Library of Congress information bulletin

MISSING IMAGE

Material Information

Title:
Library of Congress information bulletin
Portion of title:
L.C. information bulletin
Running title:
LC information bulletin
Abbreviated Title:
Libr. Congr. inf. bull.
Physical Description:
v. : ill. ; 26-28 cm.
Language:
English
Creator:
Library of Congress
Publisher:
The Library
Place of Publication:
Washington, D.C
Publication Date:
Frequency:
weekly
regular

Subjects

Genre:
serial   ( sobekcm )
federal government publication   ( marcgt )
bibliography   ( marcgt )
periodical   ( marcgt )

Notes

Citation/Reference:
Art and archaeology technical abstracts
Citation/Reference:
Index to U.S. government periodicals
Citation/Reference:
Public Affairs Information Service bulletin
Citation/Reference:
Library literature
Dates or Sequential Designation:
Vol. 31, no. 1 (Jan. 6, 1972)-
General Note:
Title from caption.

Record Information

Source Institution:
University of Florida
Rights Management:
All applicable rights reserved by the source institution and holding location.
Resource Identifier:
aleph - 000484231
oclc - 02566556
notis - ACQ2099
lccn - 83-641631
issn - 0041-7904
Classification:
lcc - Z733.U57 I6
ddc - 027.573
nlm - Z 733 L697
System ID:
AA00008458:00051

Related Items

Preceded by:
Information bulletin (Library of Congress)


This item is only available as the following downloads:


Full Text







LIBRARY


OF


CONGRESS


BULLETIN


Vol. 32, No. 3


January 19, 1973


CONTRACT AWARDED FOR PHASE III OF
JAMES MADISON MEMORIAL BUILDING
On December 7 the Architect of the Capitol
awarded a contract in the amount of $24,789,000 to
the George Hyman Construction Company, for Phase
HI of the Library of Congress James Madison Memo-
rial Building.
Phase III of the Madison Building includes the shell
of the building, setting of the exterior granite and
marble, and the interior structural system. Phase 1 of
the building, the excavation and foundation work,
begun May 1, 1971, was essentially completed by the
end of December 1972. The Phase Ill contractor
began work on January 2.
Present schedules contemplate award of the Phase
IV contract for the mechanical, electrical, and other
interior work about September 1973. Completion of
the Madison Building is scheduled for late 1975, and
the Library hopes to begin moving the first units into
the building early in 1976.

THOMAS BRACKEEN APPOINTED
EO OFFICE COORDINATOR
Thomas C. Brackeen has been appointed Coordina-
tor of the Equal Opportunity Office. Mr. Brackeen
was detailed to the Coordinator position in Septem-
ber 1971. Congress recently approved a request from
the Library for a supplemental appropriation which


makes possible the establishment of several perma-
nent positions for this activity.
Mr. Brackeen joined the Library of Congress in
1947 as a Deck Attendant in the Stack and Reader
Division and has since held progressively responsible
positions in the Reference Department. At the time
of his detail to the Equal Opportunity Office, Mr.
Brackeen was Assistant Head of the Loan Reference
Section in the Loan Division.
A native of Beaumont, Tex., Mr. Brackeen studied
liberal arts at Lincoln University in Jefferson City,
Mo. From 1944 to 1947 he served with the U.S.
Marine Corps. He is a candidate for a master's degree
in library science from the University of Maryland
Graduate School of Library Science and Information
Services.
Prior to his detail in 1971, Mr. Brackeen had served
as an Officer in the former Fair Employment Prac-
(Continue to p. 16)

Delayed Broadcast Is Rescheduled
A delayed broadcast of a Juilliard String Quartet
concert which had been scheduled for airing to-
night, January 19, on radio station WETA-FM has
been rescheduled for broadcast on May 18. The
concert was recorded on October 27 in the
Library's Coolidge Auditorium. Notification of the
time of the May 18 broadcast will appear in a later
issue of the Information Bulletin.




a* C .


LC Information Bulletin


.- 0



-, A
/ d



c. A
I :11 h' .0I

"'j. fl ONTENTS

Beaux Arts Trio of New York . ... 16
Brackeen Appointed EO Coordinator 15-16
Contract Awarded for Madison Building ... 15
ISO Sponsors Seminars . ... 18
Juilliard String Quartet . ... 15
LC Minority Employment . ...... 17
LC Presents 0 Estado to Publisher ... 18
Library of Congress Publications ... 21-22
New Reference Works . ... 22-24
News in the Library World . .... 24-26
MARC Institute Attended by 180 of LC Staff 16, 18
Reserved Parking Assigned . ... 18
Visitors to LC . .... 18-19
Appendix-Semiannual Report ... A-7-A-27



BEAUX ARTS TRIO OF NEW YORK
TO PERFORM ON JANUARY 26

On Friday evening, January 26, the Gertrude
Clarke Whittall Foundation in the Library of Con-
gress will sponsor a concert of instrumental chamber
music by the Beaux Arts Trio of New York. This
ensemble (Isidore Cohen, violin; Bernard Greenhouse,
violoncello; and Menahem Pressler, piano) is world
renowned and highly acclaimed for its excellent
musicianship. The artists have performed many times
at the Library, individually as well as collectively.
Their program will include Trio in G major, K. 496
by Wolfgang Amadeus Mozart; Trio by Vittorio Rieti;
and Trio in E flat major, Op. 100, D. 929 by Franz
Schubert.
The concert will begin promptly at 8:30 p.m. in the
Coolidge Auditorium of the Library. Tickets for this
concert will be distributed by Patrick Hayes, 1300 G
St., N.W., beginning at 8:30 a.m., on Monday, Jan-
uary 22. A service charge of 25 cents is placed on


_ __


each ticket, and only two tickets are distributed to an
individual. Telephone reservations may be made on
Monday morning by calling 3934463. Mail orders are
not accepted.
This concert will be broadcast in its entirety over
WETA-FM (90.9), and made available to stations in
other cities through the Katie and Walter Louchheim
Fund in the Library of Congress.


BRACKEEN APPOINTED COORDINATOR
(Continued from p. 15)

tices Program. Mr. Brackeen and other Officers and
Counselors in the EO program have completed vari-
ous courses at the Civil Service Commission in equal
opportunity counseling and investigating. As Coordi-
nator, Mr. Brackeen is responsible for the direction of
the Equal Opportunity Office, which is primarily con-
cerned with the prompt handling of complaints and
grievances relating to discrimination and the planning
and implementation of special studies.
In addition to the Coordinator's position, an Inves-
tigator position will be filled from applications
received through the posting of the position. Officers
and Counselors now serving on a part-time basis will
continue to be an essential part of this Library-wide
program. The objective is that part-time staff will not
need to spend more than 20 percent of their time on
this activity.
Mr. Brackeen and his wife live in Washington, D.C.,
with two of their six children; three daughters are
married, one resides in Maryland, one is in Berlin,
Germany, and the third is in her senior year at St.
Olaf's College in Minnesota; a son is attending Coppin
State College in Maryland.

180 STAFF MEMBERS
ATTEND MARC INSTITUTE

The MARC Development Office conducted a
MARC Institute for over 180 Library of Congress
staff members on November 28. The morning semi-
nars covered an introduction to machine-readable
cataloging and the MARC formats for staff members
who had not attended previous MARC Institutes. The
afternoon lectures covered specific applications:
acquisitions, the process file, machine filing, the
MARC Retriever, data base products, and the Card
Division automated system. The sessions were con-
ducted by Mrs. Henriette Avram, Kay Guiles, Lenore
(Continued on p. 18)










January 19, 1973


LC MINORITY EMPLOYMENT

A statistical survey of minority employment in the
Library of Congress for the period ending November
26, 1972 has been completed. Previous reports
appeared in the Information Bulletins of June 16,
1972, p. 268, and January 27, 1972, p. 40; statistics
on employment of women in the Library of Congress
were listed in the Information Bulletin of September
8, 1972, pp. 402-3.. / .
The results of the survey are shown in the charts
below. : .


November 26, 1972
Category
American Indian
Negro
Oriental
Spanish Surnamed
All Other Employees

Total Employees


Number
2
1507
108
.42
:2333

3992


All Pay Systems
Percent


.1
37.7
2.7
1.1
58.4


Within the General Schedule and similar pay systems in grades I through 6, the number of employees in
minority groups is 890 (63.6 percent). There are 458 minority group employees in grades 7 through 11 (30.4
percent), and 97 in grades 12 and above (11.4 percent). The following table gives a further breakdown.


Pay System
General Schedule
and Similar


GS 1-4

GS 5-8

GS 9-11

GS 12-13

GS 14-15

GS 16-18


Full-Time
: Employees

560

* 1445

S 899

578


S60212
60


Negro

376
67.1%
711
49.2%
164
18.3%
36
6.2%
6
2.8%
2
3.3%


Spanish
Surnamed


1
0.2%
21
1.5%
11
1.2%
7
1.2%
2
1.0%
.0


Oriental


.. 1 .
0.2%
19
1.3%
44
4.9%
35
6.1%
6.
2.8%
17
1.7%


American ",
Indian


2
0.3%
?r ^


All Other
Employees


S. 182.
. 5 32.5%
694
:. 48.0%,..
680
75.6%
498
86.2%
198
93.4%
57
95.0%


There are 229 employees paid under wage systems; 209 (91.3 percent) are minority-group employees.


The following table gives a breakdown by sex.


Pay System *
General Schedule
and Similar


Full-Time
- Employees


Male


Female


230 (41.1%)
602 (41.7%)
448 (49.8%)
331(57.3%)
171 (80.7%)
58 (96.7%)

1840 (49.0%)


330 (58.9%)
843 (58.3%)
451 (50.2%)
247 (42.7%)
.41(19.3%)
2(3.3%)

1914(51.0%)


Analysis of Full-Time Employment


GS 1-4 4
GS'5.8
GS 9-11
GS 12-13
GS 14-15
GS 16-18

Total


560
1445
899
578
212
60

3754


.vj










LC Information Bulletin


(Continued from p. 16)
Maruyama, Patricia Parker, and Josephine Pulsifer of
the MARC Development Office; and John Rather,
Technical Processes Research; and Mary Kay Daniels,
Card Division.

RESERVED PARKING ASSIGNED

A total of 55 applications for reserved street park-
ing were received in response to Special Announce-
ment 528 of November 20. The limited space
available for this parking on East Capitol Street has
been assigned to 47 Library staff carpools (a total of
221 staff members). Permits have been issued effec-
tive January 2 for a six-month period on the basis of
the size of carpool membership (that is, the number
of passengers that ride regularly to and from work
with the carpool) and, when it was not possible to
accommodate carpools of a particular size, the com-
bined length of service of carpool membership.
Spaces are not numbered and will be available to
permit holders on a first-come, first-served basis only.
Permit holders have been requested to park their
vehicles as close as practicable in order to obtain
maximum utilization of the limited space. Unautho-
rized vehicles will be ticketed by the Metropolitan or
Capitol Police Force.


LC PRESENTS O ESTADO
TO PUBLISHERS

In fulfillment of an agreement reached in 1970
between LC and the publishers of the Brazilian news-
paper O Estado de Sdo Paulo, a complete positive
microfilm of O Estado was presented to the pub-
lishers at a ceremony held in Sao Paulo, Brazil, on
December 14, 1972. The presentation was made on
behalf of the Librarian of Congress by Minister
Frederic Chapin, U.S. Consul at Sio Paulo, to Sr.
C6sar Ticito Lopes Costa, Director of 0 Estado.
Also present at the ceremony were Eugene Harter,
USIS Information Officer, Lucy Rocha Souza repre-
senting LC's NPAC office in Brazil, Armando Bor-
dallo, Chief of 0 Estado's Library and Archives
Division. Mrs. Jos6 Roberto Vasconcellos representing
the firm which filmed the collection, and Antonio
Paulo Andrade e Silva, President of the Brazilian
Microfilming Association.
Thanks to this project, one of the most important
sources for research on modern Brazil is permanently
preserved in LC and a number of other U.S. academic


libraries whose support made the project econo-
mically feasible. Also instrumental in conceiving the
project and carrying it through to its successful con-
clusion were the Photoduplication Service and Serial
Division of LC, Jerry James, Field Director of LC's
Rio office until mid-1971, and Sr. Jose Roberto
Vasconcellos of J. R. Vasconcellos-Microfilmes-Ltda.


ISO SPONSORS SEMINAR, BRIEFINGS

The Information Systems Office (ISO) sponsored a
seminar on November 17 at which Library staff mem-
bers presented reports on the Guide #35 meeting, the
American Society for Information Science meeting,
and other topics.
H. Tom Littlejohn and Charlene A. Wbody ofISO,
and James S. Graber of the MARC Development
Office discussed the Guide #35 meeting with presenta-
tions on the IBM Virtual Storage Operating System
and such program product compilers, as ANSI PL/I
Standards, CICS Developments, and the Data Base
Management System. Reports on the ASIS meeting
were given by D. Lee Power and Alan S. Crosby of
ISO, and James E. Agenbroad of MARC; their reports
covered information science, educational media, and
automated language processing. Mrs. Viola R. Jackson
and Francis J. Scott of ISO reported on the appliar.
tion of structured programming which had been
discussed at the ASIS meeting. The seminar was con-
ducted as a function of the Automation Training
Program.
From December 4-11, ISO also sponsored three
courses and briefings which reflect the current auto-
mation environment in the Library's Computer
Service Center. The courses were a synopsis of
OS/JCL which provides training for programmers and
analysts in the use of the OS Operating System; an
introduction to HASP and its implementation in the
Library's computer center; and a introduction to the
IBM 3330 Disk Subsystem and its implementation in
the computer center. The courses and briefings, pre-
sented as a function of the Automation Training
Program, were conducted by Mr. Littlejohn and Jerry
C. Saunders of ISO.


VISITORS TO LC

British Embassy Librarians
Everill Jones, Librarian of the British Embassy in
Washington, and Mary Trenholme, also of the











January 19, 1973


embassy, visited the American-British Law Division of
the Law Library on December 13. After a luncheon
with the Chief of the Division, Mrs. Marlene C.
McGuirl, and several other staff members, the two
visitors were given a tour of the rare books in the
American-British collection by James W. Elder, Rare
Book and Reference Librarian.

Visiting Foreign Librarians
Runjuan Intarakanhang, Professor of Library Sci-
ence at both Thammasat and Ramkamhaeng univer-
sities, Bangkok, Thailand. Miss Runjuan, former
President of the Thai Library Association, came to
the United States as guest of the National Book
Committee.
Masouneh Helbawi, Damascus, Syria, a librarian
receiving special training on a United Nations fellow-
ship.
Haruko Hironaka, Tokyo, Japan working tempo-
rarily in the Harvard Medical Library, Cambridge,
Mass.
Jean-Paul Bourque, Chief, Official Documents Divi-
sion, National Library of Canada, Ottawa.
Ian Wees, Coordinator for Special Collections and
Services, and Acting Director, Reference Branch,
National Library of Canada, Ottawa.
Javons Baillie, Conservation Officer, National
Library, Wellington, New Zealand.
Mrs. S. M. Sohla, Lecturer, Department of Library
Science, University of Rajasthan, Jaipur, India. Mrs.
Sohla is taking graduate work in library science at
Kent State University, Kent, Ohio.

American Librarian Visitors
Marjorie Ng, Assistant Librarian, Federal Reserve
Bank, San Francisco, Calif.
Mrs. Elizabeth Bruce, Chief of Cataloging, Com-
munity Health Services Library, University of
Alabama Tuscaloosa.
Marty Stratton, Head of Processing, Ohio State
University Libraries, Columbus.


STAFF NEWS

DEATH OF STAFF MEMBER
Henrietta Lee Donnally, a Computer Programmer
in the MARC Development Office, Processing Depart-
ment, died on January 3 of Hodgkin's disease in the
National Institutes of Health Clinical Center. A
memorial service was held at St. Thomas Episcopal
Parish Hall in Washington, D.C. on January 6.


Miss Donnally came to the Library last May when
she joined the programming and design staff of the
MARC Redesign Project. She had worked with several
local data processing firms, the last of which was
Operations Research, Inc., of Silver Spring, Md.,
before joining the Library staff.
A native of the District of Columbia, Miss Donnally
was graduated from the Holton Arms School. She
attended the University of Vermont where she grad-
uated Magna Cum Laude and was a member of Phi
Beta Kappa.
Miss Donnally, who lived on Cameron Crescent
Drive in Reston, Va., is survived by her mother, Mrs.
John C. Donnally of Washington, D.C., and a sister,
Mrs. Phillip F. Eckert of Chevy Chase, Md.
The family suggests that expressions of sympathy
be in the form of contributions to the American
Cancer Society.

RETIREMENT
Lt. William T. Alvey, a member of the Special
Police Force, retired on December 29 after 16 years
with the Library.
A native of Washington, D.C., Lieutenant Alvey
attended Maryland public schools. From 1917 to
1956, he worked in private industry.
In 1956 Lieutenant Alvey joined the Library's
Police Force as a Private. In 1960 he was promoted to
Sergeant and in 1964 to the rank of Lieutenant.
Lieutenant Alvey will be remembered by his fellow
workers as a conscientious officer, highly able, and
devoted to duty.

AWARDS

Mr. Sharp Receives Superior Service Award
Freeman W. Sharp, Senior Legislative Attorney in
the American British Law Division of the Congres-
sional Research Service who retired after 51 years
with the Library on January 8 [see the Information
Bulletin, January 5, pp. 4-5], was presented a Supe-
rior Service Award on January 4 during a retirement
party in his honor.
A letter of commendation from the Librarian noted
that "The entire period of your [Mr. Freeman's] ser-
vice to the Library has been characterized by a high
degree of dedication and loyalty. Over the years of
the existence of the Legislative Reference Service and
the Congressional Research Service, you have on
countless occasions provided timely and scholarly
legal research for Members and Committees of Con-
gress. Above and beyond your work, you have











LC Information Bulletin


Mr. Sharp (left) receives the award from Lester S. Jayson,
Director of CRS.

demonstrated exceptional regard for the Library as an
institution and for your fellow staff members."

Federal Service Awards Presented
Lt. William A. Wahl, a member of the Special Police
Force, was presented a 35-year Federal Service Award
pin on January 9 by Fred E. Croxton, Director of the
Administrative Department.
A native of Arlington, Va., Lieutenant Wahl served
for 22 years with the U.S. Coast Guard before retiring
on July 1, 1959 as Chief Petty Officer (Boatswain
Mate). His last assignment in the Coast Guard was as
Supervisor of the Building and Service Division at the
U.S.G.C. Headquarters in Washington, D.C.
Lieutenant Wahl joined the Library's Special Police
Force on July 8, 1959 and was promoted to Sergeant
in May 1961 and to his present position in March
1966.
William R. Dodge, Chief of the Federal Research
Division, was presented a 25-year Federal Service
Award pin on January 4 by Paul L. Berry, Director of
the Reference Department.
Mr. Dodge began his Library career with the Refer-
ence Department in November 1961 as a Section
Head in the former Air Research Division. In October
1962 he was promoted to Assistant Chief of the
former Aerospace Information Division and in March
1968 he was appointed Assistant Chief of the then
Defense Research Division, serving in that capacity
until assuming his present position in November 1971.


A specialist in foreign language materials, Mr.
Dodge received his B.A. degree from Cornell College,
Iowa, in 1940 and his M.A. and Ph.D. degrees from
the University of Wisconsin in 1947 and 1950, respec-
tively. He served with the U.S. Army from 1942 to
1945 as an artilleryman with a combat infantry divi-
sion in Europe.
From 1945 to 1948 Mr. Dodge was a European
History Fellow and a Graduate Teaching Assistant at
the University of Wisconsin. He then served as a
Fellow of the American Council of Learned Societies.
From 1950 to 1960 he held various managerial posi-
tions in the Federal Government.
Mrs. lize P. Smits, Reference Librarian in the Slavic
and Central European Division, was presented a
25-year Federal Service Award pin by Paul L.
Horecky, Division Chief, on December 14.
A native of Renceni, Latvia, Mrs. Smits received the
equivalent of a bachelor's degree in pedagogics at the
State English Institute in Riga, Latvia, in 1932. She
came to this country in 1936 and became a natural-
ized citizen in August 1946.
All of Mrs. Smits' Federal service has been with the
Library's Reference Department. She joined the
Serials Division in 1947 as a Library Assistant and in
September 1948 she transferred to the Slavic Reading
Room Section which was then part of the General
Reference and Bibliography Division and later in
1958 became part of the Slavic and Central European
Division. She was promoted to her present position in
November 1960.

Three staff members from the Card Division
received Federal Service Award pins at ceremonies in
early January. They are Mrs. Dorothy S. Johnson,
Card Processing Clerk in the Inventory Section, a
30-year pin; William H. Jones, Senior Searcher in the
Bibliographic Inquiry Section, a 20-year pin; and
Alan Schneidmill, Publications and Proofsheet Clerk
in the Inventory Section, a 20-year pin.
Mrs. Johnson began her Federal career in December
1942 in the Library's Buildings and Grounds Division.
In August 1969, she was appointed to the position of
Arranger in the former Order Section of the Card
Division and in August 1970 to a Stock Clerk posi-
tion in the Inventory Section of the Division. She was
promoted to her present position in September 1971.
Mr. Jones began his Federal service on December
10, 1942 in the Buildings and Grounds Division. He
was promoted to a Messenger position in the Office
of the Secretary in April 1953. He came to the Card
Division as a Card Drawer in June of that year. He











January 19, 1973


was promoted to a Searcher trainee position in
September 1966 and was subsequently promoted to
his present position in April 1971.
Mr. Schneidmill began Federal service in 1951 with
the Bureau of the Census. He worked subsequently
for the U.S. Naval Weapons Plant, the U.S. Naval
Bureau of Personnel and the U.S. Army. He came to
the Card Division in November 1968 as a Billing Clerk
and was promoted to his present position in
December 1971.

PERSONNEL CHANGES
Appointments: William J. Adams, reading room assistant
for looseleaf services, GS-4, LL AB, 4428; Alice L. Birney,
subject cataloger, GS-9, Subj Cat, 4218; Harry L. Clark, deck
attendant (trainee), GS-3, Ser, 4506; Landas L. Coates, deck
attendant (trainee), GS-3, Ser 4506; Hobart E. Duckett, jani-
tor (stack cleaner), WG-2, Bldgs Mgmt, 4265; Evangeline N.
Fitzgerald. clerk-typist, GS-4, E&G, 4399; Mary A. Madden,
assistant editor of catalog publications, GT-7, Cat Publ, 4173;
Michael C. McGoings, assistant reference librarian, GS-11, LL
AB, 4357; Joseph M. Rodgers, research analyst, GS-7, FRD,
4375; Mary T. Semler, receptionist, GS-4, Proc, 4380; F.
Jean Wells. analyst in money and banking, GS-12, CRS E,
4341.
Temporary Appointments: Paul S. Baumgartner, clerk-
typist, GS-2, CS, NP; Jerome A. Chmielak, language special-
ist, GS-7, NP; Alice S. Clark, technical information specialist,
GS-6, LL AB, 4405; Ann Lee Hallstein, reference librarian,
GS-9, CRS C, 4264; Carlo LaPorta, analyst in international
relations, GS-9, CRS F, 4352; Susan M. Mowle, analyst in
international relations, GS-9, CRS F, 4352; Curtis Slaiman,
clerk, GS-3, CRS C; 4283; Helen Bess Woghin, reference
librarian, GS-9, CRS C; 4264.
Promotions: Carolyn T. Alexander, assistant supervisor,
GS-10, Subj Cat, 4397; Michael J. Boland, control room
supervisor, GS-5, S&R, 4420; Mercedes B. Clark, supervisory
librarian, GS-11, CRS C, 4407; Ronald J. Jackson, control
room supervisor, GS-5, S&R, 4420; Bridgetta C. Jenkins,
secretary to assistant director, GS-8, Proc, 4473; Eric M.
Keaton, stack cleaner, WG-2, Bldgs Mgmt, 4265; Sue S.
Parks, Card drawing reviser, GS-5, Card, 4419.
Temporary Promotion: Ann V. Malloy, supervisor, GS-I I,
Subj Cat, 4476.
Transfers: John M. Hudson, CRS C, to public information
specialist, GS-7, Inf, 4511; Anita L. Nolen, GR&B, to manu-
script libraran, GS-11, Mss, NP.
Resignations: Judson Bragg, S&R; Patricia J. Clay, CRS C;
David W. Isenberg, Desc Cat; Leonard Hodges, E&G; Loren
M. Mannino, Photodup; Julia E. May, Photodup; Karen S.
Mitchell, Cop Cat; Ralph G. Neas, CRS A; Barbara A. Owen,


G&M; Margaret E. Roberson, Place & Class; Mil!.ri C.
Stevens, Cop Serv; William R. Sweeney, Jr., CR S Ed.

STAFF ACTIVITIES
George N. Atiyeh, Head of the Near East Section,
Orientalia Division, is a contributor to the recently
published Middle East and Islam: A Bibliographica!
Introduction [see page 22 in this Information Bul-
letin]. Mr. Atiyeh provided a listing of some 140
works, mostly in English or French, for a subsection
on Egypt covering five broad categories-
bibliographies, general works, social studies, histories,
and arts and letters.
Roy P. Basler, Chief of the Manuscript Division, is
the author of an article in the Winter issue of .fanu-
scripts. Entitled "The Evolution of Lincoln's Hand-
writing," it is illustrated with a selection of examples
of Lincoln's handwriting taken at approximately five-
year intervals from 1826 to 1865.
Two articles entitled "Picture Organization. Prac-
tices and Procedures," Part I and Part II, by Renata
V. Shaw, Bibliographic Specialist of the Prints and
Photographs Division, Reference Department,
appeared in the October and November issues of
Special Libraries. The articles discuss self-indexing
files, individual cataloging and group cataloging of
visual materials.

ANNOUNCEMENTS
Mirrian G. Dorsey and Theodore Brannum were
married on December 24 in Arundel County, Md.
Mrs. Brannum is Head Charwoman in the Annex
Building and has been with the Library since 1947.
Mr. Brannum is a Labor Foreman and has been with
the Library since 1939.
Susan R. Thomas and Junior Treadway were
married on December 27 at Calvary Baptist Church in
Alexandria, Va. Mrs. Treadway is Assistant Secretary
of the Geography and Map Division and Mr. Tread-
way is a student.


LIBRARY OF CONGRESS PUBLICATIONS

Accessions List: India. Vol. 11, No. 10. October
1972. (pp. 719-817.) Continuing subscriptions free to
libraries upon request to the Field Director, Library
of Congress Office, American Embassy, New Delhi,
India.
Accessions List: Indonesia. Malaysia, Singapire,
and Brunei. Vol. 7, No. 10, October 1972. (pp.
249-280.) Continuing subscriptions free to libraries










LC Information Bulletin


upon request to the Field Director, Library of Con-
gress Oftlice. American Embassy, APO San Francisco
96356.
Books: A MARC Format. 5th ed. Addendum No.
3, November 1972 (1 p.). Addendum No. 4,
December 1972 (1 p.). Available upon request from
the MARC Distribution Service, Card Division,
Library of Congress, Building 159, Navy Yard Annex,
Washington. D.C. 20541.
Digest of Public General Bills and Resolutions.
92nd Congress, 2nd Session. Final issue, Part 1, 1972.
For sale by the Superintendent of Documents, U.S.
Government Printing Office, Washington, D.C.
20402, at $21 per two part set. (LC 14.6:92/2/Final)
Monthly Checklist of State Publications. Vol. 63,
No. 12, December 1972, with periodicals. (pp.
907-1080.) For sale by the Superintendent of Docu-
ments at $ I this issue or $6.50 a year, domestic, and
$8.25 a year, foreign. (LC 30.9:63/12)

Press Releases: No. 73-1 (January 8) Norman J. Shaffer of
University of Nebraska Library named to Photoduplication
Service post at Library of Congress; No. 73-2 (January 8)
Library of Congress announces Cataloging in Publication
Program approaching 50 percent of goal.
Library of Congress Regulations: No. 321-6 (January 2)
reflected current procedures for purchase of microforms; No.
1321 (January 8) updated information concerning the
library of Congress Telephone Directory; No. 2011-1.1 (Jan-
uary 8) concerned the Library's automated file of employee
addresses; No. 214-13 (January 10) revised page 3 to reflect a
new organization of the Motion Picture Section, Prints and
Photographs Division.
Special Announcements: No. 537 (January 10) informed
the staff about further development of the Library's plan and
organization for the Equal Employment Opportunity Pro-
gram. No. 538 (January 11) announced the appointment of
Thomas C. Brackeen as Coordinator of the Equal Opportu-
nity Office; No. 539 (January 11) called attention to the
William A. Jump Memorial Award for 1973.


NEW REFERENCE WORKS

Middle East and Islam: a Bibliographical Introduc-
tion is a compilation of 32 bibliographical essays,
each describing basic and important books in various
aspects of Middle Eastern studies. The essays were
presented at a meeting held in Cambridge, England, in
June 1970 under the auspices of the Middle East
Libraries Committee of Great Britain. Edited by
Derek Hopwood, St. Antony's College, Oxford, and


Diana Grimwood-Jones, Durham University Library,
England the 368-page volume was published in 1972
by Inter Documentation Company AG, Zug, Switzer-
land, as volume nine in its Bibliotheca Asiatica series.
The volume is divided into five sections: Reference,
Islamic Studies, Subject Bibliographies, Regional
Bibliographies, and Arabic Language and Literature.
Each section is further subdivided, with 100 or more
basic works being listed in each subsection.
George N. Atiyeh, Head of the Near East Section,
Orientalia Division, contributed the subsection on
Egypt [see page 21 in this Information Bulletin].
After it is cataloged, the book may be consulted in
the Near East Section of the Orientalia Division.

A key to the information published by the organi-
zations of the United Nations is provided by the
Publications of the United Nations System, A Refer-
ence Guide, compiled by Harry N. M. Wintbn, former
chief of the documents reference section of the UN's
Dag Hammarskjold Library. Part I of this 202-page
work published by R. R. Bowker gives a brief state-
ment on the aims, membership, and structure of 22
individual organizations along with an overview of
their principal publications and documents, including
subject fields, catalogs and indexes, and lists of the
principal works which explain the organization, the
basic instruments, and the official records. In addi-
tion, each description includes information on the
availability of the publications and the names and
addresses of the U.S. and Canadian distributors.
Part II, entitled "Selected Reference Publications
of the United Nations System," provides full biblio-
graphic information on works in 29 broad subjects
such as agriculture, demography, education, finance
and national accounts, international trade, and
treaties and international agreements. Part III, "Peri-
odicals," includes 272 periodical titles and other
serials arranged alphabetically by title.
Cross references are made at the close of each orga-
nizational description in Part I to that organization's
publications cited in Parts II and III. Other cross
references appear throughout the volume which is
completed by a subject index providing detailed
access to the contents of the reference publications
and the serials. The majority of the works cited are
sales publications, but some unpriced materials are
also included, especially in the first two sections.
This guide, costing $10.95, will be useful to
libraries large and small and to those who work
frequently with international publications as well as
those who have little or no familiarity with the










January 19, 1973


wealth of material issued by international organiza-
tions. One copy is available in the Union Catalog and
International Organizations Reference Section, and
additional copies will be placed in other reference
collections when processing has been completed.
[Robert W. Schaaf]

The growing use of nonbook material in teaching
and research-especially in college and university
libraries-has undoubtedly contributed to the demand
for the publication of bibliographies, reviews, and
bibliographies of reviews of nonbook materials in
special subject fields. The use of computers in biblio-
graphic control of these nonbook materials has facili-
tated the publication of lists on a variety of subjects,
including such current topics as ecology and asso-
ciated aspects of environmental pollution, deteriora-
tion, and control.
Index to Ecology (Multimedia), the first edition of
which was published in 1971 by the National Infor-
mation Center for Educational Media (NICEM),
University of Southern California, contains descrip-
tions of more than 7,000 titles dealing with the
preservation of the environment. The index is divided
into three principal sections-a subject guide to the
titles in the catalog; the main section, which is an
alphabetical listing of materials with a description of
each work; and a directory of producers and dis-
tributors.
The main alphabetical section, provides the
producer, distributor, date of release, a brief sum-
mary of the content, the recommended audience or
grade level, the length or running time, and the
Library of Congress card number, if available.
Descriptions are provided for works in various media,
including filmstrips, 8mm cartridge films, 16mm
motion pictures, videotapes, audiotapes, and trans-
parencies. The summaries are factual and objective,
and no attempt has been made to evaluate the works
described.
NICEM published also in 1971 an Index to Black
History & Studies (Multimedia) which is similar in
format and arrangement to its Index to Ecology. This
139-page publication provides access to over 6,000
tiles. In the subject index the titles are arranged under
each heading by medium. Periodic up-dating of both
publications is planned.
The Environmental Film Review, a Critical Guide
to Ecology Films, volume one of which was published
in September, is to be published annually by Environ-
mental Information Center, Inc., New York. This
155-page volume contains reviews of 627 fully


described motion pictures under 21 "review cate-
gories" or topics: air pollution, chemical and
biological contamination, energy, environmental
education, etc. Each review has an eight digit acces-
sion number which is used in cross referencing, and
an index section composed of an alphabetical index
to the reviews, a keyword list, a subject index, an
industry index, and a sponsor index. Cross references
are made to films that support or contradict each
other, and asterisks are used to designate above aver-
age or exceptional films. Films which provide supe-
rior cinematic treatment as well as exceptional
subject treatment are indicated by two stars. The
purpose of the publication is to provide critical
reviews of the 627 motion pictures selected to cover
the major aspects of environmental affairs.
Like the NICEM volumes, the description of each
film provides the basic information regarding produc-
tion, credits, date, and intended audience-level, but
the synopses are more complete, and the evaluation
of each film is explicit. Library of Congress card
numbers are not included. Annual updating is antici-
pated.
These lists are available for consultation in the
reference collection of the Descriptive Cataloging
Division. [Katharine Clugston]

Paul Wasserman, former dean and currently profes-
sor at the University of Maryland's School of Library
and Information Services, believes that "It is very
difficult, it may be impossible, for a conventional,
passive, and complacent professional discipline to
break dramatically with the past. Yet, precisely this is
necessary if librarianship is to survive as anything
other than a custodial function." In The New Librar-
ianship: A Challenge for Change (R. R. Bowker
Company, 1973, $13.95) he notes a need to redirect
the field.
Divided into three sections-"A Theoretical
Analysis of the Change Process," "The Real World of
Librarianship," and "Toward Leadership for
Change"-the volume details the author's strategy for
change. He suggests "a shift from self-sufficient,
independent libraries to systems or networks, experi-
mentation in education programs; redirection of
library activities to serve the informational needs of a
specific constituency rather than building resource
collections; and the acceptance of such new work
roles within the profession as the subject bibliog-
rapher and the floating librarian with clearly defined
relationships with client organizations."
Critical appraisals of the Federal Library Com-












LC Information Bulletin


mittee, the Committee on Scientific and Technical
Information, and the role of the National Commis-
sion on Libraries and Information Science are
included together with an evaluation of the influence
of education and library literature and other perti-
nent forces.
The volume challenges librarians to examine the
past and the present and to work toward the develop-
ment of a proactive profession. [Frank Kurt Cylke]

C ~.The national bibliography entitled Ch'ian kuo hsin
S shu mu (literally, "list of new books published
throughout the entire country") resumed publication
3 ... in June 1972 after a six-year hiatus. A reproduction
S of this issue, which is designated both as No. 1 (of the
new series) and as No. 287 (in the cumulated
sequence) has been received from the Center for
Chinese Research Materials, Association of Research
Libraries. It was compiled by the Pei-ching t'u shu
kuan pan pen shu k'u, a new organization created in
May 1970, in which the functions of the former
Acquisitions Library of the Bureau of Publications of
the Ministry of Culture were joined with those of the
National Library of Peking. The bibliography is sold
by the Hsin Hua shu tien (New China Bookstore). It
is priced at 0.15 yiian per issue, and is not available
for exchange. This is the first issue published since
consecutive issue No. 286, which appeared on July
16, 1966.
During the years of its publication, 1951 to 1966,
its frequency varied widely. It first appeared as an
annual volume in 1951, covering publications issued
in 1950. By 1959 it was being issued three times a
month. The back file, 1951 through 1966, is available
from the Center for Chinese Research Materials in
two forms: microfilm and bound volumes of full-size
reproductions. The Library of Congress has acquired
a set of these volumes, which is available in the Orien-
talia Division.
The new series is being issued, for the time being, as
a bi-monthly. This first issue lists publications
received by the compilers in Peking during March,
April, and the first part of May 1972. The vast
majority of the publications listed are in Chinese,
though there are some in the languages of minority
groups within China, and some also in foreign lan-
guages such as Mongolian, Korean, Russian. Spanish,
Italian, and English. (These publications in foreign
languages, however, are cited only by their Chinese
titles.)
The classification scheme is essentially the same as
that used in 1966. It lists entries under 16 headings,


and includes sections on reprints and pre-publication
announcements. All entries are by title, followed by
the name of the author or compiler, the month of
publication, the size, and the price. A small propor-
tion of the entries in the main body of the work are
followed by descriptive annotations, which, however,
are provided for nearly all of the works in the section
of pre-publication notices. The 16 headings, and the
number of entries-totalling 440-appearing under
these headings are:
Headings Entries
Marxism. Leninism, and the Thought of Mao Tse-tung 42
The Chinese Communist Party 15
The Korean Labor Party (Works of Kim Il-song) 3
Philosophy 7
Government and Politics 77
Economics 18
Culture, Education and Physical Education 2
Language and Scripts 4
Literature 92
Fine arts 71
History and geography 8
Natural Sciences 3
Medicine and hygiene 16
Agricultural arts 36
Industrial arts 45
General works 1
The section on reprints lists 54 titles. Of these, 24
are reprints of the works of Marx, Engels, Lenin,
Stalin, and Mao Tse-tung. Nine are in the field of
literature, including such famous traditional works as
San kuo yen i, Hsi yu chi. Shui hu /chuan and Hung
lou meng and nine titles fall within the field of indus-
trial arts.
The introduction to the section of pre-publication
announcements states that the items listed are limited
to those about to be published by a few firms in
Peking, and that in the future the scope of this sec-
tion will be expanded as more information becomes
available from other publishers throughout the
country. Nevertheless, this section lists no less than
84 titles expected to be published by 15 prominent
firms within a period of one or two months.
[Edwin G. Beal, Jr.]


NEWS IN THE LIBRARY WORLD

CLA Announces Publication of Guides
Now available from the Canadian Library Asso-
ciation (CLA) are the CLA Organization Handbook/










January 19, 1973


Membership List, 1972-73 and Sources of Statistical
Data for Ontario.
The Handbook, intended as a record of all members
of the CLA as of October 1, includes the CLA Board
of Directors, Councils, Sections (with subcom-
mittees), and CLA Committee and liaison representa-
tives on other organizations. Distribution is free to
CLA members and is available to nonmembers for
$7.50 a copy from the CLA, 151 Sparks St., Ottawa,
Ontario Kip 5E3, Canada.
Apart from the statistical information compiled
and published by Statistics Canada, there is a wide
range of statistical data from regional and local
sources in Canada which are not as readily accessible
or widely known. Sources of Statistical Data for
Ontario is a guide to local and regional sources of
statistical information, and intentionally excludes
Federal sources and publications of Statistics Canada.
The guide is arranged by subject and sources under
each are listed alphabetically by issuing body. It is
intended for current use and monographs issued prior
to 1960 have been omitted. The guide is available
from the Canadian Library Association at $2.75 a
copy.

SLA Expands Coverage of TBRI
The Special Library Association has announced the
publication of an expanded version of the Technical
Book Review Index (TBRI) which will now include
reviews from periodicals in all scientific, technical,
and medical (except clinical) subjects. The life sci-
ences and mathematics have been added to the
journal's scope; management and behavioral sciences
will be included in cases where they interface with
science or technology. Such items as dictionaries and
encyclopedias, as well as all volumes in "Advances"
or "Progress" series, will be found in the coming
issues of TBRI. Reviews will be limited to titles
published throughout the last year and will be
grouped according to broad subject areas. A cumula-
tive author index will be published in the December
issue.
Subscriptions to TBRI are $16 per year in the
United States and Canada, $17.50 elsewhere, and are
available from the Special Libraries Association, 235
Park Ave. South, New York, N.Y. 10003.

Indiana State Library Begins Feasibility Study
of Statewide Cooperative Bibliographic Center
With a grant from the U.S. Office of Education, the
Indiana State Library has initiated a study to deter-
mine the need, acceptability, and potential services of


a Cooperative Bibliographic Center for Indiana librar-
ies. The study will consider functions, types of
services, potential users, equipment, and funding
requirements for a computer-based service center
which, if established, would offer more economical
and efficient use of State-wide library resources and
would provide cooperative services such as cataloging,
interlibrary loan, acquisitions, and serials control.
Barbara Evans Markuson will serve as project director
and the study will be conducted by a 14-member task
force composed of representatives from school,
special, public, and academic libraries.

CUNY to Sponsor Media Institute
The Library Association of the City University of
New York will sponsor an institute on "Media
Integration in Academic Libraries" to be held at the
Statler Hilton Hotel in New York City on April 19.
The institute, open to librarians, students, faculty,
and administrators, will feature presentations by
James F. Holly, Dean of Library Services, Evergreen
State College, Olympia, Wash., who as keynote
speaker, will give an overall view of the administra-
tion of and services offered by a media-integrated
library; Estelle Jussim, Assistant Professor of Library
Service, Simmons College, who will discuss evalua-
tion, selection, and the media bases for collection
building in the integrated library; Shirley Lewis,
Director of Library Services, Cooperative Book
Centre of Canada, Ltd., who will speak on the cata-
loging and processing of materials for an integrated
collection; and Richard L. Ducote, Dean of Learning
Resources, Learning Resources Center, College of
DuPage, who will discuss the DuPage concept of
reference consulting.
Additional information is available from Betty
Seifert, City College Library, 135th St. and Convwnt
Ave., New York, N.Y. 10031.

Conference Held in Observance of IBY
In observance of International Book Year, 35
economists, educators, publishers, and librarians
representing 12 countries met at New Paltz, N.Y.
from December 10 through 13 to discuss the role of
books and educational materials in intellectual and
economic development. Sponsored by the ad hoc
committee for U.S. participation in International
Book Year, the conference assembled representatives
from Argentina, Brazil, Columbia, England, France,
Ghana, Indonesia, Nigeria, Thailand, UNESCO, the
U.S. Government, and USSR.
Francis Keppel, Chairman of the Board of the










LC Information Bulletin


General Learning Corp. and director of the confer-
ence, opened the general session by noting that it
"... was the first international effort to convene this
combination of disciplines in order to explore and
define working international relationships of
maximum efficiency and effectiveness." Conference
discussions were based on four working papers deal-
ing with the educational aspects of economic develop-
ment, budgetary allocations for education and
educational materials, alternative strategies for invest-
ment in education, and the pervasive importance of
teaching and learning materials, both print and non-
print.

LARC Association to Sponsor Institutes
The Library Automation Research and Consulting
Association (LARC) has announced that it will spon-
sor an institute on Computer-Based Operations
Research to be held January 25 and 26 at the
Embassy Row Hotel in Washington, D.C.
The purpose of the institute is to provide an oppor-
tunity for library administrators to examine modem
scientific management methods and techniques and
their application to the solution of daily library
problems. The program will consist of small and large
workshop sessions, a series of speakers on the topic of
operations research, and varied opportunities for
individual participation. The institute leader will be
Roy M. Mersky, a member of the LARC Advisory
Board and author of several books and articles on
library management.
LARC has scheduled additional institutes on Com-
puterized Library Networks (Phoenix, Ariz., March
29 and 30) and Computerized Serial Systems (St.
Louis, Mo., May 24 and 25.)
Additional information and registration mater;tls
are available from the LARC Association, P.O. Box
27235, Tempe, Ariz. 85282; phone (602) 968-2023.

U. of Maryland Summer Programs Announced
The School of Library and Information Services at
the University of Maryland has announced its sched-
ule of special summer workshops, courses, and
seminars.
The Workshop in the Application of Planning
Strategies and Techniques to School Library/Media
Programs will be held July 30 through August 10.


James W. Liesener, Associate Professor in the Library
School, will direct the workshop which will deal with
planning models based on the Planning Programming
Budgeting System (PPBS) and skill in the actual appli-
cation of techniques, defining service outputs, deter-
mining resources and operational requirements, and
estimating program costs. Mr. Liesener and a series of
guest lecturers will lead the discussions. Additional
information may be obtained from Mr. Liesener at
the School of Library and Information Services.
A Workshop on Instructional Materials, designed to
present the practical and theoretical aspects of both
school media center management and the selection,
production, organization, and dissemination of
instructional materials will be offered July 9-27.
Emphasis will be on the study of bibliographic
sources available for collection building, cataloging,
and classification systems. Information on the work-
shop is available from Carl Beckman at the School of
Library and Information Services.
Of special interest to public librarians will be the
courses offered during the first session of the summer
school, May 24-July 3, and which will include:
Literature and Research in the Social Sciences, Litera-
ture of the Fine Arts, Problems of Special Materials,
Data Processing, Public Library in the Political
Process, and Service to the Disadvantaged. Additional
information may be obtained from the Admissions
Office of the School of Library and Information
Services.
The University of Maryland has also announced its
seventh annual Library Administrators Development
Program, to be held July 15-27. Participants will
include senior administrative personnel of large
library systems in the United States and Canada. The
issues to be considered in lectures, case analyses,
group discussions, and seminars are leadership,
motivation, communication, personnel policy,
decision-making, problem-solving, financial planning,
and the impact of technology.
The two-week resident program will be held at the
University's Donaldson Brown Center, Port Deposit,
Md. Additional information and registration materials
are available from Effie T. Knight, Administrative
Assistant, Library Administrators Development
Program, School of Library and Information Services,
University of Maryland, College Park, Md. 20742.











APPENDIX


Vol. 32, No. 3


January 19, 1973


SEMIANNUAL REPORT ON DEVELOPMENTS AT THE LIBRARY OF CONGRESS
JANUARY 1973


LEGISLATION RELATING TO
THE LIBRARY

LC Appropriations for Fiscal 1973
Public Law 92-342, an Act making appropriations
for the Legislative Branch for fiscal 1973, made a
direct appropriation of $78,291,450 to the Library of
Congress.
An appropriation of $36,170,000 for Library of
Congress Salaries and Expenses was made. This
amount will allow for 32 additional positions in the
Administrative, Processing, and Reference Depart-
ments, and the Law Library. This includes an appro-
priation of $7,667,138 for the National Program for
Acquisitions and Cataloging.
For Salaries and Expenses, Copyright Office,
$5,041,000 was appropriated, which will provide for
18 new positions to operate the new registration
system for sound recordings pursuant to P.L. 92-140.
For Salaries and Expenses, Congressional Research
Service, an appropriation of $9,155,000 was made, an
increase of $1,989,000 over fiscal 1972 appropria-
tions. This increase will provide for 86 new positions
and for the establishment of a reference center in the
Senate Office Building.
An appropriation of $10,275,000 for the distribu-
tion of catalog cards was approved.
An appropriation of $1,118,650 foi Books for the
General Collections was made. A total of $181,500
was appropriated for Books for the Law Library.
For the National Program for Books for the Blind
and Physically Handicapped, an appropriation of
$8,892,000 was made. This is an increase of
$337,000 over fiscal 1972 and will provide for addi-
tional reading materials and for four new positions.
An appropriation of $2,903,000 was made for the
P.L. 480 Program. Of this, $2,627,000 is in U.S.-
owned foreign currencies and $276,000 is hard-dollar
support.
For furniture and furnishings, $4,435,300 was
appropriated; $4,000,000 is for furniture and equip-
ment for the James Madison Memorial Building, and
$435,300 is for recurring needs for furniture and
equipment.
The sum of $120,000 was appropriated to enable


CRS to assist the Parliamentarian of the House of
Representatives to revise and update Hinds' and
Cannon's Precedents.
Under funds appropriated to the Architect of the
Capitol, $1,531,400 was appropriated for Library
Buildings and Grounds. Included in this are funds for
an architectural and engineering study for modifica-
tions to the Coolidge Auditorium.

Supplemental Appropriation for Equal Employment
Opportunity Program
Public Law 92-607 made a supplemental appro-
priation for fiscal 1973 of $150,000 to the Library of
Congress in order to implement provisions of the
Equal Employment Opportunity Act of 1972. The
funds will assist the Library in expanding its training,
recruitment, and counseling programs, while at the
same time establishing a core group of permanent
full-time positions to staff the Equal Opportunity
Office.
A principal objective of expanding the counseling
and training programs will be to provide staff mem-
bers with added opportunities to reach their full
potential and as a result advance in grade, responsibil-
ity, and achievement.
Regulations and the Plan for the Equal Employ-
ment Opportunity Program are in draft stage.
Employee groups, Equal Opportunity Officers and
Counselors, human relations committees, and super-
visory personnel have been given an opportunity to
review and comment on them.

JCopyright Legislation
Senate Joint Resolution 247, continuing until
December 31, 1974, renewing copyrights that would
otherwise expire before that date, was passed by the
Senate and House and approved by the President on
October 25, 1972, becoming Public Law 92-566. This
is the eighth in a series of acts which together extend
until December 31, 1974, those renewed copyrights
that would otherwise have expired at the end of the
regular 56-year term between September 19, 1962,
and December 31, 1974.
In introducing S.J. Res. 247 on June 20, 1972,
Senator John L. McClellan, Chairman of the Senate


r,
L











LC Information Bulletin


subcommittee in chare of S. 644, the bill for general
revision of the copyright law, said of that bill:

It is apparent that adequate time does not remain in this
Congress for the processing of this complex legislation. I
presently know of no reason why the Subcommittee on
Patents, Trademarks, and Copyrights cannot promptly report
a revised bill in the next Congress. It shall be my intention to
bring that bill to the floor at the earliest feasible date.


INTERNATIONAL COPYRIGHT

Ratification by the United States of the Universal
Copyright Convention, as revised at Paris on July 24,
1971, was approved by the Senate on August 14, and
by the President on August 28, 1972. The instrument
of accession by the United States to the revised UCC
was deposited with UNESCO on September 18, 1972.
Three other countries had preceded the United States
in depositing their instruments of accession: the
United Kingdom, France, and Hungary. Twelve
accessions are required to bring the revised Conven-
tion into force.


THE EQUAL OPPORTUNITY PROGRAM

September 7, 1972, marked the first anniversary of
the expanded Equal Opportunity Program. From
September 1971 through November 1972, 132 cases
were resolved indicating considerable activity in the
office. The fact that 82 cases were resolved at the
Counselor level without having to go through the
Officers indicates that the program is operating as it
was intended in resolving most complaints at that
level.
A revision of the regulation under which the pro-
gram operates is now being reviewed in light of the
experience that has been gained during the year.
Counselors and Officers have been devoting time
and effort to obtain additional training to better
enable them to perform their role in the program.
Those who have attended additional courses have
cooperated in sharing the information with others in
the program.
Consideration is now being given to more positive
publicity to staff about the achievements of the pro-
gram, and informal briefings are continually being
held in many areas to bring specific Equal Opportu-
nity Program information directly to the staff.


JAMES MADISON MEMORIAL BUILDING

Although progress on the excavation and founda-
tion work for the James Madison Memorial Building
was slowed by adverse weather conditions and by
strikes during the past six months, good progress was
made in the over-all planning of the building.
By the end of the year the Phase I contractor had
essentially completed the foundation work and was
involved in cleaning the site in preparation for the
Phase II1 contractor.
The Phase II contract, quarrying and fabrication of
the marble and granite for the exterior of the build-
ing, awarded in December 1971, continued at the
quarries, with the first stone delivered to the stor-
age yard of the Architect of the Capitol in October
1972.
Meanwhile, the final plans for Phase III, construc-
tion of the shell of the building and placement of the
exterior marble, were completed in the fall of the
year. Bids were received from three contractors on
November 28, 1972, and the Phase III contract
awarded to the George Hyman Construction Com-
pany, on December 7, 1972. Hyman is expected to be
at work on the site about the first of January 1973.
Each of the three contracts awarded for the build-
ing to date has been substantially below the estimated
cost. The Phase III contract estimated at $25,722,277
was awarded for a total of $24,789,000.
During this period, planning for Phase III took
precedence over planning for Phase IV. With award of
the Phase III contract, the efforts of all involved in
the planning will be extended toward expediting plan-
ning for Phase IV, which includes all electrical,
mechanical, and interior finishing work on the build-
ing. According to the present official schedule the
contract for Phase IV is expected to be awarded
about September 1, 1973. Completion of construc-
tion is scheduled for December 1975.
Work on the interior furnishings for the building,
being done in-house by the Library, is progressing on
schedule. Within the past six months a model or test
area has been completed at the Pickett Street Annex,
where model offices, lighting, and stack arrangements
are being evaluated. A new and improved compact
bookstack installation, designed by the Building Plan-
ning Office, is now in the mock-up state and will be
tested at the Pickett Street Annex. Other work on the
interior furnishings for the building is in progress and
is expected to be completed on schedule.
Beneficial occupancy of the Madison Building for
purposes of furniture and equipment installation is











January 19, 1973


expected about August 1975, and the Library expects
to begin the move of those units scheduled to occupy
the building early in 1976.

ACQUISITIONS
National Program for Acquisitions and Cataloging
The NPAC appropriation for fiscal 1973, as men-
tioned above, is $7,667,138, as compared with
$7,282,000 the previous fiscal year. The increase
covers the full year costs for the 1971 statutory pay
raise and provides some additional funds to cope with
inflation and devaluation but does not permit any
expansion of the program. Funds were appropriated
directly to the Library of Congress instead of being
transferred from the Office of Education-as in previ-
ous years. The NPAC appropriation is again included
in the Library's fiscal 1974 budget request to Con-
gress.
At the request of the National Agricultural Library
(NAL), the Library of Congress is reinstating the
NPAC handling of NAL's monographic purchases in
Western Europe. All monographic publications se-
lected for NAL by its dealers in the following coun-
tries will be processed through the appropriate NPAC
overseas shared cataloging centers: Belgium, Den-
mark, France, German Democratic Republic, German
Federal Republic, Great Britain, Italy, Netherlands,
Norway, Spain, Sweden, and Switzerland. Preliminary
cataloging copy will be prepared overseas and air
freighted with the books to Washington, along with
LC's own purchases from these countries. The books
will then be forwarded to NAL. NAL titles not
acquired by LC but reported to it by other research
libraries for NPAC cataloging will then be lent to LC
for complete Library of Congress printed catalog card
treatment. Similar NPAC procedures have been in
effect for the last several years for the National Li-
brary of Medicine's acquisitions in Western Europe.
Arrangements continue whereby participating li-
braries report to LC titles for which they fail to find
cataloging data at first search in their depository files.
A total of 63,246 such reports were searched during
the first six months of fiscal 1973. Of these, 79.7
percent were either: (1) already cataloged; (2) in the
process of being cataloged; or (3) on order. The
remaining 12,837 titles were promptly ordered for
cataloging under NPAC procedures.
A majority of participating libraries preferred the
title rather than main entry arrangement for deposi-
tory sets. The change over was initiated at the start of
calendar year 1973.


Public Law 480 Program
The 10th anniversary of the Library of Congress
Special Foreign Currency (Public Law 480) Program
was observed at a luncheon in the Library on Novem-
ber 9. Among the guests were U.S. Representative
John Dingell of Michigan, whose amendment to
Public Law 84-480 enabled the Library to initiate the
Program in 1962, and Mortimer Graves, Executive
Director-Emeritus of the American Council of
Learned Societies, who was instrumental in formu-
lating the idea of the program and in organizing sup-
port for it among scholars and librarians. In its 10
years of operation, the P.L. 480 Program has acquired
for LC and some 350 other U.S. libraries over 16
million monographic and serial pieces.
P.L. 480 activities in South Asia continued without
significant change. Responsibility for supervision of
LC's Cairo office was transferred in August from
Alvin Moore, Field Director of the NPAC office in
Nairobi, to Robert B. Lane, Field Director of the P.L.
480 office in Karachi.
The new program for Poland, initiated at the
beginning of calendar 1972, is working smoothly. By
the end of the year, approximately 1,750 mono-
graphs had been selected for distribution. Participants
were also given the opportunity to select additional
1971 imprints from the official export agent's catalog
of titles still in stock. On the recommendation of
participants, 24 serial titles were dropped from the
1973 list of standing orders and subscriptions, re-
ducing the total number to approximately 600. Effec-
tive January 1973, six new U.S. academic libraries
were added to the roster of participants, bringing the
total to 18.
In the early fall, LC was informed by the Depart-
ment of State that increased demands by U.S. agen-
cies for P.L. 480 currencies to carry out their various
programs in Israel and Yugoslavia had necessitated a
curtailment in the amounts previously appropriated
by the Congress to LC. This action dictated an
immediate stop to the acquisition of Yugoslav mono-
graphs for participants and the termination of serial
subscription services effective during fiscal 1973.
Yugoslavia is expected to be removed from the list of
"excess-currency" countries by the end of fiscal 1973
or early in fiscal 1974.
A similar suspension of monographic purchases in
Israel was made in September. Subsequent review of
the funds situation by the Department of State and
the Office of Management and Budget resulted in the
restoration of a large part of the authorized Israeli
pound credits valid only for the current fiscal year.











LC Information Bulletin


Israel will no longer be included on the "excess-
currency" list in fiscal 1974. The purchase of Israeli
monographs was resumed in December. It is expected
that this will continue through most of fiscal 1973
with the office terminating on or about June 30,
1973.


EXCHANGE AND GIFT
DIVISION ACTIVITIES

Monthly Checklist
The editors of the Monthly Checklist of State Pub-
lications report that Volume 63, covering calendar
1972 listed an all-time record of 23,911 entries. This
accomplishment speaks well both for the diligence of
the Checklist staff and the excellent cooperation
given to the Library by the many participating agen-
cies of the 50 States and territories.

Non-GPO Imprints
The staff of the Exchange and Gift Division has
also compiled Non-GPO Imprints Received in the
Library of Congress in 1971: A Selective Checklist.
The compilers of this checklist have requested the
assistance of documents librarians and specialists in
assessing the usefulness of this publication. In addi-
tion to this issue listing imprints received in 1971, the
two previous numbers listed those received from July
1967 through December 1969, and those received in
1970. Each of these issues was sent to Government
depository libraries. Additional copies may be ob-
tained from LC's Card Division for $1.25 each.
For the past five years, the Exchange and Gift Divi-
sion has been sending to the Superintendent of Docu-
ments copies of the non-GPO imprints LC receives.
Most of these have been selected for entry in the
Monthly Catalog of U.S. Government Publications.
Consequently, LC's Non-GPO Imprints checklists
contain entries for publications which are not listed
in the Monthly Catalog or other established bibliogra-
phies, such as NASA's Scientific and Technical A ero-
space Reports (STAR), the Government Reports
Announcements of the National Technical Informa-
tion Service, AEC's Nuclear Science Abstracts, and
ERIC's Research in Education.
The Exchange and Gift Division would like to have
substantive comments from documents librarians and
specialists who are familiar with the checklists. The
division specifically wants to know: (1) Do you use
the checklist and if so how often; (2) Does the check-
list list publications of interest and of use to your


Library; (3) Do you think these items deserve biblio-
graphical listing; (4) Have you tried to obtain copies
of any items listed; and (5) Are there other categories
of publications which you would like to see listed.
Comments should be addressed to Nathan R. Ein-
Shorn, Chief, Exchange and Gift Division, Library of
Congress, Washington, D.C. 20540.

E&G and AALL Distribution Program
The Exchange and Gift Division in cooperation
with the American Association of Law Libraries
(AALL) began a program in June 1972 to distribute
Library of Congress duplicate State reports and ses-
sion laws to member libraries of the AALL which are
educational or publicly supported law libraries lo-
cated in the United States.
The approximately 22,500 surplus volumes were
arranged by State for listing at the Library of Con-
gress; lists for the 50 States and U.S. Territories were
prepared describing the volumes, and six separate
mailings consisting of two copies of each list and an
instruction sheet describing the program were sent to
639 law libraries throughout the United States.
Orders for the volumes, which are being distributed
at $1 each, are now being received at AALL head-
quarters in Chicago. The Association has established
priorities for the distribution of the volumes, which
in some cases are in a limited number of copies, and
has forwarded some orders to the Exchange and Gift
Division. Selected volumes are sent either by motor
freight collect or REA collect to the various partici-
pating libraries.

Exchanges
The Library has received a gift of 39 volumes cover-
ing various cultural topics from the National Library
of Peking. The Library of Congress reciprocated with
a similar gift of 52 books and pamphlets. This
exchange is significant because it is the first direct
dealing by the Library with any Mainland Chinese
institution since the United States severed diplomatic
relations more than two decades ago. While formal
exchange agreements have yet to be negotiated and
will depend upon higher level negotiations between
the two nations, this exchange of gifts is an important
first step towards revitalizing the Library's relations
with the National Library of Peking.

Federal Advisory Committee Act
On October 6, 1972, President Nixon signed into
law (Public Law 92-463) The Federal Advisory Com-
mittee Act concerning "the numerous committees,


A-10










January 19, 1973


boards, commissions, councils, and similar groups
which have been established to advise officers and
agencies in the executive branch of the Federal
Government...."
Among other provisions, the Act:

(1) Requires the President to make an annual report to
Congress on the activities, status, and changes in the composi-
tion of advisory committees in existence during the preceding
calendar year;
(2) Directs the Office of Management and Budget to estab-
lish a Committee Management Secretariat, "which shall be
responsible for all matters relating to advisory committees;"
(3) Requires each agency head to establish uniform admin-
istrauve guidelines and management controls for advisory
comrmtlees established by the agency, consistent with OMB
directives;
(4) Sets up the procedures to be followed by advisory
committees in conducting their business; and
(5) Provides that the Library of Congress shall receive a
copy of the charter of each new advisory committee, as well
as copies of the reports of every advisory committee includ-
ing, where appropriate, background papers prepared by
consultants.

These reports will be made available to the public,
until further notice, in the Library's Stack and
Reader Division's Special Format Collection.

Order Division Activities
The Order Division revised, expanded, and reissued
its Guidelines for NPAC dealers and LC overseas
offices to reflect changes and refinements in the
NPAC Program and to further clarify the relationship
between the requirements of the NPAC blanket order
and the blanket orders charged to other appropria-
tions.
The Order Division Automation Project staff of the
MARC Development Office has issued Order Division
Automated System, a summary description of the
Order Division Automation Project at the Task 2
level. A limited number of these reports are available
to interested libraries upon request from the Central
Services Division, Library of Congress, Washington,
D.C. 20540. Whereas Task 1 and 2 of the Order Divi-
sion Automation Project dealt with the computer-
produced order forms for new, regular, and subscrip-
tion orders and file management and control subsys-
tems respectively, Task 3 is concerned with fiscal
procedures and Task 4 with the maintenance of the
master subscription order file. After commencing
Task 3 in late 1972 it was decided that it was neces-


sary to pursue Task 4 before completing Task 3 and
the design of Task 4 is presently underway.
Significant milestones observed in recent months
were the cancellation of the last remaining Farming-
ton Plan order and the announcement by Stechert-
Hafner, Inc. of the demise of the Latin American
Cooperative Acquisitions Project (LACAP). Negotia-
tions are underway to establish direct arrangements
with Latin American book dealers to insure the
uninterrupted acquisition of materials for 1973.


CATALOGING

The level of cataloging production remains at
approximately a quarter of a million titles a year.
From fiscal year 1965 to fiscal year 1972 the number
of books cataloged annually has increased from
109,787 to 243,753 titles. This increase is due in
large part to the implementation of NPAC in fiscal
year 1966.

Card Printing
The Library's Tokyo printer has tooled up for
printing Chinese and Korean titles as well as Japanese
ones and will begin to print them early in 1973. The
style of printing the romanization of titles not writ-
ten in the roman alphabet was modified in response
to requests by card subscribers.

International Standard Bibliographic Description
Work was completed on the draft of a revision of
Chapter 6 (Separately Published Monographs) of the
Anglo-American Cataloging Rules to put into rule
form the changes resultant from the IFLA-
promulgated International Standard Bibliographic
Description (ISBD) approved in principle by both LC
and ALA. This draft is now in the hands of the
American, British, and Canadian cataloging rules com-
mittees and will be taken up at the 1973 Midwinter
meeting of ALA. Implementation will be impossible
before the spring of 1973 at the earliest.
A detailed description of the changes involved in
the ISBD, together with examples of LC cards printed
in the new style, was published in Cataloging Service,
Bulletin 105, mailed in December. In addition a paper
was prepared on the origins, rationale, and implica-
tions of the ISBD for publication in the Library
Journal in January. This paper was also read at meet-
ings of the Potomac Technical Processing Librarians
in November and at a joint meeting of METRO (New
York Metropolitan Reference and Research Library


A-I1










LC Information Bulletin


Agency) and the New York Technical Services Librar-
ians in December.

International Standard Bibliographic
Description for Serials
The Library's senior cataloging staff together with
MARC Development and National Serials Data Pro-
gram staff continued to study and to provide input to
the International Standard Bibliographic Description
for Serials being prepared by staff at the Bibliotheque
National in Paris.

Cataloging in Publication
The number of participating publishers and their
divisions has grown to over 330. On October 24 the
10,000th title was received for processing. As of this
writing over 12,000 titles have been processed and
the level of operation is now about 13,000 titles per
year.
MARC subscribers are expanding their usage of the
CIP pre-publication data, preparing early acquisition
records for selection and ordering purposes. Pub-
lishers' Weekly has also expanded its use of CIP infor-
mation in the "Weekly Record," with 81 records
being listed in the October 16 issue as "Prepared from
CIP."
The Library of Congress and the National Library
of Medicine (NLM) have now cooperatively cataloged
over 300 medical titles under CIP. Representatives
from LC and NLM have contacted the medical book
publishers and approximately 70 percent are now par-
ticipating in the CIP Program. The LC CIP data for
biomedical and other selected titles contains the
subject headings and classification numbers provided
by NLM.
Efforts are being made to identify trade and aca-
demic publishers who are not yet in the program and
to encourage their participation. Discussions will
begin early in 1973 to phase select government docu-
ments into the Program.

Subject Headings
The Subject Cataloging Division has begun to assign
subject headings for persons and corporate bodies in
those cases where one has been previously omitted
because of identity with the main entry. As a further
contribution to centralized cataloging the division has
also begun to assign category subject headings to non-
topical motion pictures, not only for purposes of
grouping films in the printed catalog but as printed
form headings on LC cards.
In response to the needs of genealogists and local


historians, the Subject Cataloging Division has started
assigning at least one subject heading in which a place
name is the first element to all materials of interest to
readers in these two fields. This addition assures that
subject cards for such works will be cumulated under
the name of the locality instead of being concealed in
extensive files of topical headings. Consequently, this
will obviate the necessity to read great numbers of
titles in order to locate those of pertinence to the
researcher.

LC Classification
In conformance with the current policy of revising
classification schedules instead of reissuing them with
cumulated additions and changes, a new Class Q,
Science, has been sent to the publisher and should be
available for purchase by April 1973. Both KD, Law
of the United Kingdom and Ireland, and BQ, Bud-
dhism, are being applied by LC catalogers, with class
numbers from the new schedules already appearing
on LC printed cards. Subclass BQ will be published as
an addendum to the LC Classification-Additions and
Changes, List 168, October-December 1972 and its
index will appear in List 169. Subclass KD will be
ready for the publisher shortly after the beginning of
the year. Class A, Polygraphy, has been revised and is
being indexed for publication to be followed by a
revision of Class U, Military Science.

Decimal Classification Activities
The Editorial Policy Committee for the Dewey
Decimal Classification met in October at Lake Placid
to begin charting plans for Edition 19 and work has
now commenced. Decimal Classification Additions.
Notes and Decisions, Vol. 3, No. 1 has been distrib-
uted. The Decimal Classification Division participated
in an exchange of personnel with the British National
Bibliography. Melba Adams of the Decimal Classifica-
tion Division spent six weeks at BNB in July-August
and Ross Trotter of the British National Bibliography
spent six weeks at the Library of Congress in
October-November.


SERIALS

New Serial Titles Cumulation
In cooperation with the Library, the R. R. Bowker
Company is preparing a cumulation of New Serial
Titles covering the years 1950-1970. The new work
will combine data on some 230,000 serials listed in
the series of cumulations for 1950-1960, 1961-1965


A-12










January 19. 1973


and 1966-1969, and the quarterly issues for 1970. In
addition it will include new library locations for these
serials and revised entries added to the data base in
1971. Publication of the cumulation is expected in
the fall of 1973.


CARD DISTRIBUTION SERVICE

Volume of Orders Received and Card Prices
The number of orders for catalog cards continues
to decline with present projections indicating that
about 8.000,000 orders will be received during the
fiscal year ending June 30, 1973. This represents a
decline of about 10 percent from the previous fiscal
year and is a continuation of the decline which began
in fiscal year 1969. The decline in volume of individ-
ual card sales is attributable to the same reasons
mentioned in prior reports-the present level of eco-
nomic activity as it affects the publishing industry
and library budgets, the growth of commercial and
cooperative processing centers, and the impact of
improved technology for the reproduction of multi-
ple copies of catalog cards. Salary costs in the Card
Division and in the Government Printing Office, and
printing costs in GPO continue to rise, thus resulting
in a greater unit cost for the printing and distribution
of catalog cards. Card prices have been maintained at
the same level since August 1969. At the close of
calendar year 1972 no price increase was anticipated
for sets of cards, although a general review of the
prices of all items sold by the Card Division was being
made in the hope of establishing a more balanced set
of prices for the various services offered by the Divi-
sion.

The Card Mechanization Project
Since September 27, 1971, when the printing, slit-
uing, and collating portion of the Mechanization
Project became operational, the Card Division has
photocomposed, printed, and cut more than
22.000,000 catalog cards for subscribers and Library
purposes.

RECON Records
On September 30, 1972, the Card Division made
available for sale tapes containing approximately
49,000 1968 RECON records. These were converted
into machine-readable form during the RECON Pilot
Project and, together with the catalog records issued
through the MARC Distribution Service since its
beginning in April 1969, constitute, in machine-


readable form, the English language cataloging output
for monographs by the Library of Congress for the
years 1968 to the present.
The 1968 RECON records are available on buth
7-track (556 cpi) and 9-track (800 cpi) tapes and are
written in the American Standard Code for Informa-
tion Interchange (ASCII). The price for the 1968
RECON tapes is $1,000.

Airmail Shipments
Beginning July 1, 1972, all shipments of LC printed
catalog cards, books, catalogs, and other material
distributed by the Card Division were made by sur-
face mail at the lowest applicable rates. This policy
was adopted in order to avoid price increases resulting
from the greatly increased U.S. Postal Service costs of
Airmail, Registered Mail, Special Delivery, and certain
other categories which comprise priority mailings.
A few examples set below reflect the differences
between mailings sent by the lowest applicable sur-
face rate compared with the airmail rates in the
primary classifications:


Item

Letters
Card pockets
Package
Package


Size

regular
3 ounces
3 pounds
7 pounds


Surface

$.08
.06
.10
.18


A irmail

$ .11
.33
1.86
3.73


A study was undertaken at the close of calendar
year 1972 to determine whether cards and proof-
sheets could be sent airmail at the subscribers'
expense.

MARC Distribution Service
In September 1972 the Card Division began the sale
and distribution of MARC tapes for motion pictures,
films, and filmstrips cataloged by the Library. The
sale and distribution of tapes for maps and French
language monographs cataloged by the Library are set
for release in April 1973. The price for the map tapes
will be $400 a year; the price has not yet been deter-
mined for the French tapes.


CARD CATALOGS

The Process Information File maintained by the
Catalog Management Division in the Processing
Department is a constantly changing file of 500,000
temporary cards recording the status and location of


A-13









LC Information Bulletin


materials until printed cards are filed into the Li-
brary's catalogs. This main entry file had grown too
large for efficient service and maintenance and has
therefore been frozen. In the interest of providing
better service and insuring more rapid and more
accurate searches, it was decided that a new Process
Information File would be arranged by title and
would include 1972 and later imprints. This new file
became effective with the receipts of December 8,
1972, and fully operational on January 1, 1973.


BOOK CATALOGS

The Library of Congress Catalog-Books: Subjects
The 1971 annual edition of the Books: Subjects
Catalog, consisting of 10,837 pages in 11 volumes,
was shipped to the Government Printing Office
between June 16 and October 13, 1972. This annual
is 19 percent larger than the 1970 annual, which con-
tained 9,099 pages. The April-June quarterly issue,
containing 2,522 pages in three volumes, was shipped
to GPO on August 9; and the July-September quar-
terly, consisting of 2,801 pages in three volumes, was
sent to GPO on November 9. The total number of
pages in the three quarterlies for 1972 (7,106 pages)
are 42 percent greater than the number of pages
(4,988) which were published in the three 1971
quarterlies. Work is now under way on the 1972
annual edition, which is expected to contain some
15,000 pages.

The Library of Congress Catalog-Music
and Phonorecords
The January-June 1972 semi-annual issue of the
Music and Phonorecords catalog, containing 401
pages, was sent to the printer on November 9. With
the cooperation of the Music Library Association,
plans have been developed to make this publication a
national union catalog for music. Since the Music and
Films Unit of the Special Catalogs Section does not
have the personnel to edit or type reports received
from other libraries, it was agreed that contributing
libraries would be asked to edit and type their cards
in such a way .that they could be included in the
Music and Phonorecords catalog without further
editorial work. For this reason, six American libraries
and one Canadian library were selected by a com-
mittee of the Music Library Association to contribute
reports to an enlarged Music and Phonorecords cata-
log beginning in January 1973. These particular insti-
tutions were chosen because their collections differ in


'content and character from the Library of Congress
collections, because of the quality of their cataloging
work, and because it is expected that they will have
the interest and resources to make continuing contri-
butions.
The seven libraries were informed of their selection
late in November, and detailed instructions for typing
catalog cards were sent to them on December 4. They
have been asked to submit samples of their typed
cards by the end of December, so that these can be
evaluated and any necessary changes instituted before
reports are actually submitted in 1973.

The Library of Congress Catalog-Motion Pictures
and Filmstrips
The April-June quarterly issue of the Motion Pic-
tures and Filmstrips catalog for 1972, containing 123
pages, was sent to the printer on August 10. The
July-September quarterly will be ready for shipment
to GPO by December 13. All of the catalog cards
appearing in this July-September issue, together with
their subject headings and cross references, have been
produced from MARC tapes. The last quarterly was
produced manually, from individually printed cards,
to permit inclusion of the cards in the 1968-1972
quinquennial cumulation, now in initial phases of
preparation.

Newspapers in Microform
Although reports for one State (Illinois) remained
to be edited, and the edited cards for four States
remained to be typed, mounting of cards for the
newly titled publication, Newspapers in Microform:
United States, was begun on December 5. This publi-
cation, which supersedes the United States reports
previously published in Newspapers on Microfilm,
will present approximately 32,640 reports on United
States newspapers in some 980 pages, of which 148
pages will be an index.
Because coverage of foreign newspapers is entering
a new stage with the appointment of a Foreign News-
paper Microfilming Coordinator, it has been decided
to publish reports on foreign newspapers in a separate
publication, to be entitled, Newspapers in Microfilm:
Foreign Countries. Some 8,730 reports will appear in
the current publication, which will contain approxi-
mately 310 pages. About 55 percent of these reports
have already been edited, and publication of this
work should take place shortly after completion of
the United States volume. Presentation of newspaper
reports in two separate publications means that
future issues can be published for one areas of the


A-14











January 19, 1973


world without reference to another, and will thus
provide more prompt service for those in search of
such information. This program also gives the pur-
chaser an opportunity to select the volume most
suited to his own needs.

National Register of Microform Masters
The 1971 edition of the NationalRegister ofMicro-
form Masters was sent to the printer on November
20, just eight months after completion of the 1970
edition. This volume contains 60,480 entries, by com-
parison with the 62,250 entries that were published
in the 1970 edition. Because these volumes are
intended to endure until such time as a cumulation
can be published, and because use of the 1970
volume revealed that a paper cover is not very durable
on a volume of this size, this edition is being bound in
cloth for the first time. Work has now been begun on
the 1972 annual edition, which again will contain
some 60,000 entries.

The National Union Catalog, A Cumulative
Author List, 1968-1972
Work continues on schedule with the projected 128
volume 1968-1972 quinquennial cumulation of The
National Union Catalog.
The printing file base is now complete with card
drawers assigned and labeled for the entire alphabet.
Less than 30 percent of the filing remains to be done,
and the bulk of this is in the later parts of the alpha-
bet. Two major file management operations are under
way and substantial progress has been made in both.
The first is the cancels and changes operation which
assures that the latest catalog information appears in
the print file. This updating work is approximately
complete through letter D, with almost 20,000
entries having undergone some revision. The second
operation is the verification of cross-references which
to date has added to the file approximately 25,000
pertinent LC cross-references not previously pub-
lished in The National Union Catalog. It is expected
that the earlier part of the alphabet will be com-
pletely interfiled by the end of January 1973 and
shipment of camera-ready page copy to J. W.
Edwards, Inc. will be underway by early March 1973.
The publisher hopes to have some volumes out to
subscribers before the end of the fiscal year. The full
set which includes not only The National Union Cata-
log Author List, but also the Register of Additional
Locations, Music and Phonorecords, and Motion Pic-
tures and Filmstrips is for sale from Edwards at a
pre-publication price of $1,265.


The National Union Catalog-Register of
Additional Locations
Since its inception, the Register of Additional
Locations has been prepared by purely manual
methods. For the bulk of its listings, this has meant:
(1) the hand-sorting and arranging of literally mil-
lions of reports by card number; (2) the manual edit-
ing and combining of reports for the same title;
(3) the typing of each entry in special card format;
and (4) the shingling of typed cards to prepare
camera-ready page copy.
Progress has been made toward automation of the
production of the Register of Additional Locations.
A contract has been awarded for the keying of
approximately seven million records for the quin-
quennial issue covering the period from 1968 to
1972. Programs are being written to handle the
processing of these records. The processing system
developed for the quinquennial will also be used for
an ongoing system for future cumulations of the
register. The 1967 and earlier card number listings for
the 1968-1972 Register of Additional Locations will
be done manually, since the major portion of this
work has already been completed by manual
methods. Also, the smaller alphabetical list will con-
tinue to be done manually.
It is expected that by 1973 the automated system
will be operational for all numerical listings in the
Register of Additional Locations. This, of course,
raises the interesting prospect that libraries could
begin reporting machine-readable added locations
directly to the Register of Additional Locations data
base.


Pre-1956 National Union Catalog
Progress on the National Union Catalog, Pre-1956
Imprints can best be expressed by the following
figures: 230 volumes have been edited and printed,
covering entries through HAUPTMANN, GERHART
JOHANN ROBERT. Copy for an additional 28
volumes has been edited and shipped to the pub-
lishers. As of December 1972, this brings the total
number of edited volumes to 258, the number of
cards shipped to 4,688,804, and the coverage through
INSTITUTE VIRI PRIVATE.
A major achievement of the past six months was
the editing of the many complex files comprising the
letter "I." These included files for India, Institute,
International, and numerous other corporate jurisdic-
tions and title entries.


A-15











LC Information Bulletin


Far Eastern Languages Catalog
This card catalog in the Orientalia Division of the
Library of Congress is now available in book form as
a publication of G. K. Hall and Co. Issued in 22
quarto volumes, the Far Eastern Languages Catalog/
Library of Congress includes photographic reproduc-
tions of some 332,000 printed LC cards representing
Chinese, Japanese, and Korean books and serials cata-
loged since 1958. The author, subject, and title
entries are arranged in one alphabet. The 121,000
titles covered include 55,000 Chinese language works,
an equal number of Japanese publications, and
11,000 Korean titles, with 80 percent of the total
representing post-World War II imprints. Works cata-
loged before 1958 are controlled in separate language
catalogs in the Orientalia Division.

The National Catalog of Manuscript
Collections
The tenth volume of The National Union Catalog
of Manuscript Collections, containing descriptions of
2,044 collections cataloged in 1971 and cumulative
indexes for 1970-71, was sent to the printer in
November.


AUTOMATION IN TECHNICAL
PROCESSING

MARC Editorial Division
The past six months have seen a reorganization of
the procedures and the position structure of the
MARC Editorial Division, which is responsible for the
production of the machine-readable records (other
than maps). Staffing and training under this reorgani-
zation are still not completed but are proceeding
satisfactorily. A severe backlog, at its peak in July,
has been reduced by more than 50 percent and con-
tinues to decrease. Reports of errors discovered by
catalogers, card subscribers, and MARC subscribers
are continually processed to update records to opti-
mum quality. The conversion of records for audio-
visual materials will exceed 6,000 records by the end
of this year.

MARC Development Office
As the focal point of automation in technical pro-
cessing, the MARC Development Office (MARC Dev)
has made considerable progress in the area of develop-
ment and implementation of machine systems to
create, organize, process, and disseminate machine-
readable data. Much of this work has been done in


cooperation with other units in the Processing
Department, such as the MARC Editorial Division,
the Card Division, and the Technical Processes
Research Office, whose activities are described else-
where in this report.
Future automation projects in technical processing
are dependent on the implementation of the Multiple
Use MARC System (MUMS), which will be capable of
using either disk or tapes for peripheral storage and
will have on-line and off-line (batch processing) capa-
bilities. MUMS consists of three major components:
task control, which provides executive control of the
system; message control, which consists of two com-
patible sets of input/output programs called terminal
support and batch support; and data management,
which handles files on disks. The initial version of
task control is operational. With the installation of
the first terminal, a Spiras Irascope, terminal support
is now being tested, and the general design of batch
support has been completed. Implementation of the
data management programs has begun.
The first application scheduled to operate under
MUMS in fiscal 1974 is the redesign of the MARC
input system at the Library. The new input system
will consist of the following functions: conversion of
input data to an internal processing format; updating
capabilities; and validation and editing capabilities. In
addition, several interface programs, including one to
convert machine-readable bibliographic records in the
current internal format to the MUMS internal format,
have been developed. All work on the input system
has been closely coordinated with the MARC Edito-
rial Division. Other applications of MUMS include the
automated Process Information File and the author-
ity files, as described below.

Machine-Readable Cataloging and Related Activities
The data base for the MARC Distribution Service
contains approximately 302,000 records for English
language monographs cataloged at the Library of
Congress since 1968 and records created by the Cata-
loging in Publication program. As mentioned above,
there are approximately 6,000 records for audio-
visual materials.
Format recognition, a process which allows the
computer to process unedited cataloging data to
create a complete MARC record, has been used by
the MARC Editorial Division for input of all English
language monographs since January 1972. Changes in
the programs are being made by the MARC Develop-
ment Office to provide the capability of processing
records cataloged according to the International


A-16











January 19, 1973


Standard Bibliographic Description. Modifications are
also being made to allow processing of French lan-
guage monographs cataloged according to the ISBD.
The special punctuation prescribed in this standard
should substantially reduce research and development
costs in the area of format recognition and in cases of
failures of such programs to correctly tag fields and
subfields in bibliographic records.
One important use of MARC records at the Library
is in the production of book catalogs. Preliminary
catalogs containing records for monographs in the
reference collections of the Main Reading Room and
the Science Reading Room have been prepared for
staff use on a computer printer. Records for serials in
both collections are being input and will be merged
with the monograph records to form combined cata-
logs for the respective collections. Work on the
production of photocomposed book catalogs has
been hampered because of the limitations of the
Linotron at the Government Printing Office.
Entries in all of these book catalogs have been
arranged by a machine filing program, which uses the
provisional filing rules developed by the Technical
Processes Research Office. Modifications to the pro-
gram are still being made in order to handle more
complex filing arrangements.
Use of the MARC data base for retrieval purposes
in the Library continues to increase. Seven existing
current awareness listings (for records on Mainland
China, population, Africa, Afro-Americans, children's
literature, reference books, and conferences) have
been augmented by a listing of titles in translation.
"Once-only" listings have been provided for records
for festschriften, books containing statistics on Africa
or on the economics of five African countries, direc-
tories, and reprints received by the CIP program in
1972 but not yet published as the year drew to a
close. The Geography and Map Division, in addition
to receiving cards for new records, received a listing
of all American maps processed in 1971. This listing
will be forwarded to the Bibliographie Carto-
graphique Internationale. Many of these retrieval
projects represent a joint effort of MARC Dev and
the Reference Department staff. As the Reference
Department has gained more experience with these
retrieval projects, they have taken on an increasing
amount of responsibility in initiating and carrying out
these requests.
The MARC Development Office is also involved in
the conversion of subject headings to machine-
readable form in order to print future editions and
supplements to the LC subject headings list. Subject


headings from the seventh edition and its supple-
ments through 1972 comprise this initial data base.
Programming for the processing system has been com-
pleted, and the system is presently being used to
input subject headings data created during 1972. The
Editorial Section of the Subject Cataloging Division
has been doing the final editing of the master file
containing data for the seventh edition of the subject
heading list. Final corrections have also been made to
the files containing data for the supplements issued
from 1966 to 1970. It is expected that the seventh
edition master file and the supplement files can be
merged in the spring of 1973 and data for the eighth
edition will be ready for printing in the summer of
1973. Subject headings data created from 1973 on
will be input directly to the automated system.
Beginning in January 1973, all new serial titles in
roman alphabet languages given printed card catalog-
ing by the Library will be input to the MARC system.
Based on recent serials cataloging statistics, it is
anticipated that this program will add approximately
10,000 titles a year to the MARC serials data base.
This effort will build on the experience gained in the
conversion of serials in the reference collections of
the Main Reading Room and the Science Reading
Room.
The MARC Development Office has continued its
efforts in disseminating information on its activities
through the professional literature or through the
Library's own publication program. An article en-
titled "Automation Activities in the Processing
Department of the Library of Congress" appeared in
spring 1972 issue of Library Resources and Technical
Services. Final reports on the RECON Pilot Project
and the research tasks of the RECON Working Task
Force are in press and will be available from the
Government Printing Office in 1973. Manuscripts: a
MARC Format is also in press and will be available
from GPO in 1973. Work on MARC formats for
music and sound recordings is in progress.

Applications of Automation in Technical Processing
Other activities in the MARC Development Office
include the application of automated techniques to
the Library's authority files and the Process Informa-
tion File and to acquisitions. Preliminary analysis is in
progress to design a system which will integrate
machine-readable authority files for names and
subjects into an on-line environment to aid in book
catalog production and in cataloging. The design
effort for an automated Process Information File con-
tinues. On-line input and searching with multiple


A-17











LC Information Bulletin


access points will expand the usefulness of the file as
an adjunct of the Library's Official Catalog and pro-
vide more efficient control of materials throughout
the processing cycle. It is anticipated that records
from the Order Division automated system can serve
as input to the automated process file, and in turn
records from the automated process file can serve as
input to the MARC system in the future.


TECHNICAL PROCESSES RESEARCH
OFFICE ACTIVITIES

sAs a contribution to the design of an automated
Process Information File (APIF), TPR has been
heavily involved in defining the characteristics of the
most efficient APIF indexes. The basic problem is
how to achieve the greatest degree of discrimination
in on-line searching with the minimum effort in
formulating and inputting a search query. Several
kinds of indexes are under consideration: (a) per-
sonal name; (b) corporate name; (c) title; and
(d) 3-3 key. The last would be made from the first
three letters of the main entry and the first three
(other than an initial article) of the title.
The effectiveness of various formulations of
indexes of these types is being tested by simulated
searches against the 533,000 LC entries in the
1963-1967 cumulation of the National Union Cata-
log; Author List and, in the case of titles, against the
LC Official Catalog. The initial findings seem to
indicate that 3-3 keys are more efficient than searches
involving personal surname plus first initial or full
corporate name. Across the board, even title searches
seeem to be less effective than 3-3 searches when
fewer than 20 characters of the title are used. The
probability of high discrimination using 3-3 keys
stems from the fact that they comprise data from two
fields whereas surname and corporate name searches
rely on data from only one field.
Further investigations of the requirements for APIF
searching relate to techniques for truncating corpo-
rate names without significantly reducing their power
to discriminate and criteria for qualifying initial
search queries when they yield too many hits.
Another concern is the definition of opitmum strate-
gies for searches when the desired item lacks distinc-
tive features or when a searcher's information may be
inaccurate or incomplete.
Working with the MARC Development Office, TPR
has improved the ability of the LIBSKED (Library
Sort-Key Edit) program to produce arrangements


according to the filing rules formulated by TPR. The
effecitveness of the program has been demonstrated
in the computer-produced catalog of the Main Read-
ing Room reference collection. The rules themselves
and the considerations that led to them were
described in "Filing Arrangement in the Library of
Congress Catalogs" in the spring issue of Library
Resources and Technical Services.


INFORMATION SYSTEMS OFFICE

The primary objective of the Information Systems
Office has continued to be finding cost-effective solu-
tions to Library of Congress mission requirements.
This has been done by developing automated systems
to perform tasks required by LC and by reducing the
cost of computer systems. Equipment now available
allows the cost of each automated operation to be
reduced. Taking full advantage of this equipment
requires careful selection, close monitoring of perfor-
mance, and continuing review of operations to be
automated. Rational progress requires that all of
these decisions be made early enough to provide for
necessary lead times.

Centralized Computer Operations
During the past six months, the computer complex
including the machines and the operating system
which controls them, have been significantly changed.
The changes were made to take advantage of new
technological developments, to meet expanding
requirements, and to improve cost/performance.
Equipment has been replaced and the computer
room redesigned for more efficient flow of work. A
more powerful main frame was introduced and new
automatic-loading, high-speed, high-density magnetic
tape drivers were installed. These drivers relieve
operators of the need to thread tapes. They transfer
data at twice the speed, and allow twice as much data
to be put on each reel of tape. Jobs requiring mag-
netic tape processing are being run about 40 percent
faster than was previously possible. New high-speed,
high-capacity magnetic disk units were installed to
decrease processing time and to allow data to be
stored on-line at less cost for each item.
The effort to acquire cathode-ray communications
terminals has advanced to the point of testing. A
Request for Proposal, issued in the spring, was
responded to by a number of vendors. Technical
capabilities were assessed and an initial procurement
made from the manufacturer offering adequate


A-18











January 19, 1973


equipment at the lowest price. Intense experimenta-
tion with the initial system is now being carried out.
The test to be completed in the next three months
will determine the make and model of terminals for
many applications. At the same time, the terminal
complex is being used for systems testing.
Systems software, the collection of programs which
schedules work against facilities and allows disparate
equipment to work toegher effectively, was aug-
mented.

Computer System Performance
In conjunction with changes in the computer opera-
tion and facilities, efforts toward improving the
performance of the computer system were intensi-
fied. By using a hardward monitor, a higher degree of
multiprogramming and capacity for expansion was
realized. A new software monitor was installed to
provide, on a continuing basis, information in regard
to the utilization of the central processing unit and its
channels. It allows analysts to detect processing
bottlenecks and to rectify them. A new program
accounting, control and evaluation system was also
implemented during this period to provide a con-
tinuing profile of the computer system workload in
order that hardware and software requirements can
be more accurately assessed for present and projected
computer applications.
To improve reliability, copies of critical files and
computer programs are stored systematically at a
remote location to provide for replacements in the
improbable event that files or programs are damaged
or destroyed at the central LC computer facility.

Computer Applications Office
The activities of the Computer Applications Office
in the second half of 1972 were concentrated on
enhancement of the capabilities of existing systems,
and development and implementation of a number of
systems using generalized, on-line software.
In the Congressional Research Service, retrieval
capabilities against bibliographic files were substan-
tially improved; this led to a four-fold increase in the
production of demand bibliographies for Members of
Congress, Committees, and CRS researchers. Other
enhancements have reduced the amount of manual
effort required for adding or changing data in the
Digest of Public General Bills and Resolutions file
[see Congressional Research Service below].
Reference activities were highlighted by the devel-
opment of the first phase of the Book Paging System.
The system initially consists of a pilot communica-


tion network operating between reading room issue
desks and one of the deck areas of the collection. Call
slip request information and responses to searchers
are passed over this network using the Library's com-
puter. Subsequent phases of this system are likely to
include expansion of the network to all decks housing
the collections, direct reader input to the system, and
management control.
Automation activities in the Copyright Office
included the implementation of the system for on-
line copyright cataloging of Class N (sound record-
ings). Building on the experience derived from the
Class N system and making use of new software capa-
bilities, a system design has been developed for an
on-line Copyright Cataloging System. The design has
been approved for implementation by the Copyright
Office. This system will provide accurate and timely
capture in machine-readable form of data elements
comprising the copyright registration entry. The
system will generate copyright catalog cards and a
new format for the micropublishing of the Catalogs
of Copyright Entries. A valuable by-product will be
statistical information which will permit more effec-
tive management control of the Copyright Office
workload.

Systems Support
Efforts continued to develop and promote the use
of generalized software. The generalized bibliographic
system (BIBSYS) continued to be used in an expand-
ing nuniber of applications, such as the preparation of
the Antarctic Bibliography and the processing and
publishing of current serials titles for the National
Serials Data Program. In addition to the use of
BIBSYS, a generalized capability was installed to
retrieve data from complex computer files by other
than a unique identifier. A capability was developed
for the computer production of microfiche using
standard LC print tapes as the source with the option
of producing hard copy as well as microfiche simulta-
neously. Further capabilities were developed for the
processing of standard file formats to improve the
capabilities of the CRS legislative information sys-
tems.
Complementing the efforts to obtain and install
more versatile terminals were developments in access
systems in order that these terminals can be used
more flexibly. Thus teletype terminals can now be
used to access various LC data bases. Since such
terminals are portable, existing automated files
become more accessible to LC staff. Similarly, the
data carried by the teletype equipment is addressable


A-19











LC Information Bulletin


by the quieter and faster cathode-ray tube class of
terminals.
The extensive hardware and software changes
during the past six months made it necessary to revise
many automation standards and issue new ones.
Much progress was also realized in the compilation of
inventories of hardware and software resources at LC.
The inventories are issued for the use of LC designers
and programmers to inform them of what is available,
and where possible, what is planned.


r


PRESERVATION ACTIVITIES


With a completely equipped fully-staffed labora-
tory, the Preservation Research Office is now direct-
ing its efforts to research. Work initiated during the
spring and summer of 1972 included:

(1) An evaluation of all presently used methods for
neutralizing and alkaline buffering of paper. No com-
parative study of these various methods in current use
has been undertaken previously. The present study is
expected to identify the advantages and disadvantages
of each of the several methods;
(2) An investigation into the principles of gaseous
deacidification and the identification of a method or
methods by which books can be treated economically
and safely to decrease the rate of deterioration;
(3) An investigation of the possibility of restoring
strength to paper which has already deteriorated
using the technique of graft polymerization. If suc-
cessful such a process could restore to usable condi-
tion thousands of volumes which are now so brittle
they cannot be handled without damage;
(4) A comprehensive analysis of stains and dis-
colorations in paper, from the viewpoints of both
identification and removal, is under study by the
laboratory in cooperation with the paper conservators
of the Restoration Office workshop;
(5) An investigation of the uses, types, methods of
formulation, shelf life, and other properties of adhe-
sives used in the conservation of library materials.
This is an area which has needed comprehensive study
for many years. The project is being undertaken in
cooperation with the staff of the Restoration Office
in order that the adhesives studied may be evaluated
in practical terms; and
(6) An in-depth study of substitutes for the lami-
nation process. Widely used since its development in
the 1930's, the process of laminating documents
using a thin film of cellulose acetate as an adhesive


and neutral or alkaline tissue to impart strength to
the document after deacidification is being re-
evaluated. There is evidence that this process was not
without some harmful effects caused partly by the
heat required for lamination and partly by the even-
tual deterioration of the acetate. The present investi-
gation will seek to clarify these points and to identify
more effective substitute measures for protecting a
wide variety of materials.

As indicated above, research covering the neutral-
ization and buffering of acid paper began on several
fronts during early 1972. One especially interesting
aspect of this work, the concept of "alkaline reserve"
led to a technical paper presented by George B. Kelly
of the Research Office staff at a meeting of the Paper
Conservation Section of the American Group of the
International Institute for Conservation, held in Phila-
delphia in May.
Flood damage to libraries, historical societies, and
similar organizations caused by Hurricane Agnes,
resulted in a large number of requests for advice and
assistant in salvaging water damaged books and manu-
scripts. In response to this need the Restoration
Office prepared a pamphlet entitled "Emergency
Procedures for Salvaging Flood or Water-Damaged
Library Materials." To date, more than 600 copies of
this practical guide have been distributed to libraries
throughout the United States.
When it became evident that coordination of the
technical aspects of the flood damage was desirable,
the Preservation Office, with the assistance of a grant
from the National Endowment for the Arts, spon-
sored a meeting of conservators and scientists, held
at LC on August 3, to review the situation and to
develop plans for a research program to solve some of
the problems involved in salvaging flood damaged
library materials. As an outgrowth of this meeting,
the Preservation Research Office initiated a crash pro-
gram to investigate various drying methods for water
damaged materials and to identify optimum tech-
niques for the salvage of such materials. The basic
research program on these problems has been com-
pleted and a full report will be published at an early
date.
John C. Williams, Research Officer, now serves as a
member of American National Standards Institute
Task Group on the Stability of Diazo and Vesicular
Films. The facilities of LC's preservation research
laboratory have been made available for some of the
research required to further the Committee's work.
In seeking improved means of protecting or


A-20











A-21


January 19, 1973


supporting fragile documents without resorting to
lamination, the Restoration Office has been experi-
menting with a variety of plastic films. Several
promising new techniques have been developed and
are now being evaluated and tested.


F PHOTODUPLICATION SERVICE

On October 1, the Photoduplication Service
adopted a new price schedule in an attempt to equal-
ize its income and expenses. Every effort has been
made to hold down costs. The substantial increase in
labor costs over the past seven years have made com-
mensurate productivity almost out of the question.
Approximately 75 percent of Photoduplication
Service's expenses go to labor, hence the need to
adjust the rate structure. A close cost study revealed
that the increase in some services, particularly in the
production of conventional photographs, required a
substantial increase, whereas the price for positive
microfilm was not changed.
The management of the Photoduplication Service
continues to work on behalf of the library com-
munity in the area of technical standards and speci-
fications. The Photoduplication Service staff is
currently working on a specification for the micro-
filming of books and pamphlets which should be
available through the Government Printing Office
sometime during calendar year 1973. In addition, the
staff represents Library interests on a National Micro-
filming Association Standards Committee currently
compiling a Specification on Operational Practices in
Microfilm Laboratories. The staff recently assisted in
the compilation of NMA MS104, 1972 Recom-
mended Practice Inspection Quality Control First
Generation Silver Halide Microfilm. In addition, the
Photoduplication staff participates in the efforts of
the American National Standards Institute Com-
mittee PH 5 which is concerned with documentary
reproduction, and with the International Standards
Organization TC 46/SC 1 which is also concerned
with documentary reproduction. .


FEDERAL LIBRARY COMMITTEE

The Federal Library Committee, in testimony
before the National Commission on Libraries and
Information Science, recommended four specific
courses of action. They suggested that the National
Commission:


(1) Should consider as an early goal the development of an
over-all national plan for assuring full utilization and exten-
sion of library resources at all levels of society throughout
the nation. The preparation of a comprehensive policy state-
ment could be the basis of a concerted effort to make certain
that the libraries of this nation-Federal, State, regional,
public, special, university, and school-are fully utilized in
carrying out the Federal Government's responsibility to see
that at least one copy of every significant research document
in the world is in the national library and information
system;
(2) Should assist in determining and then supporting the
techniques by which Federal libraries can be assured stronger
support by their agencies and by the Government as a whole;
(3) Should address itself to the place of the Federal library
in the agency hierarchy. Encouragement should be given to
placement of libraries in substantive administrative areas;
(4) Should pursue studies with appropriate legislation
following, that could determine the levels of service that
should be provided the various categories of Federal libraries.

A machine-readable data base of research affecting
technical library and information services is available
at the Research Center of the Graduate Library
School, Indiana University, for experimental queries
from interested individuals and institutions. The data
file is one result of the Long Range Research Program
carried out by the Center for the Corps of Engineers
(TISA Program), in cooperation with the Federal
Library Committee. The basic objective of the study
is to improve the efficiency and effectiveness of DOD
and other Federal technical libraries, information
centers, and information analysis centers.
Every effort is being made to keep existing project
descriptions current and to obtain descriptions of
new projects for addition to the file. For those
projects in the file the principal investigators are con-
tacted by letter for up-to-date information, and the
project description is modified on the basis of the
information received. Published sources are searched
systematically for announcements of new research
projects. Announcements by granting and contracting
agencies are also scanned regularly. Machine-readable
sources such as tapes from COSATI, the Defense
Documentation Center (DDC), and the U.S. Office of
Education, are also used when available.
In October 1972 the FLC Public Relations Task
Force issued a manual, Guidelines for Preparing
Library Handbooks, for general distribution. The
Task Force recognized that users of the Guidelines
might wish to see illustrations of the points empha-
sized in the text. For this purpose, it assembled











LC Information Bulletin


packets of selected library handbooks which are avail-
able on loan for a period of four weeks from the FLC
office. Each packet contains eight handbooks chosen
to exemplify both excellence of presentation and the
wide range of options open to the librarian planning a
user's guide. The qualities that led to inclusion of the
handbook in the sample are briefly noted.


U.S. NATIONAL LIBRARIES TASK FORCE

The Librarian of Congress, the Director of the
National Library of Medicine, and the Director of the
National Agricultural Library approved three projects
developed by the U.S. National Libraries Task Force
on Cooperative Activities.
The first is to maintain an awareness by the staff
working within each of the national libraries of auto-
mation activities which may affect planning and
operations. A knowledge of automation activities in
all three libraries will encourage concepts of compati-
bility as well as contribute to the development of
coordinated automated activities. To assure this, each
of the three will sponsor a seminar to review automa-
tion activity in their respective libraries. Each seminar
will identify areas lending themselves to cooperative
and/or coordinated activity. Participants will include
policy level and technical staffs. Recommendations
for the Directors' consideration will be developed by
each library. Next, the Directors and their designees
will meet with the Task Force to develop policies for
coordination and cooperation. A policy statement
will be issued.
Second, the development of a standard order form
for use in the Library of Congress, National Agricul-
tural Library, and the National Library of Medicine
has been undertaken by the U.S. National Libraries
Task Force. A standard order form offers an opportu-
nity to reduce clerical work and errors and speed
book order procedures. The concept is of potential
usefulness to the library community in general.
The third project approved relates to subscription-
dealer performance. Subscription agents are em-
ployed by the three national libraries to procure a
high percentage of serials obtained through purchase.
These agents are reimbursed for various services
rendered: such as, central placement of orders, han-
dling of supplemental charges, information about new
and discontinued serials, claiming, speed in delivering,
etc.
There is a need to: (1) review subscription agent
claims; (2) review actual services rendered; (3) de-


velop a checklist of appropriate services; and (4) de-
velop a mechanism for ensuring agent compliance.
The checklist and mechanism will result in a more
efficient procurement process with a resultant savings
in cost to each library and an improvement in services
to the public.
William Katz, School of Library Science, State Uni-
versity of New York, Albany, will review the litera-
ture; examine current and past serial dealer contract
documents; identify actual services provided; prepare
a list of requirements; develop a workable mecha-
nism; and, submit a report of findings and recom-
mendations.
Each step will be coordinated by an advisory group
comprised of one representative from each library.


NATIONAL SERIALS DATA PROGRAM

The National Serials Data Program (NSDP) entered
its operational phase with the appointment of a
Director on April 17. During the eight months of
calendar 1972 the Program moved along towards
implementing the charge placed upon it of developing
a national data base of information on serial publica-
tions. Staff needs were identified and the program
now has nine staff members. The Council on Library
Resources, Inc. awarded the program an Officer's
Grant to augment the support given by the Library of
Congress, the National Agricultural Library, and the
National Library of Medicine.
A National Advisory Committee was appointed to
serve as a communications link with the varied user
community to which the NSDP ultimately will
respond. It focuses also on advising the Director of
the NSDP of the needs of the different clients who
will benefit from this national program. The members
of the Advisory Committee and the user communities
they represent are: Milton Byam, public libraries;
William S. Budington, research libraries; John Calla-
ham, publishing industry; Frank F. Clasquin, sub-
scription agent; Mrs. Mary Huffer, Federal and special
libraries; Vern Pings, university libraries; and James L.
Wood, abstracting and indexing services.
In fulfilling its mission the National Serials Data
Program has established certain priorities. Top prior-
ity, of course, is assigned to providing a data base of
information on serials for the three national libraries.
The existing machine-readable serial data bases of the
National Library of Medicine and the National Agri-
cultural Library will be converted and will constitute
the basis of the NSDP data file. Concurrent with this


A-22









January 19, 1973


operation the NSDP, starting January 1, will receive
current serial cataloging information from the three
national libraries and will utilize this information to
add to its data base. In addition to providing catalog-
ing information, the National Agricultural Library.
and the National Library of Medicine have agreed to
provide aperture cards for all their current serial titles
showing the cover and masthead for each title. This
will augment the cataloging information in the devel-
opment of the NSDP data and will ultimately serve as
a visual verification file. The Library of Congress is
investigating means of-fittin-g his approach into its
processes in order for NSDP to have these titles in the
microimage verification file. In addition to developing
a basic file of bibliographic information on serials, the
NSDP is also developing two additional files-a corpo-
rate entry authority file and a holdings file.
Because of the policy and procedural differences
among the three national libraries in determining the
form of entry for corporate bodies, the national
libraries have asked the NSDP to build a corporate
entry authority file. Such a file was also recom-
mended by the National Serials Pilot Project. This file
will show the corporate form of entry used by the
NSDP and that used by each of the three libraries for
a particular title. The NSDP will use the Anglo-
American Cataloging Code in establishing the entry
for issuing bodies.
The NSDP is developing a separate record of
minimal information about holdings, accessible via
International Standard Serial Number (ISSN).
The NSDP record of bibliographic information on
serials consists of 33 data elements, 25 of which form
the set of elements identified in the ISSN as an inter-
national standard. The additional eight elements
supplement these to further identify the serial for
national users. The system is based on the develop-
ment of a key title and the assignment of an ISSN to
the key title. A key title is a constructed title that
uniquely identifies the serial and is essentially the
title as it appears on the piece, with minor modifica-
tions when necessary. Rules for identification of key
title have been developed as part of the International
Serials Data System (ISDS). A final draft of the ISSN
as an international standard was developed at the
ISO/TC 46 meeting at The Hague in late September
and is being circulated for ratification by the member
organizations. The director attended the meeting on
behalf of NSDP and as a representative of the Ameri-
can National Standards Institute, and served on the
editing committee which developed the final draft.
The NSDP has been designated as the United States


National Center for the International Serials Data
System, the organization responsible for the develop-
ment of an international system for control of biblio-
graphic information on serial publications. The
International Center of ISDS is the central authority
for the assignment of ISSN and delegates this author-
ity to national centers for titles emanating from the
respective countries. In addition to the United States,
the United Kingdom gad Australia have established
national centers. The Soviet Union, Japan, the two
Gemnanies, Canada, and Scandinavia have indicated
an interest in establishing national centers.
As mentioned iil the January report, the NSDFis
the sole authority in the United States responsible for
the assignment of ISSN to American titles. In order
to establish a data base of serial titles with ISSN, two
exceptions were made to this concept. Authorization
was provided the R. R. Bowker Company to number
with ISSN the approximately 70,000 titles listed in
the Bowker Serials Bibliography and a Supplement
published in 1972. Negotiations are being conducted
to authorize the Bowker Company to number with
ISSN the approximately 250,000 titles in the pro-
jected cumulation of New Serial Titles 1950-70 [See
above Cataloging-New Serial Titles Cumulation]. The
NSDP has worked out procedures to assign ISSN to
new American imprint titles and to request ISSN for
new foreign titles from the International Center.


FOREIGN NEWSPAPER MICROFILMING

In an effort to avoid duplication by the nation's
libraries a quarterly report with respect to foreign
newspaper microfilming will be issued by the Refer-
ence Department early in 1973. This report will
feature "intention to microfilm" statements, an-
nouncements of newly-available titles, information
concerning cooperative arrangements, and other news
relating to the acquisition and utilization for research
purposes of foreign newspapers both in hard copy
and microfilm.


PRESIDENTIAL PAPERS PROGRAM .

The six-volume Index to the William Howard Taft
Papers published in August, with the 658-reel micro-
film edition of the collection, is the 20th publication
in the Library's Presidential Papers Series. Film and
indexes of the Wilson, Garfield, and Jefferson Papers,
in that order, are to be published in 1973, completing


A-23










LC Information Bulletin


this Library project, and making available more than
3,000 reels of Presidential Papers film.


NATIONAL UNION CATALOG
REFERENCE SERVICE

Requests for bibliographic and locations informa-
tion handled by the Union Catalog Reference Unit
(UCRU) for the six-month period June-November
numbered 25,274. The majority of requests are being
answered and dispatched within 10 working days.
Revised instructions for librarians using this service
are in final form and will be distributed when printed.
A significant feature is a listing by States of institu-
tions that subscribe to The National Union'Catalog,
Pre-1956 Imprints and that have agreed to provide
bibliographic and locations information from the
publication to other libraries. UCRU inquiry forms
are distributed free by LC and beginning with the
distribution of the revised instructions inter-library
loan forms will no longer be accepted.


ACTIVITIES OF THE SCIENCE AND
TECHNOLOGY DIVISION

Through a new informal arrangement, the National
Technical Information Service (NTIS), of the U.S.
Department of Commerce, has since October been
sending a good percentage of its "NTISearch" biblio-
graphic requests to the Library's National Referral
Center (NRC), where the citations provided by NTIS
are complemented by a listing of additional sources
of information. The listing is then forwarded directly
to the original requester. Two new publication series
inaugurated in fiscal 1972, the LC Science Tracer
Bullet and the Selected List of Information
Resources, have been well received by the public, and
some of these compilations are already in their sec-
ond or third printing Major division publications
issued by the Government Printing Office were the
Antarctic Bibliography, Volume 5, and the Biological
Sciences volume in the NRC series of A Directory of
Information Resources in the United States. A revised
Social Sciences volume is in the final computer-
processing stage prior to delivery to GPO for photo-
composition. A revised Federal Government volume
is being readied. The manuscript for Wilbur and
Orville Wright: A Chronology is undergoing final
editorial review. The division also continued to pro-
vide text for publications issued by other agencies,


notably, the Bibliography on Cold Regions Science
and Technology published by the Army's Cold
Regions Research and Engineering Laboratory
(CRREL), and Astronautics and Aeronautics: Chro-
nology on Science, Technology, and Policy, published
by NASA. A continuing special division task is the
verification of entries for a revised edition ofA Guide
to the World's Abstracting and Indexing Services in
Science and Technology being compiled jointly by
the National Federation of Abstracting and Indexing
Services and the International Federation for Docu-
mentation.
A new product of the division's automation activi-
ties is a monthly listing entitled Current Antarctic
Literature generated through the Polar Prototype
Bibliography system which LC is developing with
National Science Foundation sponsorship. The listing
replaces the card service formerly available for cur-
rent awareness to a limited number of subscribers; the
subscribers now receive computer-produced indexes
on a quarterly basis, as well as the monthly lists.
These products will be cumulated, photocomposed,
and published as the Antarctic Bibliography. The
Polar Prototype Bibliography system includes a retro-
spective extension of the computer-based searching
and cumulative indexing capability by recapturing, in
machine-readable form, data from volumes one
through five of the Antarctic Bibliography (now
about 20 percent completed) and a joint effort with
the Information Systems Office to design an auto-
mated cross-reference system (of possible utility to
other MARC users).


SERVICES TO THE BLIND AND
PHYSICALLY HANDICAPPED

By the end of fiscal year 1972, the number of blind
and physically handicapped readers of record in the
nation reached an all-time high of 329,000, compared
with 255,000 readers at the end of fiscal year 1971.
With the increase in readership across the country,
the regional libraries found it difficult to keep up
with the demand for service because they could not
supply the space to house the additional materials
needed and the staff required to meet the new
demands. As a result it was necessary to establish
subregional libraries in the States to assist the regional
libraries to serve the blind and physically handi-
capped adequately and speedily. Thus the subregional
libraries became firmly established as part of service
networks. Augmenting the resources and services of


A-24










January 19, 1973


51 regional libraries, these subregional libraries which
number 67 to date enable community libraries to give
more direct service.
Beginning January 2, all talking books (discs) will
be produced at 8-1/3 rpm. The reduction in produc-
tion costs that will result from recording books at this
compressed rate will make it possible for the Division
to increase the number of copies of each title distrib-
uted to regional and subregional libraries. In early
1972, the popular novel, Wheels, by Arthur Hailey
was produced in an experimental talking book format
consisting of a series of flexible discs, called sound-
sheets, bound together much like a conventional print
book. The wide acceptance of this format by readers
has led to the selection of another title and possibly
more to be produced in the future. Another innova-
tion in talking books was Jonathan Livingston Sea-
gu4 the first adult talking book combined with i
print copy for the benefit of readers with sufficient
sight to enjoy the illustrations.
During the last six months all braille magazines
were mailed directly to the reader and need not be
returned.
Volunteer News, a quarterly newsletter published
by the Division was redesigned and greatly expanded
in scope in order to provide timely information, not
only for braille transcribers but for the many other
volunteers who contribute to the program.
Prototypes of two differing projected-book sys-
tems were received for testing and evaluation. Pro-
jected books utilize microfilm and are intended for
the use of physically handicapped persons who are
able to read print but lack the manual dexterity
required to handle conventional print books. These
are not yet available under LC's program but may be
added if a satisfactory system can be developed.
In December, Robert S. Bray retired as Chief of the
Division, a position he held since 1957.


CONGRESSIONAL RESEARCH SERVICE

Reorganization Act implementation
The Legislative Reorganization Act of 1970
requires CRS to present to each committee at the
beginning of the 93rd Congress a list of subjects and
policy areas which the committee might profitably
pursue, an aid to the committee in advance planning
of their research activities. For the past six months
CRS researchers, organized into ad hoc teams accord-
ing to committee jurisdictions, have been working
closely with 49 committees and their staffs in the


preparation of these lists which will be formally sub-
mitted to the committee chairmen early in the first
session of the 93rd Congress.
In addition, the Service is directed to provide each
committee with a "list of programs and activities
being carried out under existing law scheduled to ter-
minate during the current Congress, which are within
the jurisdiction of the committee." The American
Law Division has compiled a concise listing of such
legislation, including expiration date, brief character-
ization of the program, statutory citations, com-
mittees of jurisdiction, and a brief legislative history.
For the most significant of these several hundred ter-
minating programs, the CRS subject divisions will
provide supplementary information on the program's
operations, administration policies and interest group
positions, summaries of existing evaluations and
studies, summaries of basic issues to be considered,
and a bibliography of relevant materials. The purpose
is to assist the committee in considering and evalu-
ating each program.

Automation Activities
Through its automated Selective Dissemination of
Information System and periodic author and subject
catalogs, the Service provides bibliographic control
over current literature in those subject areas of inter-
est to CRS researchers and to Congress. Other prod-
ucts from the CRS bibliographic data base include
on-demand subject bibliographies produced by query-
ing the computer using combinations of terms from
several thousand in the CRS Legislative Indexing
Vocabulary. On an experimental basis 80 of these
searches were run in fiscal 1971. From July through
December of 1972 there has been a dramatic rise in
the use of this service. One hundred and eighty-five
bibliographies were produced with a peak of 72 bibli-
ographies produced in November. Almost half were
done at the direct request of a congressional office or
committee, and the duplicate copies have answered
scores of other requests.
For several months the American Law Division and
many other CRS researchers have been using two
cathode-ray tubes (CRT) and a printer for on-line
access to the information in the Digest of Public
General.Bills for the 92nd Congress. Through simple
search commands the data base may be queried by
asking for information by bill number, by sponsor or
co-sponsor, and by a list of approximately 1,000
subject terms which are used in the sponsor index, In-
January CRS will receive four more cathode-ray tube
units and two additional printers which will be


A-25










LC Information Bulletin


located to provide easy access by most CRS divisions.
A variety of reports may be produced by requesting
that the digest information be reformated and printed
off-line by the high-speed printer in the LC Computer
Services Center. CRS researchers use the CRT's to
supplement their divisional "tracking" of legislative
developments of concern to Congres.
The Information Systems Office of the Library has
been working with CRS to produce new programs
and reports for a refined system of administrative
statistics for CRS management. Subject coding incla-
ion of the name of the researcher, identification of
various special projects, and support for specific por-
tions of the legislative process supplement revised
breakdowns for form and type of response. The new
statistics have been kept since July and various forms
of reports have been produced during that time. This
use of the computer is phase one of a plan to com-
pletely automate all CRS statistics and inquiry record
controL

Senate Reference Center
A counterpart to the Raybum Reference Center
has been opened in the Old Senate Office Building to
provide ready reference service to Members of the
Senate and their staffs. The Senate Reference Center
contains a basic collection of books, newspapers,
periodicals, CRS material, a photocopying machine,
and an ATS terminal for transmission of requests.
The staff includes two librarians and two messengers
from CRS and one attendant from the Loan Division.


AMERICAN REVOLUTION
BICENTENNIAL PROGRAM

The program for the second in a series of five
symposia on the American Revolution was an-
nounced in September. Symposium II, to be held at
the Library, May 10-11, will address itself to the
topic, "The Fundamental Testaments of the Ameri-
can Revolution." Julian P. Boyd, editor of the Papers
of Thomas Jefferson, will chair the symposium.
Speakers will be Bernard Bailyn of Harvard Univer-
sity, Cecelia Kenyon of Smith College, Merrill Jensen
of the University of Wisconsin, Richard B. Morris of
Columbia University, and former ambassador to the
United Nations, J. Russell Wiggins. The symposia
series is funded by a grant from the Morris and
Gwendolyn Cafritz Foundation of Washington, D.C.
On October 6, the Advisory Committee to the
Library's Bicentennial program at a meeting in the


Library tentatively agreed upon topics for the three
remaining symposia: "Leadership in the American
Revolution"; "The Impact of the American Revolu-
tion Abroad"; and "The Uncompleted Revolution."
Prospective speakers are now being considered.
In December the papers delivered at the first
symposium, held on May 5-6, were published under
the title The Development of a Revolutionary Mental-
ity. In press are guides to the Library's prints and
drawings from the period of the American Revolution
and to the Library's manuscripts from the same
period. Beginning in February, copy will be sent to
the press for the massive bibliography, Revolutionary
America, 1763-1789. It is anticipated that this vol-
ume will contain more than 10,000 entries of second-
ary works on the American Revolution. Work will
soon begin, in cooperation with the Geography and
Map Division, on a checklist of the Library's Revolu-
tionary period maps.
Progress continues on the major project to collect
and edit, with funds from a Ford Foundation grant,
the Letters of Delegates to Congress, 1774-1789.
Thus far, 7,100 delegate letters have been processed
and accessioned and 5,000 more are on hand. It is
anticipated that approximately 16,000 letters will
ultimately be included, which, with some 2,000 diary
entries, will fill 25 volumes.


OTHER LC PUBLICATIONS

Works issued since the last report include The
Music Division; a Guide to its Collections and Ser-
vices; The Wide World of Children's Books, an exhibit
catalog; Libros Parlantes, a bilingual list of Spanish-
language materials to meet the reading needs of blind
or physically handicapped Spanish-speaking people;
facsimiles of the first page of Genesis from the Li-
brary of Congress copy of the Gutenberg Bible and
Captain John Smith's map of Virginia; a catalog of
Angelo Rizzuto's photographs of New York; an
exhibit catalog called The Performing Arts in
19th-Century America; and a supplement to Chil-
dren's Literature; a Guide to Reference Sources. In
the process of production are guides to the Harkness
collection of Mexican documents, and law and legal
literature of Mexico.
The October 1972 Quarterly Journal, which fea-
tures the LC Main Building on its 75th anniversary,
was delayed in production and publication is ex-
pected early in 1973. The January 1973 issue con-
tains an article by Walter G. Langlois ohl the Malraux


A-26










January 19, 1973


film Sierra de Teruel, a copy of which is in the LC
collections, a heavily illustrated article on the Matson
picture collection in the Prints and Photographs Divi-
sion, the annual article on the Acquisitions of the
Music Division, and a brief description of the earliest
known letter written by Walt Whitman, which has
just been added to the Library collections.
The winter 1972 issue of RQ publishes "United
States of American National Bibliographical Services
and Related Activities in 1971"-a greatly expanded
version of a report submitted to UNESCO-by Mary
Jane Gibson, Assistant Head, Bibliography and Refer-
ence Correspondence Section, General Reference and
Bibliography Division.
A detailed report of the Head of the African Sec-
tion's publication survey trip to Africa and Europe, .
January-June, entitled Africana Acquisitions;A Publi-
cation Survey p to Nigeria, Southern Africa, and
Europe, 197will be printed by GPO.

| nations, is in press.


G. K. Hall and Company will publish in book form
the African Section's card file of citations to periodi-
cal articles added since 1970. This will supplement
the file published in 1971 as Africa South of the
Sahara;Index to PeriodicalLiterature, 1900-1970.
A complete transcript of the Family Name Index in
the Local History and Genealogy Room, as of Decem-
ber 1971, was published in March 1972 by the Magna
Carta Book Company of Baltimore. Entitled Genealo- -
gies in the Library of Congress, a Bibliography, and
edited by Marion J. Kaminkow, it lists over 20,000
genealogies, including many in foreign languages.
The same company is preparing for publication a
bibliography of Library of Congress holdings in the
field of U.S. local history. The cards have been micro-
filmed from the Library's official shelflist, for those
books classed in F 1-975 of the LC classification
schedule. Publisher's copy is being prepared from the
file.


?^0


A-27




UNIVERSITY OF FLORIDA


3 1262 09060 6350




Full Text
xml version 1.0 encoding UTF-8
REPORT xmlns http:www.fcla.edudlsmddaitss xmlns:xsi http:www.w3.org2001XMLSchema-instance xsi:schemaLocation http:www.fcla.edudlsmddaitssdaitssReport.xsd
INGEST IEID EX20LIQYR_1PFZIO INGEST_TIME 2013-01-18T14:06:06Z PACKAGE AA00008458_00051
AGREEMENT_INFO ACCOUNT UF PROJECT UFDC
FILES