Citation
Enhancing Access to Historical Resources: Adding Descriptions

Material Information

Title:
Enhancing Access to Historical Resources: Adding Descriptions
Creator:
Taylor, Laurie N.
Publication Date:

Notes

Abstract:
The America’s Swamp: the Historical Everglades project creates exciting new areas of exploration for the UF Libraries. The National Historical Publications and Records Commission (NHPRC) funded America’s Swamp as an experiment in mass digitization with minimal description or cataloging. Minimal description, especially for handwritten documents where computers cannot automatically recognize and create searchable text, is not the ideal manner in which to serve digitized materials. However, digitizing these materials adds value by allowing anyone to access them without needing to travel to the UF Libraries, adding other digital collection based functionality, and protecting the actual documents from damage through increased usage. The UF Libraries proposed the project with a plan to add a “describe” function, like tagging, to enable researchers to describe materials and, in doing so, to enhance access to the materials for themselves and for others.

Record Information

Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
This item is presumed to be in the public domain. The University of Florida George A. Smathers Libraries respect the intellectual property rights of others and do not claim any copyright interest in this item. Users of this work have responsibility for determining copyright status prior to reusing, publishing or reproducing this item for purposes other than what is allowed by fair use or other copyright exemptions. Any reuse of this item in excess of fair use or other copyright exemptions may require permission of the copyright holder. The Smathers Libraries would like to learn more about this item and invite individuals or organizations to contact Digital Services (UFDC@uflib.ufl.edu) with any additional information they can provide.

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Enhancing Access to Historical Resources: Adding Descriptions

The America's Swamp: the Historical Everglades project creates exciting new areas of
exploration for the UF Libraries. The National Historical Publications and Records Commission
(NHPRC) funded America's Swamp as an experiment in mass digitization with minimal
description or cataloging.

Minimal description, especially for handwritten documents where computers cannot
automatically recognize and create searchable text, is not the ideal manner in which to serve
digitized materials. However, digitizing these materials adds value by allowing anyone to access
them without needing to travel to the UF Libraries, adding other digital collection based
functionality, and protecting the actual documents from damage through increased usage.

The UF Libraries proposed the project with a plan to add a "describe" function, like tagging, to
enable researchers to describe materials and, in doing so, to enhance access to the materials for
themselves and for others.


To add descriptions:

* Go to the America's Swamp Digital Collection: http://ufdc.ufl.edu/swamp
* Click on the "myUFDC Home" link on the top right.
* Log in using Gatorlink. For those without Gatorlink accounts, sign up for and use a
myUFDC account.
* Click the "Return to UFDC" link at the bottom of the list.
* Browse or search America's Swamp to find an item.
* Click the "Describe this item" link on the left.
* Enter your description and click "Save."
* Click on the "Citation" tab to view the description. From here, you can also edit or delete
your description. Note: your name and the date are added with the description to ensure
proper attribution for your assistance in enriching these materials.


To view your added descriptions:

Click on the "myUFDC Home" link on the top right.
Click "View my descriptive tags" to see a list of all of the tags you've added. From here,
you can click "View" next to each description to go to the item and edit.




Full Text

PAGE 1

1 Enhancing Access to Historical Resources: Adding Descriptions The project creates exciting new areas of exploration for the UF Libraries. The National Historical Publications and Records Commission (NHPRC) funded as an experiment in mass digitization with minimal description or cataloging. Minimal description, especially for handwritten documents where computers cannot automatically recognize and create searchable text, is not the ideal manner in which to serve digitized materials. However, digitizing these materials adds value by allowing anyone to access them without needing to travel to the UF Libraries, adding other digital collection based functionality, and protecting the actual documents fr om damage through increased usage. The UF Libraries proposed the project enable researchers to describe materials and, in doing so, to enhance access to the materials for themselves and for other s. To add descriptions: G http://ufdc.ufl.edu/swamp Log in using Gatorlink For those without Gatorlink accounts, si gn up for and use a myUFDC account your description. Note : your name and the date are added with the description to ensure proper attribution for your assistance in enriching the se materials. To view your added descri ptions:


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PAGE 1

1 Enhancing Access to Historical Resources: Adding Descriptions The America’s Swamp: the Historical Everglades project creates exciting new areas of exploration for the UF Libraries. The National Historical Public ations and Records Commission (NHPRC) funded America’s Swamp as an experiment in mass digitization with minimal description or cataloging. Minimal description, especia lly for handwritten documents where computers cannot automatically recognize and create searchable te xt, is not the ideal manner in which to serve digitized materials. However, digitizing these mate rials adds value by allo wing anyone to access them without needing to travel to the UF Li braries, adding other di gital collection based functionality, and protecting the actual documen ts from damage thr ough increased usage. The UF Libraries proposed the project with a pl an to add a “describe” function, like tagging, to enable researchers to describe materials and, in doing so, to enhance acce ss to the materials for themselves and for others. To add descriptions: Go to the America’s Swamp Digital Collection: http://ufdc.ufl.edu/swamp Click on the “myUFDC Home” link on the top right. Log in using Gatorlink. For those without Gatorlink accounts, sign up for and use a myUFDC account. Click the “Return to UFDC” li nk at the bottom of the list. Browse or search America’s Swamp to find an item. Click the “Describe this item” link on the left. Enter your description and click “Save.” Click on the “Citation” tab to view the descrip tion. From here, you can also edit or delete your description. Note: your name and the date are added with the de scription to ensure proper attribution for your assistan ce in enriching these materials. To view your added descriptions: Click on the “myUFDC Home” link on the top right. Click “View my descriptive tags” to see a list of all of the tags you’ve added. From here, you can click “View” next to each desc ription to go to the item and edit.