Map Cataloging : The Basics

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Title:
Map Cataloging : The Basics
Physical Description:
37 slides
Language:
English
Creator:
Jorge Gonzalez
Publisher:
Jorge Gonzalez
Place of Publication:
Gainesville
Publication Date:

Subjects

Subjects / Keywords:
Map Cataloging

Notes

Abstract:
Map cataloging provides all kinds of spatial information to describe cartographic materials: scale, projection, source, place names, etc. in addition to the usual non-spatial information: title, author, subject (non-geographic) terms, type, situation date, etc. The main focus of the workshop is to provide an understanding of the work that is involved in producing bibliographic records for maps. Cartographic materials are cataloged according to the latest national standards for descriptive content and punctuation, including: Anglo-American Cataloguing Rules and Cartographic Materials: a Manual of Interpretation for AACR2. To demonstrate what is involved in cataloging maps, one must understand the need for providing spatial data as the basis for geographic information retrieval. Student will learn : Format differences between books and maps, Basic descriptive information specific for maps, Geographic coordinates information, Importance of 500 field notes for maps, Assigning map call numbers, and Sources for consulting.

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Source Institution:
University of Florida
Holding Location:
University of Florida
Rights Management:
All rights reserved by the source institution.
System ID:
AA00001370:00001


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Full Text



Map Cataloging:


the basics






Presenter: Jorge A. Gonzalez
George A. Smathers Libraries,
University of Florida
March 31, 2011






Objective


Introduction to the basics of map cataloging
focusing on the most important/prominent

MARC tags/fields/elements/metadata

and present a map format bibliographic record
and address some of the major differences
with cataloging a book






-. .. -
\ I-'v ; -


8Aa~aC Waispsfroj


4 0 ""
*"., ,, ,..
.. t,- ,, "v 1
.' / ,\ ,,.
'. [ ** 0 gl/


;1


The formats of maps are distinct from monographs:

maps are "...usually individual flat sheets of paper as
opposed to the familiar bound book"

Further, differentiating among multi-sheet single maps, map
series, map sets, map serials, and maps in multiple editions
can pose problems as the differences are not always clear


*p. 40 Maps and related cartographic materials : (Andrew & Larsgaard)





Map Basics

Map cataloging is a specialty, different in several
ways from the cataloging of other formats.

A good number of the rules for cataloging maps
also apply to atlases, which are collections of
maps in book "form" but not format.

In some rare occasions atlases are cataloged
according to the rules for book format
(cataloger's prerogative).






Map cataloging standards


Cartographic materials, including maps,


atlases


and satellite images, etc.,


receive catalog


ng according


to the latest full national standards for descriptive
cataloging, which include:


Anglo-American Cataloguing


Rules,


2nd ed.,


and


Cartographic Materials : A Manual of Interpretation for
AACR2, 2002 Revision (2003)

Also: Map Cataloging Manual
httD://www.itsmarc.com/crs/maOOO0001.htm









































THII AS





What Qualifies As a Map
Format Item?

According to AA CRII: Cartographic Materials 3.0.
General Rules

Scope: Cartographic materials include all
materials that represent the whole or part of the earth
or any celestial body. These include: 2- and 3-
dimensional maps and plans, aeronautical,
nautical, and celestial charts; atlases; globes;
block diagrams; sections; aerial photographs
with a cartographic purpose; bird's-eye views;
digitized; GIS; etc.






Chief Source


No straightforward title page equivalent exists for
maps since the chief source is the entire map.

The definition of prominence is much different [from
book]. Prominent is anywhere on the map even in very
little type.

Title is chosen on the basis of sequence or layout. If
the layout is not clear the most comprehensive title
(includes both subject and geographic area) is used.






Any part of the map or container can be used in

determining what information can go into the record.
If no information on the map, the cataloger can

take information from accompanying material.



28 CATALOGING SHEET MAPS: THE BASICS

"b) CONTAINER ... B

COVER VERSO

a) THI CARTOGRAPHIC ITEM ITSELF... PANEL
RECTO CRECTO
V vR
ENVELOPE
TITLE PAGE





Source: Paige G Andrew "Cataloging Sheet maps: the basics" 2003.





Fundamental descriptive
information/Source

If possible take the information from the map
itself, or the principal sheet of a set.

Important information to look for includes:

mapmaker, title, place represented,
publisher, distributor, date, physical
description, scale, projection, type of relief







Main entry...


Cartographic materials, considers cartographic agencies to
be primarily responsible for the intellectual content of maps,
except where individuals are prominently recognized as authors.


Thus,


you may see a main entry under :
United States. Central Intelligence Agency or
National Geographic (Firm)
Mapquest, or


Mercator, Gerhard, td 1512-1594

Other prominently named agencies or persons should be entered
in 700 or 710 MARC fields.





Terms associated with
Corporate body or Personal name


Artwork
By
Cartographer
Compiled
Created
Delineated
Drawn


Edited
Engraved
Made
Prepared
Produced
Surveyed
Updated






Title

Map titles are important because:

* They are generally the first piece of information that
the reader can see on the map.

* They serve the very important function of letting the
map user know what area the map represents, and

* If the map is showing a general area, the location in
the title of the map generally reflects the most
prominent feature shown in the map.












































'- -



I--- =.EAST SIDE
SECOLOGY
Yw-, -1 vy T"


0200Map-o.f-Spain.co.uk Ba, o' .,s -s "c.
FR AK4
-d"-

,:., -* ', .- '. --.
,'-. -". ND

"
./ aa lca Sea
.V PJ. ,N






S......- .. JALGERIA
I -' I /,o- ; .--. AL E IAt






Consider all titles on the map and pick the
one with the most precise expression of
area and topic


Providing a Title for the Record 67


Source: Paige G Andrew "Cataloging Sheet maps: the basics" 2003.






































































SHAWAII


WIND ZONES
ZONE I
030 nph)

OTHER CONSIDERATIONS i SOmpl)
% M ZONE III
Special Wi Regaion (200 mph)
Hurricane-Susceptible Regson ZONE IV
1250 mpl)
Design Winld SPaeds (3 -scond gust) ccnrsstent wVth ASCE 7-9






Physical Description
[MARC 300 field]


Description of the map(s): [i


1 map]


giving quantity (extent),
color,
dimensions (height x width) of map,


x w) of


sheet,


and


possibly


accompanying


materials


(pamphlets,


etc.).


(h


.e.,I






CATALOGING SHEET MAPS: THE BASICS


Dimensions. Two sizes of map In a series
; 25 x 46 cm and 46 x 25 cm


Source: Paige G Andrew "Cataloging Sheet maps: the basics" 2003


1 map : Ib col. ; Ic 56 x 77 cm.


1 map : Ic 23 x 67 cm. + |e 1 street
index (13 p. ; 22 cm.)


1 map : |b both sides, col. ; |c 34 x
45 cm.


2 maps on 1 sheet; |c 12 x 14 cm.


1 map on 3 sheets : lb col. ; Ic 167
x 77 cm.


E


90cm -


Dimensions. More than two sizes of maps In a series
; 60 x 90 cm or smaller


Examples





007 Physical Description Fixed Field (Map)
[MARC]


Used for the physical characteristics of a cartographic
material other than globes or map microforms.
Use for all maps, including atlases.

Ex.: Colored printed map on paper

007 a tbj td c te a tf n tg z th n

300 1 map : b col.; c 50 x 80 cm.






Map Scale

is...


Graphic Scale:
Verbal Scale:
Representative
Fraction:


0 5 10 km

1 cm = 1 km

1:100,000


A ratio representing the relationship between a specified
distance on a map and the actual distance on the ground.

For example, at the scale of 1:100,000, 1 unit of
measurement on the map equals 100,000 units of the same
measurement on the ground. Map scale is often expressed as
a representative fraction and graphically as a bar scale.

034 and 255 MARC fields








Scale information examples





034 Coded Cartographic Mathematical Data Scale and coordinates expressed as
a series of numbers. [coded for machine-readability]

255 Cartographic Mathematical Data Mathematical data associated with
cartographic material, including a statement of scale, statement of projection
and/or a statement of bounding coordinates.

034 1 a tb 100000
255 Scale 1:100,000

034 0 a
255 Scale not given.

034 1 a tb 253440 td E0790000 te E0860000 tf N0200000 tg N0120000
255 Scale 1:253,440 tc (E 790 --E 860/N 200 --N 120).






The scale is taken directly from the map, or it can be calculated
using a bar scale (showing distance in relation to the map)
h u '" li i"i "in lilln 1 ,i I ill l 'I i' H'i" ll li ,' I l 'I .. "' I 'i ,,


S I II I I I III II !IIIIII I S i 5

s I I I I I I I IIII!!i I i I I I I 5 I i
3 0II W 5 i 3 I SII S !SS 5S I l l s S 1
I i i. 11 i l | i .i | | | 1 iiatifinL iiui I l lllliil i lllii i I Ii I I II i I ,i, l ,.

If no scale is given and no scale is indicated by other means, then enter:
255 Scale not given.

If the scale cannot be determined by any means (either by examination of
the map or by comparison to known map scales), then use the following:
255 Scale indeterminable.

If the scale can be approximated from measuring the bar scale and making a
ratio, use: 255 Scale [ca. 1:55,000]

For some maps, such as tourist maps and pictorial maps, the map is not to a
particular scale. Use: 255 Not drawn to scale.






034 vs 255 field in supplying 49
coordinates
Map 18


034 Coded Cartographic Mat matical ata 2

This field contains carto aphic mathem ical dataor
coordinates in codw orm.
034 125000 Id W0650000 le W0180000 If N 490000 Ig N025 000

255 Statement of coordinates
Contains the statement of coordi rates and are record ed in the
order of westernmost longitude, easternmost longit de,
northernmost latitude, and so thernmost latitude.
255 Scale 1:125,000 Ic (W 650--W 180/N 490--N 250).






Why coordinates in addition to place names?....

Disambiguation (of course)!?!


When you


are looking


up a placename


with the word "field," what are you looking up?


Placename
Kindley Field
Bilate River Field
Jervis Field
Lance Field
Titas Field


Classification


FOOTBALL STADIUM


FLORIDA FIELD








Map Projection...



A map projection is any method of representing the
surface of a sphere or other shape on a plane. All
map projections distort the surface in some fashion...
Peter H. Dana 920O94
cylindrical .. conic


0 -1 9


Azimuthal Equidistant








Legend


A legend is a part of a map that interprets the meaning
of point, line, and area symbols on a map.

Symbols represent real world land features on a map.
They can be divided into three groups:
point, line, and polygon (or area) symbols.

Point symbols are: buildings, wells, radio towers


LEGEND


Building
School
Forest
Lake

Marsh


N- Road
Secondary
Road
Stream
0- Well


Line symbols are: roads, rivers, railroad tracks, power lines

Polygon or area symbols are: water bodies, swamps
Deserts, forested area, glaciers







Relief Codes


Relief contains alphabetic codes describing relief types. Since
maps often display several types of relief, one to four codes may be
recorded. Enter codes in order of their importance to the map.

Some example codes for fixed field RELF:
a Contours. Relief is represented by contours.
b Shading. Relief is represented by shading, usually of a single
color.
d Hachure (short lines which follow direction of maximum slope.)
e Bathymetry, soundings. Underwater relief is represented by
soundings or spot heights.
g Spot heights. Relief is represented by spot heights

Ex. 500 Relief shown by contours, shading, and spot heights. [a,b,g]







Examples of relief


go Rt SM4


~^ #.:-,/ r -' ,^- -,:*.......-^"-_ ss i "-..-_i 7. "\ \_^ .'. ,,
. 2 2 ,u,,, ,i "^ ^ f '"I/ ?^ '. 1 -,-'. J ..._. ~ -^
""" "" "- j "" S 1 "~A -l-urt L.ndi. "I
-.> 32 *^h l J "fl0" ._. hi_ Source: http://www.acsu.buffalo.edu/~dbertuca/
'... i -i ^ nn2< -^ S V

50 :eief shown by ssolines, cur3 an s
0 6 %,1.7
u n *Y.I- Ir -L d. .
^ ^^r", t. -dbertuca/."'* .
5.. M"* Souce http://wwwtacsu'buffalo*edu

^ F1Qn 4s1 7h4M ',2r C.A 4. ^pt .'- pd -v~ "' 0 ^ \ sS v '36 ^
V, 'A* ^ '
O.. .n n I \ .|1

500 :: Relief shown by soundings, isolines, countours and spot heights.






Notes
(Map Cataloging Manual: 3.4-3.6)


SCategories of notes are usually transcribed in t
bibliographic description in a particular, prescribed order :
recto contents, verso contents, and cover contents,
followed by other notes...


A simple
Ex.: 500
distance


recto contents note usually begins with the term Includes ...
Includes index to points of interest, inset of the downtown,
list, and col. ill.


A simple verso contents notes usually ends with ... on verso.
Ex.: 500 Indexes, text, city information, and col. ill on verso.

Other notes: Ex.: 500 "Stock Number 024-005-00720-2."
Ex.: 500 Shows vegetation zones.


he





Assigning subject entries : LCSH

650's and 651's


MAP TITLE:

Lighthouses and marinas of Florida and how to
get to them...


650 0
650 0


651
650


655


a Lighthouses Iz Florida


la


Maps.


Marinas Iz Florida Iv Maps.


0I a Florida v Mapv, .-A-. v Maps
0 la Roads Iz FlMa-otllaps.

la Tourist Maps


Iv






New impact on subject assignment:
655: Index Term-Genre/Form

Map title:
Coralville Reservoir Johnson County, Iowa : marked fishing map

As late as September 2010...

650 Fishing $z Iowa $z Coralville Lake $v Maps.
651 Coralville Lake (Iowa) $v Bathymetric maps.

Since September 2010...

650 Fishing $z Iowa $z Coralville Lake $v Maps.
651 Coralville Lake (Iowa) $v Maps.
655 Bathymetric maps.






Schedule


G


Call Numbers for Maps


Formulating Numbers (LC


Schedule G)


Each geographic entity has a 5-number sequence that is used to
describe subareas from general to specific.

For each main number, ex. G3930 (Florida),[or G6515 (Slovakia)]:


0 or 5 General maps
1 or 6 Thematic (subject) maps


-- Florida general map
-- Fla. tourist (road, etc.) map + .E635


2 or 7 Regions, natural features, etc. -- Fla. Everglades map + .E89
3 or 8 Major political division (states, provinces, counties, districts


maps)
4 or 9 Cities or towns maps


-- Florida Polk County map + .P6
-- Florida city of Tampa map + .T3







Schedule G


Formulating a call number


Map of Florida
Map of Florida roads
Map of the Everglades
Road map of the Everglades
Map of Broward County
Road map of Broward Co.
Map of City of 11
Road map of i i1


Map
Map
Map
Map
Map


of Slovakia
of Slovakian railroads
of the Liptov Basin
of Kosicky Province
of City of I


G393
G393
G393
G393
G393
G393
G393
G393


G615
G615
G615
G615
G615


2000 .G6
P2 2009 .G6
E89 2003 .G6
E89P2 2010 .G6
B8 2003 .G6
B8P2 2007 .G6
2003 .G6
P2 2002 .G6


2000 .G6
.P3 1997 .G6
.L5 2003 .G6
.K6 2011 .G6
. 1999 .G6









File Edit View History Bookmarks Tools Help
10 C JJ 1 http://classificationweb.net/minIminaret?app=Class&menu=/Menu/&browser=1&mod=Browser tire=l; l" -
A Most Visited 9 Classification Web Li... Lj The Cataloging Calcul... J Library of Congress 0... J InstantService Cust... -
-ow v.!K1


LC Class # g3933.b


-sm IM I Hel 1 -E


S(Enhanced Browser)


Maps--By region or country--America. Western Hemisphere--North America--United States--Eastern United States, 1870 and later--Southern States.
Confederate States of America--Southeastern States--South Atlantic States. Southeast Atlantic States--Florida--Counties, A-Z--Baker


G3933.B2
G3933.B3
G3933.B6
G3933.B7
G3933.B8
G3933.C3
G3933.C4
G3933.C5
G3933.C6
G3933.C7
G3933.C8
G3933.D3

G3933.D4
G3933.D5
G3933.D8
G3933.E7
G3933.F6
G3933.F7

X Find: olo
Done


Baker -
Bay-
Bradford
Brevard
Broward
Calhoun
Charlotte
Citrus -
Clay
Collier
Columbia
Dade. Miami-Dade
Continue use of.D3 for Miami-Dade; 03-16-00
De Soto
Dixie
Duval
Escambia

Franklin

4' Next e Previous j' Highlight all rO Match case J, Reached end of page, continued from top







Subject


C


utters


Only one subject Cutter may be used in a call number.

A subject Cutter is usually used with call numbers ending in
1 or 6;
But as shown in the earlier slide may be added to other call
numbers ending in a
2 or 7, 3 or 8, and 4 or 9 after the use of a geographic cutter.
Field 052 Geographic Classification Data
Geographical locations described by the map, expressed as a
series of numbers and letters.


050 4 G3730


052


3730


050 4 G3734.M5
052 3734 |b


M5







SAMPLE RECORD


OCLC: 34048758 Rec stat: c Entered: 19960118 Replaced: 19990519 Used: 19960118
Type: e ELvl: I Srce: d Relf: ag Ctrl: Lang: eng BLvl: m Form: GPub: f SpFm:
Desc: a Ctry: dcu CrTp: a Indx: 1 Proi: cp DtSt: s Dates: 1967,



040 BUF $c BUF fd OCL
007 a tb j fd a e a ff n g z th n
034 1 a tb 24000 fd W0785230 te W0784500 $f N0430000 fg N0425230
043 n-us-ny
050 4 G3804.B9P1 1967 lb .G4
052 3801
052 3803 fb E6
052 3804 :b A489 fb B9 fb C5 fb T612
110 2 Geological Survey (U.S.)
245 10 Buffalo NE quadrangle, New York--Erie Co. / fc mapped, edited, and published by the Geological Survey.
246 1 ti Filing title: ta Buffalo NE, N.Y.
255 Scale 1:24,000 ; fb polyconic proj. tc (W 78 52 30---W 78 45 00/N 43 00 00---N 42 52 30.).
260 Washington, D.C. : fb The Survey, :c 1967.
300 1 map : fb col. ; :c 58 x 42 cm., on sheet 69 x 56 cm.
500 Relief shown by contours and spot heights.
500 Shows roads and trails, bus and railroad routes.
500 Includes quadrangle location map.
500 "AMS 5269 IV NE--Series V821."
651 0 Amherst (N.Y.) :v Maps.
651 0 Buffalo (N.Y.) :v Maps, Topographic.
651 0 Cheektowaga (N.Y.) :v Maps, Topographic.
651 0 Erie County (N.Y.) :v Maps, Topographic. .
650 0 Transportation :v Maps.






References:
Paige G Andrew "Cataloging Sheet maps: the basics" 2003, Haworth Press

Map Cataloging Manual http://www.itsmarc.com/crs/map0309.htm

Cartographic Materials : A Manual of Interpretation for AACR2, 2002 Revision

Moore, Susan M.. Map Cataloging: Learning the Basics
http://www.ston brook. edu/libmap/basics.pdf

DavidJ. Bertuca, Map Librarian, University at Buffalo. "Map Catalogers Toolbox
http://ublib.buffalo.edu/libraries/asl/maps/cat/map cat tools.html

OCLC Bibliographic Formats and Standards http://www.oclc.orgq/bibformats/default.htm

Gonzalez, Jorge Problems That Arise When Providing Geographic Coordinate Information
for Cataloged Maps http://www.stonybrook.edu/libmap/coordinates/seriesb/no8/b8.htm

Dictionary for Library and Information Science, [online], Reitz, Joan 2004
http://lu.com/odlis/

Paige G. Andrew, Mary Lynette Larsgaard, edis. -- Maps and related cartographic materials :
cataloging, classification, and bibliographic control, 1999

Library of Congress Online Catalog http://catalog.loc.gov/




Full Text

PAGE 1

Map Cataloging: the basics Presenter: Jorge A. Gonzlez George A. Smathers Libraries, University of Florida March 31, 2011

PAGE 2

Objective Introduction to the basics of map cataloging focusing on the most important/prominent MARC tags/fields/elements/metadata and present a map format bibliographic record and address some of the major differences with cataloging a book

PAGE 3

The formats of maps are distinct from monographs: maps are "usually individual flat sheets of paper as opposed to the familiar bound book" Further, differentiating among multi -sheet single maps, map series, map sets, map serials, and maps in multiple editions can pose problems as the differences are not always clear p.40 Maps and related cartographic materials : (Andrew & Larsgaard)

PAGE 4

Map Basics Map cataloging is a specialty, different in several ways from the cataloging of other formats. A good number of the rules for cataloging maps also apply to atlases, which are collections of maps in book form but not format. In some rare occasions atlases are cataloged according to the rules for book format (catalogers prerogative).

PAGE 5

Cartographic materials, including maps, atlases and satellite images, etc., receive cataloging according to the latest full national standards for descriptive cataloging, which include: Anglo American Cataloguing Rules 2nd ed ., and Cartographic Materials : A Manual of Interpretation for AACR2, 2002 Revision (2003) Also: Map Cataloging Manual http://www.itsmarc.com/crs/map0001.htm Map cataloging standards

PAGE 7

What Qualifies As a Map Format Item? According to AACRII: Cartographic Materials 3.0. General Rules Scope: Cartographic materials include all materials that represent the whole or part of the earth or any celestial body. These include: 2-and 3dimensional maps and plans, aeronautical, nautical, and celestial charts; atlases; globes; block diagrams; sections; aerial photographs with a cartographic purpose; bird's -eye views; digitized; GIS; etc.

PAGE 8

Chief Source No straightforward title page equivalent exists for maps since the chief source is the entire map The definition of prominence is much different [from book]. Prominent is anywhere on the map even in very little type. Title is chosen on the basis of sequence or layout. If the layout is not clear the most comprehensive title (includes both subject and geographic area) is used.

PAGE 9

Any part of the map or container can be used in determining what information can go into the record. If no information on the map, the cataloger can take information from accompanying material. Source: Paige G Andrew Cataloging Sheet maps: the basics 2003.

PAGE 10

If possible take the information from the map itself, or the principal sheet of a set. Important information to look for includes: mapmaker, title, place represented, publisher, distributor, date, physical description, scale, projection, type of relief Fundamental descriptive information/Source

PAGE 11

Cartographic materials, considers cartographic agencies to be primarily responsible for the intellectual content of maps, except where individuals are prominently recognized as authors. Thus, you may see a main entry under : United States. Central Intelligence Agency or National Geographic (Firm) Mapquest, or Mercator, Gerhard, d 1512 -1594 Other prominently named agencies or persons should be entered in 700 or 710 MARC fields. Main entry

PAGE 12

Terms associated with Corporate body or Personal name Artwork By Cartographer Compiled Created Delineated Drawn Edited Engraved Made Prepared Produced Surveyed Updated

PAGE 13

Title Map titles are important because: They are generally the first piece of information that the reader can see on the map. They serve the very important function of letting the map user know what area the map represents and If the map is showing a general area, the location in the title of the map generally reflects the most prominent feature shown in the map.

PAGE 15

Consider all titles on the map and pick the one with the most precise expression of area and topic Source: Paige G Andrew Cataloging Sheet maps: the basics 2003.

PAGE 17

Physical Description [MARC 300 field] Description of the map(s): [i.e., 1 map ] giving quantity (extent), color, dimensions (height x width) of map, (h x w) of sheet and possibly accompanying materials (pamphlets, etc.).

PAGE 18

Examples 1 map : |b col. ; |c 56 x 77 cm. 1 map : |c 23 x 67 cm. + |e 1 street index (13 p. ; 22 cm.) 1 map : |b both sides, col. ; |c 34 x 45 cm. 2 maps on 1 sheet ; |c 12 x 14 cm. 1 map on 3 sheets : |b col. ; |c 167 x 77 cm. Source: Paige G Andrew Cataloging Sheet maps: the basics 2003,

PAGE 19

007 Physical Description Fixed Field (Map) [MARC] Used for the physical characteristics of a cartographic material other than globes or map microforms. Use for all maps, including atlases Ex.: Colored printed map on paper 007 a b j d c e a f n g z h n 300 1 map : b col. ; c 50 x 80 cm.

PAGE 20

A ratio representing the relationship between a specified distance on a map and the actual distance on the ground. For example, at the scale of 1:100,000, 1 unit of measurement on the map equals 100,000 units of the same measurement on the ground. Map scale is often expressed as a representative fraction and graphically as a bar scale. Map Scale is 034 and 255 MARC fields

PAGE 21

Scale information examples 034 Coded Cartographic Mathematical Data Scale and coordinates expressed as a series of numbers. [coded for machine readability] 255 Cartographic Mathematical Data Mathematical data associated with cartographic material, including a statement of scale, statement of projection and/or a statement of bounding coordinates. 034 1 a b 100000 255 Scale 1:100,000 034 0 a 255 Scale not given. 034 1 a b 253440 d E0790000 e E0860000 f N0200000 g N0120000 255 Scale 1:253,440 c (E 79 -E 86/N 20 -N 12).

PAGE 22

The scale is taken directly from the map, or it can be calculated using a bar scale (showing distance in relation to the map) If no scale is given and no scale is indicated by other means, then enter: 255 Scale not given. If the scale cannot be determined by any means (either by examination of the map or by comparison to known map scales), then use the following: 255 Scale indeterminable. If the scale can be approximated from measuring the bar scale and making a ratio, use: 255 Scale [ca. 1:55,000] For some maps, such as tourist maps and pictorial maps, the map is not to a particular scale. Use: 255 Not drawn to scale.

PAGE 23

034 vs 255 field in supplying coordinates 034 Coded Cartographic Mathematical Data This field contains cartographic mathematical data or coordinates in coded form 034 125000 |d W0650000 |e W0180000 |f N0490000 |g N0250000 255 Statement of coordinates Contains the statement of coordinates and are recorded in the order of westernmost longitude, easternmostlongitude, northernmost latitude, and southernmostlatitude. 255 Scale 1:125,000 |c (W 65 --W 18/N 49--N 25). 65 49 25 18 Map

PAGE 24

When you are looking up a placename with the word field what are you looking up? Placename Kindley Field Bilate River Field Jervis Field Lance Field Titas Field Classification airport volcano agricultural site populated place an oil field FLORIDA FIELD FOOTBALL STADIUM Why coordinates in addition to place names?. Disambiguation (of course)!?!

PAGE 25

conic A map projection is any method of representing the surface of a sphere or other shape on a plane. All map projections distort the surface in some fashion... Map Projection cylindrical cylindrical

PAGE 26

Legend A legend is a part of a map that interprets the meaning of point, line, and area symbols on a map. Symbols represent real world land features on a map. They can be divided into three groups: point, line, and polygon (or area) symbols. Point symbols are: buildings, wells, radio towers Line symbols are: roads, rivers, railroad tracks, power lines Polygon or area symbols are: water bodies, swamps Deserts, forested area, glaciers

PAGE 27

Relief Codes Relief contains alphabetic codes describing relief types. Since maps often display several types of relief, one to four codes may be recorded. Enter codes in order of their importance to the map. Some example codes for fixed field RELF: a Contours. Relief is represented by contours. b Shading. Relief is represented by shading, usually of a single color. d Hachure (short lines which follow direction of maximum slope.) e Bathymetry, soundings. Underwater relief is represented by soundings or spot heights. g Spot heights Relief is represented by spot heights Ex. 500 Relief shown by contours, shading, and spot heights. [a,b,g]

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Examples of relief Source: http://www.acsu.buffalo.edu/~dbertuca/ 500 :: Relief shown by soundings, isolines, countours and spot heights.

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Notes ( Map Cataloging Manual : 3.4 3.6) Categories of notes are usually transcribed in the bibliographic description in a particular, prescribed order : recto contents, verso contents, and cover contents, followed by other notes A simple recto contents note usually begins with the term Includes ... Ex.: 500 Includes index to points of interest, inset of the downtown, distance list, and col. ill. A simple verso contents notes usually ends with ... on verso. Ex.: 500 Indexes, text, city information, and col. ill on verso. Other notes : Ex.: 500 "Stock Number 024 -005-00720-2. Ex.: 500 Shows vegetation zones.

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Assigning subject entries : LCSH 650s and 651s MAP TITLE: Lighthouses and marinas of Florida and how to get to them 650 0 |a Lighthouses |z Florida |v Maps 650 0 |a Marinas |z Florida |v Maps 651 0 |a Florida |v Maps, Tourist.|v Maps 650 0 |a Roads |z Florida |v Maps. 655 |a Tourist Maps

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New impact on subject assignment: 655: Index Term Genre/Form Map title: Coralville Reservoir, Johnson County, Iowa : marked fishing map As late as September 2010 650 Fishing $z Iowa $z Coralville Lake $v Maps. 651 Coralville Lake (Iowa) $v Bathymetric maps. Since September 2010 650 Fishing $z Iowa $z Coralville Lake $v Maps. 651 Coralville Lake (Iowa) $v Maps. 655 Bathymetric maps

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Schedule G: Call Numbers for Maps Formulating Numbers (LC Schedule G) Each geographic entity has a 5 number sequence that is used to describe subareas from general to specific. For each main number, ex. G393 0 (Florida) [ or G651 5 (Slovakia)]: 0 or 5 General maps -Florida general map 1 or 6 Thematic (subject) maps -Fla. tourist(road, etc.) map + .E635 2 or 7 Regions, natural features, etc. --Fla. Evergladesmap + .E89 3 or 8 Major political division (states, provinces, counties, districts maps) -Florida Polk Countymap + .P6 4 or 9 Cities or towns maps -Florida city of Tampamap + .T3

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Schedule G: Formulating a call number Map of Florida G393 0 2000 .G6 Map of Florida roads G393 1 .P2 2009 .G6 Map of the Everglades G393 2 E89 2003 .G6 Road map of the Everglades G393 2 E89 P2 2010 .G6 Map of Broward County G393 3 .B8 2003 .G6 Road map of Broward Co. G393 3 .B8 P2 2007 .G6 Map of City of Gainesville G393 4 .G2 2003 .G6 Road map of Gainesville G393 4 .G2 P2 2002 .G6 Map of Slovakia G615 5 2000 .G6 Map of Slovakian railroads G615 6 .P3 1997 .G6 Map of the Liptov Basin G615 7 L5 2003 .G6 Map of Kosicky Province G615 8 .K6 2011 .G6 Map of City of Bratislava G615 9 .B7 1999 .G6

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A subject Cutter is usually used with call numbers ending in 1 or 6; But as shown in the earlier slide may be added to other call numbers ending in a 2 or 7, 3 or 8, and 4 or 9 after the use of a geographic cutter. Subject Cutters Field 052 Geographic Classification Data Geographical locations described by the map, expressed as a series of numbers and letters. 050 4 G3730 050 4 G3734.M5 052 3730 0523734 |b M5

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SAMPLE RECORD OCLC: 34048758 Rec stat: c Entered: 19960118 Replaced: 19990519 Used: 19960118 Type: e ELvl: I Srce: d Relf : ag Ctrl: Lang: eng BLvl: m Form: GPub: f SpFm: Desc: a Ctry: dcu CrTp: a Indx: 1 Proj : cp DtSt: s Dates : 1967, 040 BUF c BUF d OCL 007 a b j d a e a f n g z h n 034 1 a b 24000 d W0785230 e W0784500 f N0430000 g N0425230 043 n us ny 050 4 G3804.B9P1 1967 b .G4 052 3801 052 3803 b E6 052 3804 b A489 b B9 b C5 b T612 110 2 Geological Survey (U.S.) 245 10 Buffalo NE quadrangle, New York -Erie Co. / c mapped, edited, and published by the Geological Survey 246 1 i Filing title: a Buffalo NE, N.Y. 255 Scale 1:24,000 ; b polyconic proj. c ( W 78 52 30 -W 78 45 00/N 43 00 00 -N 42 52 30). 260 Washington, D.C. : b The Survey, c 1967. 300 1 map : b col. ; c 58 x 42 cm., on sheet 69 x 56 cm. 500 Relief shown by contours and spot heights. 500 Shows roads and trails, bus and railroad routes. 500 Includes quadrangle location map. 500 "AMS 5269 IV NE -Series V821." 651 0 Amherst (N.Y.) v Maps. 651 0 Buffalo (N.Y.) v Maps, Topographic. 651 0 Cheektowaga (N.Y.) v Maps, Topographic. 651 0 Erie County (N.Y.) v Maps, Topographic. 650 0 Transportation v Maps.

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References: Paige G Andrew Cataloging Sheet maps: the basics 2003, Haworth Press Map Cataloging Manual http://www.itsmarc.com/crs/map0309.htm Cartographic Materials : A Manual of Interpretation for AACR2, 2002 Revision Moore, Susan M.. Map Cataloging: Learning the Basics http://www.stonybrook.edu/libmap/basics.pdf David J. Bertuca, Map Librarian, University at Buffalo. Map Catalogers Toolbox http://ublib.buffalo.edu/libraries/asl/maps/cat/map_cat_tools.html OCLC Bibliographic Formats and Standards http://www.oclc.org/bibformats/default.htm Gonzlez, Jorge Problems That Arise When Providing Geographic Coordinate Information for Cataloged Maps http://www.stonybrook.edu/libmap/coordinates/seriesb/no8/b8.htm Dictionary for Library and Information Science, [online], Reitz, Joan 2004 http://lu.com/odlis/ Paige G. Andrew, Mary Lynette Larsgaard, edis -Maps and related cartographic materials : cataloging, classification, and bibliographic control, 1999 Library of Congress Online Catalog http://catalog.loc.gov/



PAGE 1

Map Cataloging: the basics Presenter: Jorge A. Gonzlez George A. Smathers Libraries, University of Florida March 31, 2011

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Objective Introduction to the basics of map cataloging focusing on the most important/prominent MARC tags/fields/elements/metadata and present a map format bibliographic record and address some of the major differences with cataloging a book

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The formats of maps are distinct from monographs: opposed to the familiar bound book" Further, differentiating among multi sheet single maps, map series, map sets, map serials, and maps in multiple editions can pose problems as the differences are not always clear p.40 Maps and related cartographic materials : (Andrew & Larsgaard)

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Map Basics Map cataloging is a specialty, different in several ways from the cataloging of other formats. A good number of the rules for cataloging maps also apply to atlases, which are collections of In some rare occasions atlases are cataloged according to the rules for book format

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Cartographic materials, including maps, atlases and satellite images, etc., receive cataloging according to the latest full national standards for descriptive cataloging, which include: Anglo American Cataloguing Rules 2nd ed ., and Cartographic Materials : A Manual of Interpretation for AACR2, 2002 Revision (2003) Also: Map Cataloging Manual http://www.itsmarc.com/crs/map0001.htm Map cataloging standards

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What Qualifies As a Map Format Item? According to AACRII: Cartographic Materials 3.0. General Rules Scope: Cartographic materials include all materials that represent the whole or part of the earth or any celestial body. These include: 2 and 3 dimensional maps and plans, aeronautical, nautical, and celestial charts; atlases; globes; block diagrams; sections; aerial photographs with a cartographic purpose; bird's eye views; digitized; GIS; etc.

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Chief Source No straightforward title page equivalent exists for maps since the chief source is the entire map The definition of prominence is much different [from book]. Prominent is anywhere on the map even in very little type. Title is chosen on the basis of sequence or layout. If the layout is not clear the most comprehensive title (includes both subject and geographic area) is used.

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Any part of the map or container can be used in determining what information can go into the record. If no information on the map, the cataloger can take information from accompanying material. Source: Paige G Andrew

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If possible take the information from the map itself, or the principal sheet of a set. Important information to look for includes: mapmaker, title, place represented, publisher, distributor, date, physical description, scale, projection, type of relief Fundamental descriptive information/Source

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Cartographic materials, considers cartographic agencies to be primarily responsible for the intellectual content of maps, except where individuals are prominently recognized as authors. Thus, you may see a main entry under : United States. Central Intelligence Agency or National Geographic (Firm) Mapquest, or 1594 Other prominently named agencies or persons should be entered in 700 or 710 MARC fields.

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Terms associated with Corporate body or Personal name Artwork By Cartographer Compiled Created Delineated Drawn Edited Engraved Made Prepared Produced Surveyed Updated

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Title Map titles are important because: They are generally the first piece of information that the reader can see on the map. They serve the very important function of letting the map user know what area the map represents and If the map is showing a general area, the location in the title of the map generally reflects the most prominent feature shown in the map.

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Consider all titles on the map and pick the one with the most precise expression of area and topic Source: Paige G Andrew

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Physical Description [MARC 300 field] Description of the map(s): [i.e., 1 map ] giving quantity (extent), color, dimensions (height x width) of map (h x w) of sheet and possibly accompanying materials (pamphlets, etc.).

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Examples 1 map : |b col. ; |c 56 x 77 cm. 1 map : |c 23 x 67 cm. + |e 1 street index (13 p. ; 22 cm.) 1 map : |b both sides, col. ; |c 34 x 45 cm. 2 maps on 1 sheet ; |c 12 x 14 cm. 1 map on 3 sheets : |b col. ; |c 167 x 77 cm. Source: Paige G Andrew

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007 Physical Description Fixed Field (Map) [MARC] Used for the physical characteristics of a cartographic material other than globes or map microforms. Use for all maps, including atlases Ex.: Colored printed map on paper 007 a j c a n z n 300

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A ratio representing the relationship between a specified distance on a map and the actual distance on the ground. For example, at the scale of 1:100,000, 1 unit of measurement on the map equals 100,000 units of the same measurement on the ground. Map scale is often expressed as a representative fraction and graphically as a bar scale. Map Scale 034 and 255 MARC fields

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Scale information examples 034 Coded Cartographic Mathematical Data Scale and coordinates expressed as a series of numbers. [coded for machine readability] 255 Cartographic Mathematical Data Mathematical data associated with cartographic material, including a statement of scale, statement of projection and/or a statement of bounding coordinates. 034 1 100000 255 Scale 1:100,000 034 0 a 255 Scale not given. -E 86/N 20 -N 12).

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The scale is taken directly from the map, or it can be calculated using a bar scale (showing distance in relation to the map) If no scale is given and no scale is indicated by other means, then enter: 255 Scale not given. If the scale cannot be determined by any means (either by examination of the map or by comparison to known map scales), then use the following: 255 Scale indeterminable. If the scale can be approximated from measuring the bar scale and making a ratio, use: 255 Scale [ca. 1:55,000] For some maps, such as tourist maps and pictorial maps, the map is not to a particular scale. Use: 255 Not drawn to scale.

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034 vs 255 field in supplying coordinates 034 Coded Cartographic Mathematical Data This field contains cartographic mathematical data or coordinates in coded form 034 125000 |d W0650000 |e W0180000 |f N0490000 |g N0250000 255 Statement of coordinates Contains the statement of coordinates and are recorded in the order of westernmost longitude, easternmost longitude, northernmost latitude, and southernmost latitude. 255 Scale 1:125,000 |c (W 65 -W 18 /N 49 -N 25 ). 65 49 25 18 Map

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When you are looking up a placename field what are you looking up? Placename Kindley Field Bilate River Field Jervis Field Lance Field Titas Field Classification airport volcano agricultural site populated place an oil field FLORIDA FIELD FOOTBALL STADIUM Disambiguation (of course)!?!

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conic A map projection is any method of representing the surface of a sphere or other shape on a plane. All map projections distort the surface in some fashion... cylindrical cylindrical

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Legend A legend is a part of a map that interprets the meaning of point, line, and area symbols on a map. Symbols represent real world land features on a map. They can be divided into three groups: point, line, and polygon (or area) symbols. Point symbols are: buildings, wells, radio towers Line symbols are: roads, rivers, railroad tracks, power lines Polygon or area symbols are: water bodies, swamps Deserts, forested area, glaciers

PAGE 27

Relief Codes Relief contains alphabetic codes describing relief types. Since maps often display several types of relief, one to four codes may be recorded. Enter codes in order of their importance to the map. Some example codes for fixed field RELF: a Contours. Relief is represented by contours. b Shading. Relief is represented by shading, usually of a single color. d Hachure (short lines which follow direction of maximum slope.) e Bathymetry, soundings. Underwater relief is represented by soundings or spot heights. g Spot heights Relief is represented by spot heights Ex. 500 Relief shown by contours, shading, and spot heights. [a,b,g]

PAGE 28

Examples of relief Source: http://www.acsu.buffalo.edu/~dbertuca/ 500 :: Relief shown by soundings, isolines, countours and spot heights.

PAGE 29

Notes ( Map Cataloging Manual : 3.4 3.6) Categories of notes are usually transcribed in the bibliographic description in a particular, prescribed order : recto contents, verso contents, and cover contents, A simple recto contents note usually begins with the term Includes ... Ex.: 500 Includes index to points of interest, inset of the downtown, distance list, and col. ill. A simple verso contents notes usually ends with ... on verso. Ex.: 500 Indexes, text, city information, and col. ill on verso. Other notes : Ex.: 500 "Stock Number 024 005 00720 Ex.: 500 Shows vegetation zones.

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Assigning subject entries : LCSH MAP TITLE: Lighthouses and marinas of Florida and how to 650 0 |a Lighthouses |z Florida |v Maps 650 0 |a Marinas |z Florida |v Maps 651 0 |a Florida |v Maps, Tourist. |v Maps 650 0 |a Roads |z Florida |v Maps. 655 |a Tourist Maps

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New impact on subject assignment: 655: Index Term Genre/Form Map title: Coralville Reservoir, Johnson County, Iowa : marked fishing map 650 Fishing $z Iowa $z Coralville Lake $v Maps. 651 Coralville Lake (Iowa) $v Bathymetric maps. 650 Fishing $z Iowa $z Coralville Lake $v Maps. 651 Coralville Lake (Iowa) $v Maps. 655 Bathymetric maps

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Schedule G: Call Numbers for Maps Formulating Numbers (LC Schedule G) Each geographic entity has a 5 number sequence that is used to describe subareas from general to specific. For each main number, ex. G393 0 (Florida) [ or G651 5 (Slovakia)]: 0 or 5 General maps -Florida general map 1 or 6 Thematic (subject) maps -Fla. tourist ( road etc.) map + .E635 2 or 7 Regions, natural features, etc. -Fla. Everglades map + .E89 3 or 8 Major political division (states, provinces, counties, districts maps) -Florida Polk County map + .P6 4 or 9 Cities or towns maps -Florida city of Tampa map + .T3

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Schedule G: Formulating a call number Map of Florida G393 0 2000 .G6 Map of Florida roads G393 1 .P2 2009 .G6 Map of the Everglades G393 2 E89 2003 .G6 Road map of the Everglades G393 2 E89 P2 2010 .G6 Map of Broward County G393 3 .B8 2003 .G6 Road map of Broward Co. G393 3 .B8 P2 2007 .G6 Map of City of Gainesville G393 4 .G2 2003 .G6 Road map of Gainesville G393 4 .G2 P2 2002 .G6 Map of Slovakia G615 5 2000 .G6 Map of Slovakian railroads G615 6 .P3 1997 .G6 Map of the Liptov Basin G615 7 L5 2003 .G6 Map of Kosicky Province G615 8 .K6 2011 .G6 Map of City of Bratislava G615 9 .B7 1999 .G6

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Only one subject Cutter may be used in a call number. A subject Cutter is usually used with call numbers ending in 1 or 6; But as shown in the earlier slide may be added to other call numbers ending in a 2 or 7, 3 or 8, and 4 or 9 after the use of a geographic cutter. Subject Cutters Field 052 Geographic Classification Data Geographical locations described by the map, expressed as a series of numbers and letters. 050 4 G3730 050 4 G3734.M5 052 3730 052 3734 |b M5

PAGE 36

SAMPLE RECORD OCLC: 34048758 Rec stat: c Entered: 19960118 Replaced: 19990519 Used: 19960118 Type: e ELvl: I Srce: d Relf : ag Ctrl: Lang: eng BLvl: m Form: GPub: f SpFm: Desc: a Ctry: dcu CrTp: a Indx: 1 Proj : cp DtSt: s Dates : 1967, 040 007 034 1 043 n us ny 050 4 052 3801 052 E6 052 B9 110 2 Geological Survey (U.S.) 245 10 Buffalo NE quadrangle, New York -mapped, edited, and published by the Geological Survey 246 1 255 Scale 1:24,000 polyconic proj. W 78 52 30 -W 78 45 00/N 43 00 00 -N 42 52 30). 260 300 500 Relief shown by contours and spot heights. 500 Shows roads and trails, bus and railroad routes. 500 Includes quadrangle location map. 500 "AMS 5269 IV NE -Series V821." 651 0 651 0 Buffalo (N.Y.) 651 0 651 0 Erie County (N.Y.) 650 0 Transportation

PAGE 37

References: Paige G Andrew Map Cataloging Manual http://www.itsmarc.com/crs/map0309.htm Cartographic Materials : A Manual of Interpretation for AACR2, 2002 Revision Moore, Susan M.. Map Cataloging: Learning the Basics http://www.stonybrook.edu/libmap/basics.pdf David J. Bertuca, Map Librarian, University at Buffalo. http://ublib.buffalo.edu/libraries/asl/maps/cat/map_cat_tools.html OCLC Bibliographic Formats and Standards http://www.oclc.org/bibformats/default.htm Gonzlez, Jorge Problems That Arise When Providing Geographic Coordinate Information for Cataloged Maps http://www.stonybrook.edu/libmap/coordinates/seriesb/no8/b8.htm Dictionary for Library and Information Science, [online], Reitz, Joan 2004 http://lu.com/odlis/ Paige G. Andrew, Mary Lynette Larsgaard, edis -Maps and related cartographic materials : cataloging, classification, and bibliographic control, 1999 Library of Congress Online Catalog http://catalog.loc.gov/