Report of the ACURIL IT SIG, ACURIL XLI – 2011
Full Citation
Permanent Link: http://ufdc.ufl.edu/AA00002027/00001
 Material Information
Title: Report of the ACURIL IT SIG, ACURIL XLI – 2011
Series Title: dLOC Partner & ACURIL IT Special Interest Group Meeting Documents
Physical Description: Report
Creator: Information & Technology (IT), Academic Libraries, & Special Libraries Special Interest Groups (SIG) of ACURIL
Rogers, Judith
Taylor, Laurie N.
Publisher: Association of Caribbean University, Research and Institutional Libraries (ACURIL) Conference
Place of Publication: Tampa, FL
Publication Date: June 2011
 Record Information
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution.
System ID: AA00002027:00001


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Report of the
Information & Technology (IT), Academic Libraries, & Special Libraries
Special Interest Groups (SIG)
ACURIL XLI - May 30 - June 4, 2011, Tampa, FL

Co-Chairs, IT SIG- Judith Rogers (University of the Virgin Islands), &
Laurie Taylor (University of Florida)

The first meeting of the IT SIG held was held, Tuesday, May 31, 2011. The session consisted of
a tour of the University of South Florida (USF) Library and workshop at the USF Special &
Digital Collections department. The session was sponsored by Mark Greenberg, Head of Special
& Digital Collections and staff of the department.

The event attracted considerable interest among Acurileans. Sign-up sheet was capped at 28
participants. However, additional persons showed up to board the busses at departure time.
Consequently, there were at least 10-15 persons who signed up but could not be accommodated
on the busses. We apologize to anyone who was disappointed due to the limited space.

The tour conducted by Barbara Lewis and Richard Bernardy, staff of USF Special & Digital
Collections unit, began with a visit to the technical services and preservation area. Participants
were given demonstrations by the staff of the Preservation Unit, showing various preservation
techniques, including de-acidification of maps and encapsulation of the same. The tour also
included a view of the learning commons and hub of activity within the Starbucks cafe, and a
visit to the student general computing lab and classroom computer lab.

At the Special Collections area, participants were show the collection of children's literature and
documents related to the cigar industry of the 1890s among other resources available for
historical research.

In the Digital Collections area, a variety of scanners for digitization were demonstrated. This
included the Copi-Book scanner which is very beneficial for scanning bound and newspaper
format documents. Here the participants had an opportunity for hands-on testing of this
equipment. Also in this area, participants learned about the process for handling oral history
recordings, from transcription and editing to final presentation. It was interesting to learn how
labor intensive this process is, a 20-minute oral history recording could take as long as 10 hours
from transcription to presentation.

The tour concluded with a demonstration of OPIE, the software used for accessing oral history
recordings and related meta-data and descriptive information. After gaining and understanding of
the preparation process for oral recordings, it was interesting to get the end-user perspective as
these resources are made available for research.

The next IT-SIG meeting is scheduled for 1:30pm today. The final report will be submitted
following that session.

The IT-SIG thanks Mark Greenberg and the staff of the Special & Digital Collections at USF,
and all the presenters and participants for their interest and participation in the meetings of
ACURIL XLI. We especially thank Brooke Wooldridge, FIU, for arranging transportation and
translating during the session, Erik Toussaint, FOKAL, Haiti; and Lillian Semeleer, Aruba
National Library, for translating. We look forward to continued participation of members in IT-

SIG events, and invite your recommendations for topics and your offers to present in the online
format throughout the year.

Respectfully Submitted by:

Judith V. Rogers, & Laurie Taylor
Co-Chairs, Information Technology SIG