Academic Library Recruitment Efficacy and Outcome Study (Webinar)

http://apps.uflib.ufl.edu/RecruitmentStudy ( Related URL )
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Material Information

Title:
Academic Library Recruitment Efficacy and Outcome Study (Webinar)
Physical Description:
Webinar
Creator:
Keith, Brian W.
Smith, Bonnie J.
Publisher:
George A. Smathers Libraries, University of Florida
Place of Publication:
Gainesville, Fla.
Publication Date:

Subjects

Subjects / Keywords:
HR
Human Resources

Notes

Abstract:
Webinar about the Academic Library Recruitment Efficacy and Outcome Study, an ongoing longitudinal study to investigate the efficacy of employee recruitment techniques used by academic libraries. This study focuses on the advertising of vacancies and the solicitation of applications.

Record Information

Source Institution:
University of Florida Institutional Repository
Holding Location:
University of Florida
Rights Management:
All rights reserved by the source institution and holding location.
System ID:
AA00006380:00001


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Full Text

PAGE 1

Academic Libraries Recruitment Study Welcome Bonnie J. Smith Assistant Program Director for Human Resources University of Florida George A. Smathers Libraries Brian W. Keith Assistant Dean for Financial and Human Resources University of Florida George A. Smathers Libraries November 2011

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Introduction Current Status Data Entry and Supplemental Documents Reporting Tool Password and Credentialing Questions Agenda

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An ongoing longitudinal study to investigate the efficacy of employee recruitment techniques Focuses on: advertising of vacancies solicitation of applications recruitment outcomes resulting from these activities Introduction

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Developed in partnership between: Duke University Texas A&M University University of California Irvine University of Chicago University of Florida University of Massachusetts Amherst University of Minnesota University of North Carolina Chapel Hill Introduction

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The data collected for each search includes: position type (faculty or staff, technical focus, employment terms, etc.) advertising venues and efforts search results (completed applications, qualified candidates, and progress through the selection process) Introduction

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The intent is to collect granular and comprehensive data on each search that will permit analysis and conclusions. Introduction

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Benefits from participation: Long term commitment from UF Libraries to store and archive the search data for your institution efforts and assess effectiveness internally Ability to run reports on all submitted searches based on various criteria including region and position types; and learn where other institutions have found applicants Introduction

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17 Partners Duke University Michigan State University Ohio University Pennsylvania State University Rutgers University Texas A&M University University of Alberta University of California Irvine University of Chicago University of Colorado Boulder University of Florida University of Massachusetts Amherst University of Michigan University of Minnesota University of Missouri University of North Carolina Chapel Hill University of Pennsylvania Current Status

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Data Submitted (as of 10/18/11) 52 Searches 11 Institutions have submitted data 41 Librarians 10 Other Professionals 33 Tenure or Permanent Status 3 Temporary 13 Regular 6 from Medical Libraries 46 Offers Extended 45 Placements Current Status

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Current Status Specialist Type Total Archivist/Curator 6 Assessment 1 Cataloger 3 Development/Fundraising 1 Facilities Planning and Management 1 Finance/Budget/Accounting 1 Instructional Services 6 Instructional Technology 1 Integrated Systems Librarian 1 IT, Programmer 1 IT, Systems 1 IT, Web Developer 2 Metadata 1 Offsite facility management; Digitalization 1 Preservation 2 Public Information/Communication 2 Public Services 5 Reference 3 Subject Specialist 16 Technical Services 1

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Current Status Working Titles for Reference/Public Services/Subject Specialists Bibliographer for Middle East Studies Business Librarian Caribbean Basin Librarian Chemistry Librarian ( 3 job postings ) Chinese Studies Librarian Clinical Librarian Clinical Research Librarian Engineering Librarian Head of Knowledge Commons Head of the Price Library of Judaica Head, Access Support Head, Education Library Health Sciences Information Services Librarian Korean Studies Librarian Music Librarian Print Collections Librarian Psychology/Sociology Librarian Reference Librarian/Liaison Science and Technology Librarian

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Current Status Working Titles for NOT Reference/Public Services/Subject Specialists Academic Technology Consultant Architecture Archives Curator Chair, Digital Services and Shared Collections Data Technician Assistant Digital Repository Developer Digital User Services Librarian Director of Communications Facilities Manager Head of Arts and Archives Health Sciences Information Services Librarian Instruction Consultant and Training Program Coordinator Integrated Library System (ILS) Coordinator Learning and Outreach librarian Liaison/Distance Learning Librarian Library Director of Development and Communication Metadata Cataloger Metadata Librarian ( 2 job postings ) Music Cataloger Music Librarian Print Collections Librarian Scholarly Communications Librarian Senior Accountant Special Collections Instruction Librarian Sport Innovation Archivist University Archivist Web Designer/Manager Web Program Director

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Current Status Ethnicity of Persons Hired Men Women Total American Indian or Alaska Native 0 0 0 Asian 3 2 5 Black or African American 0 3 3 Hispanic or Latino 0 1 1 Native Hawaiian or other Pacific Islander 0 0 0 White 10 27 37 Gender of Persons Hired Men Women Total 13 32 45

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Accessing the Study Home page participants sign in in upper right hand corner Reporting Tool Link open to all for a limited time then will be for participants only Link to register to participate in the study Data Submission

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Link to start a new posting Link to the reporting tool List of incomplete postings with ability to delete or edit List of submitted/completed postings each with a link to view summary data Data Submission

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Information for each search falls into 3 categories Information about the position and the successful candidate (gender, ethnicity and race) Information about the places where the position was posted Information about the applications received in response to the posting Data Submission

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Submitting data should take about 20 minutes provides a record of your search efforts and useful data to other participants Data Submission

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Question #2 Privacy Status being identified with a particular search In this case the search data will only indicate general information about the institution such Note: to remain anonymous consider your write ins carefully Data Submission

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First 18 questions are about the position and the candidate Questions with a red star are required Once all required questions are completed and you move to a different page the search is saved and will be available in your list of submitted or unsubmitted positions Data Submission

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2 types of advertising venues Standard ones provided with URLs you indicate if you posted there with a Y (Yes) Those that represent a category where you indicate the number of locations and you can specify the names of the locations Data Submission

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9 categories of advertising venues 1. General Advertising Venues (Questions 19 21) 2. Electronic Mailing Lists (Questions 22 23) 3. 25) 4. Social Networking Web Sites (Question 26) 5. Regional and Local Venues (Questions 27 31) 6. Newspapers (Questions 32 39) 7. ALA Accredited Library Schools (Question 40) 8. Specialty Venues (Questions 41 44) 9. Individuals (Question 45 47) Data Submission

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For each advertising venue you can indicate number of completed applications number of applications meeting the minimum qualifications number of telephone interviews number of onsite interviews number of offers extended Data Submission

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Mirror Document Excel spreadsheet that mirrors the content of the survey A tool to aid in data collection Customizable to your needs and procedures (hide or sort on any column or row) Supplemental Documents

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Data Submission Instructions This study is predicated on knowing where individuals first learned of the vacancy On page 4 two templates are provided to gather this information. One email template and suggested language to include in the position vacancy announcement Supplemental Documents

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Reporting Tool Instructions Left column includes the selection criteria Run Report top right hand corner Remove a search criteria by clicking on the (x) next to your previous selection Date range option also provided Supplemental Documents

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Access Reporting Tool Report Tool

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Study logon and registration through myOpenID Authenticates users Tracks passwords for us (we never see passwords) Allows us to provide you with your data even where you selected not to have your data Password and Credentialing

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Credentialing Notification when creating an account We receive notification when an account is created once we approve the account the participant receives an email Notifications when submitting searches A ll individuals registered at an institution receive notification (email) a new search has been submitted Password and Credentialing

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Enhancements in 2.0 Revisions to venues, job types, etc. Key word searching Continued marketing

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Questions?

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Academic Libraries Recruitment Study Thank you Bonnie J. Smith Assistant Program Director for Human Resources University of Florida George A. Smathers Libraries bonniesmith@ufl.edu 352 273 2595 Brian W. Keith Assistant Dean for Financial and Human Resources University of Florida George A. Smathers Libraries brikeit@uflib.ufl.edu 352 273 2595