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www.dloc.com Module 1: 1 Module 1
www.dloc.com Module 1: 2 About dLOC and dLOC Primary Contacts About The Digital Library of the Caribbean (dLOC) is a cooperative of partners within the Caribbean and circum-Caribbean that provides users with access to Caribbean cultural, historical and research materials held in archives, libraries, and private collections. dLOC comprises collections that speak to the similarities and differences in histories, cultur es, languages and governmental systems. Types of collections include but are not limited to: newspapers archives of Caribbean leaders and governments, official documents, documentation and numeric data fo r ecosystems, scientific scholarship, historic and contemporary maps, oral and popular histories, travel accounts, literature and poetry, musical expressions, and artifacts. dLOC has become a premier international collection of Caribbean research resources. Established in 2004, dLOC has grown from the initia l nine partners to more the twenty dLOC is a content-contributing partner organization and all material s in dLOC will remain freely and fully available as open access. dLOC builds capacity in the region to support digi tization and preservation to provide access to their holdings locally and internationally. As of August 2011, the collection consisted of more than 10,000 titles and 1.5 million pages of content an d registers over 500,000 hits per month. dLOCs diverse partners serve an international communi ty of scholars, students, and citizens by working together to provide enhanced electronic access to c ultural, historical, legal, governmental, and research materials in a common web space with a multilingual interface.
www.dloc.com Module 1: 3 Primary Contact Information Co-Director : Judith Rogers, Manager Library & Faculty Technology Services University of the Virgin Islands Phone: (340) 692-4132 Email: firstname.lastname@example.org Co-Director : Brooke Wooldridge Florida International University Phone: (305) 348-3008 Email: email@example.com Technical Director : Laurie Taylor University of Florida Libraries Phone: (352) 273-2902 Email: Laurien@ufl.edu dLOC Programmer : Mark Sullivan University of Florida Libraries Phone: (352) 273-2900 Email: firstname.lastname@example.org dLOC Trainer : Lourdes Santamara-Wheeler University of Florida Libraries Phone: (352) 273-2908 Email: email@example.com Advisory Board The Advisory Board is comprised of scholars of Ca ribbean Studies working in the Humanities, Social Sciences, and Sciences. Members are appointed to direct content development, suggest granting opportunities, identify other sources of funding, and assist in the development of both promotional materials and educational resources. Members serve a two-year term with possibility for reappointment and attend the dLOC Advisory Board meeting at the annual Caribbean St udies Association conference. For a list of current members see the dLOC web site ( http://www.dloc.com ).
www.dloc.com Module 1: 4 Selection and Copyright Selection The Digital Library of the Caribbean is a cooper ative digital library among partners within the Caribbean and circum-Caribbean that provides users with access to Caribbean cultural, historical and research materials currently held in archives, li braries, and private collections. In addition to facilitating access, dLOC also provides preservat ion of all files, including the high resolution archival master files, in the Florida Digital Archive. dLOC welcomes collections that address the histories, cultur es, languages and governmental systems of Caribbean countries. The types of collections appropriate for dLOC include but are not limited to: newspapers, archives of Caribbean leaders and governments, official documents, documentation and numeric data for ecosystems, scie ntific scholarship, historic and contemporary maps, oral and popular histories, travel accounts, literature and poetry, musical expressions, and artifacts. If you have another collection that you think may be appropriate, please contact us to discuss the collection. We encourage partners to develop a digital collection plan to ensure that the content is converted into digital format based on its anticipated user de mand and its need for digital preservation. Copyright Copyright law varies from country to county. Though many of the Caribbean Basin countries are Berne International Copyright Convention si gnatory nations, it is often difficult to determine which set of laws to apply or what the term of protection may be from one country to another or, for that matter, from one year to another. The copyright laws of the European Union and the United States represent the Caribbeans most challenging and longest lasting copyright prot ections. When in doubt it is often a safe bet to apply the laws of those countries. For assistance underst anding United States copyright legislation and duration of protections see: Corn ell Universitys Copyright Term and the Public Domain in the United States at http://www.copyright.cornell.edu/tr aining/Hirtle_Public_Domain.htm When an item selected for digitization is sca nned in its country of origin, the laws of the country of origin should be understood to a pply. However, when an item selected for digitization is scanned away from its country of origin, consider both the laws of the country of origin and the laws of the location from which the digital resource will be made accessible via the Internet and apply those laws that afford the item the longest protection For content providers using the centralized services of the Digital Library of the Caribbean the laws of that location are the laws of the Unit ed States. Applying the longest protections may not be to the advantage of archives, librarie s and museums, but this policy affords the Digital Library of the Caribbean the greatest protection under the international law.
www.dloc.com Module 1: 5 Resources Protected by Copyright Before copyrighted works can be digitized, Internet Distribution Rights must be procured from the copyright holder assuming the work has not passed into the Public Domain. Distribution rights transfer a privileged use of a copyrighted work ra ther than the copyright, which remains with the copyright holder. Note: Publications often include separately copyrigh ted illustrations. Check illustration credits, verify their copyright status, and seek additional permissions as necessary. The digitization agency most frequently seeks non-exclusive Internet Distribution Rights for an unlimited term. A grant of non-exclusive rights leav es the copyright holder in control of his or her rights as guaranteed under national and internatio nal copyright laws and with the ability to grant distribution rights to others. Internet Distribution Rights limit dissemination to the Internet. If rights to other distribution formats are sought or anticipated, those rights should also be requested with specific mention of the distribution format, e.g., "CD-ROM/DVD Distribution Rights", "Print Distribution Rights", or more broadly, "Electronic Distribution Rights". Appendix: Guide to Requesting Permissions See the Appendix: Guide to Requesting Permissions for more on the permissions process, rights and responsibilities, and sample permissions requ est letter and grant of permissions documents.