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Council on Library and Information Resources Cataloging Hidden Special Collections and Archives Program Proposal Cover Sheet Please complete this sheet (or the institution's equivalent) and attach it to the institution's final proposal submission. Date of Submission (mmiddlyyyy) 0712112011 University of FloridaLegal Name of Grantee Proposed Project: Discovering Florida in Maps: APartnership to Catalog the State's Project Title Historic Cartography Request Amount :$323,825 Proposed Grant Tenn (#ofmonths) 18 Proposed Start Date (mmiddlyyyy) 0110112012 Proposed End Date (mm/ddlyyyy) 06/3012013 Internal Reference Number Principal Investigator(s) and Title(s): James Cusick, Curator, Florida History; Jimmie Lundgren, Associate Name(s) Chair, Cataloging & Metadata; Carol Mcauliffe, Head, Map Library UF LibrariesAddress( es) PO Box 117000 Gainesville, FL 32611-7000 Signature(s) Financial Administrator for Grant: Name Address Signature
UNIVERSITY ofu FLORIDA George A. Smathers Libraries 535 L ibrary We t Office of the Dean of University Ubrarie PO Box 117000 Gainesville, FL32611-7000 352-273-2505 352-392-7251 Fax www.uflib.ufl.edu July 15,2011 Ms. Amy Lucko Program Officer Council on Library and Information Resources Cataloging Hidden Special Collections and Archives Program 1752 N Street NW, Suite 800 Washington, DC 20036 Dear Ms. Lucko and Reviewers, Please accept this letter respectfully requesting $323,825, and confirming the George A. Smathers Libraries commitment to carryout our proposed project: Discov e ring Florida in Maps : A Partnership to Catalog the State s Historic Cartography, as described in the application and budget. Specifically we are committed to 1) contributing cost share of $234, 111 in UF Libraries salaries and benefits for key personnel required to successfully execute the proposed project; and 2) ensuring that no awarded funds will be used for infrastructure or overhead costs at UF or any of the partnering institutions. Additionally, we have written commitments on file from the Florida Historical Society (committing $11,109 in cost share), and History Miami (committing $6,489). The University of Miami Library'S Special Collections also is committed to participating although it cannot contribute cost share at this time. All three partner institutions have participated in the budgeting and planning of this proposal and are equally committed to carrying out proposed activities. If awarded, the project will add to national acknowledgement received from OCLC of the high quality of map cataloging performed by our librarians. Earlier in 2010 UF Libraries cataloging department applied for and was awarded the status ofOCLC Enhance for Maps. We now join only 10 other libraries with this status. T his project is critical to serv i ng scholars who are increasingly drawn to the hidden historic map collections held by the four participating institutions. The timing of this project, vis-a-vis Florida's upcoming anniversaries, provides unlimited opportunities for promoting these unique collections Discovering Florida in Maps has the potential for creating broad impact on researchers who will finally have knowledge of their existence and content, and acc e ss to metadata and geographic coordinates for improving re s earch results. Many thanks for your time and review. Respectfully,!JJ./! e. Judith C. Russell Dean of University Libraries The Foul1dation for The Gator Nation An [qu,,1Oppurlunil) Institution
1 Technical Approach Products resulting from the cataloging process during the project will be 1) completion of c atalog records in OCLC and in partner catalogs for 5,335 items held by partnership members: University of Florida (UF), University of Miami, (UM), History Miami (HM), and the Florida Historical Society (FHS); 2) online catalog, Historic Florida Maps (HFM) describing these collections with options for expansion by existing and future partner s and 3) creation of methodologies for efficiently cataloging backlogs of large and diverse map collections, particularly in a statewide partnership. Staffing and Management: UF will manage the project and contribute the serv ices of its curator for Florida history, associate chair of cataloging and metadata, map librarian, two map catalogers, and a public services staff member. The depth of the UF team will be sufficient to support all project institutions throughout the proje ct. This team will train and assist all project personnel, including two project catalogers (one at UF, one to be shared between UM and HM, and one library assistant at FHS) to be hired with CLIR proposed funding, along with eight interns to be recruited t hrough Florida State University and University of South Florida Masters of Library and Information Services programs. Two interns will be hired by each participating institution f or the duration of the project ( projecting 15 hours per week ) In addition, t he heads of special collections at UM and HM, the head of cataloging at UM, and the archivist at FHS will contribute cost share by supervising and assisting interns, providing quality control review, and coordinating with UF to manage priorities, workload and workflow. CLIR funded professionals and interns will use existing workstations or laptops at host institutions throughout the project. Training: Initial technical training for participants will include: introduction to basics of map cataloging, frequently used terms for rare materials description, general cataloging principles for name and subject heading usages, handling of map sheets and rare ma terials, their needs for conservation treatment and storage, and basic training in database entry and management. Interns will be trained to search OCLC for records. A variety of training approaches and media will ensure future education in the field for r educing map collection backlogs. Ongoing training, with expert catalogers and curators, will focus on learning to address unusual characteristics found in maps, and t o bring new interns up to speed (see Project Plan for training details) Technical appr oach: The project basic schema will utilize MARC and EAD in a highly flexible hybrid approach for managing varied cartographic resources. Cataloging will be completed using Connexion software at UF and UM, and the Past Perfect Platform at FHS and HM. Maps will be searched to confirm lack of available records in OCLC by interns. This will provide interns with practical experience working with OCLC map records. Once maps have been searched in OCLC and the project team has contributed original records for thos e not found, maps having usable OCLC records may be considered for enhancement or upgrade (through project cost share contributions). Maps will be sorted into two groups at each location. Those without any OCLC record will move to the next phase. This will establish project cataloging queues. A project During the project this will allow for tracking of holdings from each participating institution with location and cataloging completion status tags, to be updated throughout the project. Full level
2 descriptive records will be loaded into the Florida Historic Maps catalog, a native interface focused on scholarly cartographic resources that will provide and enhance discoverability to these print map collections for the first time. Initial stage: For project maps, the original cataloging of records will include the following general steps. Initially, the descriptive cataloging of an original record in OCLC will be cr eated by a librarian or expert who will include all standard map fields/elements related to each map: cartographer(s), title, scale, geographical coordinates, publisher(s) and date(s), subject headings, and class number. In addition to the above, cataloger s will complete all required metadata based on AACR2 standards in MARC format. The original record will provide full descriptive data. Notes using established vocabulary will be captured by expert catalogers as constant data and text strings for each map t ype. These will be documented for future training purposes and project sustainability. Partner curators and catalogers will work collaboratively to resolve or refine descriptive notes. In many cases, interns will be able to use this record to produce recor ds for similar maps or sets. When needed EAD will be used to describe parts of maps sets. Curators will contribute desired information and supplementary notes with the desired emphasis for each map category, thus documenting a plan for customizing metadata creation. Prioritization for map collections at each participating institution will be based on type of map, curatorial prerequisites for metadata, cataloging time and level of expertise requirements. Map collection curators will support prioritization, workflows and personnel assignments using the following map types: 1) manuscript maps, 2) map serials and sets, 3) atlas maps, 4) census maps, and 5) antique and rare maps. The following describes catalog processing methods for each map group. Manuscrip t maps: Each map is unique, and resulting original record creations often require professional cataloging judgments. Detailed descriptions may require many notes. Lack of reliable information due the unpublished nature of materials may require provenance f rom curators and information from other primary sources to complete the records. This category includes many Second Seminole War maps which were originally produced for specific purposes during that war. These are planned to be managed using collection lev el group records with sheet level management using EAD. T he procedure created to handle these maps will be adaptable to handle some other disparate collections of maps by various cartograph ers all relating to one subject. Map serials and sets: These maps contain many subcategories including survey maps, railroad maps, sectional maps, and tourism maps, and require expert cataloging oversight to determine individualized treatment (i.e., whether treated as a serial, a set or an individual map). They also will be very note dependent identifying who, where or why the maps were produced; interesting or unique elements about maps and the timeframe of production. Descriptions will be dependent on topic, genre, and subject entries. Once a resource has been describe d as a set by a professional cataloger, interns will apply uniform data for recording the sheets in the set. Atlas maps: These map sheets were originally issued in various atlases. Templates will be used to efficiently record data for each sheet. Interns will search OCLC for a similar record, and create
3 a new record for each sheet. Curators will determine elements and notes for enhancements necessary for scholars to successfully identify this type of map or information on the map. Census maps: These maps a re based on census tracts. Like atlas maps these will be cataloged by interns due to the uniformity of information in each map. Expert catalogers will consult, review accuracy of geographical data, etc. Rare and antique maps: These original record creatio ns require higher level processing similar to those described for manuscript maps. After a search in OCLC performed by an intern, a professional cataloger may search again to confirm whether a record is a true match due to the variables in the creation and manifestation of each map. Some of these maps may contain or lack watermarks, colorization by hand, may have been copied and credited to another cartographer, or were published in different sources, etc. Certain identifiers known to catalogers and rare bo ok librarians will give clues about the map that an untrained eye will miss, but that an expert can discern. Creating original cataloging for these maps requires consulting and citing sources which reveal map origin and other important details. This map gr oup will be cataloged primarily by UF and contributed as cost share to the project. Quality Control: Curators and catalogers will develop a checklist for each map category above itemizing the elements expected to be found in the fully cataloged records. Q uality control methods will be carried out to ensure each of the records have been accurately and completely entered. This will be performed by regular cataloging staff at the institutions, with leadership and trouble shooting provided by UF. Discoverabil ity: Finished records will be added to OCLC, to online catalogs in the holding institutions, and to a common portal created during this project known as the Historic Florida Maps catalog. This will allow concurrent searching of all four repositories using SobekCM open source software The latter catalog will be designed and maintained by UF through its Digital Library Center The inclusion of geographic coordinate info rmation in particular will allow scholars to layer map information in geographic information systems and to relate the information to other map based resources such as the Historical Aerial Photography Collection of Florida at UF. Standards: American Cataloging Rules (AACR2). Heading used will be consistent with Library of Congress (LC) authority records, and catalogers will establish or propose new headings for names and places as needed through Name Authority Cooperative (NACO) and Subject Authority Cooperative (SACO) programs. Library of Congress Genre/Form Thesaurus (LCGFT) terms will be used to record the type of map being described, thus allowing users to se lect map types as facets in the catalog. When coordinates are not available on the item, they will be obtained from the US Board of Geographic Names (BGN), or existing authority records. Sustainability: Staff at each partner institution will apply skills developed during the project in future efforts to catalog growth in Florida map collections. The UF Digital Library Center will develop a self submittal tool to facilitate the transfer metadata into the HFM catalog, allowing project continuation and expans ion by new participating institutions.
1 Project Plan F our major institutions in Florida will develop and employ methods for describing diverse contents of collections encompassing 500 years of tography. Project deliverables include : 1) complete catalog records for 5,335 c artographic items; 2 ) expandable online portal, Historic Florida Maps (HFM) catalog ; 3 ) online instructional resources that promote use of collections and support map catalogin g core competencies ; 4 ) a minimum of eight MLIS internship students trained in map cataloging ; and 5 ) a minimum 50 statewide trained professionals in map cataloging Jan/Feb 2012 Mar/Apr 2012 May/June 2012 July/Aug 2012 Sept/Oct 2012 Nov/Dec 2012 Jan/Feb 2013 Mar/Apr 2013 May/June 2013 Stage 1 Stage 2 Stage 3 Stage 4 Stage 1 Collection Preparation and Prioritization will focus on creating an online project inventory of maps held by the four institutions and develo p a taxonomy of map types with related methods for description, to be used by all institutions Progress will b e tracked via the inventory. Stage 2 Team Building and Education : (January/February 2012) recruit, hire and provide initial orientation to two librarian leve l project catalogers (UF and UM/HM) ; an additional staff cataloger (FHS) ; and MLS student interns Other project team members include: curator of Florida history, map librarian, ass ociate chair of cataloging, two map cataloger s special colle ctions manager ( UF ); head of spec ial collections ( HM ); educational resources c oordinator ( FHS ) ; and members of special collections ( UM ). UF team members will organize and lead training of participants T hree regional on site workshops will be sch eduled for March 2012, for HM / UM for the FHS and at UF S making, how to interpret and describe maps, and the catalogin g methodology for this project. Statewide museum and library professionals will be invited to participate in these In addition, the workshop held at UF will be video recorded to allow for training of new hires and interns throughout the project O nline instructional resources w ill be developed and used for training of proj ect team and produced from January through April 2012 Examples include History of Cartography in Florida, Tools for M ap and Rare Material Cataloging, Handling and Conservation o f Map Sheets and Rare Materials and video tutorials fo r each Map Type (descr ibed in Technical Approach ) ; other video tutorials are described in Stage 4 B eginning in Jan uary 2012, monthly virtual meetings through Skype, group email, or conference calls will facilitate problem solv ing and decision making. W ork flow will be adjust ed as needed based on participant information about average cataloging time requirements for each Map Type. A UF map cataloger and the UF collection curator will visit each partner institution in May 2012, October 2012, and March 2013 to train, review work and trouble shoot.
2 Stage 3 Creation of Cataloging Records and Quality Control will be ongoing from February 2012 until the end of the project on June 30, 2013 with these specific benchmarks: 1 400 item records will be completed by May 2012; an additiona l 1 900 records by November 2012; and the remaining 2,035 records by May 2013. Within one month of creation of each record, quality control activities will be performed by experienced catalogers. Quality Control of r ecords consists of reviewing the created records for accuracy and inclusion in OCLC. Benchmarks are b ased on cumulative experience and documentation of map cataloging projects at UF. Cataloging output over the 18 months of the project is estimated at 3,249 maps plus map sets totaling 2,086 addit ional map sheets for description of holdings by institution ). Experienced catalogers will concentrate on the most complex cataloging tasks and will instruct and oversee student interns. Map sets, the simplest items to catalog, will be proce ssed by interns working under supervision; interns also will do more in depth cataloging as their training and experience allows. Stage 4 Outreach activities include 1) promoting collections uncovered during the project and brought together by the Histori c Florida Maps (HFM) catalog 2) creating online tutorials that promote the use of collection s, and 3) promoting the methodology developed and training tools created during the project. Beginning in January 2013, promoting the collections and the HFM catal og will occur using targeted promotional materials via listserves such as Maps and Air Photo Systems Forum (MAPS L) and H Florida Study o f Florida History and Culture. Promotional materials will be sent to more than 250 historical societies, genealogical socie ties and historical museums as well as academic history departments in Florida In February 2013, collections will be promoted at the Miami International Map Fair hosted by HM and at the FHS Annual Mee ting and Symposium in May 2013 A PBS radio program produced by FHS in May/June 2013 will feature collections on "Florida Frontiers O nline instructional materials will be c reated to assist with outreach such as Using Map s as Primary Source Materials, How to Search for Maps in the Historic Florida Maps Catalog and for sustainability, How to Load Map Records in the Historic Florida Maps Catalog Production of these will begin July 2012 and end December 2012 All online instructional materials will be promo ted and used to further the education of library students and map catalogers beginning in January 2013 Video tutorials will be made freely available through presence Online resources will be promoted on the MAPS L listserve and the listserve for the Map and Geospatial Information Round Table (MAGIRT) of the A merican Library Association V ideo tutorials and online resources will be featured in resources webpage which follows the core competencies in map librarian ship and map cataloging. Sustainability: P roced ures, training and tutorial instructional videos, and other aids will be digitally archived in UF Digital Collections (UFDC) hosting 300 outstanding digital co llections containing over seven million pages for free global access and use in future training in map cataloging ( It should be noted that during the month of June 2011, UFDC attracted and served over two million users. ) New acquisitions will be cataloge d using resources and expertis e developed during the project at each participating institution and will be included in the Historic Florida Maps catalog The catalog will be expanded to include other map collections held by Florida institutions which want to reveal their map records )
3 Project Plan Appendix: List of Participating Institutions and Collection Titles Name of Applicant (Institution): University of Florida George A. Smathers Library Project Title: Disco vering Florida in Maps: A Partnership to Catalog Cartography Participating Institutions: 1. P.K. Yonge Library of Florida History George A. Smathers Library, University of Florida Gainesville, Fla. ( http://www.uflib.ufl.edu/spec/ ) 2. Research Center, History Miami/Historical Museum of Southern Florida Miami, Fla. ( http://www.hmsf.org/ ) 3. Research Library, Florida Historical Society Cocoa, Fla. ( http://www.myfloridahistory.org ) 4. Special Collections, Otto G. Richter Library, University of Miami Coral Gables, Fla. ( http://www.library.miami.edu/spec ialcollections/ ) 5. (School of Library and Information Studies, Florida State University Tallahassee, and University of South Florida, Tampa) Institution Collection Title Collection Format Collection Size Finding Aid/URL University of Florida (UF) Florid a Historical Map Collection maps & drawings 1 700 accession list at http://web.uflib.ufl.edu/fhmaps/basic.htm Second Seminole War Military Map Collection (1835 1842) maps 124 none J.F.W. DesBarres Copper Plate Collection copper plates 4 none State Survey s Map Collection, Department of Agriculture Map Collection maps 300 http://web.uflib.ufl.edu/fhmaps/basic.htm City/County Map Collection maps 400 none Subtotal 2 528 History Miami (HM) / (Historical Museum of Southern Florida) General Print Map s 365 paper list Johnson Pace Collection maps 150 paper list Roland Chardon Collection maps 414 paper list P.C. McMichen Collection bound maps 104 David Dunham Rogers Collection drawings 87 paper list U.S. Geodetic Survey Maps maps 26 paper l ist Bliss/Jones Collection maps 30 p aper list Deedmeyer Collection maps 61
4 Subtotal 1 237 Running Total 3 7 6 5 Florida Historical Society (FHS) Atlantic Coast Line Railroad Collection, Caloosahatchee Improvement District Collection, Florida P ower and Light Transmission Collections maps 250 Excel file John D. Ware Collection maps 93 Excel file Clarence Mord Rogers Collection drawings and blueprints 40 Excel file A.M.Taylor Collection maps 7 Excel file Florida Historical Society Map Collection map s 660 Excel file Subtotal 1 050 Running Total 4 8 1 5 University of Miami (UM) University of Miami Florida Map Collection maps 35 0 index cards Florida Maps Sets and Serials Collection maps 170 none Subtotal 520 Total 5 3 35
i Curriculum Vitae of James G. Cusick Curator, P.K. Yonge Library of Florida History Department of Special & Area Studies Collections George A. Smathers Libraries University of Florida, Gainesville, Fla. 32611 7007 (352) 273 2778 Email: firstname.lastname@example.org Web Site: http://www.uflib.ufl.edu/spec/pkyonge/index.html Work Experience 1998 to Present University of Florida George A. Smathers Library Cur at or P.K. Yonge Library of Florida History Education B.S. in Journalism Northwestern 1981 M.A. in Anthropology UF 1989 Ph.D. in Anthropology UF 1993 Honors 2004 James J. Horgan Book Award, Florida Historical Society Languages English / Spanish (reading) Most Recent Books/Book Chapters 201 1 the Fate of the Seminoles, 1763 1858 edited by Steven Belko pp. 26 41 University Pre ss of Florida, Gainesville 2003 The Other War of 1812: The Patriot War and the American Invasion of Spanish East Florida. University Press of Florida, Gainesville. Reissued 2006 by the University of Georgia Press Athe ns 2000 Colonial Plantations and Economy in Florida, edited by Jane G. Landers, pp. 168 87. University Press of Florida, Gainesville. Most Recent Conference Papers 2 010 All colored Slaves and free blacks in the defense of Florida during the War of 1812 108 th Annual Meeting of the Florida Historical Society, St. Augustine, Fla., May 27 29. 2009 ople: Sland Gulf South History and Humanities Conference, Pensacola, Fla Oct. 15 17.
ii 2007 rd Annual Me eting, Richmond, Va., Oct. 31 Nov. 3. 105 th Annual Meeting of the Florida Historical Society Clearwater, Fla., May 24 26. Grants Fun web resources. $11,000 subcontract from NEH/Florida Humanities Council to the Digital Library Center, U.F. web resources. $12,000 subcontract from NEH/Florida Humanities Council to the Digital Library Center, U.F. Funded, November 2003. East Florida Papers Calendar Project, grant awarded by the St. Augustine Foundation, Flagler College, to digitize the card calendar index to this Spanish colonial collection and to convert it into a searchable online database Grant writer and project manager, $5000. Teaching NEH/Florida Humanities Council Landmarks of America program (July 2004, 2005, 2006, 2007); Florida Humanities Council program (July 20 08 2009 2010 2011 ). ( www.flahum.org/Teachers/Summer_Seminars ) HIS 4944 Preserving History: An Internship in the Archives (3 credits) University of Florida. (2006 current) Professional Organizations and Service (Current) F lor ida Historical Society ( myfloridahistory.org/society/board ) Board of Directors, 2006 current; President E lect (current) ; Program Chair, Annual Meeting, Pensacola (2009), St. Augustine (2010), Jacksonville (2011 ); (Host) Annual Meeting tion, 2003; Member 1998 current State of Florida Book Awards ( floridabookawards.lib.fsu.edu/juries.html ) Judge, Youth Literature Category 2008 2010 Judge, Florida Non Fiction, 2011 2013 St A ugustine Historical Society Member, 1998 cu rrent, Research Associate. Member, Library Committee. Historic St. Augusti ne Research Institute ( www.flagler.edu/hsari/ ) Member Research Associate, 2002 present.
VITA Jimmie H arrell Lundgren University Librarian P.O. Box 117004 University of Florida Gainesville, FL 32611 Work Experience: University of Florida, George A. Smathers Libraries, Gainesville, FL, 1979 Cataloging and Metadata Department: Associate Chair and Head of Contributed Cataloging Unit, supervising 10 FTE; 2009 Cataloging and Metadata Department: Head of Science and Social Science Cataloging Unit s supervising 3 6 FTE; 1997 20 09 Catalog Department: Science Documents Catalog Coordinator 1995 97. Education: MS in Library Science, Florida State University, 1993. EdS and MEd in Counselor Education, University of Florida, 1975. BA in Psychology, University of Florida, 1973. Honors: Sabbatical, Fall Term 2009. Best of Cataloging and Classifi cation Quarterly Award for Aerial Photographs and Other Remote Sensing Materials (co recipient with H.J. Armstrong), 1999. Samuel Lazerow Fellowship for Research in Acq uisitions or Technical Services (co recipient with E. Simpson), 1996. Refereed Publications: Carrie Newsom, Jimmie Lundgren and Nancy Mitchell Poehlmann Not Just for Literature Anymore: Genre Terms for Chemistry and Engineering Classific ation Quarterly, v.46 no.4, 2008, p. 412 424. Betsy Simpson, Jimmie Lundgren, Tatiana Barr 2007), p.146 152. Priscilla Williams Tatiana Barr, D aniel Cromwell, Jimmie Lundgren, Betsy Technical Services Quarterly, v.20 n.1, 2002, p.13 27. HelenJane Armstrong Other Remote Cataloging & Classification Quarterly v.27, n.1/2, 1999, p.165 227 (Invited article) Jimmie Lundgren Journal of Internet Cataloging v.1, n.4, 1999, p.31 44.
Jimmie Lundgren Cataloging & Classification Quarterly v.23, n.3/4, Spring 1997, p.47 63. Non refereed Publications : Jimm ie Lundgren the American Society for Information Science and Technology, v.37, n.5, June/July 2011, p.36 40 (Invited article) Carrie Newsom Subject Gui Science and Technology Librarianship, no. 49 (Winter 2007), p.2 7. Jimmie Lundgren Discussion Group Meeting, American Library Association Midw inter Meeting, 83 Priscilla Williams Florida Libraries v.47, n.1, Spring 2004, p.12 13, 24. Jimmie Lundgren Development: Final Report of a PCC 9 ( http://www.loc.gov/catdir/pcc/saco/tgsaco_final.pdf ) Jimmie Lundgren Florida Libraries v.41, n.6, September/October 1998, p.120 122. Jimmie Lundgren and Betsy Simpson College & Research Libraries News v.58, n.7, July/August 1997, p.463. Current Activities in Nati onal Organizations: Subject Authorities Cooperative Program (SACO); Coordinator for UF, 1996 1998 ; 2006 to present and Mentor for Southern US, 2005 American Library Association Association for Library Collections and Technical Services, Cataloging & Classification Sect ion, F aceting Subject Access Interest Group Chair, 20 11 2012. Association for Library Collections and Technical Services, Esther J. Piercy Award Jury, Member, 2011 2012. Special Projects Geographic Coordinates in Authorities Project Developed proposal to include a specific data field for geographic coordinates in authority records for place names 06 Co sponsored by Smathers Li braries of the University of Florida and the Maps and Geography Round Table, that proposal was approved June 2006 and is now part of the MARC 21 Format for Authority Data. LC Name authority records for places now include geographic coordinates and the way is paved for linking between catalogs and tools such as GoogleMaps. http://www.loc.gov/marc/marbi/2006/2006 06.html Storage Documents Cataloging Project Leading collaborative project to retrospectively catalog ca. 300,000 older federal documents housed in a storage facility. Cataloging will enable access for patrons who may then request retrieval. It will also prepare them for relocation to a planned high density storage facility to be b
Vita of: Carol McAuliffe Head, Map & Imagery Library Map Librarian Assistant University Librarian Work Experience: 2006 to Present Head, Map and Imagery Library Map Librarian Assistant University Librarian, George A. Smathers Libraries, Universi ty of Florida, FL. 2001 to 2006 Senior Library Technical Assistant, Map & Imagery Library, George A. Smathers Libraries University of Florida, FL 2000 to 2001 Library Technical Assistant, Interlibrary Loan, George A. Smathers Libraries, University of Florida, FL Education: Florida State University Library and Information Sciences M LI S 2003 University of Florida Wildlife Ecology and Conservation BS 2000 Grants: Funded Internally Primary Investigator, University of Florida Libraries Minigrant, Accessing our Cartographic Past, $5,000 budget, November 1, 2006October 31, 2007. Project to create complete and accurate records for the Map & Imagery Library's antique map collection. Hired an Antique Map Cataloging Consultant and helped to deve lop an Antique Map Cataloging Workshop that utilized our current map cataloging conventions. Coordinated the training of an Antique Map Cataloger as well as other map catalogers within the library. After the workshop, supervised the process and catalogi ng of antique maps and review of records. Funded Externally Primary Investigator, State of Florida Library Service and Technology Act Grant, From the Air: the photographic record of Floridas lands, $67,008 budget, October 1, 2009September 30, 2010. The University of Florida Libraries will digitize and make available via the Internet the U.S. Department of Agriculture aerial photographs of Florida from 1971 to 1990, expanding the existing 19381970 coverage. The storage and serving capacity of the sy stem will upgraded and enhanced to support the additional 13,418 images and a new user friendly mapping interface developed using Google maps API. Keyword and place name searching will be available. Additionally, users will be able to freely download imag es of interest in a jpg2000 format. School focus groups and user surveys will direct the design of the new mapping interface. Educational resources from the previous phases will be revised and expanded to assist collection use by researchers and the public. This project will make a total of 100,000 historic aerial images available freely for public use and will provide the infrastructure for future development of a state wide repository of Florida historic aerials.
Publications: Weimer, K. (lead editor), Map, GIS, and Cataloging / Metadata Librarian Core Competencies ALA MAGERT Electronic Publication Series No. 7 http://www.ala.org/ala/mgrps/rts/magert/publicat ionsab/MAGERTCoreComp2008.pdf 2008. McAuliffe, C. (Sub committee Chair) Map Librarian Section National Presentations: Mapping Career Opportunities: A Place for Geographic Information Librarianship. January 23, 2009, University of Denver, Denve r, CO and June 24, 2010, University of Maryland, College Park, MD. Continuing presentation series in coordination with the Map and Geography Round Table (ALA): Presentation and discussion on how recent developments in technology have affected the handling of spatial information and how users access this information. Discussion topics include job roles in the field of geographic information, from traditional printed maps to the world of geographic information systems (GIS). Upcoming Improving online acc ess to historic aerial photographs of Florida: Development and implementation of the final phase of "From the Air". October 14, 2010, North American C artographic Information Society 2010 Annual Conference Practical Map Librarian Day, St. Petersburg, FL Related Service to the Library : Appointed Member, Grants Management Committee, July 2009 to Present. The charge of this committee is to facilitate a positive and open culture that encourages and supports grantsmanship within the Libraries, to define th e components for a successful grants and contracts program, and to establish a procedure for periodic review of grants that allows the Grants Management Committee to remain informed of progress on projects. Service to the Profession : American Library Ass ociation (ALA), member, 2006present o ALA Education Assembly, MAGERT representative, 2008 present ALA Government Documents Round Table (GODORT), member, 2007present ALA Association of College and Resource Libraries (ACRL), member, 2007 present ALA Map and Geography Round Table (MAGERT), Member o MAGERT Education Committee, Chair, 2008 to present (member, 2007 to present) MAGERT Sub committee on Map Librarianship Core Competencies, Chair, 2007 to 2008 o MAGERT Geo tech Committee, member, 2009 to present Lead, M AGERT Sub Group 2011 Program Geographic Tools for Every Librarian, 2009 to present Member, MAGERT Sub Group 2010 Program GIS in Every Library, 2009 to 2010 o MAGERT Program Planning Committee, member, 2008 to present
University of Florida George A. Smathers Libraries Budget Narrative This project proposal to the Council on Library and Information Resources respectfully requests $3 23,82 5 to support collaborative map cataloging for a four institution consortium of Florida libraries and museums. Participating institutions are contributing a cost share of an additional $ 251,710 (77% match) CLIR funds are requested to: 1) hire three full time project catalogers; 2) support a minimum of eight library science internships for students from Florida State University and the University of South Florida; and 3) present three map and cataloging workshops around the state. The grant period is proposed to be a total of 18 months, beginning J anua ry 1, 2012 and ending June 3 0, 2013. The cataloging work proposed in Discovering Florida in Maps will directly open access to uncataloged collections at four major repositories located in three distinct regions of Florida. In establishing a budget for thi s project, the four project institutions (University of Florida, University of Miami, History Miami, and the Florida Historical Society) designed a plan to leverage experience and skills of current staff while adding new project hires, and Master of Librar y and Information School (ML I S) program students. The multi institutional project team will control costs by sharing effort and using ML IS students. The staffing needs of the project are listed below. Internships provide an opportunity to acquire skills not ordinarily offered in the curriculum of Florida 's library schools. Also, support for training workshops is requested to: 1) provide all project participants with a basic expertise in reading, interpreting, and describing cartographic materials; 2) pre pare ML I S interns for hands on experience in map cataloging; and 3) provide invitees from other institutions an opportunity for professional develop ment in building their knowledge about Florida's cartography. The workshops sessions are a key element in training personnel and also will provide opportunities for map experts to impart and share their expertise with others. With this in mind, the proposal budget requests: Eighteen months funding for three project catalogers ($ 215,537 ): Visiting Associate University Librarian UF Libraries (1 FTE, total salary and benefits for 18 months is $79,947 ). Visiting Associate University Librarian University of Miami/History Miami (1 FTE, total salary and benefits for 18 months is $91,152 ) Visiting Library Assi stant Florida Historical Society (1 FTE total salary and benefits is $44,438 ) R esponsibilities of these positions will include original map cataloging at the rate of two to three records per day, plus responsibilities to train interns, and to assist wit h quality control review of cataloging records. At UF Libraries, the project cataloger will work closely with the map cataloger, and the curator for Florida History, and will be responsible for generating the cataloging records of the Florida Historical Ma p Collection. In South Florida, the University of Miami and History Miami will share a project cataloger. This reflects their needs for a professional. University of Miami currently lacks a cataloger trained in map cataloging. The project hire will assist in catalog ing the collection, and supervising interns History Miami has a trained map cataloger who needs greater assistance du e to small staff and workload. These institutions regularly work together and see a benefit to having a common liaison for thi s
University of Florida George A. Smathers Libraries project. Florida Historical Society, due to small staff size, needs an onsite pro fessional during this project. The budget request for FHS is slightly less than those for the other institutions because FHS staff are confident that they can make use of a retired librarian, with cataloging experience, to be hired locally. Overall, t he project team is confident that all these positions can be filled by advertising through the Florida Library Jobs network and alumni listservs for Florida State University and University of South Florida Library Schools, and by drawing from active retired librarians in the local area. If awarded, the project team will advertise the position using provisional hiring pr ocesses in October/November 2011 to ensure the new hire is rea dy to start in January 2011. Eight Masters of Library & Information Sciences Internships (total for eight interns including benefits is $96,280 or $12,035 per intern ) T his is calculated based on having eight interns per year t hroughout the project with interns working an average of 15 hours per week at $10/hour in all semesters. Internships will provide train ing to MLIS students from Florida State University and University of South Florida Library Programs in the basics of map librarianship and catalogin g. Hands on fieldwork is the best means for effectively learning map cataloging, and this training is very specialized thus providing one of the only means of learning these skills in the state of Florida. Each institution will hire two interns throughout the project. Three, two day seminar workshops, at no cost to participants, to train staff and interns participating in this project. These workshops also will introduce attendees from other institutions to the history of mapmaking and Florida cartography the conventions used in the creation and interpretation of maps, and training in map cataloging. Included in this request is: o Speaker fees for the three map experts who will cover the history of mapmaking and Florida cartography ($400 for each presenter per workshop, plus travel stipends depending on distance traveled per workshop, totals $4,967) Arthur Dunkelman, curator, Jay I. Kislak Foundation, Miami Lakes, FL; three workshop presentations; Dr. Joe Knetsch, Division of Maps and Survey, State of Flori da; two workshop presentations; and Dr. Joe Fitzgerald, originator of the Miami International workshop presentation. o Travel expenses for three key UF personnel for workshops in Miami ($900 hotel, $302 gas, $324 meals, totals $1,526) and Cocoa ($900 hotel, $122 gas, $324 meals, totals $1,346) when travelling from Gainesville to conduct the training sessions in cataloging at the workshops (totals $2,871) Map Cataloger, Jorge Gonzalez ($4,168) for providing onsite technical assistance to catalogers and students at the Florida Historical Society (FHS ), Cocoa; University of Miami, and History Miami. Gonzalez w ill travel to FHS twice in year one and once in y ear two for two days each visit, for total mileage, meals and lodging ($1,554). He also wil l travel to Miami twice in year one and once in year two for seven days each visit, for total mileage, meals and lodging ($2,614).
University of Florida George A. Smathers Libraries The UF Libraries Florida Histori cal Society and History Miami will contribute the following cost share: James Cusick, Ph.D., PI and Associate University Librarian/Curator of the PK Yonge Library of Florida History (.40 FTE plus benefits over 18 months, totals $ 46,541 ) will assist in the hiring of project staff (January February 2012) and in reviewing interns for acceptance into the internship program (Summer 2012 Spring 2013). He will oversee the set up, promotion and coordination of all workshops (Spring 2012). Upon receiving training i n cataloging, he will assist the UF catalogin g team with processing of maps and will serve as a subj ect specialist for the project. For cataloging at UF, Cusick will oversee physical handling of materials, noting aspects of condition or marginalia; provide summary notes on features of each map significant to Florida history; suggest subject headings; review items for conservation concerns; and track maps through the process. Jimmie Lundgren, Co PI and University Librarian/Associate Chair of Cataloging and Metadata/University Librarian (.05 FTE plus benefits over 18 months, totals $ 6,454 ), will supervise hiring of the project staff (January February 2012), evaluate interns for acceptance to the project (Summer 2012 Spring 2013), share in training responsibil ities for staff and interns, oversee cataloging (March 2012 June 2013), and share responsibility for coordinating and presenting the training sessions of the workshop program (Spring 2012). She will oversee quality control review on cataloging records and advise catalogers on corrections. Lundgren will evaluate interns for their grades. Carol McAuliffe, Co PI and Assistant University Librarian/Map Librarian (.05 FTE plus benefits over 18 months, totals $ 4,700 ), will assist in hiring project staff (January February 2012) and evaluating interns, assist in orienting staff and interns to map cataloging (as needed, duration of project) and share responsibility for coordinating and presenting the training sessions of the workshop program (Spring 2012). Jorge Gon zalez, Library Associate 2/Supervising Cataloger (.20 FTE plus benefits over 18 months, totals $ 15,614 ) will assist in the hiring of project staff (January February 2011), share in training project staff and interns in map cataloging, assist in supervising and overseeing cataloging work (March 2012 June 2013), and share responsibility for coordinating and presenting the training sessions of the workshop program (Spring 2012). He will provide additional training and advice at project institutions throughout the project. Gonzalez will review cataloging records for quality control as necessary. Milford Willis, Library Associate 2/Special Collections Mana ger (.05 FTE plus benefits for year one totals $ 2,60 3 ) will assist in preparing UF maps for cataloging and returning them to the collection after cataloging. Shelley Arlen, Associate University L ibrarian, (.05 FTE plus benefits during year one totals $ 3,563 ) assigned to U.S. and British History Librarian in the Humanities & Social Sciences Department will be responsible for creation of an online video tutorial for users of digitized primary source material from the St. Augustine Digital Collection; she will participate
University of Florida George A. Smathers Libraries effectiveness. Susa n Duser, Library Associate I /Cataloging and Metadata Department ( .20 FTE plus benefits over 18 months totals $13,595 ) an experienced map cataloger, will assist in cataloging maps and working as part of the UF team as needed throughout the project. Ben DiBiase, Educatio nal Resources Coordinator, Florida Historical Society ( .25 FTE plus benefits over 18 months, totaling $11,109 ), the FHS archivist, will receive training in map cataloging, will work with the project cataloger at FHS, and oversee the cataloging of maps. Re becca Smith, Head of Special Collections, History Miami (.05 FTE plus benefits over 18 months totals $ 6,489 ) will receive training in map cataloging, will work with the project cataloger at HM, and oversee the cataloging of maps. Foregone indirect fees for UF Libraries : Year 1: 33.6%, the indirect/overhead rate, of project expenses is $ 94,980 Year 2: 33.6%, the indirect/overhead rate, of project expenses is $ 46,061 The grand total of year one and year two indirect fees/overhead is $ 141,041. Management of CLIR Award Funds: The University of Florida will receive funding for the consortium and develop individual subcontract agreements with each of its three partner institutions according to standard procedures established by the UF Division of Sponsored Projects. Each institution will execute agreements, provide necessary invoicing for project funds within the grant period. Committed cost share will be validated by each institution in reports provided to UF Contracts and Grants Office.
Cataloging Hidden Special Collections and Archives Application Budget Form Name of Applicant (Institution): Collection Title: Project Period: Save this form as a PDF before uploading to the online application system. Requested Funds Cost Sharing Total $266,340.00 $87,482.00 $353,822.00 $45,477.00 $23,187.00 $68,664.00 $4,967.00 $0.00 $4,967.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,041.00 $141,041.00 $148,082.00 TOTAL $323,825.00 $251,710.00 $575,535.00 NOTE: The Budget Summary section is populated from information provided in the Budget Detail sections that follow. Please do not attempt to enter figures into the Budget Summary. Supplies and Materials Services Other Costs January 1, 2012 through June 30, 2013 BUDGET SUMMARY Salaries and Wages Fringe Benefits Consultant and Training Fees University of Florida Discovering Florida in Maps: A Partnership to Catalog the State's Historic Cartography Form last updated 1/17/2011 Page 1 of 7
Cataloging Hidden Special Collections and Archives Application Budget Form Name of Applicant (Institution): Collection Title: Project Period: January 1, 2012 through June 30, 2013 University of Florida Discovering Florida in Maps: A Partnership to Catalog the State's Historic Cartography Budget detail for the period FROM (mm/yyyy): TO (mm/yyyy): 1. Salaries and Wages No. Method of Cost Computation Requested Funds Cost Sharing Total 1 100% of $42,000 $42,000.00 $42,000.00 1 100% of $48,000 $48,000.00 $48,000.00 1 100% of $25,000 $25,000.00 $25,000.00 8 100% of $7,830 $62,640.00 $62,640.00 1 40% of $61,124 $24,450.00 $24,450.00 1 5% of $49,381 $2,469.00 $2,469.00 1 5% of $67,819 $3,391.00 $3,391.00 Shelly Arlen/Aso Univ Librarian 1 5% fo $56,165 $2,808.00 $2,808.00 1 20% of $40,037 $8,007.00 $8,007.00 1 5% of $40,037 $2,002.00 $2,002.00 Susan Duser/Library Aso 1 1 20% of $34,861 $6,972.00 $6,972.00 1 25% of 25,000 $6,250.00 $6,250.00 1 5% of $71,500 $3,575.00 $3,575.00 SUBTOTAL $177,640.00 $59,924.00 $237,564.00 2. Fringe Benefits If more than one rate is used, list each rate and salary base. Rate Salary Base Requested Funds Cost Sharing Total 26.9 % of $11,298.00 $8,909.00 $20,207.00 30 % of $5,094.00 $5,094.00 2.6 % of $1,629.00 $1,629.00 26.6 % of $12,768.00 $12,768.00 18.5 % of $4,625.00 $1,156.00 $5,781.00 21 % of $751.00 $751.00 SUBTOTAL $30,320.00 $15,910.00 $46,230.00 3. Consultant and Training Fees Include payments for professional or technical consultants. No. Method of Cost Computation Requested Funds Cost Sharing Total 1 $400 fee $400.00 $400.00 1 $1,200 fee plus $1,373 travel exp $2,573.00 $2,573.00 1 $800 fee plus $1,194 travel exp $1,994.00 $1,994.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $4,967.00 $0.00 $4,967.00 4. Supplies and materials Include consumable supplies, materials to be used in the project and items of expendable equipment (i.e., equipment items costing less than $5,000 and with an estimated useful life of less than a year). The proposed purchase of software which is both essential and will be dedicated to the project may be included here. Requested Funds Cost Sharing Total $31,250.00 Jorge Gonzalez/Library Aso 2 BUDGET DETAIL: YEAR ONE Provide the names and titles of the principal project personnel. For support staff, include the title of each position and indicate the number of persons who will be employed in that capacity. Unpaid volunteers should not be included. Item Basis/Method of Cost Computation Ben DiBiase(FL Hist Soc.)/Ed.Resource Coord Rebecca Smith(Hist.Miami)/Head, Spec.Collec Arthur Dunkelman Dr. Joe Knetsch/FL Maps & Surveys Name or type of consultant or training Joe Fitzgerald TBA(UofMiami)/VstgAsoUnivLib TBA(Cataloger)/Visiting Aso Univ Librarian TBA(FL Historical Society)/Library Asst 3 $75,118.00 $16,981.00 TBA-Internship Students James Cusick/Aso Univ Librarian Jimmie Lundgren/Aso Chair-Univ Librarian Carol Mcauliffe/Ast Univ Librarian Milford Willis/Library Aso 2 $3,575.00 $62,640.00 $48,000.00 Name/Title of Position 01/2012 01/2013 Form last updated 1/17/2011 Page 2 of 7
Cataloging Hidden Special Collections and Archives Application Budget Form Name of Applicant (Institution): Collection Title: Project Period: January 1, 2012 through June 30, 2013 University of Florida Discovering Florida in Maps: A Partnership to Catalog the State's Historic Cartography $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 5. Services Include the cost of other services (e.g. equipment rental, server time, backup charges) related to project objectives that are not included under other budget categories. For subcontracts, append an itemization of subcontract costs to the end of this form. Requested Funds Cost Sharing Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 6. Other costs Include any items not previously listed. Please note that "miscellaneous" and "contingency" are not acceptable budget categories. Funds to cover indirect costs may not be requested. Requested Funds Cost Sharing Total $1,743.00 $1,743.00 $1,036.00 $1,036.00 $0.00 $94,980.00 $94,980.00 $0.00 $1,526.00 $1,526.00 $1,346.00 $1,346.00 $0.00 SUBTOTAL $5,651.00 $94,980.00 $100,631.00 7. Total costs Requested Funds Cost Sharing Total (Subtotals of items 1 through 6) $218,578.00 $170,814.00 $389,392.00 Foregone indirect fees 33.6% X $282,679 2 Round-trip to Cocoa FHS/2 days each (3) UF Librarians Travel for (2) Seminars/Miami 2 nights lodging/Mileage and Meals (3) UF Librarians Travel for (2) Seminars/Cocoa 2 nights lodging/Mileage and Meals Item Basis/Method of Cost Computation Catalog Trainer Site Visits 2 Round-trip to Miami/7 days each Catalog Trainer Site Visits Item Basis/Method of Cost Computation Form last updated 1/17/2011 Page 3 of 7
Cataloging Hidden Special Collections and Archives Application Budget Form Name of Applicant (Institution): Collection Title: Project Period: January 1, 2012 through June 30, 2013 University of Florida Discovering Florida in Maps: A Partnership to Catalog the State's Historic Cartography Budget detail for the period FROM (mm/yyyy): TO (mm/yyyy): 1. Salaries and Wages No. Method of Cost Computation Requested Funds Cost Sharing Total 1 50% of $42,000 $21,000.00 $21,000.00 1 50% of $48,000 $24,000.00 $24,000.00 1 50% of $25,000 $12,500.00 $12,500.00 8 50% of $7,830 $31,200.00 $31,200.00 1 20% of $61,124 $12,225.00 $12,225.00 1 2.5% of $49,381 $1,235.00 $1,235.00 1 2.5% of $67,819 $1,695.00 $1,695.00 1 10% of $40,037 $4,004.00 $4,004.00 Susan Duser/Library Aso 1 1 10% of 34,861 $3,486.00 $3,486.00 1 12.5% of 25,000 $3,125.00 $3,125.00 1 2.5% of $71,500 $1,788.00 $1,788.00 SUBTOTAL $88,700.00 $27,558.00 $116,258.00 2. Fringe Benefits If more than one rate is used, list each rate and salary base. Rate Salary Base Requested Funds Cost Sharing Total 26.9 % of $5,649.00 $4,077.00 $9,726.00 30 % of $2,247.00 $2,247.00 2.6 % of $811.00 $811.00 26.6 % of $6,384.00 $6,384.00 18.5 % of $2,313.00 $578.00 $2,891.00 21 % of $375.00 $375.00 SUBTOTAL $15,157.00 $7,277.00 $22,434.00 3. Consultant and Training Fees Include payments for professional or technical consultants. No. Method of Cost Computation Requested Funds Cost Sharing Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 4. Supplies and materials Include consumable supplies, materials to be used in the project and items of expendable equipment (i.e., equipment items costing less than $5,000 and with an estimated useful life of less than a year). The proposed purchase of software which is both essential and will be dedicated to the project may be included here. Requested Funds Cost Sharing Total $0.00 Jorge Gonzalez/Library Aso 2 Ben DiBiase(FL Hist Soc.)/Ed.Resource Coord $15,625.00 Item Basis/Method of Cost Computation $31,200.00 $24,000.00 Name or type of consultant or training TBA-Internship Students James Cusick/Aso Univ Librarian Carol Mcauliffe/Ast Univ Librarian Jimmie Lundgren/Aso Chair-Univ Librarian $36,155.00 $7,490.00 07/2013 Provide the names and titles of the principal project personnel. For support staff, include the title of each position and indicate the number of persons who will be employed in that capacity. Unpaid volunteers should not be included. Name/Title of Position TBA(Cataloger)/Visiting Aso Univ Librarian TBA(UofMiami)/VstgAsoUnivLib TBA(FL Historical Society)/Library Asst 3 BUDGET DETAIL: YEAR TWO 01/2013 Rebecca Smith(Hist.Miami)/Head, Spec.Collec $1,788.00 Form last updated 1/17/2011 Page 4 of 7
Cataloging Hidden Special Collections and Archives Application Budget Form Name of Applicant (Institution): Collection Title: Project Period: January 1, 2012 through June 30, 2013 University of Florida Discovering Florida in Maps: A Partnership to Catalog the State's Historic Cartography $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 5. Services Include the cost of other services (e.g. equipment rental, server time, backup charges) related to project objectives that are not included under other budget categories. For subcontracts, append an itemization of subcontract costs to the end of this form. Requested Funds Cost Sharing Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 6. Other costs Include any items not previously listed. Please note that "miscellaneous" and "contingency" are not acceptable budget categories. Funds to cover indirect costs may not be requested. Requested Funds Cost Sharing Total $0.00 $0.00 $872.00 $872.00 $518.00 $518.00 $0.00 $46,061.00 $46,061.00 $0.00 $0.00 SUBTOTAL $1,390.00 $46,061.00 $47,451.00 7. Total costs Requested Funds Cost Sharing Total (Subtotals of items 1 through 6) $105,247.00 $80,896.00 $186,143.00 Foregone indirect fees 33.6% X $137,085 Catalog Trainer Site Visits 1 Round-trip to Miami/7 days each Catalog Trainer Site Visits 1 Round-trip to Cocoa FHS/2 days each Item Basis/Method of Cost Computation Item Basis/Method of Cost Computation Form last updated 1/17/2011 Page 5 of 7
Cataloging Hidden Special Collections and Archives Application Budget Form Name of Applicant (Institution): Collection Title: Project Period: January 1, 2012 through June 30, 2013 University of Florida Discovering Florida in Maps: A Partnership to Catalog the State's Historic Cartography Budget detail for the period FROM (mm/yyyy): TO (mm/yyyy): 1. Salaries and Wages No. Method of Cost Computation Requested Funds Cost Sharing Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 2. Fringe Benefits If more than one rate is used, list each rate and salary base. Rate Salary Base Requested Funds Cost Sharing Total % of $0.00 % of $0.00 % of $0.00 % of $0.00 SUBTOTAL $0.00 $0.00 $0.00 3. Consultant and Training Fees Include payments for professional or technical consultants. No. Method of Cost Computation Requested Funds Cost Sharing Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 4. Supplies and materials Include consumable supplies, materials to be used in the project and items of expendable equipment (i.e., equipment items costing less than $5,000 and with an estimated useful life of less than a year). The proposed purchase of software which is both essential and will be dedicated to the project may be included here. Requested Funds Cost Sharing Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Item Basis/Method of Cost Computation Name or type of consultant or training BUDGET DETAIL: YEAR THREE Name/Title of Position Provide the names and titles of the principal project personnel. For support staff, include the title of each position and indicate the number of persons who will be employed in that capacity. Unpaid volunteers should not be included. Form last updated 1/17/2011 Page 6 of 7
Cataloging Hidden Special Collections and Archives Application Budget Form Name of Applicant (Institution): Collection Title: Project Period: January 1, 2012 through June 30, 2013 University of Florida Discovering Florida in Maps: A Partnership to Catalog the State's Historic Cartography $0.00 SUBTOTAL $0.00 $0.00 $0.00 5. Services Include the cost of other services (e.g. equipment rental, server time, backup charges) related to project objectives that are not included under other budget categories. For subcontracts, append an itemization of subcontract costs to the end of this form. Requested Funds Cost Sharing Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 6. Other costs Include any items not previously listed. Please note that "miscellaneous" and "contingency" are not acceptable budget categories. Funds to cover indirect costs may not be requested. Requested Funds Cost Sharing Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL $0.00 $0.00 $0.00 7. Total costs Requested Funds Cost Sharing Total (Subtotals of items 1 through 6) $0.00 $0.00 $0.00 Item Basis/Method of Cost Computation Item Basis/Method of Cost Computation Form last updated 1/17/2011 Page 7 of 7