Planning Document: IR Self-Submittal Tool Screens and Process
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Permanent Link: http://ufdc.ufl.edu/AA00004234/00001
 Material Information
Title: Planning Document: IR Self-Submittal Tool Screens and Process
Physical Description: Archival
Creator: Sullivan, Mark V.
Taylor, Laurie N.
Publication Date: 2009
 Record Information
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution.
System ID: AA00004234:00001

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IR Self-Submittal Tool Screens and Process

1. Access the Self-Submittal Tool from the UFIR main page (or any other linked pages once the tool is active)

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The Institutional Repository at the University of Florida is a collection of the University of
Florida community's research, news, outreach, educational materials, and materials from the
University Archives.

- * * Submit your own research papers and reports

The institutional Repository at the University of Florida (IR@UF) began in 2006 with a phased
ypprorqch deirined to fqcilitqte the devpelQment of the rnllection Durinn the first phqe qnd
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2. Users are directed to a login page to login with their Gatorlink accounts. This allows the IR to automatically pull
their names, department and college affiliations, and contact information.



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What is GatorLink?

Enter your GatorLink username and password.

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*********I Password

[Login]

Your password can be changed at mvUFL.

You don't have a GatorLink account? Anyone at the University of Florida can get one. Go to the GatorLink home page at
http: //www.qatorlink.ufl.edu/ for more information.



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3. After logging in, users are given the option to start a new item and view all submitted items.
Later, the option to organize all materials into folders will be added. This will support IR users and dLOC
partners, and the same underlying programming will also support "my bookshelf" style functionality for patrons.


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Start a new item

View all my submitted items (10)
View and organize my folders (no mockup yet)


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4. If the user chooses to start a new item, the user is brought to an agreement screen to grant permissions for the
material to be shared online and archived. This grant of permissions allows the copyright holder to retain all
rights and simply allows the Libraries to post the item online for access and to archive it for preservation. The
grant of permissions prohibits the Libraries from using the materials for commercial use or profit.

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Self-Submittal Tool Agreement


Welcome to the GatorScholar and IR@UF Self-Submittal Tool
Process
On this screen you will agree to the grant of permissions below. After clicking "continue" you will be taken to the next screen
where you will provide information about the file you are submitting. Then, you will submit the item and review the submitted item
on the following screens.
Recommended File Formats
The IR@UF recommends submitting PDF files because of user preferences. As a general rule, platform independent, vendor
independent, nonproprietary, stable, open and well supported formats can be readily accepted and preserved. File format support
and confidence level for preservation are explained in this table. The only current restrictions are on file size.
Grant of Permissions
I, as copyright holder or licensee with the authority to grant copyright permissions for the titles) to be submitted on the following
screens, hereby authorize the University of Florida, acting on behalf of the State of Florida, to digitize and distribute the titles) for
nonprofit, educational purposes via the Internet or successive technologies. This is a non-exclusive grant of permissions for on-line
and off-line use for an indefinite term. Off-line uses shall be consistent either, for educational uses, with the terms of U.S.
copyright legislation's "fair use" provisions or, by the University of Florida, with the maintenance and preservation of an archival
copy. Digitization allows the University of Florida to generate image- and text-based versions as appropriate and to provide and
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5. After granting permissions, the user is taken to a screen to provide information on the item to be submitted.
For faculty ease, the metadata fields on this screen will be brief. Additional metadata fields will show after the
item is submitted during the verification stage.
The metadata template underlying this page has been customized to support common faculty publication types
(technical reports, journal articles). This will be one of many templates, with the dLOC partners having another
customized template. All of the templates will be refined from user feedback.
This screen is already pre-populated with the author's name (from the sign-on through Gatorlink). The
departmental affiliation does not display, but that data is retained and is shown in the record for the item.
Currently, only the primary departmental affiliation is collected, but that may be refined based on faculty
preferences and feedback once the self-submittal tool is released. We hope to collect a great deal of feedback
that can be used to refine the tool from the initial soft launch in September and ongoing through the official
launch in Open Access week in October and after.


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Enter Material Information
Main Title: Digital Futures +

Type of Material: Journal Article v
Larger Body of Work:


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6. After describing the item, the user is brought to the upload page.


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Submit a New Item : Upload Related Items

You can now upload all related files for this item. Select browse to navigate to the file to upload and then upload the file.
For assistance in choosing a file type to upload, please refer to our recommended file types.
If you are unable to upload any files for any reasons, someone will contact you from the University of Florida Digital Library Center
to assist with this process. In addition, you may contact us via email at ufdc@ufl.edu. Please reference the id for your submitted
item, IR00000001.
[ Browse Upload File j

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7. The upload form allows the user to upload one or multiple files. Once the files are attached, they are shown on
this page.


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Submit a New Item : Upload Related Items

You can now upload all related files for this item. Select browse to navigate to the file to upload and then upload the file.
For assistance in choosing a file type to upload, please refer to our recommended file types.
If you are unable to upload any files for any reasons, someone will contact you from the University of Florida Digital Library Center
to assist with this process. In addition, you may contact us via email at ufdc@ufl.edu. Please reference the id for your submitted
item, IR0000001.

Browse Upload File

Attached Files:

UF00078632_00001.pdf Delete

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8 Page


8. After submitting the uploaded files, the user can then see a preview of the uploaded file display and the citation.

The user can edit the citation information, which now displays more of the metadata fields.


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1: DigilalFutures

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Title: Digital Futures
UNIVERSITYo
FLTORIDA ,
George A. S thers Download this PDF OBE READER"
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Draft Document from the Unversty of Florda
By Erich Kesse, Slephanie Haas, and Mark Sullivan
With comment from FCLA's Priscilla Capln
September 2006
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UFDC Home I myUFDC Home Welcome. Mark Sulivan I Help I Giving I a ss Feeds
Title: Digital Futures
UNIVERSITYo fbl a
FLORIDA Full Citation
George A. Sathers ,aja *l.k i Hl
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Permanent Link: http SIwfNw uflib ufi edulufdcb=IR00000001 &\v00001
Material Information (edit material information)
Title: Digital Futures
Resource Type: Book
Language: English
Creator: Kesse, Erich J 1959-
Haas, Stephanle
Sullivan, Mark
Publication Date: 2006
Subjects (edit subjects)
Subject: University ofFlorida (csh)
Spatial Coverage: North America - United States ofAmerica -- Florida







9 Page


Additional Services: Customized Interfaces and Guides

The page below is the IR, simply customized to look like GatorScholar (and it will be updated to reflect new GatorScholar
interface once that interface is available). The UFDC System allows for customized interfaces for branding, identity, and
attribution, and customized landing pages to support contextual information for collections and materials.


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Submit Materials


Welcome to the GatorScholar and IR@UF Self-Submittal Tool

Process

On this screen you will agree to the grant of permissions below. After clicking "continue" you will be taken to the next screen
where you will provide information about the file you are submitting. Then, you will submit the item and review the submitted
item on the following screens.

Recommended File Formats


Login >>

Home People Grants


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Slpattuonal Repository oat he University of Florida





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University Archives: Graphics Collection


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University Archives - Graphics Collection


G-1
Florida first to last. - 1921
1 broadside: heavy paper, 69 cm x 19
cm, b&w.
Summary: Florida traditions, cheers, and
the 1921 football schedule.
"To the Freshmen, 1921-'22."

G-2
JMBA Barrister's Brawl - 1955.
1 poster: 48 cm x 32 cm, b&w.
Summary: Graphics and various
humorous statements.

G-3
College of Arts and Sciences. University
of Florida - nd.
1 logo: heavy paper, 38 cm x 36 cm,
b&w.
Summary: Circular design with various


G-187
Poster- 1986
1 poster: b & w, 86 cm x 51 cm.
Summary: A poster advertising an exhibit
of the photographic works of the artist
Jerry Uelsmann. The poster includes a
print of one of his photographs as well as
informational text.
"Jerry Uelsmann: Process & Perception"

G-188
Poster- ?
1 poster col. 43 cm x 28 cm.
Summary: One of the informative posters
placed in the University of Florida Libraries
to discourage eating and drinking in the
libraries. A graphic of an alligator is to the
center with the rules printed below.
"Please Don't Feed the Gators"


G-356b Religion-in-Life Week - 1965
1 broadside: paper, black and pale blue,
21 cm x 28 cm.
Summary: An poster advertising the
showing of the film "Torment" by Ingmar
Bergman on Sunday, January 24, at 3:30
P.M. Discussions would follow at several
churches. The same drawing as in
G-356a appears on the left side of the
poster.
"Grand Prize Winner At the Cannes Film
Festival"

G-356c Religion-in-Life Week - 1965
1 broadside: paper, black and dark
yellow, 28 cm x 21 cm.
Summary: A notice listing talked by three
religious leaders - Rabbi Max Arzt,
Father George Hagmaier, and Rev.
William Sloan Coffin, Jr. The dates,


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About dLOC I Topical Collections I Partner Collections





M!fil^llia MllilBS � . M.i.i..l..B.m .. .

Collections : Mexican and Cuban Film Posters













See all film posters from this collection
The Mexican & Cuban Film Poster Collection online exhibit consists of 250 Mexican film posters from the 1940s to the 1960s and
60 Cuban film posters from the 1960s to the 1990s. There are also several posters from France, Belgium, Poland, and Italy for
Latin American films The Mexican posters are the rarest and most important ones of the collection since the Cineteca Nacional
de Mexico, the Mexican national film archive which housed film posters, was destroyed by fire in 1982
The posters can be appreciated as both an art form and a reflection of the socio-political forces in each country Ramon Figueroa,
Associate Professor of Spanish at Millsaps College in Mississippi, writes, "The posters are a great expression of a time when
Mexico made an investment in popular culture as a way to promote the values and virtues that would unify society and


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