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1 HIS 4944 Spring Semester 2012 Preserving History: An Internship in Historical Archives Day/Time: Variable; arranged by semester. Credit: 3 credit hours Special Collections Reading Room/Processing Area Department of Special & Area Studies Collections, Sm athers Library East Faculty: James Cusick, Curator, Florida History firstname.lastname@example.org John Nemmers, Descriptive and Technical Services Archivist, email@example.com F lo Turcotte, Public Services Archivist firstname.lastname@example.org Laurie Taylor, Digital Humanities Librarian, email@example.com Contac t person for this course is James Cusick Phone: (352) 273 2778 Historians rely heavily on documents, maps, photographs, and audio visual record ings to conduct research. The role of an archivist is to select and preserve these materials so that they are accessible. Archivists, usually people t rained in history or literature, but increasingly now in politics or science, act as record keepers of the present and past. This course is an internship in the world of archives. It will introduce you to the purpose an d uses of archives and give you pra ctical background in archives as a profession. Topics include: primary sources and their relation to history; an overview of the development of archives in the United States; the philosophy behind archives; and archival processing and arrangement. You w ill be responsible for a group project and one or more individual project s during the semester, arranging and describing the contents of a collection. Format: You will meet with i nstructors during the first two weeks of the semester for lecture/seminars or individual tutorials (depending on class size). After this, you will arrange a schedule to work with an archivist each week. You will also have outside research and assignments to do. IMPORTANT: In arranging your class schedule, be prepared to work on your project in the library for three hours per week throughout the semester. Faculty prefer that you schedule a three hour block of time rather than splitting the time up. Prerequisite: Approval of the Undergraduate Coordinator in the Department of History.
2 Course requirements and assignments: Attendance in class and thre e hours per week at the library are required. Basic assignments and evaluation for grades are set out as follows: Class Atte ndance and Participation 15 % Internet W riti ng Assignment and Report 15 % Group and Individualized Work 7 0 % Assignments vary by semester. They include (1) arrangement and description of collections ; (2) creation of websites featuring material ; (3) exhibit work Interns are expected t o use their weekly block of in library time to learn from archivists and to work on their group and individual projects. Research, writing assignments, and other assignments require additional time. Mid Semester E valuation: All interns will meet with Dr Cusick at mid semester to discuss their progress and there current standing on assignments. Course Objectives: the importance of archives as places for research and provide some groundin g in manuscripts and archival processing for those who might wish to use their history degree to work as an archivist. Establish an appreciation for the role of archives in history and historical research Learn how archives operate Become expert in the co llection you are given to process Gain practical experience in preparing collections for academic or scholarly use Assigned Texts: Required readings (see below) will be provided in a course reader. Semester Assignments: There will be one group assig nment evaluating a new collection and planning out how to arrange and describe it. Individual assignments depend on availability of collections, but can include arrangement and description of smaller collections, work on exhibits, and /or work on placing materials on the web. _______________
3 W EEK 1: J ANUARY 10, 2013 S PECIAL C OLLECTIONS R EADING R OOM L IBRARY E AST S ECOND F LOOR O RIENTATION C LASS A GENDA Establishing a meeting schedule Course orientation and major expectations Explanation of assignm ents Group Project Internet Assignment Individual Work Explanation of Internet Assignment W EEK 2: J ANUARY 17, 2013 S PECIAL C OLLECTIONS R EADING R OOM L IBRARY E AST S ECOND F LOOR A RCHIVAL D ESCRIPTION AND P ROCESSING R EADINGS K NOW Y OUR R EADING P ACKET D avid W. Carmicheal, Organizing Archival Records: A Practical Method of Arrangement and Description for Small Archives, Second Ed. ) AltaMira Press, Walnut Creek, Calif., 2004). 3 17 Kathleen D. Roe, Arranging and Describing Archives & Manuscripts, (The Society of American Archivists, Chicago, Ill., 2005). Core Concepts and Principals of Arrangement and Description 16 (USF Library Special Collections, 2005) C LASS A GENDA Overview of the department and its major collections Concepts: archive(s), manuscripts, records respect des fonds/provenance, principle of original ord er Examples of manuscripts, archives and records Examples of processing /evaluation Hands on exercise o Exercise D in Carmicheal Organizing Archival Records W EEK 3 : J ANUARY 24, 2013 S PECIA L C OLLECTIONS R EADINGS B E F AMILIAR W ITH : (USF Library Special Collections, 2005) Group Project: Evaluating Collections
4 W EEK 4 : J ANUARY 31, 2013 S PECIAL C OLLECTIONS Group Project: Evaluating Collections W EEK 5 : F EBRUARY 7, 2013 S PE CIAL C OLLECTIONS Group Project: Evaluating Collections Notify me of yo ur selection for your Internet A ssignment W EEK 6: F EBRUARY 14, 2013 S PE CIAL C OLLECTIONS Group Project: Evaluating Collections Discussion of Individual Processing Projects or Web A ssignments W EEK 7: F EBRUARY 21, 2013 S PECIAL C OLLECTIONS Begin Individual Projects W EEK 8: F EBRUARY 28, 2013 S PECIAL C OLLECTIONS Continue Individual Work TURN IN WRITTEN VERSION OF INTERNET ASSIGNMENT Mid Semester Evaluation W EEK 9 : SPRING BREAK ( M ARCH 2 TO M ARCH 9, 2013 ) No Class W EEK 10 : M ARCH 14, 2013 S PECIAL C OLLECTIONS (CUSICK AWAY) Presentation and discussion of Internet Assignments Discussion and selection of other projects W EEK 11 : M ARCH 21, 2013 S PECIAL C OLLECTIONS Individual Pr ojects W EEK 12 : M ARCH 28, 2013 S PECIAL C OLLECTIONS Individual Projects
5 W EEK 13 : A PRIL 4, 2013 S PECIAL C OLLECTIONS Individual Projects W EEK 14 : A PRIL 11, 2013 S PECIAL C OLLECTIONS Finish up all assignments W EEK 15: A PRIL 18, 2013 S PECIAL C OLLECTI ONS Last Class Discussion of Semester Wrap up of Projects Course Requirement Descriptions: All project work for the course must be done in electronic format (preferably Microsoft Word). Attendance is mandatory. Failure to come to class prepared and to put in the required hours on project work will result in the termination of the internship with a failing grade. Internet Writing Assignment: You will write up a short profile of a n archive, presidential library, or a graduate program in archiv es/public history. See handout for instructions. You will submit a 750 word essay on your findings before Spring Break and present your findings in class following Spring Break in Week 10 The purpose of this assignment is to work on writing and resea rch skills, and to gain familiarity with a functioning repository or a graduate program in the field. Individualized Work: You will be doing work in arrangement and description, or in exhibit work, or in preparing materials for use on the web, dependin g on what we have to work on. All writing assignments, including this descriptive aid, should follow the Chicago Manual of Style and should be appropriately footnoted for source material. Other Business: Plagiarism is a form of theft: it means yo conclusions and tried to pass them off as your own, without giving any credit to the person or persons who came up with them. To avoid plagiarism, be certain to give proper Failure to give credit by quoting and/or http://www.dso.ufl.edu/judicial/academic.htm.
6 Classroom Assista nce: Please do not hesitate to contact the instructor during the semester if you have any individual concerns or issues that need to be discussed. Students requesting classroom accommodation must first register with the Dean of Students Office (http:// www.dso.ufl.edu/drp/) The Dean of Students Office will provide documentation to the student who must then provide that documentation to the instructor when requesting accommodation.
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