Now that you're in -- the special milk program

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Material Information

Title:
Now that you're in -- the special milk program a program guide for schools, camps and institutions that do not offer milk to children as a separately-priced item
Physical Description:
4 p. : ill. ; 26 cm.
Language:
English
Creator:
United States -- Agricultural Marketing Service
Publisher:
U.S. Department of Agriculture, Agricultural Marketing Service, Food Distribution Division
Place of Publication:
Washington, D.C
Publication Date:

Subjects

Subjects / Keywords:
Milk programs -- United States   ( lcsh )
Genre:
federal government publication   ( marcgt )
non-fiction   ( marcgt )

Notes

General Note:
Title from cover.
Statement of Responsibility:
U.S. Department of Agriculture, Agricultural Marketing Service, Food Distribution Division.

Record Information

Source Institution:
University of Florida
Rights Management:
All applicable rights reserved by the source institution and holding location.
Resource Identifier:
aleph - 004992646
oclc - 51236767
System ID:
AA00008494:00001

Full Text



























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Dear Program Sponsor:


Your application to partic
Please keep in mind that ap]
ing milk consumption by cl
this program are for the pi
to serve children.

Importance of Following Yoi


Under the terms of your
serve milk to children in ac
tion form. Failure to follow
the necessity to recover thi
you to deviate from the plan
tion Division, immediately.

Effective Date of Agreemen1


Check Item 4 of the Agri
claiming incentive payment
children on and after that da


ipate in the Special Milk Program has been approved.
proval has been based, in part, on your plan for increas-
hildren. The incentive payments you will receive under
purpose of helping to pay for the additional milk you plan.


ur Plan for Increasing Milk Consumption

Special Milk Program Agreement, you have agred t
cordance with the plan shown in Item 15 of the Applica"
the plan may result in a violation of the Agreement>a i.
e incentive payments made to you. If it -is necessaryor
, be sure to notify the Area Office of the Food Distr,"ib





cement form. This item shows the date you may start
ts. You may report and claim for all milk servedto>,
Lte.


Rate of Incentive Payment


The rate of incentive payment is 2 cents per half pint for all milk served to children.
EXCEPTION: Schools that also participate in the National School Lunch Program
may not claim reimbursement for the first half pint of milk served as part of the
Type A lunch.

Milk Sales to Children


Your milk service is
of the milk is sold to
2 cents per half pint
If the milk cost you
cents.


considered primarily a nonpricingprogram. However, if some
children, you must reduce the price of the milk being sold by
or as near to the 2 cent reduction as possible. For example:
7 cents per half pint, the selling price to the child should be 5


PROGRAM RECORDS


Why You Must Retain Records


According to the terms of the Special Milk Program Agreement, you have agreed
to retain certain records for a period of three years after the close of the fiscal
year to which they pertain. These records are for the purpose of substantiating
your claims for incentive uavments and must be available for review and audit by






What Records Are to be Kept


1. Milk


Invoices Either the daily milk delivery tickets or the monthly statement
by the milk supplier must be kept to substantiate milk purchases. If only
the monthly statement is retained for record purposes, the statement must
show the number of fluid whole milk units purchased, and the price per
unit after discount.


2. Claims for Reimbursement Copies of all claims for reimbursement.


3. Application and Agreement


- Copy of the approved Application, and Agreement.


4. Agreement Extensions and Amendments, and Correspondence Copies of any
extensions of and amendments to the Agreement, and any other correspond-
ence relating to the program.


5. Flavored Milk Certification Statement by the milk supplier certifying that the
flavored milk served is made from fluid whole milk meeting the State's
minimum requirements for butterfat and sanitation. If no flavored milk is
served, you may disregard this item.


6. Adult Consumption Reimbursement cannot
adults. For the purposes of this program
age or over. You have the option of:


be claimed for milk served to
, adults are persons 21 years of


Maintaining a daily record of the number of half pints of milk served to
adults (if you do so, a count must be made daily and the records must
be retained for review and audit purposes), or


Deducting 10
consumption.


percent of total milk purchases as an estimate of adult
EXCEPTION: Schools deduct 5 percent.


Many
adult
pitcher
milk
as an


camps and institutions maintain a m
milk consumption is almost imposes
rs, at tables where children and adults
service is of this type, you should use
estimate of adult consumption.


lilk service where a count of
;ible, such as service from
are served together. If your
10 percent of total purchases


Select


the method that best fits your particular situation. After one method


has been selected, you may not change unless your request is approved in
writing by the Area Office of the Food Distribution Division.


ALL OF


THE


RECORDS


DESCRIBED


ABOVE


MUST


BE MAINTAINED


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YOUR CLAIM


FOR


INCENTIVE


PAYMENTS


UNIVERSITY OF FLORIDA

IIl 1lIII11 1 l l lIIIIIIIll 1111111111111111
How to Speed Payment 3 1262 08860 6651


expedite


your payments


by following these


simple rules before mailing


the claim


1. Make


sure


that the names


and addre


sses


of the sponsor, and school,


arnp~Amu~


institution


are


same


shown


on the Application and Agreement forms.


2. Check


see that


the Special Milk Program Agreement Number is the same


shown on the Application and Agreement forms.


3. Each


claim


should cover all program operations during a month or other period


of time covered by the claim,


for example: July,


1958.


4. Be


sure


milk


purchases are reported in half-pint units in Item 5 of the


Claim


form. For your convenience, the following table shows the number of half


pints contained in the different


Size


size


of Container


milk contain


Number of Half Pints


10 Ounce

/3 Quart

1 Quart

12 Gallon


-1/4


1-1/3


Gallon


DO NOT


INCLUDE


ITEM


dairy


food


items other than fluid whole milk,


either unflavored or flavored. For example: Do not show buttermilk, skim milk,


cream,


orange


or other


flavored


milk


drinks


etc.


The total amount of milk


reported in Item 5 must be supported by milk invoices.


5. Recheck


insure


that


all items


on the Claim form are filled out and that all


computations are correct.


6. Make


certain


the Claim


form is signed and dated by the authorized repre-


tentative


sponsor.


All corrections


changes


on the form must be


initialed in ink or indelible pencil by the person signing the Claim.


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