptitude –Enthusiasm and Energy –Flexibility –Leadership –Maturity

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The Interview –Links Interviewing: At a Glance http://www.crc.ufl.edu/students/studentInterviewGlance.html 25 Weirdest Interview Questions of 2011 http://jobs.st701.com/careerresources/index.php?c=article&aid=37982&title=25-weirdest-jobinterview-questions-of-2011

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The Interview –Links First Impressions, Lasting Impressions: Tips for Job Interviews http://www.ala.org/cfapps/archive.cfm?path=nmrt/footnotes/interview.html Interview Checklist http://www.careeronestop.org/ResumesInterviews/Interviews/Checklist.aspx Interview Advice http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/resreview/interview. cfm

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After the interview Follow up? •Maybe… •Definitely if you need to clarify or address an issue

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After the interview In anticipation of an offer, consider •Do you want the job? •How much would you need to be paid? •Partner considerations?

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After the interview In anticipation of an offer, consider •How will you negotiate your salary? Reference: -Qualifications from advertisement -Salary surveys

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After the interview In anticipation of an offer, consider•When could you report for work if offered?–Notice to current employer –Completion of school –Move and other personal arrangements•What other information do you need:–Benefits –Relocation assistance, if relevant –Trailing partner assistance

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References •Select according to what the search committee is looking for •Cultivate them-Work -School -Professional Service•Coach them–Provide a current resume for their reference –Share your cover letter and job posting –Tell them why you picked them –what they speak to

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References •Do not send a general (or previously obtained) letter of reference, unless requested

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References Current Employers•It is fine to request that your current employer not be contacted unless you are a serious candidate and/or with advanced notice to you •Most employers are going to understand and support advancement

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Credential yourself now Seek:–Training –Leadership and professional service opportunitiesIn order to:–Build competencies –Prepare for the next job –Keep yourself relevant –Demonstrate interest –Demonstrate aptitude and ability –Network

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Credential yourself now Examples:1.Lead a student group 2.Convert papers or blogs into scholarship 3.Attend professional meetings or discussion groups 4.Attend state, regional or national conferences 5.Join a professional association

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Credential yourself now Incorporate these experiences and accomplishments into your application materials and interviews Use these to distinguish yourself

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Helpful Links First Time on the Market?(The Chronicle of Higher Education) http://chronicle.com/section/First-Time-on-the-Market-/146/

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One last piece of advice for interviewing: get sleep eat lunch drink coffee

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Thank You and Best of Luck! Brian W. Keith Check out the UF Library Employment website: http://www.uflib.ufl.edu/pers/careers.htm