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Module 2 : Metadata

http://dloc.com/UF00091653 ( Prior versions of the Manual )

Material Information

Module 2 : Metadata
Physical Description:
Santamaria-Wheeler, Lourdes
Taylor, Laurie
Wooldridge, Brooke
Sullivan, Mark
Mariner, Matt
Digital Library of the Caribbean (dLOC) Partners


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Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
All rights reserved by the source institution.
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www.dloc.com Module 2: 1 Module 2


www.dloc.com Module 2: 2 Metadata Standards and Creation About Metadata Metadata is data about data or defined information about a particular thing Library and museum metadata may look something like this: Format: Greek Vase Date: 470 460 BC Height: 35 centimeters Title: [Greek Vase of Odysseus and Eumaiosthe Swineherd] Notes: from Homer’s story of the Odyssey Good metadata is "constructed, constructive, and actionable" which includes being designed for sharing ( Coyle ). Library and museum metadata must ensure interoperability across a wide range of metadata standards to be useful. Those standards include: Bibliographic Description (e.g.; MARC MARCXML Dublin Core MODS VRA Core) Metadata “Wrappers” and Transport (e.g.; METS OAI-PMH ) Collection Descriptions (e.g.; EAD) Other Standards o Authority (e.g.; NACO, MADS, EAC) o Geographic (e.g.; KML) o Custom and Proprietary o Encoding (e.g.; for bibliograp hic description RDA AACR2) dLOC ensures compliance with individual standard s and interoperability across different standards. First, every item in dLOC is asso ciated, upon submission into the re pository, with a Me tadata Encoding and Transmission Standard (METS) file that describes descriptive, administrative, and structural information relevant to its display and long-ter m preservation. dLOC currently utilizes its own


www.dloc.com Module 2: 3 dLOC METS extension profile The preferred descriptive metadata standard in dLOC METS is the MARCbased Metadata Object De scription Schema (MODS). From the METS/MODS records, dLOC automatically creates addition al metadata files to support interoperability and access. dLOC creates MARCXML fi les for all items and simp le and qualified Dublin Core. dLOC distributes records widely by sharing th e Dublin Core records following the Open Archives Initiative Protocol for Metadata Harvesting (OAI -PMH). dLOC automatically adds MARCXML records for all items and adds them to a MARC XML feed, allowing all records to be easily imported into library catalogs in the native format for those systems. Ad ditionally, dLOC follows best practices for search engine optimization by creating static citation pa ges for all items. These pages are easily read and indexed by commercial search engines, ensuring that materials in dLOC are easily stumbled across in regular web searching. The METS Application contains simple, template-based, grap hical user interfaces designed to automatically generate well-formed MODS metadata and METS wrappers from template-based user input. Starting a New Item and Creating Metadata To create metadata, first collect any information you have about the items chosen: catalog records, spreadsheets, cards, finding aids. We will create a new item and metadata using either the myDLOC Online Tools or the METS Editor. myDLOC Online Tools To create a new item and metadata using the myDLOC Online Tools: 1. Login to myDLOC: a. http://dloc.com/my/logon 2. Select “Start a new item” from the main menu to create a new item. 3. Approve the permis sions agreement. 4. A blank item form will appear.


www.dloc.com Module 2: 4


www.dloc.com Module 2: 5 1. On this first page, the only required fields are “Title” and “Resource Type.” a. Fill in at least this information and as much information as possible, and click “Next.” 2. On the next screen, you can upload files if desired. 3. Here, either: a. Click “Submit” to save the metadata for the new item OR b. Upload one file at a time by selecting the file and then clicking “Upload.” c. Label each file. d. Click “Submit” when done. METS Editor To create a new item and metadata using the METS Editor: 1. Open the METS Editor. 2. Create a new item by selecting “Create new METS file” from the main form. 3. The METS Editor will ask you to create a fo lder where the METS file will be saved. 4. Create the new folder and select it.


www.dloc.com Module 2: 6 5. A blank item form will appear. 6. The first tab is the material information and is for basic information. Here, fill in the basic bibliographic information for the item. 7. Click on the “Subjects and Notes” tab and complete with any available information. 8. Click on the “Record Information” tab and add the record number, institution, and any other relevant information. 9. Click on the “Structure Map” tab to add any, orga nize, and label any files, as well as to calculate checksums.


www.dloc.com Module 2: 7 Enhancing Metadata Metadata on existing items can be enhanced at any time using the online tools to edit metadata. myDLOC: http://dloc.com/my/logon

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